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HomeMy WebLinkAboutMin - CC - 1999.08.25BIJRLINGAME, CALIFORNIA Special Meeting August 25,1999 CALL TO ORDER A duly noticed special meeting of the Burlingame City Council was held on the above date in the City Hall Conference Room A. The meeting was called to order at 5:03 p.m. by Mayor Mary Janney. ROLL CALL COUNCIL PRESENT: COUNCIL ABSENT: GALLIGAN, JANNEY, O'MAHONY, SPINELLI KNIGHT REVIEW OF BIDS RECEIVED BY SAN MATEO UNTON HIGH SCHOOL DISTRICT (SMUHSD) FOR THE EXPANDED BURLINGAME AQUATIC CENTER AT BHS City Manager reviewed this "work in progress" and acknowledged the presence of the SMUHSD Superintendent Tom Mohr and Business Manager Bob Arnold; he noted yesterday the district opened one bid on the construction project for the expanded pool; assuming a net additional construction cost of $975,000, this would require a donation of $1.2 million from the donor who is pledging funds for an expanded pool project; the expa-nded project will require an additional $70,000 per year in maintenance cost for the city. Bob arnold explained he met with the contractor and they reduced some items in the project to get the costs in line, for example the pool cover could be a fund raising project for booster club. City Manager said today the city received a list of conditions required by the donor from the San Francisco Foundation which is administering the donor's funds; the city attorney and the school district's attomey are reviewing these conditions. The district has some concerns about deposit of funds before they award the contract and the city has some concerns about guarantee by the city for a school district project. The donor is clear about wanting public access to the pool during school hours, and the district and city staff have worked out a feasible plan to accomplish this goal. Mohr noted the district is not sure it is ready to award the contract at the school board meeting on August 26,1999. They feel close to agreement but may be some things that need amendment, may take another few days. Council commented on trinuning numbers in the contract; asked if the 5 percent contingency is it sufficient, yes; noted almost two years ago council and school board agreed to this project, now we have an even better project to move ahead on. Councilwoman O'Mahony moved to approve revision of the project to a 50 meter pool subject to district acceptance of a donation to pay additional construction costs and award of contract changes and approving RESOLUTION 9l-1999 "Approving the First Amendment to Agreement with the SMUHSD for development, Maintenance, Operations and Use of the Burlingame High 6 School Aquatic Center." Seconded by Councilman Galligan. Council discussion; where will additional maintenance costs come from, general fund noting it is anticipated the driving range will bring in additional funds to cover this cost; discussed shared use of pool during school hours by organized groups, Mohr responded several lanes could be available; noted the donor does not want to hold up the project but wants public access; Mayor Janney noted she and staff met with donor who seemed satisfied the plans meet his desire for public access; Mayor was very pleased with the expanded project which she desired from the beginning when funding was not available, noted then the "angel" donor appeared with the funds; only similar 50 meter pools are in Menlo Park and Mountain View, Mohr noted our pool will be beautiful. City Attorney noted there will be need for council to approve the donor agreement and may need to call another special meeting, any school district action is contingent on city approval. The motion to approve the project was carried 4-0-1 on roll call vote, Vice Mayor Knight being absent. It was noted that Vice Mayor Knight would need to abstain from voting because she lives near the project site. The Mayor asked if there were any public comments. There being none, the Mayor adjourned the meeting at 5:25 p.m. Judith A. Malfatti City Clerk 7