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HomeMy WebLinkAboutMin - CC - 2006.12.04BURLINGAME CITY COUNCIL Approved Minutes Regular Meeting of December 412006 SOUTH BAY WASTE MANAGEMENT AUTHORITY CONTRACTOR SELECTION PROCESS Roberl Hilton of HF&H Consultants presented aspects of the contractor selection process. 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. Mayor Terry Nagel called the meeting to order at 7:04 p,m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG Led by Fiona Hamilton. 3. ROLL CALL COUNCILMEMBERS PRESENT : COUNCILMEMBERS ABSENT : Baylock, Cohen, Keighran, Nagel, O'Mahony None 5. a. 4. MINUTES Vice Mayor O'Mahony made a motion to approve the minutes of the November 20,2006 regular Council meeting; seconded by Councilwoman Baylock. The motion was approved by voice vote, 4-0-l (Cohen abstained). PRESENTATIONS Mayor Nagel announced the official launch of the City's new website. Officer Ronda Caine-Alcantara, the City's Website Committee Chair, displayed the website at www.burlinqame.org and reviewed the highlights Mayor Nagel commended the City staff members and community volunteers who spent many hours developing the new site. CM Nantell presented Certificates of Recognition to the following volunteers: Joe Bojues, Don Donoughe, Jo-Ellen Ellis, Julianna Fuerbringer, Stephen Hamilton, Anne Hennegar, Kent Lauder, Norm Persing, Alex Veech, Charles Voltz, Councilman Cohen and Mayor Nagel. A memento was presented to City staff members who were instrumental in helping to develop the new website, including former employee, Netie Shinday, who had been the initial Website Committee Chair. Burlingame City Council Approved Minutes 443 December 4,2006 STUDY SESSION LAUNCH OF CITY'S NEW WEBSITE b. AWARD FOR EXCELLENCE IN FINANCIAL REPORTING FROM THE GOVERNMENT FINANCE OFFICERS ASSO OF AMERICA AND CANADA 6. a. FinDir Nava presented the City of Burlingame with the Certificate of Achievement for Excellence in Financial Reporting as awarded by the Government Off,rcers Association of America and Canada. c.KEY INDICATORS FOR FIRE DEPARTMENT FC Reilly presented the key indicators and related accomplishments since the establishment of the Central County Fire Department in April2004. Vice Mayor O'Mahony commended Chief Reilly for his diligence, leadership and loyalty. PUBLIC HEARINGS APPEAL OF PLANNING COMMISSION'S DETERMINATION ON SKIN CARE, CLINIC AND SPA USE AS A HEALTH SERVICE USE CP Monroe reviewed the staff report and requested Council hold a public hearing and consider an appeal by SkinSpirit of the Planning Commission's determination on skin care clinic and spa use as a health service use. SkinSpirit's application is for a skin care clinic and spa and administration of Botox treatments to be located in Subarea A of the Burlingame Avenue Commercial District where health services are not permitted. Mayor Nagel opened the public hearing. The following citizens spoke: John Ward, representing the applicant, Llmne Heublin, Debbie Sharp and Stacey Yates of SkinSpirit, and Pat Giorni, 1445 Balboa Avenue. Council comments: the definition of businesses in this zoning areamay be outdated; this is a personal service business; Botox is an FDA-approved drug requiring a licensed medical professional to administer injections; Botox injections are a health service. Vice Mayor O'Mahony made a motion to uphold the Planning Commission's determination; seconded by Councilwoman Keighran. The motion was approved by voice vote, 4-1 (Baylock dissented). Vice Mayor O'Mahony encouraged the applicant to participate in the Specific Area Plan for Howard Avenue this comingyear. TOURISM BUSINESS IMPROVEMENT DISTRICT (BID) CA Anderson reviewed the staff report and requested Council to hold a public hearing on the levy of assessments for 2007 in the San Mateo County Tourism BID and to adopt Resolution No. 94-2006. CA Anderson advised that the San Mateo County Convention and Visitors Bureau (SMCCVB) had provided Council with a letter responding to Council's questions posed at the November 6th regular Council meeting Councilman Cohen asked about the benefits of Burlingame being the lead agency for the BID. Anne LeClair, CEO of the SMCCVB, stated that at the inception of the BID, Burlingame was chosen because it had the most to gain from its high number of hotel rooms. Councilman Cohen also asked about the Film Commission and its potential for bringing more revenue into San Mateo County. Ms. LeClair advised that the Film 444 Burlingame City Council December 4,2006 Approved Minutes b. ADOPTION OF ASSESSMENTS FOR YEAR 2OO7 FOR THE SAN MATEO COUNTY Commission had facilitated an increased number of productions and was instrumental in building tremendous relationships in the industry. Mayor Nagel opened the public hearing. There were no comments from the floor, and the hearing was closed. Vice Mayor O'Mahony made a motion to approve Resolution No. 94-2006 establishing and levying 2007 assessments for San Mateo County Tourism Business Improvement District and approving programs and activities for 2001; seconded by Councilwoman Baylock. The motion was passed unanimously by voice vote, 5-0. At Councilman Cohen's request to invite the Film Commissioner to train our staff to better promote Burlingame productions, CM Nantell advised that the City would meet with SMCCVB. c.ADOPT ORDINANCE NO. 1795 TO AMEND THE MUNICIPAL CODE FOR ISSUING A DEMOLITION PERMIT AND CLARIFICATION OF PENALTIES FOR WORK DONE WITHOUT A BUILDING PERMIT CP Monroe reviewed the staff report and requested Council hold a public hearing on the adoption of Ordinance No. 1795 amending the Municipal Code to issue a Demolition Permit and clarification of penalties for work done without a Building Permit. Councilman Cohen stated that while he understands the urgency to adopt this ordinance as introduced, he expressed the desire to revisit this ordinance at the earliest appropriate time to make it more robust. Mayor Nagel opened the public hearing. Pat Giomi, 1445 Balboa Avenue, spoke on this item. There were no further comments from the floor, and the hearing was closed. Councilwoman Baylock made a motion to approve adoption of Ordinance No. 1795 amending Chapter 18.07 to specify requirements for issuance of a Demolition Permit, to clarify civil penalties for work without construction permits, and to clarify the fee schedule for construction permits; seconded by Councilwoman Keighran. The motion was approved unanimously by voice vote, 5-0. Mayor Nagel directed CC Mortensen to publish a summary of the ordinance within 15 days of adoption. 7, PUBLIC COMMENTS John Root, 728 Crossway Road spoke on the Tourism BID. Pat Giomi, 1445 Balboa Avenue, requested Planning Commission meetings be televised. Stephen Hamilton, 105 Crescent Avenue, spoke on the Citizens for a Better Burlingame's presentation on the results of Burlingame's charrette. There were no further comments from the floor. STAFF REPORTS AND COMMUNICATIONS UPDATE ON PLANS FOR CELEBRATION OF BURLINGAME'S CENTENNIAL ANNIVERSARY P&RD Schwartz reviewed the staff report and requested Council provide direction regarding plans for the Centennial celebration, a Centennialmagazine, and the proposed Centennial monument design competition 445 Burlingame City Council December 4,2006 Approved Minutes 8. a. Councilwoman Baylock provided a sample anniversary guide with no advertising and a sample fundraising brochure. She stated that the Burlingame Historical Society is sponsoring the making of a hardcover Centennial book covering Burlingame's history. Vice Mayor O'Mahony stated that the estimated cost of $28,000 for the Centennial Magazine is high and prefers a more simple publication especially since formal fundraising has not yet begun. She suggested that the generous in-kind newspaper donors, San Mateo County Times and the Daily Joumal, might provide advance publicity of Centennial events in their publications. Councilwoman Keighran stated that she has seen no budget and was concerned about fundraising. Councilman Cohen stated that other communities have promoted events that educate their citizens on the history aspect of the event and have asked their local newspapers to publish quarterly commemorative supplements to provide event updates. Some events appear to have no historical relationship. He also suggested projects be considered and possibly to narrow down the number of events to keep volunteer interest high. Mayor Nagel suggested a commemorative booklet be published rather than a magazine and would like to see a specific budget, as well as specific plans for the events with the names of those who will be putting on the events. She stated that with so many Centennial events, we may be competing with other community events already planned. On the Centennial monument design competition, Mayor Nagel stated that the Executive Committee met with the architectural community. They suggested that to receive serious design proposals, we should offer a dollar amount. The committee recommended $3,000 for placing first, $2,000 for second, and $ 1,000 for third. Entries should reflect a collaborative effort by engineers, architects and artists for a comprehensive proposal and include, if possible, an entire pTaza concept for the west side of the Burlingame Train Station. Councilman Cohen requested that the competition be open to everyone. Council requested that the number of events be narrowed down, each event should be tested against its historical objective, the Centennial publication should be a simple booklet; a detailed Centennial plan with budget figures be presented in February; and the monument competition be open to everyone. b. CONSIDER APPOINTMENT TO TRAFFIC, SAFETY AND PARKING COMMISSION CA Anderson explained that the new appointment process reflects interim changes due to the full Council now taking part in the interview process. As each candidate's name is called out, Council members may vote for as many appointments that are to be made. As a result of the voting process, J. Mark Noworolski received three votes (Baylock, Cohen and O'Mahony) and was appointed to the Traffic, Safety and Parking Commission. c. CONSIDER APPOINTMENTS TO CIVI SERVICE COMMISSION Councilman Cohen stated that he would abstain from the voting process since he did not fully participate in the interview process for the two Civil Service Commission seats. As a result of the voting process explained in Item 8.b., Elise Clowes, who received four votes (Baylock, Keighran, Nagel and O'Mahony), and Jeffery Griffith, who received three votes (Baylock, Keighran and Nagel), were appointed to the Civil Service Commission. d. ADOPTION OF EASTON DRIVE STREET TREE LIST Burlingame City Council Approved Minutes 446 December 4,2006 P&RD Schwartz reviewed the staff report and requested Council adopt the Easton Drive Street Tree List as recommended by the Beautification Commission. The list consists of Tasmanian Blue Gums, Cladocalyx Sugar Gums as the primary replacement street trees, Nicholii Willow-Leafed Peppermints as accent trees on the corners, and the Ficifolia Red Flowering Gum to be used in front of the Easton Branch Library. Council concems: Sugar Gum tree is still a type of Eucalyptus, looks like a lollipop-shaped tree, bark sheds as often as the Blue Gum; immature replacement trees will not create a canopy. Council requested photographs of Sugar Gums at different stages of maturity. Vice Mayor O'Mahony made a motion to adopt the Easton Drive Street Tree List; seconded by Councilman Cohen. The motion was approved by voice vote, 4-1 (Keighran dissented). e.CONSIDER RECOMMENDATION OF BEAUTIFICATION COMMISSION TO REMOVE TREE IN FRONT OF EASTON BRANCH LIBRARY P&RD Schwartz reviewed the staff report and requested Council hold a public hearing and determine whether to support or deny the recommendation of the Beautification Commission to allow the Eucalyptus Tree located at 1800 Easton Drive to be removed and replaced. Asst. DPW Murtuza stated that this item had been discussed by a joint subcommittee made up of commissioners from the Traffic, Safety and Parking and Beautification Commissions. They looked at altematives to replacing the tree, such as one way street traffic, cutting some of the tree roots, and realignment of the street which would cost approximately $120,000. Engineering staff looked at existing volumes of traffic and how other streets would be impacted if Easton Drive were one way. Council concerns: tree roots in street cause traffic to stop; cars must drive around the roots which are too - high to drive over; need a current traffic study to determine impacts; consider shifting the outside curb as an altemative. Vice Mayor O'Mahony made a motion to support the Beautification Commission's recommendation to allow the Eucalyptus located at 1800 Easton Drive to be removed and replaced; Mayor Nagel amended the motion by adding the provision that a specific plan be filed to show what the area would look like with the new tree and new signage in the area and to include the timing of the tree replacement; seconded by Councilwoman Keighran. The amended motion was approved by voice vote,3-2 (Baylock and Cohen dissented). f. NATIONAL CITIZENS SURVEY CM Nantell reviewed the staff report and requested Council concur with his recommendation to participate in the ICMA National Citizen Survey as part of the California Regional Consortia. The City of Palo Alto has taken the initiative to form a consortia of peninsula cities as a way for each city to get more value for their money and to ensure that data from other nearby cities can be used to compare results. Vice Mayor O'Mahony made a motion to approve participation in the ICMA National Citizen Survey; seconded by Councilwoman Baylock. The motion was approved unanimously by voice vote, 5-0. 9. CONSENT CALENDAR Burlingame City Councrl Approved Minutes 447 December 4,2006 Mayor Nagel requested removal of Item c. from the Consent Calendar for fuither discussion. a.APPROVE ROTATION LIST FOR O CES OF MAYOR AND VICE MAYOR CA Anderson requested Council accept the rotation list for Mayor and Vice Mayor for the coming year b. RECOMMENDATION TO ACCEPT COUNCIL ASSIGNMENTS FOR 2OO7 CC Mortensen requested Council accept the 2007 City Council Assignments. d.UPDATE AND RESOLUTION NO. 93.2006 A PTING MILLS CANYON SLIDE REPAIR PROJECT BY HILLSIDE DRILLING Asst. DPW Murtuza provided Council with a progress update of emergency repairs to the Mills Canyon mudslide and requested Council approve Resolution No. 93-2006 accepting improvements for Mills Canyon Slide Repair by Hillside Drilling Company e. MAP AMENDMENT TO RECORDED CONDOMINIUM MAP FOR UNITS 401 AND 402, LOT B. BLOCK 3. BURLINGAME LAND CO. MAP NO. 2 SUBDIVISION. 345 LORTON AVENUE Asst. DPW Murtuza requested Council approve the condominium map amendment for Units 401 and 402 at 345 Lorton Avenue. Councilwoman Baylock made a motion to approve Items 2.,b., d. and e. of the Consent Calendar; seconded by Councilwoman Keighran. The motion was approved unanimously by voice vote, 5-0. c. RECOMMENDATION TO ADOPT 2007 CITY COUNCIL CALENDAR Mayor Nagel stated that the scheduled date of the Commissioners' Dinner would be announced at a later date and requested that the scheduled date of March 2,2007, be removed from the Calendar. Councilwoman Baylock made a motion to approve the amended2007 City Council Calendar; seconded by Councilman Cohen. The motion was approved unanimously by voice vote, 5-0. 10. COUNCIL COMMITTEE REPORTS Council reported on various events and committee meetings each of them attended on behalf of the City 11. PUBLIC COMMENTS Pat Giorni, 1445 Balboa Avenue, spoke on several community issues. There were no further comments from the floor. 12. OLD BUSINESS After viewing Caltrain's fencing plan, Councilwoman Baylock requested staff to ensure that Caltrain would place their fence behind the foliage and that no mature foliage would be removed. Burlingame City Council Approved Minutes 448 December 4,2006 Mayor Nagel thanked the following outgoing commissioners for their service to the community: Gene Condon, of the Traffic, Safety and Parking Commission, and Linda Lees Dwyer and Rolando Pasquali, of the Civil Service Commission. 13. NEW BUSINESS Mayor Nagel announced that after conferring with the City Manager, staff responses to Council requests for updates would be provided at the meeting following the request. Councilman Cohen requested Council and staff consider term limits for commissioners in the future. Council set January 2, 2007 , as the hearing date for the Planning Commission appeal of 3 Rio Court. 14. ACKNOWLEDGMENTS a. Commission Minutes: Traffic, Safety & Parking Commission, September 14,2006; Beautification, November 2, 2006; Planning, November 13 & November 27 ,2006 b. Department Reports: Police, October 2006; Finance, October 2006 c. Letter from Comcast concerning a price increase for cable services effective January 1,2007 15. ADJOURNMENT TO CLOSED SESSION Mayor Nagel adjourned the meeting to the Closed Session at 11:11 p.m. in memory of Wacek Dennaoui, Manager of local Comcast services. CLOSED SESSION CA Anderson advised that Council met in closed session and directed staff regarding the following: Threatened litigation (Government Code $54956.9(b)(1),(3)(c)): Claims of Rosa Oliva; Jocelyn Najera; Patricia Cano; and claim of Ali Kuc and Sahite Kuc Conference with Labor Negotiator pursuant to Government code $54957.6: City Negotiators: Jim Nantell, Deirdre Dolan Labor Organizations: BAMM, Fire, Fire Administration, Department Heads and Unrepresented Group, and Teamsters 16. ADJOURNMENT Mayor Nagel adjourned the meeting at 11:34 p.m. submitted, a. b. Dori City Clerk 449 Burl ingame City Council Approved Minutes k-A* December 4,2006