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HomeMy WebLinkAboutMin - CC - 2007.09.04BURLINGAME CITY COUNCIL Approved Minutes Regular Meeting of September 4,2007 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. Mayor Terry Nagel called the meeting to order at 7:00 p.m. 2. PLEDGE OFALLEGIANCE TO THE FLAG Led by Rosalie McCloud. 3. ROLL CALL COUNCILMEMBERS PRESENT : COUNCILMEMBERS ABSENT : Cohen, Keighran, Nagel, O'Mahony Baylock 4. MINUTES Councilman Cohen made a motion to approve the minutes of the August 20,2007 regular Council meeting; seconded by Vice Mayor O'Mahony. The motion was approved by voice vote, 4-0-1 (Baylock absent). 5. PRESENTATIONS ^. BEST OF BURLINGAME AWARI) Mayor Nagel presented Jennifer Pfaff with the Best of Burlingame award. As a longtime member of the Board of Directors of both Citizens for a Better Burlingame and the Burlingame Historical Society, Jennifer has worked hard to protect Burlingame's charm. She explains, "Burlingame is big enough and historic enough to be interesting, yet it's small enough that even one person can make a difference." b.NTA ATION FARGO RT CITY'S CENTENNIAL CELEBRATION P&RD Schwartz introduced the following Wells Fargo managers: Man-sim Tang, District Manager, Najma Khan, Broadway Branch Manager, and Michelle Ryan, Burlingame Branch Service Manager, who jointly presented the City of Burlingame with a check for $5,000 in support of the City's Centennial celebration. 6. PUBLIC HEARINGS None. Burlingame City Council Approved Minutes 548 September 4,2007 7. PUBLIC COMMENTS William Delzell, 2501 Easton Drive, spoke on the Easton Drive Eucalyptus trees and presented Council with a photograph of "Tom the Tree." Pat Giomi, 1445 Balboa Avenue, spoke on the appeal process. Jim Knapp, - of Citizens for Accountability, spoke on the Public Records Act especially pertaining to emails. There were no further comments from the floor. 8. STAFF REPORTS COMMUNICATIONS FC Dornell requested reversing the order of Items a. and b. b. EMERGENCY OPERATIONS PLAN ADOPTION FC Dornell reviewed the staff report and requested Council adopt by resolution the 2007 City of Burlingame/ Town of Hillsborough Emergency Operations Plan. Vice Mayor O'Mahony made a motion to approve Resolution No. 65-2007 to adopt the2007 City of Burlingame/Town of Hillsborough Emergency Operations Plan; seconded by Councilman Cohen. The motion was approved by voice vote, 4-0-1 (Baylock absent). a. ADOPTION F THE NATIONAL INCID ENT MANAGEMENT S TEM (NIMS) FC Dornell reviewed the staff report and requested Council adopt a resolution to approve the integration of the National Incident Management System (NIMS) along with the Standardized Emergency Management System into the City's Emergency Operations Plan. - Councilwoman Keighran made a motion to approve Resolution No. 66-2007 affirming the integration of the National Incident Management S ystem (NIMS) into the City's Emergency Management System; seconded by Vice Mayor O'Mahony. The motion was approved by voice vote, 4-0-1 (Baylock absent). 9. CONSENT CALENDAR Councilman Cohen requested removal of Item a. from the Consent Calendar for further discussion; and Councilwoman Keighran requested removal of Item c. from the Consent Calendar for further discussion. b. MATEO COUNTY CA Anderson requested Council approve the proposed letter responding to the Civil Grand Jury Report regarding emergency planning for dam or levee failures in San Mateo County. d. RESOLUTION NO. 67.2007 EXTENDING JANITORIAL SERVICES CONTRACT WITH UNIVERSAL BUILDING SERVICES AND ADDING MAIN LIBRARY DPW Murtuza requested Council approve Resolution No. 67-2007 extending the contract for janitorial services with Universal Building Services for one year and approving Agreement Modification No. 1. Burl ingame City Council Approved Minutes 549 September 4,2007 E. RESOLUTION NO. 68.2007 APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH METCALF & EDDY CONSULTANTS FOR CONSTRUCTION MANAGEMENT OF THE TROUSDALE DRIVE TRANSMISSION PIPELINE PROJECT DPW Murtuza requested Council approve Resolution No. 68-2007 authorizing execution of agreement for professional services with Metcalf & Eddy Consultants for construction management of the Trousdale Drive Transmission Pipeline Project No. 80910. f. WATER COST FOR COMMUNITY SCHOOL ATHLETIC FIELDS CM Nantell requested Council concur with the recommendation of the School/Liaison Committee and authorize the Burlingame Water Department to treat the water cost for Franklin School and Burlingame lntermediate School as though they were City facilities. Vice Mayor O'Mahony made a motion to approve Items b., d., e. and f. of the Consent Calendar; seconded by Councilwoman Keighran. The motion was approved by voice vote, 4-0-1 (Baylock absent). APPROVE RESPONSE TO 2006.2007 MATEO COUNTY CIVI GRAND JURYa. REPORT ON ELE NIC COMMUNICATIONS AMONG CITY OFFICIALS Councilman Cohen requested the City Attomey to clarify issues mentioned during public comments pertaining to retention of emails. CA Anderson stated that current City policy is to retain emails on City business for a period of two years which is consistent with the Califomia Govemment Code. At present, however, there is no definition of "City business" adopted by the State. The Council's protocol committee has asked staff to add to Council's Protocols and Procedures provisions for official email addresses and the use of those addresses for official City business. Councilman Cohen made a motion to approve the proposed letter responding to the Civil Grand Jury Report regarding email communications to or from councilmembers and planning commissioners and to authorize the Mayor to sign the letter; seconded by Vice Mayor O'Mahony. The motion was approved by voice vote, 4-0-1 (Baylock absent). c FIRE CONSOLIDA ON STUDY TO CONSIDER ADDING BRAE TO THE CENTRAL COUNTY FIRE DEPARTMENT PARTNERSHIP Councilwoman Keighran asked for clarification of the amount of the funding requested and asked about the advantages of this study to Burlingame. FC Dornell stated that the amount of $9,000 is Burlingame's portion of Phase 1 of the study costs. The costs will be shared between Burlingame, Hillsborough and Millbrae. CM Nantell stated that the City of Millbrae asked to be considered for inclusion in the Central County Fire Department partnership. Phase 1 of the study would show whether adding a third partner would effect significant savings for the existing partnership while retaining the current high level of service. Vice Mayor O'Mahony made a motion to authorize the use of up to $9,000 from the contingency operating reserve to fund Phase 1 of a study to consider the feasibility of realizing significant savings from the possibility of adding Millbrae Fire to the Central County Fire Department partnership; seconded by Councilman Cohen. The motion was approved by voice vote, 4-0-1 (Baylock absent). Burlingame City Council Approved Minutes September 4,2007 550 Council reported on various events and committee meetings each of them attended on behalf of the City. _ 11. PUBLIC COMMENTS Pat Giorni, 1445 Balboa Avenue, spoke on rapid rail and grade separations. Dave Pine, 320 Chapin Lane, thanked the Council and City staff for their support of the Burlingame School District by raising fees for certain Recreation Center programs. There were no further comments from the floor. 12, OLD BUSINESS Mayor Nagel commented that the recent appeal hearing on August 20,2007, was only for a small part of the project; and she was required to limit comments made during the hearing only to that part of the project. Mayor Nagel suggested that staff provide appellants with information explaining the appeal process. CLOSED SESSION CA Anderson advised that Council met in closed session and directed staff regarding the following a.Threatened Litigation (Govemment Code $54956.9(b)(2) and (3)(c)) - Claim of Piers Lingle 13. NEW BUSINESS Mayor Nagel asked the City Manager to clarify the process for enforcing Resolution No. 76-84, Providing for the Removal of Commissioners for Non-Attendance. CM Nantell advised that recently some - commissions have not been able to conduct business on a regular basis due to the lack of a quorum. He stated that Resolution No. 16-84 specifies that commissioners are automatically removed if they were to miss more than one-third of their commission's regular meetings in a calendar year. He advised that he will enforce the resolution by first notifying all commissioners of this policy as a forewarning. 14. ACKNOWLEDGMENTS Regarding Item e., Councilman Cohen asked at what time the Planning Commission will discuss on-site noticing for Design Review projects for residential properties. CDD Meeker stated that the commission has plans to discuss this issue at a future commission meeting. Mayor Nagel asked to discuss the need to continue the practice of reading into the record each item under Acknowledgments. It was council's consensus to continue the practice. a. Commission Minutes: Library, Jnly 17,2007; Planning, August t3 & August 27,2007 b. Department Reports: Police, July 2007 c. Letter from Comcast concerning programming adjustments d. Letters from Jobs for Youth, Mission Hospice, and Youth and Family Enrichment Services gratefully acknowledging the City's contribution Burlingame City Council Approved Minutes 5s1 September 4,2007 10. COUNCIL COMMITTEE REPORTS e. On-Site Noticing for Commercial Design Review Projects - August 30,2007 Memorandum from CDD Meeker 15. ADJOURNMENT Mayor Nagel adjourned the meeting at8:37 p.m. in memory of Burlingame residents Arnold, and Margaret Shypertt, mother of Burlingame resident Jim Shypertt. Respectfully submitted, Adam Bullis and Ed City Clerk Burlingame City Council Approved Minutes 552 September 4,2007