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HomeMy WebLinkAboutMin - CC - 2007.05.07BURLINGAME CITY COUNCIL Approved Minutes Regular Meeting of May 7,2007 JOINT COUNCIL AND TRAFFIC. SAFETY AND PARKING COMMISSION MEETING Council received an update from the Traffic, Safety & Parking Commission regarding pedestrian safety and crosswalk issues along the Broadway corridor, and specifically at the BroadwaylPalomaAvenue intersection. Ovemight Parking and Residential Parking Permit programs were also discussed. Council asked that the Commission proceed with public meetings to provide citizens the opportunity to discuss concerns or present comments. In addition, limousine and other non-residential vehicle parking concerns were included in these discussions. Council agreed with the Commission that there is a need to try and fund the Traffic Calming Program. There was a discussion about finding alternative funding methods such as neighborhood participation. Since the Commission had several new members, Council discussed the role of the Commission and its members. The Commission presented an idea of public seminars as a way to further inform residents about traffic safety and traffic operations in the City. 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. Mayor Terry Nagel called the meeting to order at 7:05 p.m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG Led by Joanne Garrison. 3. ROLL CALL COUNCILMEMBERS PRESENT : COUNCILMEMBERS ABSENT: Baylock, Cohen, Keighran, Nagel, O'Mahony None Councilwoman Baylock made a motion to approve the minutes of the April 16, 2007 regtiar Council meeting; seconded by Councilwoman Keighran. The motion was approved unanimously by voice vote, 5-0 5. PRESENTATIONS a.BEST OF BURLINGAME AWARI) Mayor Nagel presented Bobbi Benson with the Best of Burlingame award for her many volunteer efforts in the community. She is a member of several local organizations, including the Friends of Mills Canyon, the Burlingame-Hillsborough Newcomers Club, and the Burlingame Historical Society. Bobbi is well qualified 504 Burlingame City Council MaY 7 ,2007 Approved Minutes 4. MINUTES for her volunteer duties. As a founding member of the San Mateo County Master Gardener Association, she has extensive training in horticulture and recently wrote a guide designed to help teachers, parents and children start school gardens. The guide is called "Vegetables, Herbs and Flowers Suitable for School Gardens in San Mateo County" and will be available on the City's website. UNTEERS CONCERNING Five of the youth volunteers presented various reasons why the downtown clean up is important. Their presentation was enhanced with their drawings. The volunteers presenting were Cassis Brown, Lauren Bodenlos, Grace MacArthur, Amelia Milne and Diana Daniels. Councilwoman Keighran spoke about the volunteer opportunities for the near future and encouraged citizens to contact her to sign up as new volunteers. Mayor Nagel announced that the Centennial Parade will take place on Saturday, June 2,2007 , starting off a year-long celebration of Burlingame's 100th anniversary. A motorcade will leave from Roosevelt School about 9:15 am, proceed down Broadway to California and stop at City Hall for the Kick Off Ceremony. Then the motorcade will merge with about 1600 marchers as they proceed to Burlingame Avenue. The parade will end at Washington Park. Also, Mayor Nagel requested members of the public to contact her with the names of past or present Burlingame citizens who are extraordinary in that they have done something unique and noteworthy. APPEAL HEARING OF PLANNING CO ON'S APPROVAL OF AN APPLICATION FOR DESIGN REVIEW AND SPECIAL PERMITS FOR A NEW TWO-STORY SINGLE b 6. a. CP Monroe reviewed the staff report and requested Council to hold a public hearing and take action. Mayor Nagel opened the public hearing and the following citizens spoke: Kendrick Li, owner; Delores and Dennis Huajardo, appellants; Pat Giorni, 1445 Balboa Avenue; and Jennifer Pfaff, 615 Bayswater Avenue. There were no further comments from the floor, and the hearing was closed. Council discussed the following concerns: at no time can the basement be used as a bedroom; if the code allows, install an egress window instead of an egress door in the basement area; maintain neighborhood open space effect with tall landscaping to cover garuge; more new single-family dwellings have large basements; the conflict between the policy to promote detached garages and the recommendation for an attached garage at this site; that the two Magnolia street trees shall be replaced if they are removed at the property owners expense; and that the divided light windows provided shall be true divided light or simulated divided lites as confirmed by the Community Development Director. Vice Mayor O'Mahony made a motion to uphold the Planning Commission's decision and approve Resolution No. 39-2007 approving Categorical Exemption, Design Review and Special Permits for 2212 Hillside Drive, with the addition of the following conditions: that the basement area shall never be used for sleeping purposes as a bedroom; that if it is possible under the regulations in the Califomia Building Code, the egress door from the basement area shall be replaced with an egress window; that if it is determined that the two existing Magnolia street trees need to be removed, they shall be replaced at the property owner's expense with an appropriate species selected from the City's street tree list; that an arborist report shall be prepared and approved by the City and construction protection measures shall be installed before a building Burlingame city council 505 Approved Minutes MaY 7 '2007 PUBLIC HEARINGS FAMILY DWELLING AND DETACHED GARAGE AT 2212 HILLSIDE DRIVE permit is issued for the existing Pittosporum hedge along the left side property line on the neighbor's property at 1400 Columbus, and that the protection measures shall remain in place until the occupancy permit is issued for the project; and that landscaping shall be added along the right side property line adjacent to the house in protected planter bays wherever possible and still maintain a9'6" clear driveway width, plant materials shall be selected to provide screening between the properties; seconded by Councilwoman Keighran. The motion was approved by voice vote, 4-1 (Baylock dissented). b INTRODUCTION OF AND PUBLIC HE ON AN ORDINANCE TO AMEND TITLE 22 OF THE MUNICIPAL CODE TO UPDATE THE SIGN REGULATIONS Senior Planner Maureen Brooks reviewed the staff report and requested Council introduce an ordinance amending the provisions of the sign code. Mayor Nagel opened the public hearing. There were no comments from the floor, and the hearing was closed. Mayor Nagel requested CC Mortensen read the title of the proposed ordinance adopting a revised Tttle 22 (Sign Code). Vice Mayor O'Mahony made a motion to waive further reading of the proposed ordinance; seconded by Councilwoman Keighran. The motion was approved unanimously by voice vote, 5-0. Councilwoman Baylock made a motion to introduce the proposed ordinance; seconded by Councilwoman Keighran. The motion was approved unanimously by voice vote, 5-0. Mayor Nagel requested CC Mortensen publish a summary of the proposed ordinance at least five days before proposed adoption. c.ADOPT ORDINANCE NO. 1806 ESTABLISHING THE COMMUNITY DEVELOPMENT DEPARTMENT AND MAKING CONFORMING CHANGES TO THE MUNICIPAL CODE CA Anderson reviewed the staff report and requested Council hold a public hearing on the adoption of Ordinance No. 1806 to establish the community development department. Mayor Nagel opened the public hearing. There were no comments from the floor, and the hearing was closed. Vice Mayor O'Mahony made a motion to approve adoption of Ordinance No. 1806 establishing the Community Development Department and making conforming changes to the Municipal Code; seconded by Councilwoman Keighran. The motion was approved unanimously by voice vote, 5-0. Mayor Nagel directed CC Mortensen to publish a summary of the ordinance within 15 days of adoption. 7. PUBLIC COMMENTS Pat Giorni, 1445 Balboa Avenue, stated that the next Bicycle/Pedestrian Committee meeting is on Thursday, May 10, and that Bike to Work Day is Thursday, May 17. Stephen Hamilton, 105 Crescent Avenue, spoke on volunteer opportunities. The following citizens spoke in favor of saving the Easton Eucalyptus Tree: Mike Dillon,l7l9 Easton; Jennifer Pfaff, 615 Bayswater Avenue; Stephen Hamilton, 105 Crescent Avenue; and Diane Condon Wirgler, 1536 Cypress. There were no further comments from the floor. 8. STAFF RE,PORTS AND COMMUNICATIONS Burlingame City Council Approved Minutes 506 May7,2007 a.EUCALYPTUS TREE AT 18OO EASTON DRIVE DPW Bagdon reviewed the staff report and requested Council direction. P&RD Schwartz introduced Certified Arborist Kevin Kielty whose company performed the tree testing and evaluation. Mr. Kielty - provided an overview of the tree's favorable health analysis. He stated that although there is always a chance for tree failure, the chance of failure for this tree is low. The tree's root growth into the street is estimated to be l/8" to ll4" per year. DPW Bagdon reviewed the Easton Drive Realignment option which would cost $80,000; however, it would not meet roadway standards for safety. Other less costly alternatives included signage and delineators. A traffic study would cost $50-60,000. Council expressed the following concems: replace tree which is a liability; vehicle and pedestrian safety; the tree makes the Library safer; modify the intersection; replace tree since road realignment costs so much; replacement tree is not appropriate; tree is healthy and acts as a traffic calming device; most streets in the city are one car width anylvay when cars park on both sides of the street; reforestation is progressive; shaving roots would damage tree; reforestation plan has no criteria for a planting schedule; a one-way street would work, and a two-way street is sub-standard; need to create historic tree area; need non-profit organization to advocate for reforestation grant funding. Mayor Nagel suggested two options: obtain a complete reforestation plan with criteria of a planting guide prepared by the Beautification Commission and the Traffic, Safety and Parking Commission in the next 60 days; replace tree unless a heritage tree area is created and Easton is made a one-way street. Mayor Nagel suggested sending a mailer survey to residents in the area bounded by Broadway, Hillside, Vancouver and El Camino Real to ask if a one-way street on Easton between El Camino Real and Vancouver would be acceptable to them. Councilwoman Keighran stated that before mailing a survey, a traffic impact study is - needed to determine the effect of a one way street on the neighborhood. Vice Mayor O'Mahony stated that the large population using Easton should be included in the survey as well. Bob Disco, City Arborist, stated that the replacement tree selected for this site is available and is a good choice. Councilwoman Keighran made a motion to remove and replace the eucalyptus tree at 1800 Easton Drive; seconded by Vice Mayor O'Mahony. The motion failed by voice vote,2-3 (Baylock, Cohen, and Nagel dissented). The following motions were made during further Council discussion: Mayor Nagel made a motion to ask the Beautification Commission to revisit the choice of the replacement tree for this specific site and to conduct a simple postcard survey of whether people would support a one way street on part of Easton Drive between Vancouver and El Camino Real which would impact circulation on streets in the entire area bounded by Broadway, Hillside, Vancouver and El Camino Real; seconded by Vice Mayor O'Mahony. The motion was not acted on. Mayor Nagel made a motion to refer the tree list of species to the Beautification Commission for further analysis with the help of an expert selected by the Commission and City staff and come back with a list in which they would feel confident; seconded by Vice Mayor O'Mahony. The motion was approved by voice vote,3-2 (Keighran and O'Mahony dissented). Mayor Nagel requested the list be ready in 60 days. Burlingame City Council Approved Minutes 507 May 7,2007 Mayor Nagel made a motion for a survey to be placed on the November ballot for a one way street on part of Easton Drive between Vancouver and El Camino Real; seconded by Vice Mayor O'Mahony. The motion failed by voice vote, 1-4 (Baylock, Cohen, Keighran and O'Mahony dissented). Council's decision on January 16,2007 , to defer removal of the tree until such time that they receive further information still stands. Mayor Nagel declared a brief intermission at 1 1 :15 p.m.; then reconvened the meeting at 1 1 :30 p.m. b. INTRODUCE ORDINANCE AFFIRMING ORDINANCE NO. ISOO TO SPECIFY THAT ALTERATIONS TO AN ENTIRE B G ARE TO BE CONSIDERED WHEN CALCULATING A REQUIREMENT TO INSTALL SPRINKLERS. RATHER THAN A SINGLE PREMISE CA Anderson reviewed the staff report and requested Council introduce an ordinance affirming Ordinance No. 1800 and applying administrative interpretation for when to install sprinklers. Mayor Nagel requested CC Mortensen read the title of the proposed ordinance affirming Ordinance No. 1800 to clarify provision regarding installation of sprinklers. Councilwoman Keighran made a motion to waive further reading of the proposed ordinance; seconded by Councilwoman Baylock. The motion was approved unanimously by voice vote, 5-0. Councilwoman Baylock made a motion to introduce the proposed ordinance; seconded by Councilwoman Keighran. The motion was approved unanimously by voice vote, 5-0. Mayor Nagel requested CC Mortensen publish a summary of the proposed ordinance at least five days before proposed adoption. c.CONSIDER APPOINTMENT TO PLANNING COMMISSION Councilwoman Baylock made a motion to reappoint Commissioners Michael Brownrigg and Jerry Deal to the Planning Commission; seconded by Vice Mayor O'Mahony. The motion was approved unanimously by voice vote, 5-0. d. ADOPT RESOLUTION NO. 36.2007 REVISING PROCEDURES FOR APPOINTMENT TO CITY COMMISSIONS AND BOARDS CA Anderson reviewed the staff report and requested Council to adopt a resolution revising procedures for appointment to City commissions and boards. Councilwoman Keighran made a motion to adopt Resolution No. 36-2007 establishing revised procedure for appointments to city commissions and boards; seconded by Vice Mayor O'Mahony. The motion was approved unanimously by voice vote, 5-0. e.LIBRARY BOARD OF TRUSTEES VACANCIES CM Nantell reviewed the staff report and requested Council open the application period for two Library Board seats that are scheduled to expire in June. Council agreed to open the application period with the application deadline set for May 29,2007 . Burlingame City Council Approved Minutes 508 May 7,2007 9. CONSENT CALENDAR Councilman Cohen requested removal of Item a. from the Consent Calendar for further discussion. b REOUEST FOR OUT OF STATE TRAVEL OF FIRE MARSHAL A FTRE PREVENTION OFFICER TO ATTEND CODE IN ROCHESTER. NEW YORI( COP Van Etten requested Council approve out of state travel of two Fire personnel to attend the International Code Council Final Action Hearings in Rochester, New York May 2l-25,2007. c.APPROVE RESOL NO. 38-2007 AFFIRMING USE OF MASTER BOND OR INSURANCE POLICY FOR CITY OFFICERS CA Anderson requested Council approve Resolution No. 38-2007 approving and affirming use of Master Surety bond or Commercial Government Crime Insurance policy or employee Dishonesty Insurance Policy for City officers and employees. d.ACCEPTANCE OF ALLED SCOREBOARD BY BURLING YOUTH BASEBALL ASSOCIATION AND THE INTERNATI AL BROTHERHOOD OF ELECTRICAL WORKERS FOR US AT BAYSIDE PARK P&RD Schwartz requested Council accept the gift of a scoreboard and installation from the Burlingame youth baseball Association and the International Brotherhood of electrical Workers for use at Bayside Park. Vice Mayor O'Mahony made a motion to approve Items b. through d. of the Consent Calendar; seconded by Councilwoman Keighran. The motion was approved unanimously by voice vote, 5-0. a.ADOPT RESOLUTION NO. 37.2007 AMENDING THE CITY'S MASTER SCHEDULE AUTHORIZING A (1) YEAR RECORDS RE TENTION PERIOD FOR DIGITALLY RECORDED POLI DEPARTMENT BOOKINGS THAT AR PLACED ON DVDS COP Van Etten requested Council approve Resolution No. 37-2007 amending the master Schedule for retention and destruction of City records pursuant to Govemment Code Section 34090 regarding digital recordings of prisoner bookings for a one year period. Councilman Cohen asked about the privacy issues as to whether the one-year retention period could be extended so that the records might be available in the future to the Burlingame Historical Society. CA Anderson advised that the privacy issues are significant concerns, and storage space is also a concern. Councilwoman Baylock made a motion to approve Item 9.a. of the Consent Calendar; seconded by Councilwoman Keighran. The motion was approved unanimously by voice vote, 5-0. 10. COUNCIL COMMITTEE REPORTS Council postponed their reports to the next meeting. Burlingame City Council Approved Minutes 509 May 7,2007 b. c. 11. PUBLIC COMMENTS Leslie McQuaide, 1439 Montero Avenue, and Pat Giomi, 1445 Balboa Avenue, spoke on ideas for Easton Drive realignment. There were no fuither comments from the floor. 12. OLD BUSINESS There was no old business. 13. NEW BUSINESS a. SCHEDULE TOWN HALL MEETING CONCERNING CIVIC ENGAGEMENT After Council discussion, Mayor Nagel proposed Saturday, June 23, 2007 , at 9 a.m. as the tentative date and time for the Town Hall Meeting on civic engagement. 14. ACKNOWLEDGMENTS a. CommissionMinutes: Planning, April23,2007 Department Reports: Finance, March 2007; Building, April2007 Three letters from Comcast concerning programming adjustments 15. ADJOURNMENT TO CLOSED SESSION Mayor Nagel adjoumed the meeting to Closed Session at 11:55 p.m. in memory of Jane Smith Taylor, a former Library Trustee; Orin Fields, a longtime Burlingame resident; and former State Assemblyman Lou Papan. CLOSED SESSION CA Anderson advised that Council met in closed session and directed staff regarding the following: a. Pending Litigation (Government Code $ 54956.9(a)): Aerobay Office Park vs. City of Burlingame, San Mateo Superior Court Case No. CIY 457326 b. Threatened Litigation (Govemment Code $ 54956.9(bX1), (3)(C)): Claim of Janet and Winsor Cheston 16. ADJOURNMENT Mayor Nagel adjoumed the meeting at 12:15 a.m. Doris Burlingame City Council Approved Minutes City 510 SU fu-,* May 7,2007