HomeMy WebLinkAboutReso - CC - 003-20261
RESOLUTION NO. 003-2026
RESOLUTION AUTHORIZING AMENDMENT NO. 2 TO THE JANITORIAL
SERVICES AGREEMENT BETWEEN THE CITY OF BURLINGAME AND KARLA’S
JANITORIAL AND SUPPLIERS, LLC TO EXTEND JANITORIAL SERVICE FOR A
PERIOD OF AN ADDITIONAL TWO MONTHS
WHEREAS, on October 31, 2022, the City of Burlingame and Karla’s Janitorial and
Suppliers, LLC (KJS) executed an agreement for janitorial services (Agreement), providing for a
maximum not-to-exceed amount of $1,591,132 for a three-year period ending on November 30,
2025, with the option to extend for an additional two years if elected by the City; and
WHEREAS, on November 17, 2025, the City Council approved Amendment No. 1 to
extend the contract for an additional two months to January 31, 2026, and to increase the contract
amount by $92,785, for a total not-to-exceed amount of $1,683,917, to ensure continuity of
janitorial services during the RFP process and the transition to a new contract (Resolution No.
129-2025); and
WHEREAS, in response to the City’s solicitation seeking bids for a new contract to provide
janitorial services, on November 21, 2025, the City received several bids; and
WHEREAS, on January 20, 2025, the City Council rejected all 16 proposals received on
November 21, 2025; and
WHEREAS, to ensure janitorial services remain uninterrupted during the re-advertising
process and the transition to a new contract, the City Council hereby authorizes the City Manager
to execute Amendment No. 2 to the Agreement to extend the current termination date of the
Agreement from January 31, 2026, to March 31, 2026, and increase the contract amount by
$92,785, resulting in a revised not-to-exceed total of $1,776,702.
NOW, THEREFORE, BE IT RESOLVED AND ORDERED:
1. The City Manager is authorized and directed to enter into Amendment No. 2 to the
Janitorial Services Agreement with Karla’s Janitorial and Suppliers, LLC in the form or
substantially the same form as attached hereto and take such actions necessary in
furtherance of this Resolution.
______________________________________
Michael Brownrigg, Mayor
I, Meaghan Hassel-Shearer, City Clerk of the City of Burlingame, certify that the foregoing
resolution was introduced at a regular meeting of the City Council, held on the 20th day of January,
2026 and as adopted thereafter by the following vote:
Docusign Envelope ID: 68ECA097-2DB1-4D36-B90B-D92F5776CDA7
2
AYES: COUNCILMEMBERS: Brownrigg, Colson, Pappajohn, Stevenson, Thayer
NAYES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
______________________________________
Meaghan Hassel-Shearer, City Clerk
Docusign Envelope ID: 68ECA097-2DB1-4D36-B90B-D92F5776CDA7
Page 1 of 3
AMENDMENT NO. 2 TO JANITORIAL SERVICES AGREEMENT WITH KARLA’S
JANITORIAL AND SUPPLIERS LLC
THIS AMENDMENT No. 2 (“Amendment No. 2”), made in duplicate and entered into
effective on the__ day of ________, 2026, amends the agreement dated October 31, 2022
(“Agreement”) by and between the CITY OF BURLINGAME ("CITY") and KARLA’S JANITORIAL
AND SUPPLIERS LLC (“CONTRACTOR”). CITY and CONTRACTOR are collectively referred to
as the “Parties.”
RECITALS
WHEREAS, on October 31, 2022, the Parties entered into an Agreement to provide
janitorial services, which is attached (“Agreement”); and
WHEREAS, the Agreement set forth a three-year term, ending on November 30, 2025,
with an option for the City to extend the Agreement for an additional two years; and
WHEREAS, the Parties agreed to extend the expiration of the Agreement by two months
from November 30, 2025 to January 31, 2026 to allow sufficient time for the City to complete the
competitive bidding process and implement a new contract for the provision of janitorial services
at City buildings without interruption to services as set forth in Amendment No. 1 (City Council
Resolution No. 129-2025); and
WHEREAS, the City rejected all proposals received in response to the City’s solicitation
seeking bids for a new contract to provide janitorial services following the expiration of the
Agreement with Contractor, and intends to re-advertise the solicitation; and
WHEREAS, the Parties have agreed to extend the expiration of the Agreement by two
additional months from January 31, 2026 to March 31, 2026 to allow sufficient time for the City to
complete the re-advertising process and implement a new contract for the provision of janitorial
services at City buildings without interruption to services; and
WHEREAS, the Parties have negotiated and agree to amend the Agreement as set forth
below.
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
Docusign Envelope ID: 68ECA097-2DB1-4D36-B90B-D92F5776CDA7
Page 2 of 3
1. The Agreement is amended to extend the time of performance by two additional
months, extending the expiration of the Agreement from January 31, 2026 to
March 31, 2026;
2. The cost of the two additional months of service from January 31, 2026 through
March 31, 2026 shall not exceed $92,785. The total not-to-exceed value for year
3 is thus amended to reflect the additional cost of $92,785, for a total not-to-exceed
value for year three of $726,484.
3. Due to the additional cost of the two-month extension herein described, the
Contract Price of $1,591,132.00, indicated in Section 3 of the Agreement, is
replaced with $1,776,702.00.
4. In all other respects, the provisions of the Agreement dated October 31, 2022 shall
remain in full force and effect to the extent they are not in conflict with this
Amendment.
IN WITNESS WHEREOF, the Parties have executed this Amendment No. 2 on the day
and year first above written.
CITY OF BURLINGAME CONTRACTOR
A municipal corporation
By
Lisa K. Goldman Karla’s Janitorial and Suppliers, LLC
City Manager Print Name:
Title:
Approved as to form:
__________________
City Attorney – Michael Guina
ATTEST:
Docusign Envelope ID: 68ECA097-2DB1-4D36-B90B-D92F5776CDA7
Page 3 of 3
City Clerk - Meaghan Hassel-Shearer
Docusign Envelope ID: 68ECA097-2DB1-4D36-B90B-D92F5776CDA7