HomeMy WebLinkAboutReso - CC - 139-2025RESOLUTION NO. 139-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING
THE CITY MANAGER TO NEGOTIATE AND EXECUTE A FIRST AMENDMENT TO THE
PROFESSIONAL SERVICES AGREEMENT WITH BERGDAVIS PUBLIC AFFAIRS TO
PROVIDE PUBLIC ENGAGEMENT SERVICES RELATED TO 501 PRIMROSE ROAD, TO
EXPAND THE SCOPE OF SERVICES AND INCREASE THE NOT-TO-EXCEED AMOUNT BY
$50,000, FOR A TOTAL OF $124,250, AND AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE ADDITIONAL AMENDMENTS
WHEREAS, in February 2025, City Council authorized the City Manager to negotiate and
execute a Lease Agreement, Purchase and Sale Agreement, and Tenant Improvement Agreement
for the building located at 1440 Chapin Avenue to serve as the new City Hall (Resolution No. 015-
2025); and
WHEREAS, tenant improvements for 1440 Chapin Avenue are expected to begin in early
2025 and be completed by August 2025; and
WHEREAS, after the City moves to the new City Hall, the City will have the opportunity to
rethink how the site of the existing City Hall is used; and
WHEREAS, the City interviewed three consultants to assist with the public engagement
process for the existing City Hall site; and
WHEREAS, the City selected BergDavis Public Affairs (BergDavis) to complete the public
engagement work, due to their experience with communications for other public entities’ major
projects; and
WHEREAS, BergDavis has completed press releases, social media posts, eNews
articles, letters, postcards, and presentations asking the public to share feedback regarding future
usage of the existing City Hall site; and
WHEREAS, BergDavis created a survey that was completed by almost 550 residents,
business owners, and other local stakeholders, and after completion of the survey, BergDavis,
staff, and the City Council hosted an in-person community workshop and a virtual community
workshop to share survey results and gather additional feedback; and
WHEREAS, the survey provided valuable insight into public opinion, but residents under the
age of 45 and renters were underrepresented among respondents; and
WHEREAS, s taff is pleased with the work performed by BergDavis to date and desires to
retain BergDavis to complete additional public engagement work related to the existing City Hall
site.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME RESOLVES
AS FOLLOWS:
Docusign Envelope ID: 93976265-59D0-4AF0-8DF6-3B293E9EA1E2
The City Manager is authorized to negotiate and execute a First Amendment to the Professional
Services Agreement with BergDavis Public Affairs, substantially in the form attached hereto, to
complete additional public engagement services, for an amount not-to-exceed $124,250, and to
expand the scope of services. Further, the City Manager is authorized to negotiate additional
amendments to the Professional Services Agreement, except that the City Council must approve
any amendments that increase the not-to-exceed amount.
______________________________
Peter Stevenson, Mayor
I, Meaghan Hassel Shearer, City Clerk of the City of Burlingame, certify that the foregoing
Resolution was introduced at a regular meeting of the City Council held on the 1st day of
December, 2025, and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS: Brownrigg, Colson, Pappajohn, Stevenson, Thayer
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
______________________________
Meaghan Hassel Shearer, City Clerk
Docusign Envelope ID: 93976265-59D0-4AF0-8DF6-3B293E9EA1E2