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HomeMy WebLinkAbout1846 Rollins Road - Staff ReportCity of Burlingame Item No. $b Conditional Use Permit and Conditional Use Permit Amendment Regular Action Address: 1846 and 1860 Rollins Road Meeting Date: November 13, 2018 Request: Application for a Conditional Use Permit and a Conditional Use Permit Amendment for supplemental parking for a non-retail service use in the drainage easement. Applicant and Architect: James Abeyta, Form 4 Architecture APNs: 025-169-240 (1846 Rollins Rd) and 025-169-300, -310, and -320 (1860 Rollins Rd) Property Owners: 1846 Rollins LLC and Rollins Partners LLC c/o Arthur and Cindy Michael Trust General Plan: Industrial and Office Use Site Area 1846 Rollins: 0.37 acres Zoning: RR (Rollins Road) Site Area 1860 Rollins: 2.64 acres North Burlingame/Rollins Road Specific Plan: North Rollins Road Overlay Environmental Review Status: The project is Categorically Exempt from review pursuant to the California Environmental Quality Act (CEQA), per Section 15301 - Existing facilities, Class 1(a) of the CEQA Guidelines, which states that interior or exterior alterations involving such things as interior partitions, plumbing, and electrical conveyances are exem pt from environmental review. Allowable Uses 1846 Rollins Road: Permitted uses include trans-shipment services, ambulance services, light industrial such as biotechnology or manufacturing uses, labs, office uses in conjunction with a permitted use, service businesses, warehouses; uses allowed with a conditional use permit include commercial recreation. Allowable Uses 1860 Rollins (Drainage Easement): Publicly owned drainage facilities or privately owned electric transmission lines; uses allowed with a conditional use permit include supplemental parking for uses in the district, storage of operable vehicles, recreation vehicles, or boats, straight storage, and fencing. Site Descriptions: The applicant is requesting a conditional use permit and a conditional use permit amendment to operate a dispatch center and dispatch vehicle parking at two adjacent sites. The two sites currently have the same property owner and are located in the Rollins Road zoning district. The first of the two sites is a single parcel with the address of 1846 Rollins Road, which contains a 5,254 SF building on the site (including mezzanine areas). Parking for this site is provided to the left of the building; a fence encloses the left and rear portions of the site. The second site included in the application is comprised of three parcels and has the address of 1860 Rollins Road. It is a drainage and PG & E easement, with a culverted drainage channel that runs along the northeast side of the site. There are no buildings on this site. Site Histories: The most recent recorded use on site at 1846 Rollins Road was a beverage distribution business that was a combination of office, warehouse, and retail uses. A conditional use permit for retail sales of alcoholic beverages was issued for the site in 2015. The history of the drainage easement at 1860 Rollins Road includes Planning entitlements granted in 1997, (negative declaration, special permit, and landscaping variances) to pave and fence the site for use as vehicle storage for long-term parking for guests of the EI Rancho Inn in Millbrae. The most recently recorded use at 1860 Rollins Road was a conditional use permit and conditional use permit amendment approved in 2001. This most recent approval was for a field operations �enter for Pacific Bell at 1832 Rollins Road that used the drainage easement at 1860 Rollins Road to store dispatch vehicles. !t appears that at some time since the 2001 permits were approved, the use on site at 1860 Rollins Road has reverted from a field operations center for Pacific Bell back to vehicle storage for EI Rancho Inn without the required amendment to the conditional use permit. 1860 Rollins Road is currently operating independently from 1832 Rollins Road and is used solely for vehicle storage for EI Rancho Inn and operates in general compliance with the conditions of approval granted with the original 1997 approval of vehicle storage. Conditional Use Permit and Conditiona/ Use Permit Amendment 1846 and 1860 Rollins Road Proposed Project: The applicant, Facebook, proposes to remove the fencing between the two adjacent sites at 1846 and 1860 Rollins Road, to re-lay the top layer of asphait and re-stripe both sites, to install new curb cuts and re-align the driveways at both sites, to install new outdoor lighting at 1860 Rollins Road, and to use the combined sites for a dispatch facility and associated bus and vehicle parking for Facebook employee shuttles. There are no proposed changes to the interior or exterior of the existing building at 1846 Rollins Road. The existing uses in the building at 1846 Rollins Road will not change, except that the areas previously used for retail will now be used as office. The applicant states that there will be a maximum of 10 employees using this building to monitor and dispatch transit drivers and vehicles, as well as conduct light cleaning of the vehicles in the evenings. All regular mechanical maintenance and heavy cleaning of the interior and exterior of the vehicles will take place off-site. There are a total of 102 employees projected to use the combined sites; 92 transit vehicle drivers and 10 dispatch employees. A conditional use permit is required for a service business that does not meet the development standard requiring on-site parking for all company vehicles dispatched from the site (C.S. 25.44.020(j)(1)). A conditional use permit amendment is required for supplemental parking for a permitted or conditional use in the RR district in the drainage easement at 1860 Rollins Road (C.S. 25.44.060(b)(1)}. Proposed Parking and Circulation: The applicant is proposing to adjust the curb cuts to meet current code standards and to re-stripe the finro sites to allow entry of all vehicles (including transit shuttles and personal employee vehicles) through the driveway at 1846 Rollins Road and exit of all vehicles through the driveway at 1860 Rollins Road (see Proposed Site Plan on sheet A1.2). There are 12 existing parking spaces (1 of which is a disabled-accessible space) on site at 1846 Rollins Road, where the existing uses in the building require only 8 parking spaces. With the proposed change in existing retail space that will be utilized as office at 1846 Rollins Road, there are 11 parking stalls required on-site forthe uses in the building. The applicant is proposing 20 on-site parking stalls (2 of which are disabled-accessible spaces), or 9 spaces in excess of the minimum required number of parking spaces. While all of the proposed parking spaces are located within the property boundaries for 1846 Rollins Road, not all of the proposed 20 spaces can be entered or exited without crossing over the property line between 1846 and 1860 Rollins Road. In the event that future uses on site at 18�46 Rollins Road are proposed to operate independently of the site at 1860 Rollins Road, the required number of on-site parking spaces (11 spaces) for the existing office and warehouse uses in the building are provided on site and can be entered and exited without crossing the property lines; therefore the parking spaces currently striped that are in excess of the required 11 parking spaces can be removed and a new business with similar office and warehouse uses can move into the site and erect new fencing to separate 1846 Rollins Road and 1860 Rollins Road, and no additional parking will be required under current code standards. Future independent uses of the site in the drainage easement at 1860 Rollins Road are limited to vehicle storage, require a conditional use permit, and no buildings can be erected on this site. There are 402 existing standard vehicle parking stalls on site at 1860 Rollins Road. The applicant proposes to restripe the site to provide 92 stalls for bus and van parking for the shuttles. There will be a total of 92 transit shuttles stored at 1860 Rollins Road, which include single and double deck buses and vans. The proposed operations include shuttle drivers arriving and parking their personal vehicles in available parking at the rear of 1846 Rollins Road (in the non-required parking stalls for this site). The drivers will then remove their shuttle vehicle from the 1860 Rollins Road site and start their shuttle routes. The applicant indicates that when the standard vehicle spaces at 1846 Rollins Road are full, bus drivers will be parking in empty shuttle parking spaces at 1860 Rollins Road, or will move their designated shuttle vehicle from its parking stall and park their personal vehicle in that same stall. Peak traffic periods for the Rollins Road Area are defined as 7 a.m. -10 a.m. and 4 p.m. - 7 p.m. Because the majority of the proposed vehicle and shuttle operations will occur outside the a.m. and p.m. peak vehicle traffic 2 Conditiona! Use Permit and Conditional Use Permit Amendmenf 1846 and 1860 Rollins Road periods (of 7 a.m. -10 a.m. and 4 p.m. - 7 p.m.), a full traffic study was not required by the City Traffic Engineer for the project. The applicant has submitted memos by Fehr & Peers, dated August 18 and October 29, 2018, to review the site conditions and the proposed impacts of the project. The drivers for the shuttles are scheduled to arrive at the sites in their personal vehicles and to depart in the shuttles between the hours of 3:30 a.m. to 7:00 a.m. The shuttles will return to the sites and drivers will exit in their personal vehicles after 8:00 p.m. The shuttles will serve only Facebook employees and will be picking up employees from designated stops throughout the San Francisco Peninsula (from San Francisco in the north to San Jose in the south). The employees will be transported to Facebook campuses, a list of which is on page 3 of the Fehr 8� Peers Traffic and Parking Analysis. During the day after employee drop off, the shuttles will be stored in designated holding areas or on Facebook campuses and not at the Burlingame storage site. Additional Site and Project Information: There is an existing power line tower and storm drains on site at 1860 Rollins Road that will remain with the minor site improvements that are proposed with the project. The existing on-site lighting is indicated on Sheet A1.1 and will be removed and re-located to allow for the parking and circulation of the transit vehicles, however the applicant has not yet clarified the pole locations or the power source for the lighting on the plans; condition of approval #4 for the project specifies that a lighting plan shall be reviewed as part of the building permit and that a final shall be issued for this permit prior to the proposed use operating from the site. The existing sites are paved and the proposed improvements do not intensify the existing conditions, therefore on-site landscaping was not evaluated. However, the Parks Division requires that the applicant install two street trees along Rollins Road, which the applicant has shown on sheet A1.2. The drainage easement is subject to flooding, Condition of approval #9 for the project requires the applicant and property owner to execute a separate hold-harmless and indemnification agreement in regard to the proposed parking at 1860 Rollins Road. This agreement shall be executed and recorded with San Mateo County privr to issuance of the building permit. The applicant has been made aware of and agrees to comply with this condition of approval for the project. All other Zoning Code requirements have been met. The applicant is requesting the following applications: ■ Conditional Use Permit for a service business that does not meet the development standard of on-site parking for employees and dispatch vehicles (CS 25.44.020(j)(1)); and ■ Conditional Use Permit Amendment for supplemental parking for a permitted or a conditional use in the RR zoning district (CS 25.44.060(b)(1)). 1846 and 1860 Rollins Road Lot Area: 3.0 acres (two sites combi Use for 1846 Rollins: EXISTING Office (507 SF) Retail (530 SF) Storage (4,217 SF} Use for 1860 Rollins: Vehicle parking Plans date PROPOSED Office (1,037 SF) Storage (4,271 SF) : October 3, 2018 ALLOWED/ REQUIRED Office {25% � maximum), Retail, ' Storage, Service � Business' No change Supplemental i vehicle parking 2 3 Conditiona/ Use Permit and Conditional Use Permit Amendment EXISTING Parking 1846 Rollins: � 12 spaces 1846 and 9860 Rollrns Road PROPOSED 20 spaces ALLOWED/ ' REQUIRED (11 standard, 1 accessible), ;(18 standard, 2 accessibie), � vehicle spaces Parking 1860 Rollins: 402 spaces (all standard) vehicle spaces vehicle spaces 11 spaces 92 spaces n/a Bus and van parking spaces ', ' Conditional Use Permit for a service business that does not meet the development standard of on-site required parking for employees and dispatch vehicles (C.S. 25.44.020Q)(1). Z Conditional use permit amendment for supplemental parking for a permitted or a conditional use in the RR zoning district (C.S. 25.44.060(b)(1)). Study Meeting: At the Planning Commission study meeting on October 9, 2018, the Commission had several questions about the operations for the business and voted to place this item on the regular action calendar (see attached October 9, 2018, Planning Commission Minutes). The applicant submitted a traffic memo, dated October 29, 2018, to provide information about existing Facebook shuttls facilities Iocated elsewhere in the Bay Area. An additional email from a Fehr & Peers traffic engineer, dated November 8, 2018, provides anatysis of the October 29, 2018 memo as applied to the proposed Burlingame shuttle operations. Listed below are the Commission's comments and responses by the applicant and Planning Staff. 9. Provide the details of the arrival and departure sfaging for the proposed shuttle vehicles. Table 1 in the October 29, 2018 traffic memo provides a preliminary list of the routes for the shuttles that will operate from the subject site in Burlingame. The October 29, 2018 traffic memo from Fehr & Peers notes that a specific schedule for the buses could not be provided because the facilities and the Burlingame site will share operations with other existing Bay Area facilities and that these operations are dynamic. o The November 8, 2018 email specifically states that all buses at the Burlingame facility will depart between the hours of 4 a.m, to 8 a.m. o The November 8, 2018 email extrapolates data from Table 2* in the �ctober 29, 2018 memo to specify that approximately 8 buses are expected to depart the Burlingame facility during peak morning traffic hours (7 a.m. -10 a.m.) and 8 buses are expected to return to the Burlingame facility during peak evening traffic hours (4 p.m. -7 p.m.). Table 2 provides bus departure and arrival informafion for the Newark Enferprise site. Alfhough 120 buses are stored af this sife, the number of shutfle buses fhat depart fhe site for daily routes is only 54-56 buses; the remaining 64-66 buses remain on site for maintenance and then a portion of these remaining buses deparf in the /ate morning or earJy afternoon hours (outside peak traffic hours). The bus distribution pattern in Table 2 for the Newark Enterprise sife takes into accounf only the dailyshuttle bus operafions and this information is then extrapolated to the proposed operations at the Burlingame sife (which wil! only have shuttle buses and no on-site mainfenance of buses). 4 Conditional Use Permit and Conditional Use Permii Amendment 1846 and 1860 Rollins Road The October 29, 2018 memo states that the bus drivers park their personal vehicle near their bus, perform and inspection of the bus and pull it out of the parking space, and then the driver briefly leaves the bus in the circulation aisle to move their personal vehicle into the recently vacated parking space; the reverse of this happens in the evenings when the drivers return to the site. 3. What will happen to the E/ Rancho Inn vehicles current/y stored at 1860 Ro/lins Road? • The property owner, Mr. Michael, noted at the hearing that EI Rancho Inn is closing and the land will be developed as housing so there will no longer be a need for Inn vehicle storage. 4. Request fhat staff provide a list of permifted uses on these properties. • Planning Staff has added two sections on Page 1 of the staff report to list permitted and conditional uses for the two properties. Planning Staff would note that although both properties are zoned RR and are within the North Rollins Road Overlay, drainage easement uses have additional use restrictions per Municipal Code Section 25.44.060. 5. The proposed use will have a significant impact on the roadways; do impact fees apply? • Planning Staff notes that City of Burlingame pubtic facility impact fees cannot be applied to the application because the project does not result in any new building square footage, nor do the changes in use result in any intensification of the required parking on the sites. A full description of the fees and their application and exemptions can be found in Burlingame Municipal Code Section 25.80. Findings for a Conditional Use Permit: In order to grant a Conditional Use Permit, the Planning Commission must find that the following conditions exist on the property (Code Section 25.52.020, a-c): (a) The proposed use, at the proposed location, will not be detrimental or injurious to property or improvements in the vicinity and will nat be detrimental to the public health, safety, general welfare or convenience; (b) The proposed use will be located and conducted in a manner in accord with the Burlingame general plan and the purposes of this title; (c) The planning commission may impose such reasonable conditions or restrictions as it deems necessary to secure the purposes of this title and to assure operation of the use in a manner compatible with the aesthetics, mass, bulk and character of existing and potential uses on adjoining properties in the general vicinity. Suggested Conditional Use Permit Findings for a non-retail service business that provides supplemental parking for dispatch vehicles (1846 Rollins Road): The proposed use of this site as a dispatch center with a maximum of 10 (ten) employees complies with the permitted uses for the zoning district and is compatible with the surrounding industrial-type uses. The proposed supplemental parking for the dispatch vehicles in the adjacent drainage easement site will allow for a permitted use of the drainage easement as vehicle storage while supplying employees with nearby building for facilities at 1846 Rollins Road. There is no proposed additional building square footage or intensification of uses in the existing building on site and therefore there will be no detrimental effect on properties in the vicinity. The re-striped parking on site at 1846 Rollins Road will meet the needs of any future permitted uses that operate with a similar combination of office and warehouse uses so that any future independent operation of the two subject sites will not negatively affect the existing traffic conditions in the area. Given the conditions of approval to insure operation of the use in the manner noted above, the proposed use may be found to be compatible with other uses in the general vicinity and will not be detrimental or injurious to property or improvements in the vicinity and will not be detrimental to the public health, safety, general welfare or convenience. 5 Conditiona/ Use Permit and Conditiona/ Use Permit Amendment 1846 and 1860 Rollins Road Suggested Conditional Use Permit Amendment Findings for parking in the drainage easement (1860 Rollins Road): Because this easement is important to the area as it serves as a detention basin to prevent flooding it will be in full compliance with National Pollution Discharge Elimination requirements. The drainage easement is currently paved and was previously approved for parking and the only improvements proposed for the drainage easement include striping for parking spaces, and re-located site lighting. The propased use of the drainage easement at 1860 Rollins Road for supplemental parking for a non-retail service business at 1846 Rollins Road is consistent with the currently permitted use of the site for vehicle storage. The proposed use is compatible with the surrounding storage, service, commercial recreation and other industrial-type uses in the area and will therefore not be detrimental to the surrounding properties. The proposed bus departure and arrival schedules indicate that eight {8) buses will be circulated to and from the site during the defined peak vehicle traffic hours in the morning and in the evening and these 8 buses will not have a significant impact on existing traffic conditions in the area. The proposed shuttle routes will access the freeway, U.S. Route 101, using Millbrae Avenue and the routes do not include any non-arterial streets in the City of Burlingame. Planning Commission Action: The Planning Commission should conduct a public hearing on the application, and consider public testimony and the analysis contained within the staff report. Action should include specific findings supporting the Planning Commission's decision, and should be affirmed by resolution of the Planning Commission. The reasons for any action should be stated clearly for the record. At the public hearing the following conditions should be considered: that the project shafl be built as shown on the plans submitted to the Planning Division date stamped October 3, 2018, sheets A0.0 to C3.0 and sheet EXH; including two new landscape trees on Rollins Road; 2. that the business owner shall apply for a Burlingame Business License prior to submitting to the Building Division for the required Building permit; 3. that the total number of buses to be parked or stored on the site at 1860 Rollins Road shall not exceed 92 buses and that all vehicles dispatched from and arriving to the site will utilize the access to U.S. Route 101 at Millbrae Avenue; and that any changes in operation, floor area, and/or use at either 1846 Rollins Road or 1860 Rollins Road shall require an amendment to this application; 4. that upon submittal of the required Building permit for both sites, the applicant shall provide a complete lighting plan for the drainage easement area at 1860 Rollins Road, including compliance with BMC Section 18.16.030; and that no buses or personal vehicles shall be stored or parked on site at 1860 Rollins Road until the Building permit is finaled; 5. that no buses or personal vehicles associated with the business operations shall queue on Rollins Road or block any portion of the public right-of-way at any time; and that documented non-compliance with this condition will result in re-evaluation or revocation of the approved Conditional Use Permits; 6. that the existing signage posted on site at 1860 Rollins Road denoting that the area is subject to flooding shall remain in place; 7. that no fencing at 1860 Rollins Road shall obstruct existing flow of water into and through the easement from the adjacent parcels; 8. that during any flood situations, that all the vehicles parked at 1860 Rollins Road shall be relocated and shall be the responsibility and liability of the applicant and/or property owner; 9. that the applicant and property owner execute a separate hold-harmless and indemnification agreement in regard to the proposed parking at 1860 Rollins Road, as supplemental parking for the dispatch facility at 1846 Rollins Road, and that the agreement shall be in a form approved by the City Attorney and 0 Conditiona! Use Permit and Conditional Use Permit Amendment 1846 and 1860 Rollins Road executed prior to issuance of the permit); this agreement shall be recorded by the City in the Official Records of the Recorder of San Mateo County; 10. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 11. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; 12. that both 1846 Rollins Road and 1860 Rollins Road shall be maintained regularly and any loose trash or litter removed from the property; 13. that all runoff created during construction and future discharge from the site will be required to meet National Pollution Discharge Elimination System (NPDES) standards; 14. that if the approved uses on the two sites, including a dispatch center at 1846 Rollins Road and supplemental parking for the dispatch center at 1860 Rollins Road, are discontinued or replaced the City of Burlingame Planning Division shall be notified by the business owner and/or the property owner and the conditional use permits as well as any other exceptions to the code granted here will require an amendment or may become void; and 15. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2016 Edition, as amended by the City of Burlingame. Erika Lewit Senior Planner c. James Abeyta, Form 4 Architecture Arthur Michael, property owner Attachments: October 9, 2018, 2018 Planning Commission Study Meeting Minutes Fehr & Peers Traffic Memo, dated October 29, 2018 Fehr & Peers Response to Questions email, dated November 8, 2018, from R. Eckols, PE Application to the Planning Commission Conditional Use Permit Applications (2) Commercial Application Fehr & Peers Traffic and Parking Analysis Memo, dated August 18, 2018 Planning Commission Resolution (Proposed) Notice of Public Hearing — Mailed November 2, 2018 Area Map 7 � CITV O ��" t; / 71 c���' _�.� ��� ��� <__ �, '9,. City of Burlingame Meeting Minutes Planning Commission BURLINGAME CIN HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 7uesday, October 9, 2018 7:00 PM Council Chambera a. 1846 and 1860 Rollins Road, zoned RR - Application for Conditional Use Permit and Conditional Use Permit Amendment for supplemental parking for a non-retail service use in the drainage easement (James Abeyta, applicant and architect; 1846 Rollins LLC and Rollins Partners LLC, property owners) (48 noticed) Staff Contact: Erika Lewit A!! Commrssioners had vrs/ted the project sits. There were no ex-parte communications to report. P/a�ming Manager Hurin provided an ove�view of the staff report. • There is a discrepancy in the building stze stated in ths stafl` report and plans. !s the difference the mezzanrne Ievel? (Hurin: Yes, that is correct) • Staff report notes that the existing sife is currenf/y used for the EI Rancho Hotel parking. !s this fhe sole use af 1860 Rollins Road7 (Nurin: Believe this is what is noted in the staff report,- can also ask applicant fo verify.) • Are there any impact fees associated wifh this iype of applicafion? (Hurrn: No, not for this application because there is no buildrng square footage being added fo the sites.) Chair Gau! opened the public hearing, Danielle Douthetf, facilities construction manager at Facebook, and Ward (lasf name not provided), transportation manager at Facabook, and James Abeyta, projeci architect, represented the applicant. Commission Questions/Comments: • In visitrng the sife, observed 250-300 cars parked on the site_ !s this currently a!I EI Rancho Hotel parking? (Abeyfa: Yes, understanding !s that parking is for EI Rancho Hote! emp/oyees and hote! visitors.) Do you know where fhese cars wiI! go if this application is approved? (Abeyta: No, do not know.) • Sfat�` report notes that there is a plan in place if properties are separated in future. Not seeing that diagram and how it would work. (Abeyta: Sfafts concem was ihat Che new parking sta!!s planned behind the buildrng would on/y be accessible ;f the fence were removed. Current configuration of the site operates so that you can access those spaces withouf passing through fhe back side. Basically, it would be resfored to the existing condition.) • The idea is that if would revsrt to the way it is now, could be fenced off and would have the requisite number of parking sfalls to serve the existing use rn the building at 184& Rollins Road, correct? (Abeyta: Yes.) • Is !t common practrce for drivers to park in any stall or in the same stall as the bus fhey will be driving? (Ward: Usua!!y driver wilf pu!! out bus and then park personal vehicle in same stafl, or take the next available stall. This is standard procedure for a11 other locafions throughout fhe bay area. A!! buses wil! have assigned parkrng.) • Wil! there be a security gate at the entrance to the site to secure the bus fleet? (Douthett: No, do not have them at our existing locations.) • Would dispatchers be at srfe 24/7? (Dou#hett: No, just durrng operating hours.) • Whaf wil! operations look like between 3:30 and 7 a.m. and after 8 p.m.? Currous to know how staggered trmes wil! work. (Ward: Genera!!y, bus drivers will arrive and park fheir vehicle, then pick up paper work for fheir trrp, prepare their bus, and then procaed to their routes. The first runs arrrve in Menlo City of Bu�lingame paDe � Printed on !0/25/2018 Planning Commission Meeting Mfnutes October 8, 2018 Psrk betwsen 6;30 and 7 a.m., so this means buses are pickrng up employees between 4 and 5 a.m., and all the way up to 6 and 7 a.m. to do their runs, so thats what there is a staggered cadence. This s+te wouid be one of severa! fhroughouf fhe bay area focusing on the Peninsula operation.) • Whei is fhe frequency of 6uses leaving the site as you get closer to 7 a.m.7 (Ward: Mosf of the buses wr!! have left the site by 7 a.m. because peak hours for employse drop-off is from 7:30 fo 9:30 a.m., so busses are leaving early io accompiish fhat.) • Would like to krrow morB about distribution of traffrc in the mornings and evenings; provide a scheduls. • !s the same bus driver leaving rn morning and comrng back io the 't ft 8 � same bus drrvers would be retuming to the srfe. We have throughouf the bay area where fhey sleep, rest and take breaks.) • Would this sife be a place where Jayovers occur? (Ward. operatrons.) Public Commenfs: s� e a er p.m.. (Ward. Yes, layovers during the day at different IocaUons IVo, fhis sife would be a yard for overnight • Art Michael, property owner. Clanfied that E! Rancho Hotel is in process of converting hote! site to residentia! housing, so wrl! not need space for vehicle parking. Chair Gau! closed the public heanng. Commrssion Discussion: • Straight forward application, City's Traffic Engineer has addressed concerns with queueing of the buses on Ro!lins Road. • Not concemed with circulafion of buses through site as long as they are not impeding traffic or blocking sidewalks. • Concerned abouf number of buses dunng fhese time periods. Understand thaf aIl buses wi!! be going to Millbrae Avenue, wou/d like to see fhis added as a condifion of approval. • Concemed about impacts to roadways from this fype of use. Would like fo see this type of use considered when City studres impact fees in fhe future. • Concern with the number of buses being dispatched from the site and buses backing up on the roads. Is a traffic study be warranted in this case? • Would like to take a closer look at the disfribution of buses during ihe morning and evening hours; provide further sfudy and schedule. • Nighly skeptical when first reviewed application, however felt more comforiable with it when visifed the sife and saw how close it is to Millbrae Avenue. Think application would be harder to support if site were located further south on Rollins Road because of the distance traveled. • Request thst staff provide a list of uses permifted by right on this property. C!ty ol8url7ngame paAe Z Prinfed ott !0/25/2018 CD/PLG-Erika Lewit From: Sent: To: Cc: Subject: Erika: Robert Eckols <R.Eckols@fehrandpeers.com> Thursday, November 8, 2018 11:56 AM CD/PLG-Erika Lewit James Abeyta Response to question on bus operations at proposed Burlingame faciliry Per our conversion and in response to your questions in the email below: All of the buses at the Buriingame facility will be dispatched during the four hour peak period in the morning. The buses will remain on the road unfiil their return in the evening. Mid-day they will layover at or near one of the campuses for their evening return trip. This operation is different than the Newark operation that has maintenance facilities and dispatches buses mid-day. Table 2 shows the distribution of vehicles at the existing Newark site demonstrate how the buses are released at Newark during the morning peak period and arrive in the evening peak period. Table 2: Facebook Newark Bus Facility — Peak Period Departures and Arrivals Hour Vehicles Percent 4:00 AM 2 4% 5:00 AM 9 �6% 6:OQ AM 40 71% 7:00 AM 5 9% 56 Hour Vehicles Percent 6:00 PM 5 9� 7:00 PM 27 48°� 8:00 PM 17 30% 9:00 PM 5 9% 54 Table X shows what would happen at the Burlingame facility if all 92 vehicies were dispatched using the Newark distribution. Table X: Facebook Burlingame Bus Facility — Estimated using Newark % Hour Vehicles Percent 4:Q0 AM 5:00 AM 6:00 AM 7:00 AM 3 15 65 8 9% 48 % 30% 9% 92 Nour Vehicles Percent 4% 6:00 PM 8 16% 7:00 PM 44 71% 8:00 PM 28 9% 9:00 PM 8 92 Using the Newark time schedule there would be eight vehicfes released in the hour of 7:00 — 8:00 am. Due to the distance that the vehicles travel to their starting points, most of fihe vehicles must leave before 7:00 AM. The dispatchers can control the departures and can balance the 5:00 am and 6:00 am hours in Burlingame if needed. Similarly, in the afternoon most of the buses will arrived after 7:00 pm since they vehicles have to travel back to the facility after completing their routes. Based on the Newark arrivals it would be 8 vehicles. Please feel free to call if you have any additional questions. 1 FEHR�'' PEEI�S MEMORANDUM Date: October 29, 2018 To: Lori Larson, Facebook From: Robert Eckols, P.E. Subject: Supplemental Information for Facebook Bus Facility Located at 1&46-1860 Rollins Road, Burlingame, California This memorandum provides supplemental transportation information for a proposed bus storage and dispatch facility located at 1846-1860 Rollins Road in Burlingame, California. This information is provided based on comments raised at the October 9, 20'!8 Burlingame Planning Commission public hearing on the project. Several of the questions focused on the specific bus operations at the proposed facility and other similar locations that support Facebook empfoyee shuttle aperations. General Bus Operatlons Facebook, and their contractors, operate three existing facilities locaied in San Francisco, South San Francisco and Newark, A fourth facility, also located in Newark, will begin operations saon. Figures 1- 3 show the layouts of the three existing bus facilitie's. The existing facilities are as similar to and would have the same operations at the proposed facility in Burlingame. The number of vehicles located at each facility are: • San Francisco (Mississippi Street) 95 vehicles • South San Francisco (Tanforan Street) 74 vehicles • Newark (Enterprise prive) 120 vehicles • Newark (Boyce Road) 60 vehicles Facebook`s internal transportation group works with their service providers to coordinate and dispatch buses from all of the facilities to various routes on the San Francisco peninsula, ta the East Bay, and to the South Bay areas. The earliest bus service for Facebook employees {pick up) begins ------- ---..,.�__—.---- --._ ....�_—.._----� .._._ ........-- - - _.._..- - ----.. ...._._.—. _.. ---- -- . .. _. _.. 160 W. Santa Clara Street � Suite 675 � car Jos�, CA 951?3 �(408) 27&T700 � Fax {408) 278-1717 www.fchra nd peers.com l.uri Larson Ocfiober 29, 201 f3 Paye 2 of 4 � at 7:00 AM; therefore, buses are leave Yhe overnight storage areas between 4:00 AM and 7:00 AM depending on the location of the route's starting point. Since route scheduling is dynamic and vehicle storage will be shared by all five locations, a specific departure schedule has not been prepared for ihe proposed Burlingame facility. Table 1, from the Fehr & Peers memorandum dated August 98, 2018, provides a preliminary list of the shuttle routes operating out of the proposed bus storage facility. Based on this preliminary list of routes, the majority of the buses will be traveling to points south of the storage facility. The buses will access US 101 from the MiElbrae Avenue interchange. Table 1: Preliminary List of Shuttle Routes Belmont/San Carlos Redwood City— Blu Harbor Foster City Menlo Park Haven Menlo Park/Sand Hill Millbrae/San Mateo Mountain View/EI Camino Real Mountain View/Middlefield/Central StatEon Mountain View— Rengstorff Mountain View — West Middlefield Palo Alto — EI Camino Real Palo Alto — Midtown Redwood City — Whipple / Veterans Redwood City — Woodside/EI Camino San Mateo/ HWY 92 Sunnyvale/EI Camino Real Sunnyvale/Mathilda Sunnyvale — North Fair Oaks 5unnyvale — South Fair Oaks Menlo Park Caltrain Palo Alto Caltrain Redwood City Caltrain Redwood Shores As shown in Figures 1— 3, the existing locations have similar bus parking areas as proposed in Burlingame. Each facility has a smalf number of auto parking spaces and the bulk of the parking is bus parking. Figure 2(South San Francisco) includes an insert in the upper left hand corner that shows examples of how drivers park personal vehicles in their bus space while they are working. The process for drivers is as follows: Upon arrival, they park their personal vehicle near their bus. They perform this daily inspection of the vehicle and pull the vehicle out of the parking space. • They move their personal vehicle into the bus parking space and begin their run, Lori L.�rson Qr.tober 29, 201 � Page 3 afi 4 ♦ This fiype of parking arrangement is common at bus storage facilities to maximize tha efficiency of the site to store vehicles without additional pavement. Further, since the private autos accessing the site are the bus drivers, the mixing autos and buses is not the same as when an average driver encounters a bus in a confined area. At the proposed Burlingame facility there will be no maintenance operations; therefore, the buses remain in circulation or at staging areas near the campus for day. Some drivers may return during the mid-day using smaller shuttles that pick up and drop off drivers as need. In the evening, as buses return to the facility the drivers move their personal vehides, park their bus, and leave in their personal vehicles. Bus Departures & Arrlvals The schedule of departures and arrivals at the proposed facility will u Itimately depend on the routes serviced from the facility. Data was provided for the existing morning departure schedule and evening arrivals for the existing Newark facility located on Enterprise Drive. This facility includes maintenance functions and is located near Facebook's Menlo Park Campus; therefore, it is has departures and arrivals throughout the day. A review of the departure and arrivals times showed the following: • Of 120 vehicles stored at the facility approximately 50% of the vehicles (56) depart during the four hours between 4:fl0 AM and 8:00 AM. • Similarly, approximately 50% of the vehicles (54) vehicles return to the facility between the four hours between 6:00 PM and 10:00 PM. Table 2 shows the breakdown of vehicle departures and arrivals during the morning and evening peak period. For this facility with its mixture of routes, the majority of the departures {40 vehicles) occur in a single hour, However, in the evening the majority of the arrivals (44 vehicles) occur over a two-hour period. Morning departure times are scheduled by the bus operator; therefore, the scheduling of departure times can be used to control the number of departures from the facility base to the internal operations of the facility and traffic on the adjacent roadways. In the evening, vehicle arrivals are less predictable since they are subject to the traffic conditions on the area roadways. Departures and arrivals at the proposed facility may not be uniform aver each hour of the morning and evening peak periods, but the bus operators can control the departures from the facility and roadway congestion and travel times will generally spread out the return times. , f_ori l_arson Oclober 29, 201F3 Page4af4 Tab1e 2: Facebook Newark Bus Facility - Peak Period Departures and Arrivals Hour Vehicles Percent 4:00 AM 5:00 AM 6:00 AM 7:00 A M 2 9 40 5 4% 16% 71�Y 9% Wour Vehicles Percent 6:00 PM 5 9% 7:00 PM 27 48% 8:00 PM 17 30% 9:Ofl PM 5 9% 56 I 54 Figure 1 Facebook Bus Facility — San Francisco `4 ti , _ � � ► R � rt'' � ' + . r „ �•� � � 4t . � . � ' .. .. �.... k . . l J � � .. � �6 ',� �. \ �� � E �� I . . , .. .. .., �r I - ^ '�., , ,y ,� �.,y �� � \ +,��.. 1II , , ;.�+w o. � ',.. 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T _ + .1 � !�' ���li ���I� i ��i ( �(i�i � i �'� ��! , � tt . � . _ � � � '�t r 'Rc� �F^.3 ��� A , ,. ., , „ �="i�j��, ` (t ��;�r� � � � �; r� . ,� � ��, a ,. ,�;,� " � r • i �p- ' � '� �; t � .. � � ; � a � .�. � � � � ,��, ' �'.: _ � � . k . , i' y7'eYW� � ; a � .� � . � �.. �. . , — '. � ' • ~� __ .. "-r`i#�"� �� � � r`��1;!'� Y fiVRLIN6M1ML \� �; COMMUNITY DEVEL�PMENT DEPARTMENT • SO'I PRIMROSE ROAD � BURLINOAME, CA 94010 p: 650,558.7250 • f: 650,696.3790 • www.burlingame.org APPLICATIQN TO THE PLANNING COMMISSIO►N Type of application: 025169240, U25169300 ❑ Design Review ❑ Variance ❑ Parcel #: 025169310, 025169320 � Conditioral Use Permit ❑ Special Permit ❑ Zoning 1 pther. RR Rollin� Road �� �� PROJECT ADDRESS; �$aU Roliins Road, and 18�6 Rollin Road APPLICANT PROPERTY OWNER Narne: Danieile Douthett Name Arthur Michaei Address 1 Hacker Way City/State/Zip Menlo Park CA 94024 Phone 408-4$3-1499 E-mail: ddouthett@fb.com ARCHITECT/DESIGNER �• �°"''� �'4�`� ��� Name: Address: _ City/StatelZip Phone: James Abeyta 126 post street 3rd floor San Francisco CA 94108 415-293-6616 E-mail: jabeyta@form4inc.com Burlingame Business License #: 32820 Address p.�. Box 1006 CitylState/Zip. Burlingam� CA 94011 Phone: �50-773-0140 E-ma i I -�- /� R7 ft U K� W 0 � 0 LQ �{kFbo. C� Nt F�,, r.:, , �, •� � 6 �� �•'-t�f�:i ," `3 _ ���!)'! , � �� ;:' � L ; ��� � n �� � L� - �r Y��f �^ �i�r9;,�! �,��jE_ _� � `t'�ti'+�� ;�i� �;r�,: Authorization to Reproduce PraLct Plans: 1 hereby grant the City of Burlingame the authorlty to reproduce upon requeat and/or post ptans submitted with this application on the Gity's website as part of the Planning approval process and waive any claims against the City arising out of or relateci to such action. JA (Initials of Archftect/Designer} PROJECT DESCRIPTION: Qa 1846: The existinq building to be used as a service business; dispatch center. The site to be re-striped. Ca�1860: The existinq lot to be re-striped for supplemental parking of transit vehicles, new site lighting to be provided. AFFIDAVITlSlGNATURE: I hereby certify under penalty of perjury that the information given herein is true and correct to the best oF my knawledge and belief. Applicant's signature: '"� -_= Date: g Z'! ��i ( am aware of the proposed ap iclp ation a ereb uthorize the above applicant to submit this application to the Planning Commission Property owner's signatur� ��� DAte: ( � % Date submitted; 5 � IHANp0Ur51 PCApplicotion. doc ('it� af F3tu�lin��an�� I'I:uinin4s Department 501 Primro;e Road P(650) 5�8-7250 F(650) C9fi-3790 �v��ti��.burlingame.__ org CITY I�ry O� 9URLINGAME j\�.;:-, � ,.i,l ;� CITY OF BURLINGAME CONDITIONAL USE PERMIT APPLICATION RE: 1846 Rollins Road (1 of 2) The Planning Commission is requirrd by law ro make tindings as detined by the City's Ordinance (Code Section 25.52.020). Your answers to the following c�uestions can assist the Planning Commission in making the decision as to whether the findin�s can be m�de for yow- reyuest. Please type or write neatly in ink. Rel'er to thc back of this Torm for assis�ance ��ith these questions. I. l. 3. Explain w/rti� the proposed use at the proposed /ocatro�r ivil! not be detrin:ental or• iirjrrrious to propee�ty or inrprovements in tlie rici��ity or to Public healdz, saf'et��, gene�•a! welfare or conveirience. The proposed use of this site is for a dispatch center-service business, which is ailowed by the Rollins Road zoning di5trict. The request of this CUP is to allow off-site parking of transit vehicles at adjacent property 1860 Roilins R�ad. Some of the transit vehicles will access the 1860 Rollins Rd. parking by passing through the 1846 parking lot. The off-site parking lot is immediately adjacent, circulation between the two sites will have no impact on neighboring buildings or the community. There is no proposed maintenance, servicing, fueling or washing of the buses on-site. HoH� will the proposed i�se be located aftd conducted ifr accordance with the Burlingame Genera! Plar� und Zoni�rg Ordif�ance? The proposed use of this site is for a dispatch center-service business, which is allowed by the Rollins Road zoning district. How wil! the proposed project be coi�putible with tlre aesthetics, mass, bulk und clraracter of the existing aird pote��tial uses o�t adjoini►rg prope�•ties in the genera! vicinit��? NA- There are no proposed change to existing building area and facade. Any proposed site improvements would be minor, fencing, lighting, lot striping. such improvements would consider neighboring buildings and uses. ���`������� AU G 2 `� 2018 CI`CY C)F 3t�-f�LINGAME CUP.FRAi CC}D-�'t_AR!�11NG Di1/. City oFBurlingame Plauniug Departmenl 501 Primrose Road P(C50) 558-7250 F(650) 696-3790 wwwburlineame,org l. Expluin why the p�opo.sed use ut the proposed location will not be cletrimental or injurious to prope�ty oY improvements in the vicinity or to,�ublic health, saf'ety, geneYal welfa�e or cvnvenience. 1-iow will the proposed stnicttu�e or use witl�in the scnicture afi'ect neighboring properties orstruchu�es on those properties'? If neighboring properties will not be affected, state why. Think about traffic, noise, lighting, paving, landscaping sunlight/shade, views fromneighboring pi•operties, ease of maintenance. Why will the st�vcture or use within the structure not affeci the pubiic's hcalth, safeCy oe general welf�re? Public health includes such things as sauitation (garbage), air quaZity, dischargcs ipto sewer and stortnw�ter systems, w�ter supply safety, and thing which have the potential to affect public health (i.e,, underground storage tanks, storage of chemicals, situations which encourage che spread of �•odencs, insect:s or communiclble diselses). Public ,sa_f'� How will tlie structure or use within the structure affect police or fire protection? Will alarm systems or sprinlclers be installed? Could the structure or use within the structure create a nuisar.ce or need for police services (i.e., noise, unruly gatherings, loitering, trt�ftic) or fire seivices (i.e., storage or use of F7ammable or hazardous mlterials, or potenti�lly dingerous activifies like welding, woodwork; engine removal). Generu/ welfare is a catch-all phrase meauing coimnunity good. ls the proposal consistent with the city's poIicy and goals for conservarion and development? Is there a social benefit? Convenie�ice. How would the proposed structure or usc affect public conveuience (such as access to or p�rking for this sitc or adjacent sitesj? Is the proposal accessible to particular segments of the public such as the elderly or handicapped'd 2. How will the proposed use be located and conducted in c�ccvrdance with the Burlingame General Plan and Zoning Ordinance? Aslc the Planning Departmeut for the general plan designation a�id zonrng district for the proposed project site. Also, ask for aii explauatiou of each. Once you have this inforn�ation, you can compare your proposal with the stated designated use and zoning, tlien explai�� why this proposal would fit accordingly. 3. How will the proposecl project be compertible with the aesthetics, muss, bullr and cha�acter of the existing arzd potential uses on adjoining properties in tlae general vicinity? How does the proposed structure or use compare aesthetically with existing neighborhood? lf it does not affect aesthetics, state why. lf changes to the struc�ure are proposed, was the acldition designed lo match cxiscing architecture, pattern of development on adjacent prop-c�lies in the neigl�borhood? If a use will affect the way a ncighbarl�ood or area looics, such as a long term airport parking lot, compare your proposal to otl�er uses in the areR ancl explain why it fits. How docs the proposed stnicture compare to neighboring stivctures in terms of mass or bulk? if there is no change to tlie stiucture, say so. If a new structure is proposed, coinpare its size, appearance, oz-i�ntation, etc. w�ith other structures in the neighborhood or area. How will the stnict«re or use witl�in the structure cli�nge the character of ihe neighborhood? Thinlc of clzaractec• 1s tl�e iinage or tone established by size, density of development and genera] pattern of land use. Will there be more traffic or less parking available resulting from this use? If you don't feel the characYer of the ueighborhood will cliauge, state why. How will the proposed project be compatible with exisling and potential uses in the general vicinity? Compare your project with existing uses. St�te why you feel your project is consistenl with otheruses in the vicinity, and/or st�te why your }�rojcct would be consistent with potential uses iu the vicinity. CUP.FRnd ('in ut' [iurlintiamr I'iannin_ Departmenl 501 Primroae Road Pff�50) 5�8-72�0 F1650) 696-3790 www.burlin��aine.org ,% CIT7 \ BURLINGAME CITY OF BURLINGAME j;\�;�; ,_,`,� � CONDITIONAL USE PF,RMIT APPLICATION ,•o �� RE: 1860 Rollins Road (2 of 2) The Planning Commission is required by la�i� to make tindi�igs as defined by the City's Oi-dinancc (Code Section 25.52.020). Your ans��ers to the folloti�ing questions can assist the Planning C'ommission in making the decision as to ��hether the findin�s can he made for your request. Please type or write neatly in ink. Reler to the back of this form for assistance with these questions. 1. 2. Explrri�r w/ty the proposed «se at the proposed locativit ►vill not be deb•if�re�rtal o►• injrrrioars tn �roPei�t�� a� iirrproveine�rts in the i�iciirit�� 01� to public lrealih, safety, gener�tl ►velfare or convei7ie�rce. The request af this CUP is an�end ihe existing Conditional Use Permit for use in a drainage easement. The amendment would change from supplemental parking for PAC Bell Transit Vehrcles to supplemental parking for Facebook Transit Vehrcles. The site surface parking lot is currently being uses by EI Rancho Inn and Suites hotel. The 400 to 415 stall parking lot will be reduced to a 92 bus stall storage lot. Vehicles will be dispatched from the site at times that avoid peak comrnute hours. Peak commute hours are 7am-10am and 4pm to 7prn, and buses wiil dispatch between 4arn-7am and 8pm and 10pm. There is minimal mid-day traffic and commute hour traffic to and from the site. Hox� wi/! the prnposed use be located and conducted iir uccordance wrth the Burlitrgnme Getieral Plusr anr! Zoning Ordina�lce? Supplemental parking for a permitted use is allowed in drainage easement (The permitted use is the dispatch center at 1846 Rollins Road.) Facebook will provide a hold harmless agreement so that the City of Burlingame is not responsible for any property damage that might occur during a flood event. During a flood event the owner,�tenant would be responsible for relocating any vehicles or property from within the easement. 3. HoH� tii�ill the proposed project be conrpatlble wit/r the aestlaetics, muss, bc�lk uhd charucter of the existing a�rd potential uses o» udjoining properties in the genera! vicinity? NA- There are no proposed change to existing building area and facade. Any proposed site improvements would be minor, f�ncing, lighiing, lot striping. such improvements would consider neighboring buildings and uses. � :.,� � � � i� ��i �. � HUG :; `- 2G18 ��IiY OF E�i.;[�LiRluAtvi't= ctm.FRni GC!f)��'i ;li�;`lIN(,a C�i'.%. City of Buriiiigauie Planving Depairtment 501 Primrose Road P(G50) 558-7250 F(650) 696-3790 www,burlineaine or� ' 1. Explain why the paoposed use at the p�oposc�d location will not be detrimental or injurious to property nr improvemenis in the vicinity o�^ to pu6lic health, sa.f'ety, geher�al welfa�e or convenience. H�w will the proposed structtire or use �vithin the sniteture affect neighboring properties or structures on those properties'? if neighboring properties will not be affected, state why. Thinlc about traffic, noise, lightiug, paving, landscaping sunlight/shade, vie�vs fi•om neighboring properties, ease af maintenance. Why will the scritcture or use wifhin the stnulure not af1'ect the public's health, safety or general welfai•e? Public health iucludes such things �s sanitation (garbagc), air quality, discl�arges into sewer and stormwater systems, water supply safety, and thing which Ilave die potential to aPfect public health (i.e., underground storage tani<s, storage of chemicals, situations which encourage li�e spread of rodents, insects or communic�ble discases). Publir. safet��. How will the structure or use within the structure affect police or tire protection? Will alarm systetns or sprinlclers be installed? Could che structi�re or use within the sttucture ct•eate a iniisance or need for police services (i.e., noise, unruly gatherings, loitering, traffic) or �ire seivices {i.e., stor�ge oruse oFFllntm�ble or hazardous macerials, or potentialty dangerous activities �ike welding, �•oodwork, engine removal). Gener•aI K�elfure is a catch-all plzrase meaning eoizununity good. ls l(ie proposal eonsistant with the city's policy and goals for conservation and development? Is there a social bene�t? Convenie�ice. How would the proposed structure or use affect puUIic convenience (such as access to or parking for this site or adjacent sites)? Is the proposal accessible to particular segments of the public such as the elderly or handicapped? 2. How will the proposed use be locuted and conducted in acco�dance with the Burlingame General PCan and Zoning Ordinance? Ask thc Planning Dep�rtineut for the general plan dcsignation and zoning distr-ict for the proposed project site, Also, ask for an explanation of each. Once you have this infornlation, you can compa:e your proposal with the stated designated use and zoning, then explain ��hy this propos�l would tit accordingly. 3. How will the proposed project be compatible with the aesthetics, mass, bulk und character of the existrng and poteHtial uses on adjoir�ing properties in the general vicinity? How does the proposed structure o�- use compare aesthetically with existiug neighborhood7 lf it c�oes not affect aesthetics, state why. lf chan�es to the structure are proposed, was tf�e addition designed co inatch cxisting architecture, pattern of development on adjaccnt properties in fl�e neighborhovd? If a �se will affect the w�ay a neighborhood or area looks, such as a long term airport parking lot, conipare your proposal to other uses in tl�e area and explain why it fits. How does the pi•oposed scnicture conypare to neighboring stilte[ures in [erms of rnass or Uullc? Tf thece is �io change to the stnichu•e, say so. If a new shlicture is proposed, compare its size, appeaia:nce, orientation, etc. v��ith other structures in the neighborhood or az•ea. How will the structure or use within t��e stnicture change the ch�racter of the neighborliood? Tl�ink of cliaracter as the image ur tone established by size, density of development znd general pattern of land use. Will there be more h•aPfic or less parking available cesulting from this use? If you don't feel the character of the ncighborhood will change, state why. How will the proposed project be compatible with existii�g and potential uses in the general vicinity? Coanpare your projecr with existing ��ses. Stace why you feel your project is consistent wich other uses in the vicinity, and,�or state why your project would be consistent with potentiAl uses in the vicinity. CUP.FRM Community Development Dept. ■ 501 Primrose Road • Burlingame, CA 94010 ■ P;650.558.7250 � F:65U.696.3790 ■ www.buriinqame.ora �.��� HURLINGAM6 ' -; �,� COMMERCIAL APPLICATION PLANNING COMMISSION APPLICATION SUPPLEMENTAL FORM �. Proposed use of the site�__ Transit Bus Dispatch and vehicle Storage 2. Days and hours of operation� Weekdays, Monday- Friday: 5am-7am and 8pm-10pm 3. Number of trucks/service vehicles to be parked at site (by type) A CPU is requested for off-site parking at 1860 Roflins Rd. for 92 bus stalls 4. Current and projecied maximum number of employees (including owner) at this location: Hours of Operation Weekdays Full-time Before After Before After Before After � 5:Q0 pm 5:00 pm 5:00 pm 5_00 pm 5:00 pm 5:00 pm 10 10 10 � - -- Not Applicable- weekend operation and no part-time employees _ 10 I10 I10 5. Current and projected maximum number of visito�s/customers who may come to the site: :� ;, _ _ Hours of Before After Before After ' Before , After Operation 5:00 pm 5;00 pm 5:40 pm 5:00 pm S:OU pm 5:00 pm Weekdays No Visitor or customers are anticipated to come on-site. Bus drivers for 92 buses stored on site are planned ta retrieve and return weekends the buses during the business hours described above. These drivers are _� not utilizing the office building- only site access. 6. What is the maximum number of people expected on site at any one time (include owner, employees and visitors/customers): 1 � 7. Where do/will the owner and employees park� On-site, adjacent to buildi 8. Where do/will the cusiomerslvisitors park? Bus Drivers will park off-site in the adjacent lot at 1860 Rofiins R� 9. Present or most recent use of site_ �1846: Beveraqe Distribution CompanV @1860: EI Rancho !nn and Suites Hotel Parking 10. List other tenants on property, their number of employees, hours of operation (attach a list if more room is needed) This will be a single tenant site for Facebook Commercial Application.doc FE� R �"° pEER� DRAFT MEMORANDUM Date� August 18, 2018 To: Lori Larson, Facebook From: Robert Eckols, P.E. Subject: Traffic and Parking Analysis for Facebook Bus Facility Located at l846-1860 Rollins Road, Burlingame, California This memorandum describes the traffic and parking conditions for a proposed bus storage and dispatch faci[ity located at 1846-1860 Rollins Road in Burlingame, California. The proposed bus facility will support Facebook's employee shuttle system that transports Facebook employees between their residence and work place, The proposal is to park up ta 92 buses at the facility overnight. During the day, the buses will be dispatched throughout the San Francisco Bay Area serving the Facebook campuses located in San Francisco, Menlo Park, Mountain View, Sunnyvale, and Fremont. Buses from the facility will also serve a proposed new campus within the City of Burlingame located at 300 Airport Boulevard, In addition, to storing the vehicfes overnight, an existing building on the site wifl be used as a dispatch center. There wiil be between six to eight employees working at the dispatch center. Existing Uses The 3-acre site located at 1860 Rollins Road is currently a surface parking lot that is used by employees and guests of the EI Rancho Inn & Suites hotel. The hotel is located approximately 1.3 miles north of the site on Ef Camino Real. The existing parking lot has approximately 415 parking stalls. The proposed bus storage facility will displace all of the hotel parking. The existing building at 1846 Rollins Road is a 4,800 square foot warehouse and office building. There are 10 parking spaces on the site. There are no existing traffic counts for the site. ,..:,. ,- . .. ,. , _ . _.._ _.. : � . .: -:.•.: . Proposed Bus 4perations The proposai is to use the site at 1860 Rollins Road as an overnight storage area for ninety-two Facebook employee shuttle buses. On weekdays, shuttle drivers wifl arrive at the site and the buses will leave the storage facility to begin their routes between 4:00 AM and 7:00 AM. Once in service, the buses will be on the road or at remote layover focations near the Facebook campuses in preparation for the evening commute. The buses typically will not return to the storage facility until after 8:00 PM. 1"herefore, bus departures/arrivals and employee trips to/from the site will occur outside the normal peak commute periods of 7:00 AM — 10:00 AM and 4:00 PM — 7:00 PM. The existing warehouse/of#ice building at 1846 Rollins Road will house 8 to 10 Facebook employees that will help to dispatch the buses, supervise the drivers, and monitor the employee shuttEes throughout the day. Maintenance of the bus fleet will not be performed at this facility; hawever, there could be some interior cleaning of the vehicles at the end of the service day, The buses stored at this facility will serve Facebook employees living on the San Francisco peninsula and south Bay Area extending from San Francisco in the north to San Jose in the south. The buses stored at this location will likely serve all of Facebook's Say Area campuses. The precise routes and distribution of the buses to the north or south wil! depend on the transportation needs of Facebook employees. Table 1 is a preliminary fist of the shuttle routes operating out of the proposed bus storage facifity. Based on this preliminary Eist of routes, fihe majorifiy of the buses will be traveling fio points south of the storage facility. The buses will access US 101 from the Millbrae Avenue interchange. 7he distance from the interchange to the storage facility is approximately �/z mile, Parking As previousfy noted, there are approximatefy 425 standard parking stalls on the two parcels at 1846 and 1860 Rollins Road. The proposed bus storage facility will have 92 bus stalls (12 feet by 45 feet) and 20 standard parking stalls (8.5 feet by 18.0 feet). This is a reduction of almost 300 parking stalls. The number of employees parking at the site will be approximately 1Z5 employees (92 drivers plus up to 10 dispatchers). Shuttie drivers can park their personal vehicles in the bus stalls once the buses enter service for the day. Therefore, all employees assigned to the storage facility will park on-site. Table 1: Preliminary List of Shufitle Rautes Belmont/San Car�los Redwood City - Blu Harbor Foster City Redwood City - Whipple / Veterans Menlo Park Haven Redwood City - Woodside/EI Camino Menlo Park/Sand Hill San Mateo/ HWY 92 Millbrae/San Mateo Sunnyvale/EI Camino Real Mountain View/EI Camino Real Sunnwale/MathiRda Mountain View/Middlefield/Central Station Sunnyvale - North Fair Oaks Mountain View - Rengstorff Sunnyvale - South Fair Oaks Mountain View - West Middlefield Menlo Park Caltrain Palo Alto - EI Camino Real Pala Alto Caltrain Palo Alto - Midtown Redwood City Caltrain Redwood Shores Cunclusions Because of the unique characteristics of the proposed bus storage faciliry, will be minimal impact on the surrounding roadways, For the following reasons: • The majority of the employee trips and bus operations will occur before or after the normal commuter peak periods of 7:00 AM - 10:00 AM and 4:00 PM - 7:00 PM. • Once the fleet in service in the morning, the majority, if not all, of the bus fleet will be remain in service for the entire day. Therefore, minimal mid-day traffic to and from the site, • Sufficient parking is provided at the site for both bus drivers and dispatchers. Drivers will be able to use the vacant bus parking stalls once the fleet is in service. RESOLUTION APPROVING CATEGORICAL EXEMPTION, CONDITI�NAL USE PERMIT AND CONDITIONAL USE PERMIT AMENDMENT RESOLVED, by the Planning Commission of the City of 8urlingame that: WHEREAS, a Categorical Exemption has been prepared and application has been made for a Conditional Use Permit and a Conditional Use Permit Amendment for a non-retail service business with sUqplemental qarkinA in the drainaqe easement at 1846 and 1860 Rollins Road Zoned RR 1846 Rollins LLC and Rollins Partners LLC ra ert owners APNs: 025-169-240 025-169-300 -310 and - 320; WHEREAS, said matters were heard by the Planning Commission of the City of Burlingame on November 13. 2018, at which time it reviewed and considered the staff report and afl other written materials and testimony presented at said hearing; NOW, THEREFORE, it is RESOLVED and DETERMINED by this Planning Commission that: On the basis of the Initial Study and the documents submitted and reviewed, and comments received and addressed by this Commission, it is hereby found that there is no substantial evidence that the project set forth above will have a significant effect on the environment, and categorical exemp#ion, per CEQA Section 15301 - Existing facifities, Class 1(a) of the CEQA Guidelines, which states that interior or exterior alterations involving such things as interior parfiitions, piumbing, and electrical conveyances are exempt from environmental review, is hereby approved. 2. Said Conditional Use Permit and Conditional Use Permit Amendment are approved subject to the conditions set forth in Exhibit "A" attached hereto. Findings for such Conditional Use Permit and Conditional Use Permit Amendment are set forth in the staff report, minutes, and recording of said meeting. 3. It is further directed that a certified copy of this resolution be recorded in the official records of the County of San Mateo. Chairman �� , Secretary of the Planning Commission of the City of Burlingame, do hereby certify that the foregoing resolution was introduced and adopted at a regular meeting of the Planning Commission held on the 13th dav of November 2018 by the following vote: Secretary EXHIBIT "A" Conditions of Approval for Categorical Exemption, Conditional Use Permit, and Conditional Use Permit Amendment 1846 and 1864 R�Ilins Road Effective November 23, 2018 Page 1 that the project shall be built as shown on the plans submitted to the Planning Division date stamped October 3, 2018, sheets A0.0 to C3.0 and sheet EXH; including two new landscape trees on Rollins Road; 2. that the business owner shall apply for a Burlingame Business License prior to submitting to fihe Building Division for the required Building permit; that the tota! number of buses to be parked or stored on the site at 1860 Rollins Road shall not exceed 92 buses and that all vehicles dispatched from and arriving to the site wil! utilize the access to U.S. Route 101 at Millbrae Avenue; and that any changes in operation, floor area, and/or use ai either 1846 Rollins Road or 186� Rollins Road shall require an amendment to this application; 4. that upon submittal of the required building permit for both sites, the applicant shall provide a complete lighting plan for the drainage easement area at 1860 Rollins Road, including compliance with BMC Section 18.16.030; and that no buses or personal vehicles shall be stored or parked on site at 1860 Rollins Road until a final inspection of the building permit is completed and approved; 5. that no buses or personal vehicles associated with the business operations shall queue on Rollins Raad or block any por�ion of the public right-of-way at any time; and that documented non-compliance with this condition will result in re-evaluation or revocation of the approved Conditional Use Permits; 6. that the existing signage posted on site at 1860 Rollins Raad deno#ing that the area is subject to flooding shall remain in place; 7. that no fencing at 1860 Rollins Road shall obstruct existing flow of water into and through the easement from the adjacent parcels; 8. that during any flood situations, fhat all the vehicles parked at 1860 Rollins Road shall be relocated and shall be the responsibility and liability of the applicant and/or property owner; 9. that the applicant and property owner execute a separate hold-harmless and indemnification agreement in regard to the proposed parking at 1860 Rollins Road, as supplementaf parking for the dispatch facility at 1846 Rollins Road, and that the agreement shall be in a form approved by the City Aftorney and executed prior to issuance of the permit}; this agreement shall be recorded by the City in the Official Records of the Recarder of San Mateo County; 10. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; EXHIBIT "A" Conditions of Approval for Categorical Exemption, Conditionai Use Permit, and Conditional Use Permit Amendment 1846 and 1860 Rollins Road Effective November 23, 2018 Page 2 11. that the project shall comply with the Construction and Demofition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; 12. that both 1846 Rollins Road and 1860 Rollins Road shall be maintained regularly and any loose trash or litter removed from the property; 13. that all runoff created during canstruction and future discharge from the site will be required to mee# National Pollution Discharge Elimination System (NPDES) standards; 14. that if the approved uses on the two sites, including a dispatch center at 1846 Rollins Road and supplemental parking for the dispatch center at 1860 Rollins Road, are disconfinued ar replaced the City of Burlingame Planning Division shafl be notified by the business owner and/or the property owner and the conditional use permits as well as any other exceptions to the code granted here will require an amendment or may become void; and 15. that the project shall meet al! the requirements of the California Building and Uniform Fire Codes, 2016 Editian, as amended by the City of Burlingame. �CiTY QF BURLINGAME � COMMUNI7Y dEVELOPMENT DEPARTMENT BURLINGAME 501 PRIMROSE ROAD BURLINGANfE, CA 94010 � PH: (650) 558-7250 • �AX: (650) 696-3790 � www.burlingame.org Site: 1846 & 1860 ROLLINS ROAD The City of Burlingnme Pianning Commission annaunces the following puhfic hearing on TUESDAY, NOVEMBER 13, 2018 at 7:00 P.M. in the City Nalf founril Chombers, 501 Primrosa Raud, Burlingame, CA: Application for Conditional Use Permit and Conditionol Use Permit amendment for supplemental porking far a nan-retail service use in the drainage easement at 1846 & 18bQ ROLLINS ROAD zoned RR. APNs 025-I69-140 & 025-169-300, -31 Q, -320 Mailed: Plovember 2, 2018 {Please rofer to other sidej PUBLIC HEARING NOTICE CI tY Uf BUl"I/%%Cicih7P_ A copy of the app���ation and pfans for this project may be reviewed prior to the meeting at the Community Development Department at 501 Primrose Road, Burfingame, Caiifornia. If you challenge the subject application{s) in court, you may be limited to raising only those issues you or someone else raised ai the public hearing, described in the notice or in written correspondence defivsred to the city at or prior to the public hearing. Property owners who receive this notice are responsible for informing their tenants about this notice, For additional informafion, piease cal( (650) 558-7250. 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