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Home My WebLink About150 Anza Boulevard - Staff Report' , '� :.a ��. cirr o� � 1 � , � AGENDA �� BURLIIWtAME � ��'/' I T EM u ' �� STAFF REP�R p(� ��! M T G. �/ S d e�J- DATE HONORABLE MAYOR AND CITY COUNCIL 1 TO: SUBMITTED �'U n, n� August 5, 1988 eY J r�c_- OATE: FROM CITY PLANNER APPROVED BY S�B�E�T: Appeal of Planning Commission action on a use permit for a Car Rental operation at the Embassy Suites Hotel , 150 Anza Boulevard, Zoned C-4. RECOMMENDATION: City Council should hold a public hearing and take action. Conditions recommended to Planning Commission: 1. that the car rental operation shall operate during the hours of 8:00 a.m. to 6:00 p.m. Monday through Friday, 8:00 a.m. to 12:00 noon Saturday and Sunday with no more than one employee on site; 2. that there shall be no more than five rental cars on site being returned or awaiting pickup at one time and no more than 150 cars rented from this site each month; 3. that no rental cars shall be stored more than 24 hours, cleaned or serviced or� this site; 4. that any change to this use in excess of the criteria set by the use permit shall require an amendment to this use permit prior to the change and failure to comply shall result in consideration of revocation of the permit by the Planning Commission; and 5. that this use permit shall be reviewed for compliance in one year (August, 1989) and each two year thereafter. Action Alternatives: 1. City Council can uphold the Planning Commission denial of a special use permit for a concessionaire to operate a car rental agency from a desk in the lobby of the Embassy Suites Hotel with 8 parking spaces reserved on-site for car rental vehicles. Council should state clearly the reasons for their action. 2. City Council can reverse the Planning Commission and approve a special permit for a car rental agency operated by a concessionaire from the lobby of the Embassy Suites Hotel. � The reasons for the action should be clearly stated and the action should be taken by resolution. 3. City Council can deny without prejudice the special permit request. If this alternative is pursued Council should state clearly what items would require further study or evaluation by the applicant and staff prior to rehearing by the Planning Commission. BACKGROUND• The Hertz Rent-A-Car Corporation represented by William Aragon is requesting to aperate a car rental agency from a desk in the lobby of the Embassy Suites Hotel at 150 Anza Boulevard, zoned C-4 (Code Section 25.41.020-f). The lobby desk would be open seven days a week (Monday through Friday 8:00 a.m.to 6:00 p.m., Saturday to Sunday 8:00 a.m. to 12:00 noon). The operation would be the responsibility of a concessionaire who would have one person on-site during the hours that the desk was open. An average of 5 vehicles for rent would be on-site with a maximum of 8 at any one time. They would like no restriction on the length of time any one car could be stored on-site and no restriction on the number of cars to be rented from this site each month. This operation has been at Embassy Suites for about 2 years. It is a code enforcement item. PLANNING COMMISSION ACTION: On July 25, 1988 the Planning Commission held a public hearing and voted 4- 2 (Commissioners Giomi and Jacobs dissenting, Commissioner Harrison absent) to deny this request. (Planning Commission minutes July 25, 1988). Commission discussed the advantages and disadvantages of setting aside the parking spaces for cars to be rented; the parking problem at all the hotels and Embassy Suites in particular; the fact that a corporation the s,ize of Hertz should have been aware of the need to contact the city; concern about the need for each hotel to have car rental, noting people shuttle to the airport they can shuttle two rental cars; parking requirements for hotels and the need for more if such services are to be common; increase in vehicle trips within the area caused by cars being shuttled back and forth as well as rented; this car rental approach is half-hearted, not truly full service with one person sitting behind the desk. In their appeal letter (August l, 1988) Hertz Rent-a-Car represented by attorney Mark Hudak, it is pointed out that Hertz has a nationwide program of leasing cars at hotels as a part of a travel package promotion which compliments hotel business. He states that Hertz feels the guest should be given priority in serving their needs at a hotel over the needs of occasional visitors or restaurant patrons. He notes that their survey indicates 25� of guests arrive without a car and their needs are best served if they can rent a car at the hotel. They rent about 110 cars a month from Embassy Suites. The five spaces recommended by staff to be set aside for car rental use would equal 1.45$ of the total (345) parking spaces. They prefer 8 spaces to be set i � {i aside (2.3�). But the retention of these 5 spaces for the use of the general public will not solve the hotel's parking problem. Hotel guests prefer not to shuttle to rental cars causing a loss of revenue and sales tax without improving the parking problem. Hertz would su,ggest setting aside 5 parking spaces in the leased use portion of the parking lot. They would not like their rentals per month to be limited. Their agent at the time the hotel opened was from Southern California and did not realize a use permit was required. Attachments: Mark Huddak letter to City Council July 29, 1988 Planning Commission minutes July 25, 1988 Planning Commission staff report July 25, 1988 with attachments Notice of appeal hearing for special permit at 150 Anza Boulevard, August S, 1988 Resolution �4 � Y ' �'\ Y � 1 �\J CARR, MCCLELLAN, INGERSOLL, THOMPSON � HORN ROBERT R. THOMPSON DAVID G CARR NORMANI.BOOK.JR. ROBERT A NEBRIG L. MI'CHAEL TELLEEN KEITH F BARTEL LAURENCE M.MAY PENELOPE C.GREENBERG PAUL V SIMPSON MARK D.HUDAK JORDAN W CLEMENTS KEVIN F. KOUBA SARAH J. DiBOISE DAVID S.LEE 7ERRI �. WOLFF JEFFREY A.RUSSEL� ALBERT J. HORN ARTHUR H.BREDENBECK OUENTIN L. COOK RICHARD C. BERRA �AGE E.ANDERSEN MARK A CASSANEGO DAVID M. MCKIM ROBERT W PAYNE KRISTI COTTON SPENCE JAMES R.CODY EDWARD J WILLIG III SUZANNE M SMITH I.AURA E. INNES TERESE M. RADDIE TIMOTHY M HYDEN LORI A. LUTZKER REC��aED Honorable Frank Pagliaro, Mayor �� G� 1988 City Council Members City of Burlingame cirrures�c`oE�T:"`' Pi ar•:rdlM, 501 Primrose Road Burlingame, CA 94010 Re: Appeal of Denial of Special Use Permit Application by Hertz Corporation Dear Mayor Pagliaro and Council Members: �� r,�)�/1.. � lJ i�\{� 1 �, �f JIr v ` ' LUTHER M.CARR FRANK B. INGERSOLL, JR. CYRUS J. MCMILLAN OF COUNSEL E. H. COSGRIFF (1880-1947) J.ED McCLELLAN (IB95-19H5) Our firm represents The Hertz Corporation. Hertz hereby appeals the July 27, 1988 decision of the Planning Commission denying a special use permit to allow Hertz to use five parking spaces at the Embassy Suites Hotel to provide on-site car rentals and returns for guests. By way of background, you should know that San Francisco is the second largest car rental market in the country: having readily available transportation is critical in the Bay Area. Given the large number of hotel rooms in Burlingame, it is important that the City Council identify and meet the needs of travelers to ensure a high occupancy rate. Hertz participates in nationwide advertising campaigns to offer package deals to travellers including airfare, hotel ' accommodations, and on-site car rentals. This national campaign helps to ensure that travellers will use Burlingame hotels as part of the package. In addition to the benefit for hotel occupancy, the on-site rental program ensures that Burlingame receives sales tax revenues that otherwise would go to San Francisco for rentals made at the airport. Hertz appreciates that many of the hotels located east of the freeway are experiencing parking problems. Hertz strongly believes that, as a matter of policy, priority should be given to serving the needs of registered hotel guests and secondary consideration to the parking needs of occasional users of restaurant facilities in the hotels. Dedication of a minimal number of spaces to the transportation needs of hotel guests is necessary to ensure that guests and conventions will return. ATTORNEYS AT LAW SECURITY PACIFIC BUILDING 216 PARK ROAD, POST OFFICE BOX 513 BURLINGAME, CALIFORNIA 94011 - 0513 (415) 342-9600 TELECOPIER (415) 342-7665 July 29, 1988 ►� July 29, 1988 Page 2 With respect to the situation at Embassy Suites, a recent survey shows that approximately 25�s of the guests arrive without a car (usually via shuttle from the airport). The most convenient way to meet the transportation needs of these guests it to have a small supply of rentals available for immediate delivery. Hertz averages approximately 110 rentals per month at this site. The staff report shows that there are 345 spaces available for 344 rooms, or one more than required by code. The staff report recommends that five spaces be used for short-term rental and return (Hertz had requested eight). If a permit is issued for the five spaces, it will involve only 1.45% of the parking spaces. On balance, keeping these five spaces available for use by the general public and restaurant patrons will not solve the parking problems experienced at peak hours on the site. However, the loss of a special use permit will be very inconvenient for the 25% of hotel guests who arrive without a car. The City Engineer and some Planning Commission members have suggested that Hertz shuttle guests from Embassy Suites to the nearest rental location. If there are none at other Burlingame hotels, the nearest available rental locations are at the airport or Millbrae hotels. Few regular travellers will appreciate having to drive back to the airport to rent a car, and many guests would prefer the convenience of the express return at their hotel rather than a return at a site from which they would have to take a bus. We know from experience that customers prefer to walk to their rental cars rather than take a shuttle. If Embassy Suites is not a convenient rental location because cars are not on-site, guests will seek another hotel or rent at the airport. If they rent at the airport, a rental car still will be parked overnight in the hotel lot. In either case, the hotel will lose revenues without solving the parking problem. As shown in Attachment 1, the loss of revenues and sales tax at a hotel can be significant. At the Planning Commission hearing, Hertz suggested that five spaces be set aside in the least-used area of the Embassy Suites lot to minimize the impact of the special use. This seems the fairest and most workable solution. We also raised concerns at the hearing about some of the limitations on the permit proposed in the staff report (particularly the limit of 150 rentals per month, which bears no relation to the parking problem) and Hertz would be happy to address those concerns with the Council or with staff is this appeal is granted. July 29, 1988 Page 3 Finally, a question was raised as to why Hertz had waited before applying for a special use permit. At the time operations began at Embassy Suites, the operations were supervised by a Hertz employee in Palo Alto who was not familiar with Burlingame's policies. In fact, it_appears that Burlingame is the only municipality that requires a use permit for this type of operation. Now that the policy is understood, Hertz will make every effort to comply with it. In summary, Hertz is willing to work with Burlingame to ensure that the needs of hotel guests are met without an undue burden on parking at Embassy Suites. Representatives of Hertz and I will be present at the Council meeting to answer any questions. We look forward to a favorable consideration of the appeal. Very truly yours, . / �- Mark D. Hudak MDH/mml cc: Mr. Richard Gagne Mr. J. William Lawder A' Hotel Location Rickey's Hyatt Palo Alta 1Karriott Santa Clara Bmbassy Suites Santa Clara Marriott Burlingame Westin (new) Millbrae Hertz Hote1 Concession Agreementa CY1987 � af Hatel Trans- actiuns � of Stalls 178 14 ready stalls xith sigins 9 return 50 weekend storage 2387 10 with signs 1737 15 with siqns 4218 307 9153 t 10 �rith signs *No specif ied number or loration; no stall signs Concession Fees Paid to Hotel {S000's) $ 2.9 37.1 38.8 38.9 2.5 $119.9 July 29, 1988 � , Burlingame Planning Commission Minutes Page 9 July 25, 1988 a��development in these combined parcels would need to follow normal'�-�.oning requirement and processing procedures . .�.--��"�`"'�`�� _. �� . � Chm. Jacobs open�•d-.�...,the public hearing. D acLeod, MacLeod & Associates, was presen"��resenting t property owners. There were no audience comments and""�h.�,,, ic hearing was closed. C. Giomi moved to rec City Council for appr� �is tentat"i'`Cre�.�,�nd final parcel map to Motion was seconded�k<.�� C. Ellis. In discussion the motion it was determined that the'""'a�b,�ndonment of the acc easement had been included on the map. A'�°�:q.T ^•:�... y Mot' was approved unanimously on voice vote, C. Harrison absent. aff will forward this map to Council. �13. SPECIAL PERMIT TO OPERATE A CAR RENTAL AGENCY AT THE EMBASSY SUITES HOTEL, 150 ANZA BOULEVARD, ZONED C-4 Reference staff report, 7/25/88, with attachments. CP Monroe reviewed details of the request, staff review, Planning staff comment, applicant�s letters, study meeting questions. Five conditions were suggested for consideration at the public hearing. Discussion: this hotel met code parking requirements when it was approved, it meets code now; staff explained Hertz does not have a special permit for a Hertz desk at the Marriott and the reasons for this; security guard at the Embassy Suites is employed by the hotel; spaces used for parking on property across the street from Embassy Suites are not counted in their parking space figures, this is an independent arrangement between that property owner and the hotel. Chm. Jacobs opened the public hearing. Mark Hudak, attorney representing the Hertz Corporation, addressed Commission. He commented that Hertz in conjunction with the airlines and hotels are attracting travelers to Burlingame locations, package arrangements will bring more visitors to Burlingame. He discussed Hertz' parking arrangements at Marriott with staff. At Embassy Suites they would like to set aside five spaces for rental cars, not necessarily close to the entrance but would like that option; the suggested condition limiting the time a rental car could be stored on the site to 24 hours may be too restrictive, he suggested a 72 hour maximum; they could accept a limit of five rental cars on site for the upcoming year but following review in one year might like to up this figure to eight cars; Hertz feels it cannot live with 150 rentals per month, if they do not have more than five cars on site at one time why the 150 rentals per month requirement, most months they average 110 rentals but with package deals this could go as high as 200 people a month, they could still meet the five cars on site requirement. f • � './ Burlingame Planning Commission Minutes Page IO 3uly 25, 1988 egarding the CE�s suggestion to shuttle customers to another 1 cation, this does not meet the need, people want convenie'nce; the n rest available rental location would be to shut,,i`e to San Fr cisco International Airport or down to Burlingame ��ich doesn�t mak sense. In conclusion Mr. Hudak stated this appl�cation should stan� on its own merits, it does provide a�s�'�good service. Respo ding to a Commissioner, he stated Hertzo;a�"�was aware their figure'�for total hotel parking spaces was incorr�ct. There were no audienc� comments and the public hearing was c�sed. Commissio discussion: would like to see ��spaces marked for car rental us K, there isn�t a hotel out t re that doesn�t have a parking pro lem, is Commission doing th hotel a favor by granting eight on-sit spaces to Hertz, would, rather see them provide a rental agency reasonable distance om the hotel and store cars there . ,e�' With the statemen a corporation ,j�'he size of Hertz should be aware a special permit 'ght be rqui`"ed and should have contacted the city, the Millbrae venue He z center where there is a major servicing/storage fac�'lity c ld be used to shuttle people, C. S.Graham moved to deny�his �fpecial permit. Motion was seconded by C. H.Graham. Comment on the motion: M e a concern about parking but have no problem designating spa;ces t the hotel for car rental use, five spaces wouldn�t malc�� th t much difference; concern about proliferation of car �ental a ncies at Burlingame�s hotels, see no reason for eaach ho�`el to hav a car rental desk, people shuttle from the airport, t,Y1ey could shu tle to car rental; concerned about the interior circix'�ation problem ith shuttle to car rental, would not want to set �side five needed paces for a rental agency but, if there is a c�r shuttle to the hot s, for every rental going out there will be�n increase in number vehicle trips, an increase in interior � irculation in the area perhaps the city should consider in,�reasing the parking spac requirement for hotels, people who ome to the hotels need cars; agree there would be an interior rculation problem during A.M. d P.M. peak hours but probably there would not be many car ren al requests at those hours; it seems Hertz at this location is� using a halfhearted approa to renting cars, not providing a rea service, feel that if t city doesn�t want them they shouldn�t be on site, if they rea y want to rent cars at this location they ould have more than just someone sitting behind a desk. °`w: Motion to deny was approved on a 4-2 roll call vote, Cers Giomi and Jacobs voting no, C. Harrison absent. Appeal procedures were advised. a� Burlingame Planning Commission Minutes Page._10 � �;-:ly- 25, 1988 Regarding the CE�s suggestion to shuttle customers to another location, this does not meet the need, people want convenience; the nearest available rental location would be to-�-shuttle to San Francisco International Airport or down to Burlingame which doesn�t make sense. In conclusion Mr. Hudak stated this application should stand on its own merits, it does provide a good service. Responding to a Commissioner, he stated Hertz was aware their figure for total hotel parking spaces was incorrect. There were no audience comments and the public hearing was closed. Commission discussion: would like to see spaces marked for car rental use; there isn't a hotel out there that doesn�t have a parking problem, is Commission doing the hotel a favor by granting eight on-site spaces to Hertz, would rather see them provide a rental agency a reasonable distance from the hotel and store cars there. With the statement a corporation the size of Hertz should be aware a special permit might be required and should have contacted the city, the Millbrae Avenue Hertz center where there is a major servicing/storage facility could be used to shuttle people, C. S.Graham moved to deny this special permit. Motion was seconded by � C. H.Graham. Comment on the motion: have a concern about parking but have no problem designating spaces at the hotel for car rental use, five spaces wouldn�t make that much difference; concern about proliferation of car rental agencies at Burlingame's hotels, see no reason for each hotel to have a car rental desk, people shuttle from the airport, they could shuttle to car rental; concerned about the interior circulation problem with shuttle to car rental, would not want to set aside five needed spaces for a rental agency but, if there is a car shuttle to the hotels, for every rental going out there will be an increase in number of vehicle trips, an increase in interior circulation in the area; perhaps the city should consider increasing the parking space requirement for hotels, people who come to the hotels need cars; agree there would be an interior circulation problem during A.M. and P.M. peak hours but probably there would not be many car rental requests at those hours; it seems Hertz at this location is using a halfhearted approach to renting cars, not providing a real service, feel that if the city doesn't want them they shouldn�t be on site, if they really want to rent cars at this location they should have more than just someone sitting behind a desk. Motion to deny was approved on a 4-2 roll call vote, Cers Giomi and Jacobs voting no, C. Harrison absent. Appeal procedures were advised. � Burlingame Planning Commission Minutes Page 9 � July .:5, 1988 any development in these combined parcels would need to follow normal zoning requirement and processing procedures.___ __ � Chm. Jacobs opened the public hearing. Dan MacLeod, MacLeod & Associates, was present representing the property owners. There were no audience comments and the public hearing was closed. C. Giomi moved to recommend this tentative and �ina1 parcel map to City Council for approval. Motion was seconded�by C. Ellis. �r In discussio� on the motion it was determir�d that the abandonment of the accessti,easement had been included a�i' the map. '�, Motion was app�oved unanimously on voiGt`e vote, C. Harrison absent. Staff will forw��rd this map to Counci��': 13. SPECIAL PE�IT TO OPERATE A;C``AR RENTAL AGENCY AT THE EMBASSY SUITES HOTE � 150 ANZA BOU�;EVARD, ZONED C-4 Reference staff rep'�rt, 7/25/,�8, with attachments. CP Monroe reviewed details of �y�he rec��riest, staff review, Planning staff comment, applicant�s '��ette�, study meeting questions. Five conditions were suggeste� f�r consideration at the public hearing. C Discussion: this hotel m� code parking requirements when it was approved, it meets code.�now, staff explained Hertz does not have a special permit for a He�tz de k at the Marriott and the reasons for this; security guard,;�at the mbassy Suites is employed by the hotel; spaces used ��or parking on property across the street from Embassy Suites are r�ot counted i their parking space figures, this is an independent ��rrangement bettq�een that property owner and the hotel. r''+ �. Chm. Jacobs o�ned the public hea ing. Mark Hudak, attorney representing e Hertz Corporation, addressed Commission. He commented tha�� Hertz in conjunction wi h the airlines and hotels are attrac�ing travelers to Burli ame locations, package arrangement�'" will bring more visitors to urlingame. He discussed Hertz� par, ing arrangements at Marriott 'th staff. At Embassy Suites th y would like to set aside five aces for rental cars, not nece sarily close to the entrance but w ld like that option; the sug ested condition limiting the time a ental car could be stored n the site to 24 hours may be too restr tive, he suggested a 72 h ur maximum; they could accept a limit of 've rental cars on site .or the upcoming year but following review one year might like�to up this figure to eight cars; Hertz feel it cannot live with` 150 rentals per month, if they do not have more than five cars ony;�ite at one time why the 150 rentals per month req irement, most mor�ths they average 110 rentals but with package dea�s this could gd as high as 200 people a month, they could still meet the five cars on site requirement. � P.C. 7/25/88 Item # 13 MEMO T0: FROM: SUBJECT: PLANNING COMMISSION CITY PLANNER SPECIAL PERMIT FOR A CAR RENTAL AGENCY AT THE EMBASSY SUITES HOTEL. 150 ANZA BOULEVARD, ZONED C-4 Hertz Rent-A-Car Corporation represented by William Aragon is requesting to operate a car rental agency from the lobby of the Embassy Suites hotel at 150 Anza Boulevard, zoned C-4 (Code Section 25.41.020-f). The agency would have a desk in the lobby of the hotel which would be manned by a commissioned agent Monday through Friday 8:00 A.M. to 6:00 P.M., 8:00 A.M. to Noon Saturday and Sunday. An average of five vehicles available to rent would be stored on the site with a maximum of eight at any one time. This car rental about two years operation came to Staff Review operation has been located at Embassy Suites for without a use permit. The presence of the the city's attention as a code enforcement item. City staff have reviewed this request. The Chief Building Inspector (June 13, 1988 memo) and the Fire Marshal (June 14, 1988 memo) had no comments. The City Engineer (June 9, 1988 memo) opposes the storage of car rental vehicles on this site because of the shortage of parking on the site. The parking shortage in his opinion is the result of the demand for the dining and entertainment facilities on the site. Abuse, double parking and blocking of exits frequently occur. He suggests that clients be shuttled to the closest Hertz storage site instead of picking cars up at the hotel. Planning staff would note that the present on-site parking for this hotel is 345 spaces which meets the requirements of the zoning code, one per room (344) (Code Section 25.70.030-d). However, the zoning code assumes that the restaurant, meeting room, bar and other facilities within the hotel are incidental to the primary hotel use. In other words these facilities will not be a separate attractor of patrons. When the Embassy Suites hotel was originally approved there was a freestanding restaurant proposed and a breakfast bar inside the hotel. After approval, while final plans were being prepared, the applicant deleted the freestanding restaurant and its associated parking and added a small (4,500 SF) restaurant/bar area within the hotel, retaining the continental breakfast bar. Since this restaurant was comparable in size to those which were operated as incidental uses in other hotels in the area, staff allowed this change with the subsequent reduction in on-site parking as provided at the other hotels. Council was informed of the change but no action was required. Before opening, r �� t [ 2 the hotel contracted with a chain of restaurants, Bobbie McGee�s, to operate the on-site restaurant. The new operator of the restaurant commenced to advertise the restaurant and bar independently of the hotel, attracting a large patronage. There were no provisions in our code addressing this type of management activity. The result has been a serious evening hours parking problem, particularly when there is heavy use of the meeting rooms by locally based groups. To address the evening parking problem the hotel has used the parking lot of the adjacent office building in the past. This is an arrangement that they have worked out themselves. The city is not aware of the particulars of the arrangement nor do we require this usage of adjacent property�s parking by any previous use permit. In fact it has been city policy not to allow uses which require off-premise parking in order to function. The experience of the facility management on parking demand with the Embassy 5uites has made staff much more critical in reviewing "incidental" uses included in hotels. Crowne Plaza was required, for example, to provide parking to C-4 zoning requirements for the second restaurant which was a part of their recent addition proposal. Several other hotels in Burlingame have car rental uses as incidental to their hotel use. The Marriott has an operation, but does not have a use permit since no cars are stored on the site. The Sheraton and Ramada Inns both have such operations with allowance to store about five cars on site temporarily for pickup or dropoff. These two hotels have use permits for these agencies. The agency at Ramada was not successful and presently is not in operation. Applicant�s Letter William Aragon, representing Hertz Rent-A-Car Division, submitted three letters, April 26, 1988, June 6, 1988 and June 27, 1988, in support of his application. In the first letter he is responding to a code enforcement letter sent by the Planning Department following up a business license review. He notes that there are no Hertz employees on site. (Note: Later he clarifies that the responsible employee is a contractor/concessionaire.) The hours of operation are 8:00 A.M. to 6:00 P.M. Monday through Friday, 8:00 A.M. to 12:00 P.M. (Noon) Saturday and Sunday; and that the average number of cars to be parked on site (to lease or returns) is five. The vehicles, he states, are cleaned and stored at the Shell gas station at 1300 Bayshore Highway. In the second letter he adds that the Shell station returns the cleaned/serviced cars to Embassy Suites for subsequent rental. (Note: In a phone conversation June 6, 1988, Mr. Aragon commented that they presently rent 110 cars per month from the Embassy Suites 3 site. He anticipates the maximum number of monthly rentals will not exceed 150. In the same conversation he confirmed that the concession has been operating at the hotel for two years.) In the third letter he comments that the Hertz rental operation is located at Embassy Suites as a service to hotel guests. He notes that with 440 parking spaces (note: actually 345) there are plenty of spaces for the waiting car rentals. He comments that they remove excess cars immediately to other locations where people wish to rent them. Most of their rentals are by business people who use them Monday through Thursday or Friday. On weekends when the demand is low only a few cars are kept on site. He feels the big restaurant and entertainment demand at the hotel is during the weekend, their off peak. He notes they are willing to work with the city to see that the number of idle rentals does not accumulate at the hotel. Finally, he feels that they provide an important service for hotels and that their advertising contributes to the hotel occupancy levels in Burlingame. Moreover the city receives tax revenue from their �entals. Study Ouestions Planning Commission reviewed this request at study on June 27, 1988 and asked the following questions (Planning Commission Minutes, June 27, 1988). The hotel has 344 rooms. There are 345 parking spaces on site or one over the code requirement. Therefore, in the worst case seven of the eight spaces requested would come from required parking. Hertz operated from the Hyatt Hotel before it closed for remodeling. In that case they had a freestanding building they used as an office and parked cars on site as well. They also operate from Marriott where they are not required to have a use permit because no cars are stored on site. Previously they had operated at Marriott without a use permit and had about five stalls designated for rental cars. When, as a part of code enforcement, we asked them to submit for a use permit, they altered their operation so a use permit was not required. Marriott has an on- going parking problem. Staff does not know why Hertz did not get a use permit at Embassy Suites. According to the applicant there are 110 people a month who rent cars at Embassy Suites. There is one person who operates the desk and shuttles cars to the service station. Car jockeys are used to move cars a greater distance. It is not clear how many car jockeys would be involved; it would depend on the volume of cars returned. Presently rental cars are parked in regular, unmarked parking stalls on site at Embassy Suites. At other hotels where a use ,, , , 4 permit has been granted a number of stalls taken from the existing inventory are marked with signs reserving them for rental cars. This has not been suggested at Embassy Suites because the applicant feels that reserving spaces which are not needed by rental cars takes them out of the inventory for hotel guests. The porte cochere area is not included in the required parking for the Embassy Suites hotel. The Commission will have to ask the applicant about the location and operation of the main Hertz location serving this area; the applicant did not address this in his written responses. Plannina Commission Action The Planning Commission should hold a public hearing. Affirmative action should be taken by resolution. The reasons for any action should be clearly stated. At the public hearing the following conditions should be considered: 1. that the car rental operation shall operate during the hours of 8:00 A.M. to 6:00 P.M. Monday through Friday, 8:00 A.M. to 12:00 Noon Saturday and Sunday with no more than one employee on site; 2. that there shall be no more than five rental cars on site being returned or awaiting pickup at one time and no more than 150 cars rented from this site each month; 3. that no rental cars shall be stored more than 24 hours, cleaned or serviced on this site; 4. that any change to this use in excess of the criteria set by the use permit shall require an amendment to this use permit prior to the change and failure to comply shall result in consideration of revocation by the Planning Commission; and 5. that this use permit shall be reviewed for compliance in one year (August, 1989) and each two years thereafter. �� , Margaret Monroe City Planner MM/s CC: William Aragon, Hertz Corporation General Manager, Embassy Suites State Lands Commission � �� PROJECT APPLICATION �,j.�UTY o� 150 ANZA BOULEVARD � , � Fr CEQA ASSESSMENT �RLJNGAME project address__ �: � .b��,'� project name - if any Application received ( 4/27/88 ) Staff review/acceptance ( ) i. APPLICANT Hertz Corporati on 579-3194 name telephone no. 300 East Millbrae Avenue, Millbrae, CA 94030 applicant s address: street, city, zip code William Aragon 579-3194 contact person, if different telephone no. Hertz has no assigned parking stalls - just a desk in lobby. 2. TYPE OF APPLICATION Specia.l Perr�it (X ) Variance* () Condominium Permit () Other *Attach letter which addresses each of the 4 findings required by Code Chapter 25.54. 3. PROJECT DESCRIPTION SPECIAL PERMIT to operate a car rental agency at the Embassy Suites Hotel. Hertz would maintain a desk in the �tPl lobb_v, manned by a commissioned agent. The hours of operation wnuld bP 8:00 A.M. to 6:00 P.M. Monday-Friday and 8:00 A.M. to 12_�(l P.M. Saturdav and Sunday. An averaqe of 5 vehicles with a maximum of 8 vehicles would be kept on the site. This car rental aqenc_v has been operat.ing at the hotel for about two vears and came to our attention as a code enforcement matter. (attach letter of explanation if additional space is needed) Ref. code section(s): Q5.4�.0?,0—�) ( ( Anza Airport Park No. 6 subdivision name 1807 - 13th Street address Sacramento, CA 95814 city zip code (g+s�,l (no) ( - ) Proof of ownership (yes) (xea� ( 6/6/gg ) Owner's consent to a�plication 5. EXISTIPJG SITE CONDITIONS 344 room (9 story) hotel with restaurant and adiacent public �ark; �45 on-site parkinq spaces n. PROPERTY IDEPITIFICATION 1 3 (026-342-22Q/ 0)/ ( 11,12,� ( - APN 'L4�� lot no. block no. ( C-4 ) ( 14.25 Ac MOL zoning district land area, square feet State of California, State Lands land owner's name Commission Renuire�! Date received Reauired (yes) �Flz� (yes) �ers� (p�) {no) (xes) (nu) (other) Date received ( 6/1/88 ) m ( - ) ( 4/27/88 ) Site plan showing: property lines; public sidewall:s and cur5s; all str�ctures and improvements; paved on-site parkino; landscaping. Floor plans of all buildings showing: gross floor area by tyae of usc�`on each floor plan. Building elevations, cross sections (if relevant). Site cross section(s) (if relevant). letter of explanation *Land use classifications are: residential (sho�v # dwelling units); office use; retail sales; restaurant/cafe; manufacturing/repair shop; warehousing; other (to be described). 6. PROJECT PRnp�SAL NO NEW CONSTRUCTION PROPOSED Proposed c^nstruction, "elova qrade ( - SF) Second floor ( - SF} qro�s floor area First floor ( _ SF) Third floor ( _ c.�� Pro.iect l'o�' Fro�osal Requiremc�n� Front setback Side setback Sid� yarcl ".�ar Yarcl j � ?r�oject Code Proposal !2equirement Lot cover•a.,�e �uil�!iri� heinht ' Lardscaned area ; � nr. �; i � ta okc�.sn,�Ce�' � � •� 'f All of these are 0- � Hertz has no employees� there. They are a � commissioned agent. � � � � � 6. PROJECT PROPOSAL (continued) Full tir�e employees on site Part time emoloyees on site Visitors/customers (weekday) Visitors/customers (Sat.Sun.) Residents on property Trin ends to/from site* Peak hour trip ends* Trucks/service vehicles EXISTING IP! 2 YEARS IP! 5 YEARS after � after after 8-5 5 PM 8-5 5 PM 8-5 5 PM *Show calculations on reverse side or attach seoarate sheet. 7. ADJACENT BUSINESSES/LAND USES San Francisco Bay to the north; offices to the south and west; open space and laqoon to the east; this use conforms to the General Plan. Required Date received �s) (no) ( — ) Location plan of adjacent properties. �,�es) (no) ( — ) Other tenants/firms on property: no. firms ( ) no. employees ( ) floor area occupied ( SF office space) ( SF other) no. employee vehicles regularly on site ( ) no. comoany vehicles at this location ( ) 8. FEES Special Permit, all districts $100 (X ) Other application type, fee S () Variance/R-1,R-2 districts $ 40 () Project Assessment S 25 Q( ) Variance/other districts $ 75 () Negative Declaration $ 25 Q( ) Condominium Permit $ 50 O EIR/City & consultant fees $ O TOTAL FEES $ 15� . �� RECEIPT N0. 3907 Recei ved by �. Krani tsky I hereby certify under penalty perjury that the information given herein is true and correct to th best knowledge and belief. Signature �� u-- � Date � zT �� p icant S'1`R�F USE ONLY NEGATIVE DECLARATION File No. The City of Burlingame by on , 19_, completed a review of the proposed project and determined that: ( ) It will not have a significant effect on the environment. ( ) No Environmental Impact Report is required. Reasons for a Conclusion: Categorically exempt per CEQA ('ndP SPrti�n 153(l3 �J � �Q ��,,� 21 � gnat e o rocessing Official �it e � Dai:e Signed Unless epnealed within 10 days hereof the �ate oosted, the deterriination shall be final. DECL"iRATIQ^J OF POSTI�IG Dai;e Posted: I declare under penalty of per.j�iry that I ari City Clerl; of the City of 6urlingame and that I posted a true copy of the abo��e Ne�ati�•e Declar�tion ai, the City Hall of said City near the doors to ih� Council Charabers. =xecuted at ,',urlingame, California on P,poealecl: ( )Yes ( )f!o , 19 'UDITN �1. "P,I_FATTI, CITY CLERK, CITI �'� DURLI.'JGF.;';� `f r -, - - . STAFF REVI EW 1. CIRCULATION OF APPLICATION Project proposal/plans have been circulated for review hy: date circulated reply received memo attached City Engineer � 6/13/88 ) (yes) (no) (yes) (no) Building Inspector ( " ) (yes) (no) (yes) (no) Fire Marshal ( �' ) (yes) (no) (yes) (no) Park Department ( _ ) (yes) (no) (yes) (no) City Attorney ( _ ) (yes) (no) (yes) (no) 2. SUMMARY OF STAFF CONCERNS/POSSIBLE MITIGATION MEASURES Concerns Mitiaation Measures Does this project comply with Request comments from the Fire all Fire and Building Code Marshal and Chief Building requirements? Inspector. Is there sufficient parking Review site; make determination. on site for this use? 3. CEQA REQUIREMEPlTS If a Negative Declaration has not been posted for this project: Is the project subject to CEQA review? Categorically exempt IF AN EIR IS REQUIRED: Initial Study comoleted ( Decision to prepare EIR ( Notices of preparation mailed ( ZFP to consultants ( Contract awarded ( Admin, draft EIR received ( Oraft EIR accepted by staff ( Circulation to other agencies ( ) ) ) ) ) ) ) Study by P.C. Review period ends Public hearing by P.C. Final EIR received by P.C. Certification by Council Decision on project Notice of Determination � � � � � � � ) ) ) ) ) ) ) 4. APPLICATIOPJ STATUS Date first received ( 4�2��$8) Accepted as complete: no( ) letter to aoplicant advising info. required ( 5/ 4/ 88 ) Yes( ) date P.C. study ( 6�2] $$ ) Is application ready for a!�ublic hearing? yes) (n ) Recommended ateJ �/i /� 8) �b �vT. TQ �� s9 Date staff report mailed to aoplicant (� .Zp 8g') Date Commission h a n �2.>�S'"� ) Application approved� ) Denied (� Appeal to Council (yes) (no) Date Council hearing (Sl / � � � ) A!�olication aporoved ( Denied ( ) / / (o�Z�� signed date J ANZA LAGOON / / i � �� = -- �� _ �� FARKING i — F - _ . �� — �c-- - -- - . �..-- � � ;: � � .., �i r` 1 �; , �i ' , .��:. . a �17 ' � r �1' h f � 1 �, i '*. J [�4 � /1 ( � I' � � i' ' � ; � � '.1 � . .. ' � � . � ' �' , �� ' ' . - `�� . I i, �. �1� ' , A ' _ ' ' I �', : i �� ', EM �SSY SUITES" HOTEL San Francisco Intemational Airport 150 Anza Boulevard, Budingame, Ca. 94010 REC�I°JED JUN 1 -1988 / � -. .� . : � � .I r� � -,�� -- 1'.""" ' � ♦ .I � :I C �` ' . -.; LO � ` �i �- I. ------ ANZA BOULEVARD ��-�. Lt_ 7�i°_ �. � _—�— � _" a s � � i — . ' '_ �_ —_+l� 1 I I/ I.' ��.... ,. I. ¢ L_J�. � '3�� . -�. s'�--a� a-a �a� �a i �� _ ' � . _--. 1.� �- POOL -=--- ,_ . _' T { � : ; _ �T_� � - _„ _ _ _ � a m� T--=--- �— , — 7_ . J _ ��r= _ - o, � a. ; o-- r � , -_ -- — �: � o. — _ , T_ ° T� _' . L r= ! .. .. ; — ��_ : _J—. .. _ --- ._ • • ._J i , . ..... . � ` _ _ ��J -'. ' � =� �_� , " ' � �i '" , _�- > C � u �-=� _� — I - r — ,. ; � -_ -. —� - ...---i � , - -_.;, - ; _ �, _�_,i-�;�;,.� __- _ 7'�� i ___ , �.. =� .�_ r_ � - - /�� .�•'� ., — a A,__.� ._._0._� -;r � . . � , . : _� �� .� �� ,x� o. PARKING � F�.��..`�;'�b �� . -._ -.- . -�- �;�� . ¢ ,, � � � :� � -- -� � � � _�� : =�-.-� : _ _, , , _ � ' � -' � ;�� I�- �- �- � �= ; -' f - -.__--- - -_-- -__. __ _ �. - �----- - _= ; _�.. : �,.-- -- -- - :� � -- - - -�; -- - _ � :-� �_-��-^ _ :; ��; -; _��. ---�. :� � � _, � ` ��=-=_-_ _-� - • . - �;_��.�� „ - J; i-- - - L��. �" - �-- —...,. -,z . ..' _ � •� � � � . SAN FRANCISCO BAY S E�W N - I � Alamedaj Santa � Clara I I I �� i � � Diplomat Ballroom --------� �--;- � Stairj �- ; - I a � c m � _ 0 v� � -, � �� 9i �� i , s� f' ; �' � i� J � ��Fy �� _ ��tl^ T � � � � 0 J r- — — — � " uaW i I I� i. �i:,..�_� I � } uAwor4 , I � ► r-�-=-i , �___i —_ -� � ire�S - l�� S ! _. E � W N �� —, �� L I , � � a 0 4� :�I f'. ' r�. �i .. i. �+ ',I � � • � 9 1a . i ^' . �, .� � :. ��' ri I S •. � i i I I. . . i . i � � • i, + i, , �• . ' ' .�: i , • I SpOa S� I -__Pool � -- _' _ a6uno� �usane�s � � �' i: I � i � i '' '!` . . i, t i l' i � . �� t __ __�_=T'I�� Ambassador � i � --------Ballroom-----------� � � ;, �1 � N � I i 7 �, � �_ ,; Laundry � — � Marin ' Contra �( � Costa il � ' � I �areaai , ,� i F �_ �_l � � ( - 3 I 1 I '�� I — N I _ ' 7 ' �� I O f � n I W I � y I eaad I:� I' o �� se�}�easg ��l .- - - - - - - m - - - ( o. d j N I � I W w � �- I y O � O i a i � , � i �, ,, � 1 j ,1UN 1 - ]988 C�; r ,,, „� �r;::r San Francisco Bay P" '+'�`%c,;,�l;�`"'` � - riV 1 tL- San Francisco Intemational Airport 150 Anza Boulevard, Budingame, Ca. 940]0 , . . ' 1 , � RENT-A-CAR QUESTIONNAIRE �E2�2 1< E.J f � C�2 Name o�establ ishment yes( ) 1. SITE DESCRIPTION (A site plan drawn to scale, showing property lines, all structures and parking areas, is to accompany this questionnaire.) Land area ( SF) Gross floor area, all structures ( SF) Landscaping ( SF) Area leased by agency: office area vehicle storage within building vehicle storage outside, on-site off-site parking in regular use REC�:i'VED JUf� �. �- l98$ CITY OF BURLINGAME FIAyNING DEAT, �.�- ..rf ��-�`� �� L /.� z .�i.p Propos d�Bur ingame a ress �� yf 9K �- �'y`�r� � i � SF) ;� vehic'�s )# vehicles Address C i ty Where are company vehic]es parked when there is an overflow from the above areas? Address, City Are there other tenants or businesses on this property? , 2. COMPANY VEHICLE Company vehicles to be kept in Burlingame: averagP # rental vehicles, on-site peak # rental vehicles, on-site # shuttle veh�cles (;f any) average # rental vehicles stored off-site Where are vehicles: washed oil changed , minor servicing no( ) TUESDAY THURSDAY � c'� .S _� /(%.✓'� /✓o.✓�.e_ SATURDAY Address, City � � �t7D E . `h�!/.�s�tAt � �?'lil%�'1/�2. ��- ✓ ✓ � � � ✓ Are any of the above services occasionally performed on-site? yes( ) no( �� . � � �. ' Ren��-A-Car Questionnaire 3. COMPANY EMPLOYEES & HOURS OF BUSINESS Company employees to be based in Burlingame: full time 8 AM - 5 PM � full time after 5 PM part time 8 AM - 5 PM part time after 5 PM Pa ge 2 Describe the principal duties of the above employees: ��J� �i `��c� /-� ff�14,f i _ �i�l1(� _ / 1 /1 //.dl� �l�xf ?D �fi D�� _�7� a ,.� 72� � �cS Y `ri� �i//.�2 Where will the above employees park their personal vehicles? on-site ( � )# vehicles; on-street ( )# vehicles; elsewhere Address, City 4. OTHER LOCATIONS List other Bay Area branches of your firm: (City) (City) I hereby certify under penalty of perjury that the information given herein is true and correct to the best of my knowledge and belief. , Si gnature .�.., Date � �d�� i /�9M � 2�- o.�✓ Name please prin G3�o G' .�,//�ji}..e /�,le_ %y1<!/� C�- �/�_ ��N�Q�y_ ��_��a Company address for correspondence y�� Posi t�'on wi th company ' c�/,r= .5�� 3 ��/� � Telephone number 12/29/80 TUESDAY THURSDAY SATURDAY �� , ��.d��:� A► I� � 7 ��8i3 C:�: �,-;,�_r;�;i�cz,�,� ;:� , • r,��r; i)��.^T. Apr�il '��, 198$ Mr. Larry Lautenschlager The City of Burlingame City Hall - 501 Primrose Rd. Burlingeme. CA 94010 Dear Mr. Leutenschlager: He��i THE HERTZ CORPORATION Rent A Car Division City Manager - Marin & Sonoma Counties 300 E. Millbrae Ave. Millbrae, CA 94030 415-579-3194 The Hertz location at the Embessy Suites Hotel is a Hertz egency. Mr. Roger Clay is not a Hertz employee. Hertz alsa p�ays for permits or business license. So in answer to your letter: 1) Numher of employees -- 0 2) Hours of operetian -- 8 a. m. to 6 p. m. Mondey-Friday 8 a. m. to 12 p. m. Saturday & Sunday 3) Maximum number of vehicles to be parked on property -- an average oi 5 cars 4) Advertising done and how -- yellow peges and national advertising done by New York office 5) Are vehicles stored and cleaned on property -- no, cers ere driven by agent to .7ereir's Shell, 1390 Old Bayshore Hwy. in Burlingeme I hope thet is answers all af your questic�n. iree to call me et 579-3194. Sincerely, THE HERT2 CORPORATION �,.�� ti �---- Willi'am Arago� City Menager Burlingame/Merin If not, please feel WA/br �1. . 1 He��z ��.�._��,. THE HERTZ CORPORATION Rent A Car Division City Manager - Marin & Sonoma Counties 300 E. Millbrae Ave. Millbrae, CA 94030 415-579-3194 June 6, 1988 Mr. Ler�ry Lautenschlegaer The City af Burlingame Planning Depertment City Hell 501 Primrose Rd. Burlingame, CA 94010 Dear Larry: �� JIiN 6 °-1988 Ci � r oF �i�r;cRr.�r,anr� P' P"`Nif�li; i7r."T This is a letter of explanation far application of a business permit to rent cars at the Emhessy Suites Hotel in Burlingame. We have a commissianed agent there by the name of Roger Clay. The sole purpose of his being there in the lobby of the hotel is to rent Hertz cars as well as check them in. He is there fram 8 a.m. - 5 p.m. Monday-Friday end 8 e.m. - 12 noon on Saturday end Sunday. He also drives the cers to .7erair's Sh�ll at 1390 Old Beyshore Highway in Burlingame to have them cleaned. They return them to the Embessy Suites for potential rentals. We probably keep en averege of 4 to 5 cars there. Excess cars ere moved to other locations that may have a need far them. Sincerely. 6y'� � . �z.��,� (�� !.��. `��`,t� 1. (�1�� —r" Q��S �-� � 1 -;S'�. � � j � ! (�'�� Z�s`�._�-L �- � � p . 1 . 2.�� J� -� � �Zrr�' 1 � or� ��5 �� Z ��S � 3.�,��- v�� C�rY-��c.� � , m�� THE HERTZ CORPORATION ��.-- t!-�, Willi m Areg n City Manager Hurlingame/Merin r He��i f i; �' `t :. . a � � � � .� / � « f /V \� June 27, 1988 Ms. Meg Monroe Burlingame Planning Commission 501 Primrose Road Burlingame, CA 94010 Dear Ms. Monroe: .�� 2 '� 195� GI1 ii J p�f �'�. 7uin;G J�P�,�.,. THE HERTZ CORPORATION Rent A Car Division City Manager - Marin & Sonoma Counties 300 E. Millbrae Ave. Millbrae, CA 94030 415-579-3194 Hertz provides car rental services at the Burlingame Embassy Suites Hotel as a special service and convenience for hotel guests. This service is provided at the request of the hotel because guests expect this type of service from a first class hotel. If the Embassy Suites hotel guest was unable to obtain a car at the hotel, they would be forced to rent the car from another location such as San Francisco Airport. Regardless of where the car is rented, the hotel guests will end up with a rental car parked in the hotel parking lot. According to our records, the hotel has 444 parking spaces to accommodate 344 rooms. The only "extra" cars on the hotel parking lot are the few cars that we keep available to meet hotel guest needs during the next few hours. Excess cars are removed from the hotel immediately so that they will be available for rent at other locations where Hertz services are provided. Our typical renter is a traveling business person that usually picks up the car at the beginning of the businsss w��ek and returns it on Thursday or Friday. This information is substantiated by our rental records as well as the hotel occupancy records. During the end of the week and the weekend, car rental demand is very low and we only keep a couple of cars at the hotel. It is during this time also when the dining and entertainment parking causes overflow situations. We do not think that 2 or 3 Hertz cars being kept at the hotel property for hotel guests is a significant factor with a parking lot that holds 444 cars. We are very willing to work with the City of Burlingame to ensure that we do not have a significant number of idle rental cars at the Embassy Suites Hotel. We feel that Hertz provides a very valuable service for the hotel and the City of Burlingame. Through the use of joint marketing promotions, we advise the traveling public of the special services offered by the Embassy Suites Hotel. This helps to increase their occupancy and gives the City of Burlingame an opportunity to collect the incremental dollars spent by these ;s . , Ms. Meg Monroe Burlingame Planning June 27, 1988 Page 2 Commission hotel guests in other Burlingame businesses. We have been working very closely with John Steen at the San Mateo County Convention and Visitors Bureau in an attempt to stimulate the economy of San Mateo County. A vital part of this effort is to induce travelers flying into San Francisco Airport to seek lodging, meals and other services in the Burlingame area rather than spending the money in San Francisco. We appreciate this opportunity to express our position and would be willing to meet with you or a member of your staff at any time to resolve any further questions. We look forward to a positive response to our application for a business license. Sincerely, THE HERTZ CORPORATION N" v l � �,. William Arago City Manager Burlingame-Marin cc: R. Gagne - North Pacific Area Manager A. Mass - General Manager Embassy Suites Hotel J. Steen - Executive Director San Mateo County Convention & Visitors Bureau WA:ev � , ' i 1 DATE: �p ��3 9'� _� �7" .:- MEMO T0: CITY ENGINEER CHIEF BUILDLNG INSPECTOR FIRE MARSHAL DIRECTOR OF PARKS FROM: PLANNiNG DEPARTMENT SUBJECT: ��' f � �r� �1 w / /�P� Y ei� � ory ,�� f� ss Sri• "�eS / SD �rr zc[ �/vc,� � J An appliGatian has b��n re��iv�d fc�r th� abc�v� �r�,�c�ct for ravi�w by th� Planning Commission. The application will be scheduled for ' at tf�ei �U ' 2 7', /9'8� meeting. We would appreciate having � your corr�nents by �(jJ�,Q �"� / �8� Thank you. � � �/ � � , �� .�'+ � . ,, , DATE : 13 �%� _�!1/1 _ �, � MEMO T0: CITY ENGINEER CHIEF BUILDING INSP OR FIRE MARSHAL DIRECTOR OF PARKS FROM: PLANNING DEPARTMENT SUBJECT: ( ��Jv�:, �Cl� /JP�I Y erl � o ,��-r�Ex ss �v,'�es . / SD ��t zcc �/�c,� � J An application has been received for ihe above project for review by the Planning Commission. The application will be scheduled for at tf�ei �U� 2'%', �9'�� meeting. We would appreciate having � your corrIInents by�(j� �� Thank you. / ". � �I�� M� �., � ��ph . f l �.� �� ro.�`'1 r'� �,•►.%� �' � �� t��' � / �� \ _ `� � � � , . ;•; MEMO TO: Planning Department June 9, 1988 FROM: Department of Public Works - City Engineer Re: Special Permit to Operate Car Rental Agency from Embassy Suites, 150 Anza Boulevard Because of the very heavy demand for parking at the Embassy Suites, I cannot support storage of any rental vehicles on the Embassy Suites' site. The demand is so great at this location that parking is frequently unavailable. This is due not only to the hotel use but the heavy demand for its entertainment and dining facilities. There freguently is insufficient parking for patrons with double parking and blocking vehicular exiting areas. I suggest that clients be shuttled to a Hertz storage site instead of this proposal. mg .., ' . . EMBASSY - - - - SUITESsM ��° HOTEL .�t�� 6 198$ c� � ,� oF nur;��,��rat� : ��' r' �)IE�t(; ; a� n, June 6, 1988 To Whom it may concern: William Aragon from Hertz Corp. has my approval to get a business permit to rent cars from Embassy Suites Hotel. Sincerely, G�" "",� %% � Zlw`3�.- Alan Mass General Manager Embassy Sui[es Hotel-San Francisco Intemational Aitport, 150 Anza Blvd., Budingame, CA 94010, 415/342-4600 � � 1 CITY OF BURLINGAME PLANNING COMMISSION JUNE 27, 1988 CALL TO ORDER A regular was called 7:30 P.M. ROLL CALL Present: Absent: meeting of the Planning Commission, City of Burlingame to order by Chairman Jacobs on Monday, June 27, 1988 at Commissioners Ellis, Garcia, Giomi, H. Graham, S. Graham, Harrison, Jacobs None Staff Present: Margaret Monroe, City Planner; Jerome Coleman, City Attorney; Frank Erbacher, City Engineer; Bill Reilly, Fire Marshal MINUTES - The minutes of the June 13, 1988 meeting were unanimously approved. AGENDA - Order of the agenda approved. ITEMS FOR STUDY 1.. VARIANCES FOR PERCENTAGE OF COMPACT PARKING SPACES, -.m��"""D��ONS OF PARKING BACKUP AISLES A,�j��iEIGHT OF BUILDING FOR CONS ON OF A NEW OFFI �DING WITH GROUND FLOOR RESTAURANT AND SP 1800 EL CAMINO REAL Requests: is this posal covere �„he previously certified EIR; what is ual about this property t°�'�i,fy the parking variance quests; discuss how Title 24 hani3"i�'a��,��arking requi nts have been met; will all CE's comments be addressed in. ti e for the public hearing. Item set for public hearing July 11, 1988. 2. SPECIAL PERMIT TO OPERATE A CAR RENTAL AGENCY FROM THE i�� EMBASSY SUITES HOTEL AT 150 ANZA BOULEVARD ,�' Requests: does this site have excess parking in order to allow up to eight spaces for the car rental use; does Hertz operate out of other hotels and have they received permits for these operations, why did they not get one in this case; where have they been parking these cars; how many people are on the site actually renting cars or taking them for service; will a parking variance be required, how has rent-a-car parking been handled at other hotels; cars seem to be parked in the porte cochere area, is it part of the required parking for the hotel, would not want it used for rental car 1 , _ ) �� Burlin ame Planning Commission Minutes Page;.2 June 2 , 1988 �' ,�, parking; where is the main Hertz facility, is it,,,°'��operated different;ly than the hotel operations. Item set for pub:iic hearing July 11, 988. a^' 3. SPE AL PERMIT AND PARKING VARIANCE FOR CONV�RSION OF A 495 SF W EHOUSE AREA TO OFFICE USE AT 1606 ROLLINS ROAD Requests: le er from applicant concerning w"t is unique about this site to 'ustify the parking variance; e there other people on the site; cl rify number of parking space provided; explain the current nonconf rmity in parking; is there a shop next door; could parking be pro 'ded in the building; arification of project proposal, number of employees does n agree with applicant�s letter. Item set or public hearing Ju 11, 1988. 4. REQUEST FOR ON� YEAR TENTATI�'VE CONDOMINIUM MAP EXTENSION FOR Reference agenda memo, �,6/27/8�; with attached letter from John Brosnan, Tyrone Construct'�,on. � E advised applicant is requesting a one year tentative condo�in' m map extension for a project now under construction, final is to be completed in the requested map extension period. ,� � r C. Harrison moved to recominend1to City Council a one year tentative condominium map extension to A� ust 5, 1989. Motion was seconded by C. Garcia and approvead unanim�usly on voice vote. There was some discus �on about an`�underground spring on this site, could it be capped f�r irrigation e rather than wasted into the storm sewer; CE advi;�ed there is a c cern about using ground water that is not test�d, a parallel d stribution system would be required and it wo� ld have to be kept ompletely separate from the potable system; � would require a big ommitment by the property owner. 5. VARI E FOR LOT COVERAGE IN ORDER TO C NSTRUCT A NEW GARAGE AT 1 6 CAROL AVENUE ZONED R-1 Reference staff report, 6/27/88, with attachme ts. CP Monroe reviewe details of the request, staff review, Planning staff commen , applicants� letter, letters in support om Debra and Peter Tokarski, 1548 Barroilhet Avenue and Beverly and William Cro y, 1552 Carol Avenue (neighbors on either sid Three nditions were suggested for consideration at the public . earing. Staff advised it was not possible to park two cars in the g age. . ! 1 Burlingame Planning Commission Minutes June 27, 1988 Page 2 parking; where is the main Hertz facility, is _t operated differently than the hotel operations. Item set for pu:�lic hearing July 11, 1988. �. SPECIAL PERMIT AND PARKING VARIANCE FOR CONVERSION OF A 4� Re uests: letter from applicant concerning what is uniqu about thi site to justify the parking variance; are there oth people on t e site; clarify number of parking spaces provided; plain the curre t nonconformity in parking; is there a shop next door; could parkin be provided in the building; clarificati of project proposa , number of employees does not agree w' h applicant�s letter. Item set for public hearing July 11, 198 . 4. FOR ONE YEAR TENTATIVE CONDO,,MINIUM MAP EXTENSION FOR Reference agenda memo, 6/27/88, wit attached letter from John Brosnan, Tyrone Co•struction. CE ad sed applicant is requesting a one year tentative condominium m extension for a project now under construction, inal map is to be completed in the requested map extension period. �� C. Harrison moved to rec°�mme to City Council a one year tentative condominium map extensior�s�� August 5, 1989. Motion was seconded by C. Garcia and approved animously on voice vote. There was some discussi n ab t an underground spring on this site, could it be capped fo irrig ion use rather than wasted into the storm sewer; CE advi d there i a concern about using ground water that is not test. , a paral�el distribution system would be required and it w ld have to be kept completely separate from the potable system; 't would require big commitment by the property owner. e 5. VARI.,s�NCE FOR LOT COVERAGE IN ORD R TO CONSTRUCT A NEW GARAGE AT 556 CAROL AVENUE ZONED R-1 Referen staff report, 6/27/88, with a tachments. CP Monroe review details of the request, staff eview, Planning staff commen�i, applicants� letter, letters in s port from Debra and Peter, Tokarski, 1548 Barroilhet Avenue and everly and William Croskiy, 1552 Carol Avenue (neighbors on ei er side). Three conditions were suggested for consideration at t public hearing. Staff advised it was not possible to park two cars in the garage. � / � ' � �i CITY OF BURLINGAME PLANNING COMMISSION JUNE 27, 1988 CALL TO ORDER A regular meeting of the Planning Commission, City of Burlingame was called to order by Chairman Jacobs on Monday, June 27, 1988 at Z:30 P.M. ROLL CALL Pres.ent: Commissioners Ellis, Garcia, iomi, H. Graham, ��, S. Graham, H rison, Jacobs Absent e�, None Staff Pr' ent: Margaret Monroe, C' y Planner; Jerome Coleman, City Attorney; Fran Erbacher, City Engineer; Bill Reilly, Fire Mars 1 MINUTES - e minutes of the une 13, 1988 meeting were un nimously approv . AGENDA - Ord of the ag da approved. ITEMS FOR STUDY 1. VARIANCES F�.R PERCENTAGE OF COMPACT PARKING SPACES, DIMENSIONS OF ARKING BACKUP AISLES AND HEIGHT OF BUILDING FOR CONSTRUCT O OF A NEW OFFICE BUILDING WITH GROUND FLOOR RESTAURANT D R AIL SPACE AT 1800 EL CAMINO REAL Requests: is t is propo-al covered by the previously certified EIR; what is u sual about" this property to justify the parking variance req ests; discu how Title 24 handicap parking requirements ave been met; wi 1 all CE�s comments be addressed in time for the public hearing. I�m set for public hearing July 11, 19 8 8 . '�:�,. 2. SP IAL PERMIT TO OPERATE P; CAR RENTAL AGENCY FROM THE Reques s: does this site have excess pai�ing in order to allow up to ei t spaces for the car rental use; d<`>�s Hertz operate ou•t of othe hotels and have they received permits:,for these operations, why id they not get one in this case; where �ve they been parking th e cars; how many people are on the site ac�tually renting cars o taking them for service; will a parking va�`,iance be required, ow has rent-a-car parking been handled at other''hotels; cars seem to be parked in the porte cochere area, is it part of the required parking for the hotel, would not want it used for rental car . � � � He��z REC�1�/Ep JUL ,� 2 �988 CI � OFN NG�DEPTM` J. William Lawder Director Airport Concessions THE HERTZ CORPORATION 601 Gateway Bfvd., Suite 810 South San Francisco, CA 94080 Telephone 415 875-1326 July 12, 1988 City of Burlingame Planning Department 501 Primrose Road Burlingame, CA 94010 ATTN: Adriana Dear Adriana: Thank you for continuing subject matter until July 25 and forwarding the June 27, 1988 Minutes. Below are the answers to the questions from those minutes: 1. Other locations in Burlingame from which cars are rented? Yes, under business license at various hotels. 2. Why no permit obtained for Embassy Suites? Hertz was not aware of a requirement other than a business license. 3. How is parking handled at other hotels. Hotels allocate stalls based on estimated rental car activity. 4. Where is the main Hertz facility? The cars come from a pool serving San Francisco, San Jose, Monterey, and Oakland Airports, Downtown San Francisco and various hotels. Pool headquarters are in Millbrae, California. Hotels are operated differently than airports. , . � � '� ��%�� City of Burlingame Planning Department ATTN: Adriana - 2 - July 12, 1988 Additional questions which Bill Aragon of Hertz has been asked to answer are. 1. Do you have another location on Bayshore Highway? We have no locatian� �r R�jsr�ore Highway in Burlingame. 2. Does Hertz have employees at the Embassy Suites? We have no employees at the Embassy Suites. We have a dedicated agent working on commissions. Car hikers from other locations periodically pick up and deliver cars with respect to hotels. 3. Hertz does not park cars at Port Shore. It would be helpful for Hertz purposes to know: 1. When is a permit required in addition to a license? 2. How is it determined whether adequate parking exists for traditional airport concessions like restaurants, airline ticket offices, gift shops, rental car customers? 3. Specifically what code, ordinance and/or criteria are the Planning Commission referring to in making its iriqilYr�Es . Answers to the above would be helpful before this matter is scheduled for further hearing. JWL/ j a Very truly yours, i �� '.� � ��'-r, � m:' awder _—µ�' �-._._ c: B. Aragon f�� C��re (�r�� 1.� � � r�C.��rYaria> CITY HALI-501 PRIMROSE ROAD PLANNING DEPARTMENT BURLINGAME� CALIFORNIA 94010 (415) 342-8625 July 13, 1988 Mr. J. Wm. Lawder The Hertz Corporation 601 Gateway Blvd., Suite 810 South San Francisco, CA 94080 Dear Mr. Lawder: In reaponee to the queetione posed in your letter of July 12, 1988, car rental operations are conditional uaes requiring a Special Use Permit in the M-1, Light Industrial zoning district (Code Section 25.42.030 g) as well as the C-4, Waterfront Commercial district (Code Section 25.41.020 f). Due to the potential parking and traffic impacts of car rental operations, Planning Commission review of such uses is necessary. The best way to verify whether a particular site is suitable for a certain use or whether sufficient parking exists on the site is to check with the Planning Department. Since there are special circumstances associated with individual sites, it is difficult to provide you with generalities which will apply to all sites in determining compatability for a proposed use. In reviewing a project for a Special Use Permit, the Planning Commission is typically concerned with the project's compatability with the other uses in the area as well as other projects approved by the city. In addition, the proposed use is reviewed for any traffic or parking problems which it may create or contribute towards, as well as any negative effects it may have on neighboring properties. If you have any additional questions, please feel free to contact me at 342-8625. Sincerely, �' -G�/�%.'� ��G�i�'�`�GC,.�-t, `- �? �G -. 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BURUN�An!te ,� '� o• .• ��TiO .NM[ M � �tP (�t��1 IIf �1��1t1��Tl2tP SAN MATEO COUNTY � CITY HALL- 501 PRIMROSE ROAD BURLINGAME, CALIFORNIA 94010 TEL: (4i5) 342�-8931 NOTICE OF HEARING Special Permit NOTICE IS HEREBY GIVEN that Monday, the llth day of Julv 1988 , at the hour of 7:30 P.M., in the City Hall co„n��i Chambers , 501 Primrose Road,. Burlingame, California the Planning Commission of the City of Burlingame will conduct d publiC hearing on the appliCatiOn t� a11nw a car rental business to operate at the Embassy Suites Hotel at 150 Anza Blvd., Zoned C-4. 0 At the time of the hearing all persons interested will be heard. For further particulars reference is made to the Planning Department. MARGARET MONROE CITY PLANPIER Julv 1, 1988 ♦ �`�..R �i4' f, � RESOLUTION N0. RESOLUTION APPROVING SPECIAL PERMIT RESULVED by l:he i'lanniny Coirunlsslon of Che Cl.Cy oL Burlingame that: WHEREAS, appli�cation has been made for a special permit for a car rental agency at the Embassy Suites Hotel at 150 Anza Boulevard ,�,�pN 026-342-220/330/240 �, and WHEREAS, this Commission held a public hearing on said application on July 25 , 1988, at which time it reviewed and considered the staff report and all other written materials and testimony presentc�d r�t :7n ici h��r. i.nc�; NOW, THEREFORE, it is hereby RESOLVED and DETERMINED by this Planning Commission that said special permit is approved, subject to the conditions set forth in Exhibit "A" attached hereto. It is further directed that a certified copy of this resolution be recorded in �he official r cords of the County of San Mateo . ��` ,i' '� � i � � ` L✓. � .� /� ' � � f � � RUTH E . JACOBS \�.__�V^,�,__ ' CHAIRMAN I, MIKE ELLIS, Secretary of the Planning Commission of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the Planning Commission held on the 25th day of July � 1988 by the following vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: MIKE ELLIS SECRETARY '' � " "+ A ► t1,�t� (�t��? IIf �l�S�tYt�c'�l2tP SAN MATEO COUNTY CITY HALL- 501 PRIMROSE ROAD BURLINGAME, CALIFORNIA 94010 TEL: (4i5) 342-8931 NOTICE OF APPEAL HEARING SPECIAL PERMIT NOTICE IS HEREBY GIVEN that Monday, the 15th day of August, 1988 , at the hour of 7:30 P.M., in the City Hall council Chambers , 501 Primrose Road, Burlingame, California the City Council of the City of Burlingame will conduct a public hearing on the appeal of an application to allow a car rental business to rate at the Embassy Suites Hotel at 150 Anza Blvd. , zoned C-4. At the time of the hearing all persons interested will be heard. For further particulars reference is made to the Planning Department. MARGARET MONROE CITY PLANNER 5 AUGUST 1988 •.r �•��/ � . RESOLUTION N0. RESOLUTION APPROVING SPECIAL PERMIT RESOLVED by the CITY COUNCIL of the City of Burlingame that: WHEREAS, application has been made for a special permit a car rental agency at the Embassy Suites Hotel at 150 Anza Boulevard �p,pN 026-342-220/330/240 � and WHEREAS, the Planning Commission held a public hearing on said application on July 25 , 1988, at which time said application was approved; WHEREAS, this matter was cal l ed bp bv counci 1 and a hearing thereon held on August 15 , 19 8, at which time it reviewed and considered the staff report and all other written materials and testimony presented at said hearing; NOW, THEREFORE, it is hereby RESOLVED and DETERMINED by this Council that said special permit is approved, subject to the conditions set forth in Exhibit "A" attached hereto. It is further directed that a certified copy of this resolution be recorded in the off•icial records of the County of San Mateo. Mayor � I, JUDITH A. MALFATTI, City Clerk of the City of Burlingame do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the day of , 1988, and adopted thereafter by the following vote: AYES: COUNCILMEN: NOES: COUNCILMEN: ABSENT: COUNCILMEN: City Clerk