HomeMy WebLinkAbout1409 Rollins Road - Staff ReportCity of Burlingame Item No.
Regular Action
Conditional Use Permit Amendment and Variances
Address: 1409 Rollins Road Meeting Date: November 14, 2011
Request: Amendment to Conditional Use Permit to increase the number of allowed fleet vehicles on-site for a
previously approved automobile rental business and Variances for front and side setback to a newly
constructed awning.
Applicant: Genesis Chen, Payless Car Rental
Architect: Harvey Hacker Architects
Property Owner: Howard Honerlah
General Plan: Low Density Residential
APN: 026-103-030
Lot Area: 33,105 SF
Zoning: RR
Environmental Review Status: The project is Categorically Exempt from review pursuant to the California
Environmental Quality Act (CEQA), per Section 15301, which states that existing facilities, consisting of the
operation, repair, maintenance, permitting, leasing, licensing or minor alteration of existing public or private
structures, facilities, mechanical equipment or topographical features, involving negligible or no expansion of use
beyond that existing at the time of the lead agency's determination are exempt from environmental review.
September 26, 2011, Regular Action Meeting: At the Planning Commission Regular Action Meeting on
September 26, 2011, the Commission had many comments and concerns about the loading and off loading of
vehicles in the street, the cleaning of vehicles on the site, the location of the awning and the congestion of cars
parked along North Carolan Avenue, and voted to continue the application with direction to forward it to the
Traffic, Safety and Parking Commission for recommendations on how to solve the traffic, parking and delivery
issues discussed; and that prior to the application returning to the Planning Commission for review, it is expected
that the applicant review the required setback regulations and a proposed alternative location for the awning so
that a variance is not required (September 26, 2011 Planning Commission Minutes).
After a discussion with the City's Transportation Engineer concerning the Planning Commissions request to
forward the application to the Traffic, Safety and Parking Commission for recommendations, the Transportation
Engineer decided that he would review the request and would make recommendations without forwarding it to
the TSP Commission. He reviewed the applications, the site plan, the Planning Commission meeting minutes
and made a site visit and wrote a memo with his recommendations to the Planning Commission on October 13,
2011. In summary, his memo indicates that due to the curve in Rollins Road adjacent to this property, he
recommends that the restriction prohibiting loading and unloading of vehicles from commercial car carriers in the
public right-of-way remain in place.
After review of the Traffic Engineer's memo, the applicant submitted a response letter on November 2, 2011 that
indicates that Payless Car Rental is no longer requesting to load and unload vehicles from car carriers within the
public right-of-way and that they would like to keep the awning as it has been installed. No changes were made
to the plans. Please refer to the copy of the September 26, 2011, Planning Commission minutes included in the
staff report for the list of Planning Commission questions and comments.
Project History: A Special Permit (later changed to a Conditional Use Permit) for a leasing facility for new
automobiles and trucks was approved in 1971. In the original application the applicant estimated between 50-75
vehicles on-site, with between 15-20 employees. In 1983 an application was made to amend the original
approval to include auto rental in conjunction with the approved auto leasing. This application was approved
with the following conditions:
1. that the car rental fleet operated from this site be limited to a maximum of 30 vehicles and operated
between the hours of 8:00 a.m. to 5:00 p.m., Monday through Friday;
2. that no off-loading or on-loading of vehicles from trucks take place on the street or public right-of-way;
3. that no parking of leased or rental vehicles be allowed on-street at any time; and
4. that there be no maintenance or washing of vehicles on the site until the drainage facilities meet the
requirements of the City Engineer.
Conditional Use Permit Amendment and Variances 1409 Rollins Road
On May 13, 2002, the Planning Commission approved an application for an increase in the rental fleet size to 60
vehicles, extended the hours of operation, and changed the operation to eliminate the auto leasing facility
component of the original application.
On November 5, 2010, the applicant, Payless Car Rental, submitted a letter to the Planning Division stating that
they will comply with all of the conditions of approval for a car rental business as outlined in the approval letter
from the Planning Division to Enterprise Rent-A-Car, dated May 21, 2002.
Most recently, on February 14, 2011, the Planning Commission approved an application for a Conditional Use
Permit Amendment in order to expand the hours of operation that were outlined in the conditions of approval
from 2002 to be open 7 days a week from 6:00 am to 12:00 am.
On March 25, 2011, the Code Compliance Office sent a letter to Payless Car Rental concerning complaints that
were filed concerning the number of fleet vehicles stored on-site and concerning the off loading of vehicles from
transport trucks on Rollins Road. Inspections were conducted by the Code Compliance Officer and by the Police
Department and it was noted on several occasions that more than the allowed 60 fleet vehicles were being
stored on the property (on March 23, 2011 there were 121 vehicles stored on site). On June 16, 2011, the City
Attorney sent a letter to Payless Car Rental that summarized all of the specific violations to the approved
conditional use permit and that encouraged Payless Car Rental to seek alternatives to assist them with
compliance to the use permit in order to avoid revocation of the use permit for their business at 1409 Rollins
Road.
On June 30, 2011, Genesis Chen, of Payless Car Rental, submitted an application for a Conditional Use Permit
Amendment at 1409 Rollins Road in order to bring his business operation into compliance with the number of
cars stored on the site and with regards to the loading and unloading of vehicles on Rollins Road. The Planning
Division scheduled this item on the Regular Action Calendar at the August 8, 2011, Planning Commission
Agenda.
On August 4, 2011, the Planning Division received information concerning the installation of a new 19' x 37'
awning on the site which was not reviewed by the Planning Division prior to issuance of a building permit and
which does not comply with applicabie zoning code regulations. Other items that were brought to the attention of
the Planning Division upon a drive-by inspection of the property by staff included potential washing of the fleet
vehicles under the newly completed awning and potentially an increased amount of impervious surface area at
the rear of the lot due to recent repaving of the property. Based off of the additional code compliance issues
detailed above, the Planning Division sent a letter to the project applicant detailing the information received and
indicating that they would request that the Planning Commission delay consideration of the application for an
Amendment to a Conditional Use Permit. The Planning Commission continued the item at theirAugust 8, 2011
Meeting to a date uncertain.
On September 2, 2011, the applicant, Genesis Chen, submitted Variances for the as-built awning and submitted
additional information concerning the work preformed under the awning, the off-site washing of all vehicles and
the amount of paved area on the property.
Project Description: The applicant, Payless Car Rental, is now requesting a Conditional Use Permit
Amendment to increase the number of allowed fleet vehicles on-site from 60 to 90 and is also requesting Front
and Side Setback Variances for a newly constructed awning at 1409 Rollins Road. Conditions # 4, 5 and 8,
indicated a total of 60 fleet vehicles maximum to be stored on site and the applicant wishes to change all of
those conditions to allow for 90 fleet vehicles maximum.
On May 27, 2011, the Building Division issued a permit for a new 21' x 37'-22" awning along the right side of the
building, although this permit was never routed to the Planning Division for their review and approval. This
awning was finaled by the Building Division on June 20, 2011. When information about this awning was
received by Planning Staff on August 4, 2011, it was noted that the newly constructed awning did not comply
with either the front or side setback regulations; and that in order for the applicant to keep the awning as
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Conditional Use Permit Amendment and Variances
1409 Rollins Road
installed, Variances would need to be approved by the Planning Commission. The applicant submitted an
application for both a Front Setback Variance (15'-10", as-built, to awning, where 20'-0" is the minimum
required) and a Side Setback Variance (2'-10", as-built, to awning, where 10'-0" is the minimum required) (CS
25.44.075 c) to the Planning Division on September 2, 2011.
The applicant is proposing no other changes to any of the conditions of approval. The amount of landscaping on
site will remain the same as the previous use. There are no interior alterations proposed as part of this project.
All other Zoning Code requirements have been met. The applicant is requesting the following application:
■ Amendment to Conditional Use Permit to increase the number of allowed fleet vehicles on-site for a
previously approved automobile rental business (CS 25.44.030 c);
Front Setback Variance to newly constructed awning (15'-10", as-built, to awning, where 20'-0" is the
minimum required) (CS 25.44.075 b); and
■ Side Setback Variance to newly constructed awning (2'-10", as-built, to awning, where 10'-0" is the
minimum required) (CS 25.44.075 c).
1409 Rollins Road
Lot Area: 33,105 SF
Existing
Setbacks
Fronf:
Righf Side:
Use:
Parking:
_..__... . ___ _ __ _
15'-4" (to building)
23'-10" (to building)
......... ........................... . __..._.....
Automobile Rental Business
a) 60 fleet vehicles
b) Hours of operation
6 am to midnight
(7 days a week)'
_....__ ......................_... ...._._._.. ...............................................
9 spaces +
60 fleet vehicles
Plan date stamped: September 2, 2011
Proposed Allowed/Required
15'-10" (to awning)'
20'-0"
2'-10" (to awning) Z
Automobile Rental Business
a) 90 fleet vehicles 3
b) Hours of operation
6 am to midnight
(7 days a week)
10 spaces +
90 fleet vehicles'
10'-0"
Conditional Use Permit for
Auto Rental Business
9 spaces
(Office - 1 space : 300 SF)
' Front Setback Variance to newly constructed awning (15'-10", as-built, to awning, where 20'-0" is the minimum required)
(CS 25.44.075 b).
2 Side Setback Variance to newly constructed awning (2'-10", as-built, to awning, where 10'-0" is the minimum required)
(CS 25.44.075 c).
3 Amendment to Conditional Use Permit to increase the number of allowed fleet vehicles on-site for a previously approved
automobile rental business (CS 25.44.030 c).
Staff Comments: See attached memos from the City Engineer, Chief Building Official, Parks Supervisor, Fire
Marshal and NPDES Coordinator. Also see attached 2002 memo from the City Engineer.
Findings for a Conditional Use Permit Amendment: In order to grant a Conditional Use Permit Amendment,
the Planning Commission must find that the following conditions exist on the property (Code Section 25.52.020,
a-c):
(a) The proposed use, at the proposed location, will not be detrimental or injurious to property or
improvements in the vicinity and will not be detrimental to the public health, safety, general welfare or
convenience;
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Conditional Use Permit Amendment and Variances 1409 Rollins Road
(b) The proposed use will be located and conducted in a manner in accord with the Burlingame general plan
and the purposes of this title;
(c) The planning commission may impose such reasonable conditions or restrictions as it deems necessary
to secure the purposes of this title and to assure operation of the use in a manner compatible with the
aesthetics, mass, bulk and character of existing and potential uses on adjoining properties in the general
vicinity.
Required Findings for Variance: In order to grant a variance the Planning Commission must find that the
following conditions exist on the property (Code Section 25.54.020 a-d):
(a) there are exceptional or extraordinary circumstances or conditions applicable to the property involved
that do not apply generally to property in the same district;
(b) the granting of the application is necessary for the preservation and enjoyment of a substantial property
right of the applicant, and to prevent unreasonable property loss or unnecessary hardship;
(c) the granting of the application will not be detrimental or injurious to property or improvements in the
vicinity and will not be detrimental to the public health, safety, general welfare or convenience; and
(d) that the use of the property will be compatible with the aesthetics, mass, bulk and character of existing
an potential uses of properties in the general vicinity.
Planning Commission Action: The Planning Commission should conduct a public hearing on the application,
and consider public testimony and the analysis contained within the staff report. Action should include specific
findings supporting the Planning Commission's decision, and should be affirmed by resolution of the Planning
Commission. The reasons for any action should be stated clearly for the record. At the public hearing the
following conditions should be considered:
that the project shall be built and the site shall be configured as shown on the plans submitted to the
Planning Department and date stamped May 3, 2002, site plan and floor plan; and amended, date
stamped September 2, 2011, Site Plan, and date stamped January 28, 2011, Floor Plan;
2. that the existing 1,830 SF of landscaping on-site (5.5%) shall be retained, automatic irrigation shall be
installed and it shall be maintained by the tenant regularly on a weekly basis;
3. that the car renta� business shall have regular business hours from 6:00 a.m. to 12:00 a.m. seven days a
week;
4. that the car rental fleet operated from this site shall be limed to a maximum of 68 90 vehicles; all fleet
vehicles, employee and customers shall park on-site at 1409 Rollins Road; there shall be no parking of
fleet vehicles along Rollins Road or North Carolan;
5. that no off-loading or on-loading of vehicles from trucks shall take place on the public street or on any
public right-of-way;
6. that the applicant shall stripe the parking area on-site to accommodate all 69 90 rental fleet vehicles as
well as the 9 required parking spaces for the office and customer parking; and no employee or fleet
vehicles shall ever be parked on the public right-of-way or across the public sidewalks;
7. that there shall be no maintenance or washing of vehicles on the site unless approved by the City
Engineer;
8. that any on-site car-washing facility approved in the future by the City Engineer shall be equipped with a
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Conditional Use Permit Amendment and Variances
1409 Rollins Road
sand/oil separator; and shall not encroach upon the on-site storage area for the 69 90 fleet vehicles or
employee or visitor/customer parking, or required landscaping or on on-site area used for loading or off-
loading rental vehicles;
9. that if the structure is demolished or the envelope changed at a later date the Front and Side Setback
Variances, as well as any other exceptions to the code granted here will become void;
10. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2010
Edition, as amended by the City of Burlingame;
11. that the conditions of the City Engineer's memo of February 11, 2002 shall be met; and
12. that crushed aggregate between 3/8" and 3/4" shall be laid over the existing dirt/gravel area at the rear of
the lot to address NPDES concerns and to allow stormwater filtration.
Erica Strohmeier
Associate Planner
c. Genesis Chen, Payless Car Rental, 734 San Bruno Avenue East, San Bruno, CA 94066, applicant
Attachments:'
Applicant's response to Commission's comments, date stamped November 2, 2011
Memo from the City's Transportation Engineer, dated October 13, 2011
Minutes from the September 26, 2011, Planning Commission Regular Action Meeting
Applicant's letter of explanation for Variances/awning, date stamped September 2, 2011
Variance application, date stamped September 2, 2011
Finaled Building Permit for awning, date stamped September 2, 2011
Revised Site Plan showing as-built awning, date stamped September 2, 2011
Applicant's response to neighbors letter, date stamped September 2, 2011
Aerial photographs of site before and after re-paving, date stamped September 2, 2011
Copies of receipts for car washing at 1000 Broadway, date stamped September 2, 2011
Information on "Skin Cancer and Sunlight", submitted by applicant on September 2, 2011
Minutes from the August 8, 2011 Planning Commission Meeting, indicating continuation of project
Letter from Community Development Director to applicant, dated August 5, 2011
Letter and photographs from neighbor at 1400 Marsten Road, date stamped August 4, 2011
Application to the Planning Commission
Conditional Use Permit Form
Supplemental Form for Commercial Applications
Applicant's Letter of Explanation, date stamped June 30, 2011
Existing Site Plan and Parking Plan, date stamped June 30, 2011
Letter from the City Attorney to Payless Car Rental, dated June 16, 2011
E-mail and letter from the Code Compliance Officer to Payless Car Rental, dated April 13, 2011
Copy of approval letter from previous project, dated February 25, 2011
Letter from Payless Car Rental to the Planning Division, date stamped November 5, 2010
City Engineer's comments from February 2002
Staff Comments
Planning Commission Resolution (Proposed)
Notice of Public Hearing — Mailed November 4, 2011
Aerial Photo
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����
CAR RENTAL
City of Burlingame
Planning Division
RE: Response Letter
Dear Planning Commission,
Nov 1, 2011
This letter is to response to the Planning Division for the emaii memo we, Nocal
Rentals, inc. dba Payless Car Rental, received on Oct 24, 2011 for the 1409 Roliins
Conditional Use Permit.
Thank you very much for the help of the traffic study for 1409 Rollins Road CUP
amendment. Due to the geography the S curve of the safety concern, we respect the
professional opinions. We agree not to pursue the commercial carrier vehicles loading
and unloading on the public street on 1409 Rollins.
Regarding the awning variance request on 1409 Rollins, we stiil hope that the
Commission can consider this is work side safety improvement. Since the awning had
been built, we would like to keep the awning in the same place and same structure.
For the new application for acquiring the use permit for 1616 Rollins road, we
like to request the Commission to remove the car carrier vehicles delivery restriction.
1616 Rollins road has no road deflection issue. 1616 Rollins road is in straight section
with long sight visibility. The property is big enough to accommodate the commercial
carrier loading and unloading vehicles. We like to request the carrier truck can do
vehicles loading and unloading on site and on the street.
We sincerely request that the Commission can consider our application and
grant the amendment to the existing conditional use permits on 1409 Rollins and 1616
Rollins.
Sincerely,
� L^-.."-� C--��- -
Gen sis Chen
Northern California Area Manager
Payless Car Rental
gchenCa�paylesscar. com
Office 650-539-6400 Ext 210
Nocal Rentals, Inc. dba Payless Car Rental
1409 Rollins Road, Burlingame, CA 94010
Phone: 650-539-6400; Fax: 650-347-3782; PaylessCar.com
RECE�VE
D
NOV - 2 2Utt
Cm' �F BURLfNGAME
CDD-pL,qNNING DIV.
MEMORANDUM
PUBLIC WORKS DEPARTMENT
TO: Erica Strohmeier, Associate Planner
FROM: Augustine Chou, Transportation Engineer ��
�
DATE: October 13, 2011
SUBJECT: 1409 Rollins Road
I've reviewed the documents pertaining to 1409 Rollins Road. Regarding the matter of
prohibiting loading/unloading vehicles from commercial car carriers onto Rollins Road, it
is recommended that the restriction remain in place for the following reasons:
• This portion of Rollins Road has a significant horizontal road deflection ("S"
curve) relative to the rest of the roadway.
• This deflection, or curve, is in close proximity to 1409 Rollins Road. Whereas,
the remainder of Rollins Road is relatively straight with long sight visibility.
• There may be a high potential for collisions between southbound traffic and
vehicles loading and unloading, via car carrier near the curve.
• The curve and the business is also located immediately north of the Public Works
Corporation Yard and Fire Station #36. While the fire station is no longer
operational, Central Fire continues to use the facility to store fire vehicles. With
the likelihood of heavy vehicles still exiting onto Rollins Road from both the Corp
Yard and fire station, the potential for collisions is also high.
CITY OF BURLINGAME PLANNING COMMISSION — Unapproved Minutes September 26, 2011
5. 1409 ROLLINS ROAD, ZONED RR — APPLICATION FOR AMENDMENT TO CONDITIONAL USE
PERMIT FOR CHANGES TO A PREVIOUSLY APPROVED AUTOMOBILE RENTAL BUSINESS AND
VARIANCES FOR FRONT AND SIDE SETBACK TO A NEWLY CONSTRUCTED AWNING (GENESIS
CHEN, PAYLESS CAR RENTAL, APPLICANT; HARVEY HACKER ARCHITECTS, ARCHITECT;
HOWARD HONERLAH, PROPERTY OWNER) STAFF CONTACT: ERICA STROHMEIER
Reference staff report dated September 26, with attachments. Associate Planner Strohmeier presented the
report, reviewed criteria and staff comments. Twelve (12) conditions were suggested for consideration.
Questions of staff:
■ Was a traffic study conducted in the past to address safety concerns which resulted in the
conditions of approval to prohibit unloading and loading vehicles on the public street? (Strohmeier-
did not find any reference in the file to support this condition.)
■ Did staff visit the site to confirm car washing activities? (Strohmeier — the Chief Building Official
visited the site and observed buckets used to clean windshields under the awning. Applicant
provided receipts which document that vehicles are washed at a nearby car wash facility a corner of
Broadway and Rollins Road.)
■ Do we know if there are other businesses on Rollins Road that are allowed to off-load on Rollins
Road? (Strohmeier — other businesses in the area do use the public street to load and off-load
goods, however loading and off-loading for those businesses is not limited because they are
permitted uses which did not require a conditional use permit.)
■ The applicant applied for a building permit to install the awning but it was never routed to the
Planning Division for review? As far as the applicant knew the awning was approved and legal
since a building permit was issued. (Strohmeier— yes, that is correct. The applicant was informed
that the awning did not comply with setback requirements after the awning was finaled.)
Chair Yie opened the public hearing.
Genesis Chen and Ron Barloff, 1409 Rollins Road, Burlingame; represented the applicant.
Awning is needed for proper shelter for employees to clean vehicles outdoors; for protection of
employees from sunlight and bad weather.
Wasn't aware that awning was not reviewed by Planning Division.
Property is large enough to accommodate 90 vehicles. Many customers arrive at same time to rent
vehicles, need more vehicles to accommodate customers.
Commission comments:
■ When staff spot checked the site there were 121 vehicles, so how can 90 vehicles be sufficient to
support your business? (Chen — moved business from San Bruno to Burlingame and used the
Rollins Road site for all of the vehicle parking. At that time had many new cars coming in without
license plates, had to store cars until license plates were received.)
■ If unloading and loading of vehicles on the public street is denied, how would the business be
affected? (Chen - unloading and loading would occur off-site at other locations and vehicle delivery
process would change.)
■ Please describe cleaning of vehicles at this site. (Chen — when rental vehicles are returned, the
interior is vacuumed and windows are cleaned in awning area, there is no washing of vehicles at this
site, cars are washed at Valero gas station nearby.)
■ Why can't vehicle unloading occur on-site? (Chen — for safety reasons, to avoid conflict befinreen
the truck and customers.)
11
CITY OF BURLINGAME PLANNING COMMISSION — Unapproved Minutes September 26, 2011
■ Does this business require a conditional use permit because of its location on Rollins Road?
(Strohmeier — a conditional use permit is required for rental car companies in this zoning district).
• Don't think iYs safe to have truck off-loading on Rollins Road.
■ Concerned that applicant is asking to park more vehicles on site to accommodate fleet and as a
result there is not enough room on-site to safely off-load vehicles; if there only 60 vehicles on-site
then it would be more likely to safely off-load vehicles on-site away from the customers (Barloff —
loading and unloading does not occur on a daily basis, it's seasonal and occurs when new fleet
comes in and old fleet is taken off the inventory. Currently, rental car companies are reducing the
fleet since the season is over; fleet will increase in February and March.)
■ Is there a way to restrict when fleet is increased and decreased? (Barloff — yes, this can be
controlled.)
■ This lot may not be big enough for this business.
■ Unfortunate that awning was not routed to the Planning Division, but it doesn't mean that it is any
more legal or allowable.
■ Why couldn't awning be built elsewhere on property to comply with setbacks so that a variance is
not required? To put it elsewhere on the property means taking up more vehicle space. What is
hardship on the property for granting a variance?
■ For this site to operate the way the applicant needs it to operation, the applicant is saying that he
needs to intensify the use, but it is creating an impact on the neighbors. (Barloff - reason for
increase is to accommodate vehicles coming in at different times of day and year, want to create a
cushion just in case there are not enough employees on site to move vehicles; want to rent cars out,
goal is not to keep cars on site; business is open longer hours which means customers are coming
to the site at different times and business needs accommodate that.)
■ Don't have an issue with on occasion having 90 vehicles on-site, however concern is that more
vehicles on the premise prohibits unloading of cars on site occasionally and places the awning in a
location that requires a variance. (Barloff — will make other arrangements to unload vehicles.
However, requesting that the Commission grant approval of 30 more vehicles on-site to safely and
efficiently run business.) Conditional of approval prohibiting the loading and unloading of vehicles
on the public street should remain.
■ Still need to evaluate setback variances for awning, what is exceptional circumstance? (Barloff —
Enterprise Rent-A-Car previously had an outlet at the front corner of the building where the awning
is; can't place it where the customers are and can't place it where the disabled-accessible spaces
are located, best location on property is away from consumers and vehicles; this area was not
previously covered because Enterprise was only open until 5 pm, Payless is open until 10 pm.)
■ Concerned that vacuum noise will impact adjacent property. (Barloff —awning helps to keep the
noise down.)
■ What happens to returned rental cars that are damaged? (Barloff — damaged vehicles are picked
up by a body shop for repairs.) Is that body shop located at 1379 N. Carolan Avenue? Saw 11
damaged vehicles on North Carolan, are they from Payless? Concerned that public street is being
used to store damaged vehicles. (Barloff - no, Payless is not affiliated with that body shop in any
way, believe that body shop provides repair services for other rental car companies.)
■ Concerned with vacuum noise, this is the reason for having setbacks; not convinced that awning is
necessary; think there are other alternative locations on the lot.
■ Cannot support unloading or loading of vehicles on Rollins Road or Carolan Avenue; don't think this
is the right lot size for this business.
■ Don't see a problem with unloading and loading of vehicles on Rollins Road since this is an
industrial area, doesn't impact neighborhood.
■ North Carolan Avenue is severely impacted; concerned with increasing intensity of business.
■ Perhaps application should be referred to the Traffic, Safety & Parking Commission (TSP) for review
and recommendation regarding impacts from this business on North Carolan Avenue.
12
CITY OF BURLINGAME PLANNING COMMISSION — Unapproved Minutes September 26, 2091
Public comments:
None.
There were no further comments and the public hearing was closed.
■ If application is referred to the TSP, would application be continued? (Guinan — yes, application
would be continued and be brought back to the Planning Commission at a later date once the
TSP has formulated recommendations.)
■ Now that applicant is aware of setback requirements, they should consider alternative locations for
the awning so that a variance is not required.
■ TSP works closely with the Police Department, can review issues regarding unloading and loading
of vehicles, loading zones, impacts on North Carolan Avenue, identifying rental vehicles on the
street.
■ Concerned that need for having to offload vehicles on street is because use is being intensified.
■ Applicant needs to clarify frequency of unloading and loading of vehicles during the year and how it
can be controlled to reduce impacts.
■ Applicant needs to address issue of exceptional circumstances for awning at the location; location of
existing utilities is not a hardship, utilities can be relocated.
■ Delivery and unloading/loading of vehicles can be better coordinated to keep them off the street.
■ Applicant noted access to an additional site; how many spaces would be available at this location to
know overflow capacity.
CommissionerAuran moved to continue the application with the direction to forward it to fhe Traffic, Safety
& Parking Commission for recommendations on how to solve the traffic, parking and delivery issues
discussed; and that prior to the application returning to the Planning Commission for review, it is expected
that the applicant review the setback regulations and a proposed an alternative location for the awning so
that a variance is not required.
The motion was seconded by Commissioner Yie.
Chair Yie called for a voice vote on the motion to approve. The motion passed 5-0-0-2 (Commissioners
Cauchi and Vistica absent. The Planning Commission's action is advisory and not appealable. This item
concluded at 8:22 p.m.
13
"`i � �
� CAR RENTAL
September 1, 2011
City of Burlingame
Planning Division
RE: Application for CUP Amendment at 1409 Rollins Road — awning variance
Dear Planning Commission,
Nocal Rentals, Inc. dba Payless Car Rental has received the letter from the Community Development
Director Mr. William Meeker regarding the awning which we installed for not complying with the applicable zoning
code regulations and also a concern about the potential washing of our fleet vehicles on the property.
Payless has followed the instructions from the City of Burlingame to obtain the permit for the awnings.
Permit number B-11-0144 is the awning that planning department claims for not complying with the zoning code.
We would like to request a variance for the awning permit number B-11-0144 to keep the current size and
structure in the same location. Attached is the site plan, which shows the size and location of the awning. Permit
B-11-0144 is awning #2 on the site plan.
Here are the reasons we sincerely request that the commission grant us the variance.
1. The size of awning #2 is 37 feet and 1%z inches in length and 21 feet and 0 inches in width. This awning
cannot be accessed from the public area; it's only accessible to Payless employees. The building
department already has approved this awning's size and structure. There is no public safety issue to the
customers.
This is the area Payless uses to clean and vacuum return rental vehicles. Awning protects our employees
from the harm of the weather when they are working to clean the vehicles. As an employer, Payless has
obligations to improve the work environment and provide shelter to the employees when they work
outside of the building. As you are quite aware of the weather conditions in San Francisco; in the summer,
there is strong sunlight and in the winter, it is cold and rains all the time. Studies have confirmed that for
people who work under the Sun for a long period of time, they tend to have much higher risk of getting
skin cancer. The attached article shows that the UV ultraviolet radiation's damage can result in: sunburn,
increased rate of aging of the skin, and even skin cancer. Also, for those who work in the rain, they tend
to have higher risk of getting sick and even pneumonia. For health and safety reasons, we sincerely
request that you grant us the variance to keep the current size and structure of the awning in the same
location.
3. We strongly assure you that there is absolutely no water washing fleet vehicles activities in this area.
Payless uses outsider car wash facility, namely Valero Gas Station, to wash fleet vehicles. Attached are
receipts showing you that Payless constantly buy bulk of tokens from Valero Gas Station to wash fleet
vehicles.
Sincerely,
1, �C� t�"�'--�
Ge sis C� hen
orthern California Area Manager
Payless Car Rental
�chen(alpaylesscar. com
Office 650-539-6400 Ext 210
,w,� � v �. �
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Nocal Rentals, Inc. dba Payless Car Rental �� r, ��� ���^ �r�r
1409 Rollins Road, Burlingame, CA 94066
Phone: 650-539-6400; Fax: 650-347-3782; PaylessCar.com
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The Planning Commission is required by law to make findings as defined by the City's Ordinance
(Code Section 25.54.020 a-d). Your answers to the following questions can assist the Planning
Commission in making the decision as to whether the findings can be made for your request.
Please type orwrite neatly in ink. Refer to the back of this form for assistance with these questions.
a. Describe the excepfional or extraordinary circumsfances or conditions applicable fo
your property which do not apply to other properties in fhis area.
`T�e Y�. is c�, � r e�� i2.eed -� -�ia v�e. -�nau�� a w� i n� �� Y P a��c� be
Cl 5��,�c� •-�U ���/vy�.S LJTt�f2. -tyt,2� u'tYe G/��v�: n y_ �
! tT
-�( e� V�n-c.C� ,
b. Explain why �he variance request is necessary for the preservation and enjoyment of a
substantia/ properfy right and what unreasonable property loss or unnecessary
hardship might result from fhe denial of fhe application.
V a Y i a h c� }'�. � �� ��e �U�' � MPYo�•eh�Pr�,
�%/IR- � � --�jY -�. 4J�1'� Sr�
� wni n�, �rof"ec,� e`nploy� -�y..p"-� -f�x ��rrn o� G�Jea�� G�r�Zn �� Ur2
i,.1�r��ny �w�5� �e � �c/ L �/'dF�uq% cdMvu�� Qwhr`n lc CirP.C�
'�, bul ir1� ,
I 5 �[Q c:QSS Gt r ..� �� �� Y �� O <T
� p�-c� pl e t,�,�,�v -�y ct r� t/ac:,u.urn�r�g �-�,� t��C'�e f.: .
c. Explain wf�y fhe proposed use at the proposed location w�ll nof be defrimental or
injurious to property or improvemenfs in fhe vicinify or to public health, safeiy,
general welfare or convenience.
`�- C.ZU�'ni n� �S 0. Sh.axil�lL� �77 �t-rt���y-e.eS o ��i�� Gv%� 1�.0�
c��"v� �.,.�.�.v�.l.w�- ��" ; h� u r; o us �v ` r��e,�y, .��. a�.�.�t� i n o�-�ly_ accesS��fe
`� �u r ei-+-� - � � �
P�Oy��S �-T�ere is ho �c�6�;c �sCz�'2� rs�sue,
�
d. How .wiU the proposed projecf be compatible wifh the aesfhetics, mass, bulk and
character of fhe ezisfing and poiential uses on adjoining properties in fhe genera!
vicinity?
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COMMUNITY DEVELOPMENT DEPARTMENT • 5O'I PRIMROSE ROAD • BURLINGAME, CA 9401 O
p: 650.558.7250 • f: 650.696.3790 • www.burlingame.org
CITY OF BURLINGAME
VARIANCE APPLICATION
r n s,'c�Ge b� � p���ea-� l'hPs � 7�i%e �/or
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Gt l,Vh i n �) �t 5!� f� i M pGl L�'7 c� '� ��j�7[.�k�Y� �
dJ � HandoutslVariar� Application.2008
�03 �rirnrose Road, Burlingame, CA 94010 � u� CITY OF BURLINGAME
�
�
BUILDING PERMIT
APPLICATION NO. g11-0144
NUMBER 1409 STREET ROLLINS ROAD
APPLICANT
STREET ADDRESS
CITY
NAME OF OWNER
CONTRACTOR
ADDRESS
CITY
ARCHITECT
ADDRESS:
ENGINEER
ADDRESS:
WORK DESCRIPTION:
GENESIS CHEN
1409 ROLLINS ROAD
BURLINGAME
HONERLAH, R R TR ET AL
GITY
CITY
NEW AWNING
STATE CA
STATE
DATE 5/27/2011
ASSESSOR 026103030
PHONE
ZIP 94010
PHONE
PHONE
ZIP
LICENSE
ST ZIP
LICENSE
ST ZIP
PLEASE BE ADVISED THAT YOU ARE RESPONSIBLE FOR THE FOLLOWING:
For making all inspection requests. A minimum 24 hours advance notice is required.
It is suggested that you do not expose your project to the elemenis until you have secured your
inspection date.
Please remember this may nof guarantee you next day inspection. Inspections are on a�rst call basis and
there are a given number of inspections allocated fo� each day.
Work for requested inspection shall be COMPLETED by 9:00 AM on the morning of the
inspection date. Due to statfing availability, specific inspection times are not provided.
Work not completed at the fime of inspeciion will be assessed a reinspection fee.
Inspections are done Monday thru Friday 9 a.m. to noon and 1 p.m. to 4 p.m.
Ensure access to the job site.
A safe, all weather access path is required. Access through mud or slippery terrain is not acceptable.
Ensure that the job site is maintained in a safe condition and that all OSHA regulations
are adhered to.
Notel.../Vo inspections will be conducted at an unsafe job site.
Maintain all erosion control methods as required by City Code Chapter 15.14 (Grading).
Requires Stormwater Pollution Prevention Program (Control methods).
Ensure that your representative (an adult) is at the job site to provide assistance and
answer any questions regarding the project for ALL inspections.
Maintain a!! construction documents (approved plans, permit card) in a legible condition
and ensure that they are at the job site for inspections.
Provide any and all equipment (ladders, lights, etc.) necessary to complete the
inspection.
Installation instructions must be on site for rough and final inspections.
VALUATION
BUILDING
ELECTRICAL
PLUMBING
MECHANICAL
MICRO FILM
SEISMIC
OTHER
TOTAL
PERMIT FEES
7,000.00
392.78
0.00
0.00
0.00
10.31
1.47
76.00
480.56
NOTE: THIS PERMIT DOES NOT INCLUDE AN
CONSTRUCTION WITHIN THE PUBLIC RIGH
OF WAY. ANY CONSTRUCTION IN THIS ARE
REQUIRESASEPARATE PUBLIC WORKS PERMI
CONTRACTOR IS RESPONSIBLE FOR INSTALLATIO
OF THE FOLLOWING PRIOR TO FINAL INSPECTIOI
[� ] llluminated StreetAddress at front of buildini
visibility and legibility per BMC 18.08.01
EXPIRATION DATE _
DATE ISSUED
PERMIT NUMBER
11 /27/2011
OS/27/2011
I:�i�iQ�7�C�!
When the valuation of an addition, alteration or repair to a Group R Ocupancy exceeds INSPECTION REQUEST
$1,000 smoke detectors shalf be installed in accordance with 2007 CBC, Sectron 907.2.10.5.2 (650) 558�7260
INSPECTION RECORD
FOUNDATIONS DATE INSPECTOR ROUGHS DATE INSPECTOR WALLAPPLICATIONS DATE INSPECTOR
Steel & Forms Wood Framing Fire-Rated Drywall
Slab Light Gauge Steel Framing Flashing ! Siding
_------ _ _ __ ___. _--- --- -- ---
Anchor Bolts Structural Steel Exterior Lath
Piers Rough Electrical T-Bar Ceilings
Electrical Ground Rough Plumbing Insulation
FOUNDATION SURVEY Rough Mechanical Water Proofing
-- - -- -- --- -- ------ ---- -
POUR NO CONCRETE UNTIL ABOVE HAS Green Building
BEEN SIGNED COVER NO WORK UNTIL ABOVE HAS ROOFING
UNDERGROUND BEEN SIGNED Roof Sheathing / Deck
Electrical Conduit ELECTRICAL In-Progress Final
---- - - - --------- - - - __ _ —.._- - --- ---- -
Water Piping Main Service
Sewer Lateral Sub-Panel POOL 1 SPA
Gas Piping v Temp Power Pole Pre-Gunite
Backwater Valve Wiring / Conduit Barrier Requirements
— -- -- — - _ _ — - - - --- — ------
Site Drainage Photovoltaic Pre-Deck
FOUNDATION SURVEY MUST BE RECEIVED PLUMBING FIRE DEPARTMENT
PRIOR TO UNDERFLOOR INSPECTION Water Piping Fire Sprinkler - Rough
UNDERFLOOR Drain, Waste, and Vent Fire Sprinkler - Final
Framing Gas Piping Fire Damper - Test
--- -- - - - -- ----- -- - -- - ------ - ---
Electrical Shower Pan
--- - -- - -- --- ---- - _ - ------- - --
Plumbin�_ Gas Test _ METER RELEASE ___ _
Mechanical Ducts Electrical Tag #
----- -- — �--- ---- — --- --- —
Building Sewer_ MECHANICAL __ Gas Tag #
Insulation Furnace
COVER NO WORK UNTIL ABOVE HAS BEEN Air Conditioning FINALS
--_-- --
SIGNED Ducts Engineering Department
RIDGE HEIGHT SURVEY Hood / Fan Water Department
ABOVE MUST BE RECEIVED BEFORE ROOF PLYINSP. Fire Damper Framing Sewer Department
SHEAR WALLS Above T-Bar Grid County Health Department
------ _ _ -- - _ — --- --.- _. ---_ _
Roof Ply / Diaphragm Insulation City Arborist
Exterior Shear Water Heater Planning Department
- --- -
Hold Downs MISCELLANEOUS Fire Department
-- - -------- -- . -- - -- _ _ - - - - - __ - ----- --
Interior Shear Window E ress Building Department
Architect Letter Smoke Detectors Green Building
---- -- - - ---
----- _._.._ ..-- -- __ _-- - --- - - ----- -� -
ABOVE MUST BE SIGNED PRIOR TO A CALL FOR FRAMING INSP. Illuminated SVeet Address FINAL JOB COMPLETE
STREET- �� -- 'SiREET - BUILDING 'M.FA'BOX �- TRAFFIC� -- ROLLINS ROAD
LIGHT LIGHTttJG' BOX SIGNAGE SIGNAL
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CAR RENTAL
September 1, 2011
City of Burlingame
Planning Division
RE: Application for CUP Amendment at 1409 Rollins Road — response to neighbor's letter
Dear Planning Commission,
Nocal Rentals, Inc. dba Payless Car Rental has received the concern letter from our neighbor Mr. Albert
Guibara regarding our property improvement and past violations on the use of the Conditional Use Permit.
Attached are the two satellite pictures showing the before and after images of the lot pavement. eecause
we have cleaned up the dirt which covered the old pavement before, consequently, it looks like the total area of
new pavement has been increased. Payless absolutely has not increased the pavement area.
The lights in the back awning area have been removed after we checked with the Burlingame Building
Department. Payless will follow the process to obtain a permit for the lights in the awning area.
After we received the warning from the city of the violation on the Conditional Use Permit, we have been
seeking all viable solutions to fix the problems to comply with the CUP permit. We have changed our vehicles
delivery process; Rollins Office is no longer receiving new vehicles from trucking companies. In addition, we have
been working with our realtor to acquire an overflow parking lot for our unused fleet vehicles.
Since the very first day that we used this property, we have always purchased bulk of tokens to car wash
our fleet vehicles. There is no car wash activity on this property. We are currently employing more than 25 people
and provide them with stable jobs and steady income. And if we are able to increase our business, we can hire
more people to help the economy of the community.
We would like to apologize for any problems or inconveniences that we might have caused due to the fact
that we are new to the community. The staffs of the Planning Department can be our witnesses that we are
sincere and have acted very quickly and responsively to address any complaints we have received. The request for
increasing the number of vehicles allowed on-site is to increase the buffer time for our employees to be able to
move cars. From the site plan, you can see that this property is big enough to accommodate the on-site number of
vehicles we have requested.
We sincerely request that the commission consider our application and grant the amendment to the
existing Conditional Use permit.
Sincerely,
�
-E�� �-�`
Ge is Chen
orthern California Area Manager
Payless Car Rental
�chen(�paylesscar.com
Office 650-539-6400 Ext 210
J'�� �l. ��
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Nocal Rentals, Inc. dba Payless Car Rental �,; .,� �,, ,,,i ,,.,,,, � F„_
1409 Rollins Road, Burlingame, CA 94066
Phone: 650-539-6400; Fax: 650-347-3782; PaylessCar.com
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:lE EXPIRATION DATE \\
BURLIH6AME CAR WpSN 6AS
lABA BROAD�qy DAT SERV�/Cq8
BURLIH6pPIE, Cq g4B16 EXPIRATION � ��
CREDIi I.D. i �� DATA AUTH RI TIOfJNO. REFEHENCENO.
DEBIi I.D. a AAB BA 511S4B1 .^.!:p�HECKED
DEBIi :
9313 ������� .
DEBIT
BA1CH: B81B98 INVOICE:
�A1Et SEp 8L 11 999ABB
RRNt BB081168 rI�' 13t11 OTY. OESCRIPTION nMouNT
AUiH N0; 357687 /> i . „ .. ..
TOTAL a a
�45�. 0p TAX ' � c°> '
SALES S�Q W Y ' ^
� SLIP �Sc ro a a i
,
SI6HqiURE NO1 RE9UIRED I � l' v 1I--I
K---------------------------------
_. __._ _
------ _.. _ _ _. . .. _ .
iHqNK VOU � NAUE A NICE DAV `
ACCORUING �i0 ACARD �I3SUER AA6RE�E�N1
(MERCHANi AGREEIffNi IF CREDIi VOUCNER)
�` r �„ �,q'°= �-�, � n P i , '�
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i. Ew� �w� E.�., ��i.; C,. u.. d. �-.,k
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� _ ..__�.,_.._. .---___.__._..
� �' �s CLE EXPIRATION DA
� � BURLIN6AI� CAR IJASN 6AS
1989 BROqDW�V
9URLINGpI�, Ca 94618 EXPIRATION
CREDIII.D. : BB4558390B01A1 %� DATA
I DEBIT I.D. : OBOBB875115481 CHE�KED
I , t;'.:::h (�as g
DEBI1 �'c- '�k�ay�
I9373 ;
nEeir ��, ��.{. y.�,�.s4
IBATCH� �81884 IHVOICE: 897161 ,'.�':.•, }r�r
� DR1E: JUL 11� 11 TIF�: 18:11
RRN: BU082271 AUTH N0: 387863 � b °
I �
TOTAL �450.00
� � s,
� �
I SIGNATURE NOT REQUTRED
� K---------------------------------------
THANK VOU k HAVE A NICE DAP
ACCORDIH6 TOpCARD�IBSUERpA6REE�NT
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Home ►� OSH Answers � Diseases. Disorders & Iniuries
Skin Cancer and Sunlight
Does sunliqht cause skin cancer?
Are there different tvpes af radiation in suniiaht?
How does sunliaht affect the skin?
what tvpes of skin cancer are linked to suniiaht exaosu�e?
What factors affect a oerson's risk?
What is the UV Sndex?
What workers are at risk?
How can I reduce the risk of skin cancer from sunliaht?
Does sunlight cause skin cancer?
There is convincing evidence that sunlight causes skin cancer. Skin cancer can be treated
and cured without serious consequences. However, in some cases the condition can be
life-threatening if not diagnosed in time.
Skin cancer is an occupational concern for people who work under the sun. The risk
however, may be reduced through awareness of the problem, and by taking measures to
prevent exposure to sunlight.
Are there different types of radiation in sunlight?
Yes. The types of radiation include
• visible light, which gives us the colours we see
• infrared radiation which gives us the warmth we feel
• ultraviolet (UV) radiation
Except in extreme situations, neither visible light nor infrared radiation from sunlight causes
health problems. However, ultraviolet (UV) radiation can cause harmful effects to the skin.
There are three basic types of ultraviolet radiation:
• UVA (long-wave UV)
• UVB (sunburn UV)
• UVC (short-wave UV)
Table 1 summarizes the general features of each type.
Table 1
Types of Ultraviolet Radiation and Their Features
Ultraviolet Radiation
Type
General Peatures
Ultraviolet A radiation -not filtered out in the atmosphere
(UVA, long-wave UV) -passes through glass
-produces some tanning
-once considered harmless but now believed harmful over the
long term
-levels remain relatively constant throughout the day ��-j� ��.M �� k� �'
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Uitraviolet B radiation -some filtered out in the atmosphere by the ozone layer
(UVB, sunburn -does not pass through glass
radiation) -causes sunbum, tanning, wrinkling, aging of the skin and skin
cancer
-highest intensity at noontime
Ultraviolet C radiation -filtered out in the atmosphere by the ozone layer before
(UVC, short-wave UV) reaching earth
-major artificial sources are germicidal lamps
-bums the skin and causes skin cancer
How does sunlight affect the skin?
When ultraviolet radiation reaches the skin, some radiation is reflected away from the
surface. The remaining radiation is scattered into the tissues just beneath the skin's
surface. A fraction of this radiation is absorbed by the skin's living cells.
Ultraviolet radiation absorbed by living cells damages sensitive substances that influence
the skin's nom�al growth and appearance. Damage can result in:
• sunbum
• increased rate of aging of the skin
• skin cancer
Sunburn
Sunburn is the most familiar and immediate effect of ultraviolet radiation on the skin. It is
an inflarmiation caused by an increase in blood-flow beneath the skin. The reaction is not
normally instantaneous, but reaches a bright red colour within 15 to 20 hours. The
condition can be very painful and sometimes causes peeling of the skin.
Brief intense exposure can cause severe sunbum in people who are not accustomed to
strong sunlight. There is evidence that this type of exposure, as well as long-term
exposures, might be linked to serious forms of skin cancer later in life.
Increased Rate of Aging of the Skin
Repeated exposure to the sun's ultraviolet radiation eventually causes skin damage similar
to the aging process. Patches of skin become thin and less elastic, and develop blemishes,
sun freckles, and wrinkles. These changes may take many years of exposure but when they
occur, the damage is irreversible.
Skin Cancer
If exposure to sunlight continues for several years, the damaged skin has an increased
chance of developing one of the forms of skin cancer. Exposure to ultraviolet radiation
increases the risk of developing these cancers (although it may not be the only cause of
the disease). While the exact relationship is not 100% defined, it appears that intermittent
(occasional) exposure and exposure during childhood and adolescence are likely important
predictors for basal cell carcinoma, and cutaneous malignant melanoma. High levels of
chronic exposure, such as working outdoors, is more often associated with squamous cell
tumours.
The following facts also link sunlight exposure to skin cancer:
• Most skin cancer occurs in areas of skin most heavily exposed to sunlight (ears� � F N� S �R< t� :�
forehead, arms, etc). � � ` '�-' 6 -°°
• Skin cancer among people who are sensitive to sunlight is more common in regions
SEP - 2 2011
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with stronger sunlight.
• People with genetic diseases that make them more sensitive to sunlight have a
greater chance of developing skin cancer.
• Studies show that ultraviolet radiation similar to sunlight causes skin cancer in
animals.
What types of skin cancer are linked to sunlight exposure?
Three different types of skin cancer are linked to sunlight exposure:
• basal cell cancer
• squamous cell cancer
• malignant melanoma
Basal Cell Cancer
Basal cell cancer is the most common of all cancers in North America and Europe. It is
usually found in areas of the skin exposed to sunlight, but sometimes occurs in other areas
as well. This type of skin cancer appears as a raised, hard, red or red-grey, pearly wound
often found on the forehead, eyelids, cheeks, nose, and lips. Although there is always a
chance it could become serious, basal cell cancer usually does not spread. Most cases are
easily treated and cured.
Squamous Cell Cancer
Squamous cell cancer occurs most frequently on the skin exposed to sunlight over long
periods of time. As such, this type of skin cancer tends to develop where maximum
exposure to radiation occurs - forehead, cheeks, nose, lower lip, and tops of the ears. It
also usually develops in areas where the skin has been damaged by the sun - areas with
blemishes or sun freckles. The blemishes develop into rough, scaly patches with small areas
of open wound that do not heal. They eventually grow into larger wounds with crusts. This
type of cancer can be removed with a good chance of total cure, if caught in time. It is
most dangerous if it occurs on mucous membranes such as on the lip.
Malignant Melanoma
Malignant melanoma, although rarer, is the most serious of the skin cancers. It often shows
itself as a mole or pigment spot that begins to bleed, grow, or change its colour, shape or
texture. It usually spreads if not treated in the early stage. The exact nature of the
relationship between malignant melanoma and sun light is not completely clear. However,
brief intense exposure (intermittent exposure) to strong sunlight appears to increase the
risk of malignant melanoma in people who are not used to strong sunlight. If caught early,
malignant melanoma can be treated and cured. If treatment is delayed, it is often fatal.
What factors affect a person's risk?
Four main factors influence the risk of skin cancer: �"" �--� ��, � �
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• skin pigment and ability to tan
• heredity SEP -� 20i1
• exposure to chemicals
• amount of exposure to sunlight
CITY Or= EiURLI�l4F,PA�
Skin Pigment and Ability to Tan CDD-F'LF,tv�lli�iG �f�!
Ultraviolet radiation from sunlight affects everybody's skin to some extent, but the skin's
response varies widely from person to person. Peoples' sensitivity to the sun varies
according to the amount of pigment in the skin and the skin's ability to tan.
Ultraviolet radiation causes tanning in two different ways: by irruriediate tanning and by
delayed tanning. Imrriediate tanning causes the skin to darken in response to UVA. This
darkening begins during the period of exposure, but fades within a few hours or days. The
amount of tanning increases according to the skin's natural darkness and previous amount
of tanning.
Delayed tanning occurs two to three days after exposure to either UVA or UVB. It lasts
from several weeks to months, and is maintained by repeated exposure to sunlight. With
delayed tanning, the skin increases its production and distribution of dark pigment. The skin
also becomes thicker. These changes can follow sunbuming or develop gradually over a
long period of repeated brief exposures to sunlight.
Some people bum easily after the first hour of sun exposure following winter or any period
away from the sun. Other people, especially those with dark skin, never burn. This
difference in reaction makes it possible to classify skin into one of six different types (see
Table 2).
Heredity
For reasons not completely understood, people with Celtic heritage (Irish, Scottish or
Northem European) have increased risk of skin cancer from the sun. Genetic diseases that
affect the skin can also increase the risk. For example, albinism, a genetic condition which
prevents the production of normal skin pigments, makes the skin sensitive to ultraviolet
light.
Exposure to Chemicals
Exposure to certain chemicals can increase the skin's sensitivity to ultraviolet light through
a process called photosensitization. Examples of such chemicals include:
• coal tar pitch and petroleum products containing polycyclic aromatic hydrocarborrs� �� �F r�A ��w
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The risk of skin cancer from the sun generally follows the same pattern. Darker skinned
people have lower risk of sun-induced skin cancer. The person most prone to skin cancer
caused by sunlight tans poorly and suffers sunbum easily. Frequent and/or intense sunbum
in children with fair skin and freckles has been linked to malignant melanoma later in life.
(PAHs)
• certain printing chemicais used in photosensitive printing processes
• certain drugs and antibiotics such as tetracyclines, sulfonamides, thiazide diuretics,
chlorpromazine, oral contraceptives
• chemicals called psoralens found naturally in certain plants, fruits and vegetables
Antibiotics must be taken intemally before the skin becomes sensitive to sunlight. (Check
with your physician or pharmacist is you suspect abnormal or severe reaction to sun
exposure after taking new medication.) However, simple skin contact with psoralens, which
are found in figs, parsnips, citrus plants, or mouldy celery, can make the skin more
susceptible to sunburns in some individuals.
Experimental studies show that chemicals called "promoters" can increase the cancer-
causing ability of ultraviolet radiation. On the other hand, ultraviolet radiation itself can act
as a promoter. In particular, ultraviolet radiation (UVR) can increase the cancer-causing
ability of chemicals from coal tar and pitch.
Amount of Exposure to Sunlight
The damaging effects of ultraviolet radiation accumulate over the years. In general, the risk
of developing skin cancer increases with the amount of time spent under the sun and the
intensity of radiation. The intensity of radiation varies according to the season of the year,
time of day, geographic location (latitude), elevation above sea level, reflection from
surfaces (e.g., white sand or concrete, water, snow), stratospheric ozone, clouds, and air
pollution.
Recent studies have focused on the effects of intermittent (short-term, occasional) sun
exposure in comparison to chronic (long-term) exposure. It appears that the type of
exposure may influence the type of cancer that develops. For example, intemiittent solar
exposure may be an important factor leading to the onset of basal cell carcinoma of the
skin. Childhood sun exposure may also play an important part in the development of these
cancers later in adult life. The pattem for cutaneous melanoma is similar to that for basal
cell carcinorr►a.
In contrast, the relationship between squamous cell carcinoma and solar UVR appears to be
quite different. For squamous cell tumours, high levels of chronic occupational sunlight
exposure, especially in the 10 years prior to diagnosis, results in an elevated risk for this
cancer in the highest exposure group.
What is the UV Index?
In order to address the growing concem by Canadians regarding changes in UVR resulting
from ozone depletion, Environment Canada rates the UV intensity as UV Index on a scale of
0(when there is no sunlight) to 11+ (extreme). It can go to the mid-teens at midday in the
tropics. In Canada the UV Index is categorized into low (2 or less), moderate (between 3
and 5), high (between 6 and 7), very high (between 8 and 10) and extreme (greater than
11).
The human health effects and precautions relating to the UV Index are summarized in the
following table.
Table 3
UV Description Sun Protection Actions
Index
0- 2 II Low II • Minimal sun protection required for nomial activity �� 4L i,'� II r �, '9"'a'a
�t � �aa ,
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� • Wear sunglasses on bright days. If outside for more than
one hour, cover up and use sunscreen
• Reflection off snow can nearly double UV strength. Wear
sunglasses and apply sunscreen
� --------------__------_A._�. ______ .---__._.
3- 5 Moderate • Take precautions - cover up, wear a hat, sunglasses and
sunscreen especially if you will be outside for 30 minutes or
mo re
• Look for shade near midday when the sun is strongest
6- 7 High • Protection required - UV radiation damages the skin and can
cause sunburn
• Reduce time in the sun between 11 a.m. and 4 p.m. and
take full precautions - seek shade, cover up, wear a hat,
� sunglasses and sunscreen
�
8 - 10 Very High
Extra precautions required - unprotected skin will be
damaged and can bum quickly
Avoid the sun between 11 a.m. and 4 p.m. and take full
precautions - seek shade, cover up, wear a hat, sunglasses
and sunscreen
11+ Extreme • Values of 11 or more are very rare in Canada. However, the
UV Index can reach 14 or more in the tropics and southern
U.S.
• Take full precautions. Unprotected skin will be damaged and
can burn in minutes. Avoid the sun between 11 a.m. and 4
p.m., cover up, wear a hat, sunglasses and sunscreen
• White sand and other bright surfaces reflect UV radiation
and increase UV exposure
Sources:
UV Index and Ozone, Environment Canada
http:_//www.ec.gc.ca/uv/default.asp?Iang=En&n=880ACC87-1
Global Solar UV Index: A Practical Guide. A joint recomrriendation of the World Health
Organization, World Meteorological Organization, United Nations Environment Programme,
and the International Commission on Non-Ionizing Radiation Protection.
http://www.who.int/uv/publications/en/GlobalUVI.pdf
What workers are at risk?
All outdoor workers potentially exposed to the sun's ultraviolet radiation are at risk,
including:
• agricultural workers
• fam�ers
• horticultural workers
• maintenance workers
• pipeline workers
• ranchers
• athletes
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' - 2 2011
CUU-PLqNNING DIV.E
• fishermen
• landscapers
• military personnel
• police
• ski instructors
• brick masons
• gardeners
• lifeguards
• oilfield workers
• postal carriers
• sailors
• construction workers
• greenskeepers
• loggers
• open-pit miners
• railroad track workers
• surveyors
How can I reduce the risk of skin cancer from sunlight?
Skin cancer is the result of decades of exposure to the sun. It is important to be aware of
the risks and take precautions while under the sun from as early in life as possible.
Approaches to prevent skin cancer include:
• reducing exposure to sunlight
• wearing protective clothing
• using sunscreens on exposed skin
• examining the skin regularly for suspicious spots
In the winter time, it may be advisable to the above precautions when exposed to sun for
prolonged periods, especially in the presence of snow or at high altitudes.
Reducing Exposure
Workers should avoid unnecessary exposure to the sun, especially to the intense midday
rays between 11:00 a.m. and 4:00 p.m. during the summer. If possible, people should plan
outdoor work for early morning or late afternoon, and work in the shade as much as
possible. Umbrellas, buildings, trees, canopies, etc., can protect against the direct rays
from the sun. Work, and take breaks in the shade when ever possible. Set up shade
structures when shade is not available. In addition, water, white sand or concrete, snow,
and ice can reflect from around 10 percent to 85 percent of the sun's ultraviolet radiation.
Skin may require extra protection against these indirect, reflected rays.
Workplaces can also rotate workers between site locations to help reduce UV exposure.
Wearing Protective Clothing and Sunglasses
The use of wide brim hats and clothes made from close-knit fabric can protect the skin and
scalp from ultraviolet radiation. Although long-sleeved shirts and long-legged pants may not
be comfortable in extremely hot weather, they do help protect the skin. Not all clothing
offers the same protection. For example, a white cotton T-shirt may have an SPF of 7 while
a long-sleaved denim shirt has an estimated SPF of 1700. And some fabrics like cotton lose
about 50% of their SPF rating when they get wet. Workers should be informed about
different fabric characteristics that effect the transmission of sunlight. Also wear wrap-
around sunglasses that absorb UVA and UVB radiation.
Using Protective Sunscreens
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vvorKers snouia iioeraiiy appiy protective sunscreen on exposea sKin �u mmutes oerore
working in the sun, then reapply it during the periods they spend under the sun, as directed
by the manufacturer's instructions (usually every two hours). Most sunscreens are
colourless, invisibie, and cosmetically acceptable provided they do not stain clothing or
produce adverse skin reactions.
Sunscreens should be used in addition to, not instead of, working in shade and wearing
suitable clothing, hats, and sunglasses. Sunscreens are not intended to extend the
exposure time to sunlight, but rather to reduce the effects of sunlight when people have to
be in the sun. The level of protection depends greatly on how the sunscreen is applied.
A wide variety of sunscreens are available. They all contain chemical ingredients that
weaken (but do not eliminate) the effects of ultraviolet radiation. The most widely used
protective chemicals are PABA (para-aminobenzoic acid) and closely related chemicals such
as cinnamates, salicylates, benzophenones, or anthranilates. Some sunscreens contain only
one of these protective chemicals while others may have two or rr►ore for greater reliability.
Products such as baby oil, cocoa butter, or skin oils that do not have protective chemicals,
do not protect against sunburn, skin aging, or skin cancer.
Manufacturers label sunscreens with a sun protection factor (SPF). The higher the factor,
the greater the protection from the sun.
* SPF 15 sunscreen may absorb more than 92 percent of UVB radiation.
* SPF 30 sunscreen may absorb 96.7 percent.
* SPF 40 sunscreen may absorb 97.5 percent of UVB radiation.
People with skin sensitive to sunlight should use a sunscreen with a high SPF. A sunscreen's
effectiveness also depends upon its ability to withstand heat, humidity and sweat. Most
sunscreens are not water-resistant and people need to reapply them after perspiring or
getting wet.
Sunscreens should be applied 20 minutes before going outdoors, and reapplied every two
hours, or more often if perspiring.
It is important to try a variety of different types of sunscreen to find out which one best
suits a particular skin type and activity. The Canadian Dermatology Association
recorrmends using sunscreen products with a minimum SPF 30 or higher (UVA and UVB
protection). Use a broad spectrum lip balm with an SPF of 30 or higher as well.
Examining Skin Regularly
People who work under the sun should examine their skin regularly for any unusual changes.
The danger signs include any wound, sore, or patch of skin that won't heal or constantly
scales. Also examine for any growing lump, particularly if brown or bluish in colour. It is
important to get medical care for anything that looks suspicious rather than wait until the
problem becomes untreatable.
Canadian Centre for Occupational Health and Safety www.ccohs.ca
Important Notices and Disclaimers:
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SEP -2 2011
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CITY OF BUiLIN�aAME
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CITY OF BURLINGAME PLANNING COMMISSION
APPROVED M/NUTES
Monday, August 8, 2011 — 7:00 p.m.
Cify Council Chambers — 501 Primrose Road
Burlingame, California
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CALL TO ORDER
Chair Yie called the August 8, 2011, regular meeting of the Planning Commission to order at 7:00 p.m.
ROLL CALL
Present: Commissioners Auran, Gaul, Lindstrom, Vistica and Yie
Absent: Commissioners Cauchi and Terrones
Staff Present: Community Development Director William Meeker and Senior Planner Ruben Hurin
MINUTES
Approval of the minutes of the July 11, 2011 regular meeting of the Planning Commission was deferred to
the next regular meeting, since there was not a quorum of inembers present at that meeting in attendance.
CommissionerAuran moved, seconded by Commissioner Gaul to approve the minutes of the July 25, 2011
regular meeting of the Planning Commission, as submitted. Motion passed 4-0-2-1(Commissioners Cauchi
� Terr�s absent, Commissioner Yie abstained).
APPROVALOFAGENDA
Chair Yie noted that staff has recommended that Agenda Item 3(1409 Rollins Road) be continued.
Community Development Director Meeker added that the continuance is recommended since a number of
additional code compliance issues have been identified on the property that will require further discussion
with the applicant prior to proceeding with consideration of the request.
FROM THE FLOOR —
No one spoke from the floor.
STUDYITEMS
There were no Study Items for discussion.
VII. ACTION ITEMS
Consent Calendar -/tems on fhe Consent Calendar are considered to be routine. They are acted upon
simultaneously unless separate discussion and/or acfion is requested by the applicant, a member of the
public or a Commissioner prior to the time the Commission votes on the motion to adopt.
Chair Yie asked if anyone in the audience or on the Commission wished to call any item off the consent
calendar. Agenda Item 1 a(1032 Balboa Avenue) was removed from the Consent Calendar.
CITY OF BURLINGAME
City Hall — 501 Primrose Road
Burlingame, California 94010-3997
Genesis Chen
Payless Car Rental
1409 Rollins Road
Burlingame, CA 94010
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August 5, 2011
COMMUNITY DEVELOPMENT
DEPARTMENT
Planning Division
PH: (650) 558-7250
FAX: (650) 696-3790
Re: Application for Conditional Use Permit Amendment at 1409 Rollins Road
Dear Mr. Chen,
This letter serves as notification that the Planning Division will request that the Planning Commission delay consideration
of your application for an Amendment to a Conditional Use Permit at its meeting of August 8, 2011. Staff is asking the
Commission to pull the item from the agenda because information was provided to the Planning Division yesterday that
the recent installation of a new 19' x 37' awning on the site was not reviewed by the Planning Division prior to issuance of
a building permit and that it does not comply with applicable zoning code regulations. Without dimensions provided on the
plans that were submitted to the Building Division, it appears that the location of the awning requires consideration of a
variance from the minimum required side-yard setback (0' proposed, where 10' is the minimum requirement per CS
25.44.075 c, 2) and potentially a variance from the required front-yard setback (20' front setback required per CS
25.44.075 b, 1). Please note that if you wish to keep the awning as it exists on the property, you will need to apply for
these variances with the Planning Division; they can be processed concurrently with your request for a conditional use
permit amendment. If you do not wish to move forward with the variance process, then you will need to scale back the
existing awning so that it complies with all zoning code regulations.
Other items that were brought to the attention of the Planning Division upon a drive-by inspection of the property
yesterday by staff include potential washing of the fleet vehicles under the newly completed awning and potentially an
increased amount of impervious surface area at the rear of the lot due to recent repaving of the property. Please note that
there are conditions of approval in the conditional use permit that pertain to both the washing of vehicles on-site and to the
dirt/gravel area at the rear of the lot. If any of these existing conditions are being violated, then you will need to include
changes to those conditions as part of your amendment request.
Please contact Planning Staff as soon as possible to indicate how you wish to proceed with your project at this time. If we
do not hear from you within 30 days of the date of this letter, then the City will proceed as appropriate to ensure your
compliance with the terms of the existing conditional use permit.
If you should have any further questions, please the Planning Division at (650) 558-7250.
Sincerely,
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William Meeker
Community Development Director
Cc: Sue Harris, Code Compliance Officer
Gus Guinan, City Attorney
Joe Cyr, Chief Building Official
:: Register online for the City of Burlingame list serve at www.burlinqame.orq :�
Received After - PC Meeting 07.08.11
Agenda Item: 3
1409 Rollins Road
Page 1 of 6
Planning Commission
City of Burlingame
501 Primrose Road
Burlingame, CA 94010
Albert Guibara
1400 Marsten Rd.
Burlingame, CA 94010
Re: Conditional Use Permit 1409 Rollins Road
Dear Planning Commission,
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�FTER PREP�lJGlTrOlr
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I am a neighbor of the above property and very concerned about the
approval of additional cars on this site and the off loading of vehicles on
the street.
Since Payless has leased this property there have been many changes to
the property including, more paved area than before, an awning to
detail cars on the north side of the property with electrical lights
mounted on the canvas with conduct that is not water tight. They have
also had over a hundred cars on site most of the time even after they
have been warned by code enforcement. They have unloaded cars on
Rollins and North Caroline against the regulations set forth in their
current Use Permit.
The current owner has only had this Use permit since Feb. 25, 2011. He
has had no regard for the restrictions that were part of that use permit.
They have installed an awning over the front door and also on the North
side of the property extending to the property line with electrical lights
that from the sidewalk look to be not watertight. This area, from the
pictures I have attached show this to be for detailing of the rented cars.
They have repaved the property adding additional paved areas which
require that they update all the environmental issues because of the
additional paved area. _ �, :,m �t �, � �% � �
AUG -4 ZOIi
CITY OF BURLINGAME
CDD-PIANNING DIV.
Received After - PC Meeting 07.08.11
Agenda Item: 3
1409 Rollins Road
Page 2 of 6
They are currently allowed 60 rental cars on site, asking for 90 in the
future. They off load on the street because of the difficulty of driving the
car carriers on site, so if you allow them to have 90 rental cars on site
you will make it impossible to bring the car carriers on site and assure
us they off load on the streets.
When they off load on the street, it is very dangerous as you can not see
when pulling out of driveways near the off loading to gain access to
Rollins Road. When they off load on North Caroline they block the
entire road.
In closing, HOW CAN YOU TRUST THIS APPLICANT WHEN ALL HE HAS
DONE IN THE LAST 5 MONTHS SINCE HIS USE PERMIT WAS ISSUED IS
VIOLATE IT.
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AUG - 4 2011
��'�1� c�F BURLINGAME
�pp.pIANNING DIV.
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