HomeMy WebLinkAbout1409 Rollins Road - Staff Report (2)City of Burlingame Item No.
Regular A ion
Conditional Use Permit Amendment and Variances
Address: 1409 Rollins Road Meeting Date: September 26, 2011
Request: Amendment to Conditional Use Permit for changes to a previously approved automobile rental
business and Variances for front and side setback to a newly constructed awning.
Applicant: Genesis Chen, Payless Car Rental
Architect: Harvey Hacker Architects
Property Owner: Howard Honerlah
General Plan: Low Density Residential
APN: 026-103-030
Lot Area: 33,105 SF
Zoning: RR
Environmental Review Status: The project is Categorically Exempt from review pursuant to the California
Environmental Quality Act (CEQA), per Section 15301, which states that existing facilities, consisting of the
operation, repair, maintenance, permitting, leasing, licensing or minor alteration of existing public or private
structures, facilities, mechanical equipment or topographical features, involving negligible or no expansion of use
beyond that existing at the time of the lead agency's determination are exempt from environmental review.
Project History: A Special Permit (later changed to a Conditional Use Permit) for a leasing facility for new
automobiles and trucks was approved in 1971. In the original application the applicant estimated between 50-75
vehicles on-site, with between 15-20 employees. In 1983 an application was made to amend the original
approval to include auto rental in conjunction with the approved auto leasing. This application was approved with
the following conditions:
1. that the car rental fleet operated from this site be limited to a maximum of 30 vehicles and operated
befinreen the hours of 8:00 a.m. to 5:00 p.m., Monday through Friday;
2. that no off-loading or on-loading of vehicles from trucks take place on the street or public right-of-way;
3. that no parking of leased or rental vehicles be allowed on-street at any time; and
4. that there be no maintenance or washing of vehicles on the site until the drainage facilities meet the
requirements of the City Engineer.
On May 13, 2002, the Planning Commission approved an application for an increase in the rental fleet size to 60
vehicles, extended the hours of operation, and changed the operation to eliminate the auto leasing facility
component of the original application.
On November 5, 2010, the applicant, Payless Car Rental, submitted a letterto the Planning Division stating that
they will comply with all of the conditions of approval for a car rental business as outlined in the approval letter
from the Planning Division to Enterprise Rent-A-Car, dated May 21, 2002.
Most recently, on February 14, 2011, the Planning Commission approved an application for a Conditional Use
Permit Amendment in order to expand the hours of operation that were outlined in the conditions of approval
from 2002 to be open 7 days a week from 6:00 am to 12:00 am.
On March 25, 2011, the Code Compliance Office sent a letter to Payless Car Rental concerning complaints that
were filed concerning the number of fleet vehicles stored on-site and concerning the off loading of vehicles from
transport trucks on Rollins Road. Inspections were conducted by the Code Compliance Officer and by the Police
Department and it was noted on several occasions that more than the allowed 60 fleet vehicles were being
stored on the property (on March 23, 2011 there were 121 vehicles stored on site). On June 16, 2011, the City
Attorney sent a letter to Payless Car Rental that summarized all of the specific violations to the approved
conditional use permit and that encouraged Payless Car Rental to seek alternatives to assist them with
compliance to the use permit in order to avoid revocation of the use permit for their business at 1409 Rollins
Road.
On June 30, 2011, Genesis Chen, of Payless Car Rental, submitted an application for a Conditional Use Permit
Conditional Use Permit Amendment and Variances 1409 Rollins Road
Amendment at 1409 Rollins Road in order to bring his business operation into compliance with the number of
cars stored on the site and with regards to the loading and unloading of vehicles on Rollins Road. The Planning
Division scheduled this item on the Regular Action Calendar at the August 8, 2011, Planning Commission
Agenda.
On August 4, 2011, the Planning Division received information concerning the installation of a new 19' x 37'
awning on the site which was not reviewed by the Planning Division prior to issuance of a building permit and
which does not comply with applicable zoning code regulations. Other items that were brought to the attention of
the Planning Division upon a drive-by inspection of the property by staff included potential washing of the fleet
vehicles under the newly completed awning and potentially an increased amount of impervious surface area at
the rear of the lot due to recent repaving of the property. Based off of the additional code compliance issues
detailed above, the Planning Division sent a letter to the project applicant detailing the information received and
indicating that they would request that the Planning Commission delay consideration of the application for an
Amendment to a Conditional Use Permit. The Planning Commission continued the item at their August 8, 2011
Meeting to a date uncertain.
On September 2, 2011, the applicant, Genesis Chen, submitted Variances forthe as-built awning and submitted
additional information concerning the work preformed under the awning, the off-site washing of all vehicles and
the amount of paved area on the property.
Project Description: The applicant, Payless Car Rental, is requesting a Conditional Use PermitAmendmentto
increase the number of allowed fleet vehicles on-site from 60 to 90 and to remove the condition of approval that
restricts the on-loading and off-loading of vehicles from occurring within the public right-of-way and is also
requesting Front and Side Setback Variances for a newly constructed awning at 1409 Rollins Road. Conditions
# 4, 5 and 8, indicated a total of 60 fleet vehicles maximum to be stored on site and the applicant wishes to
change all of those conditions to allow for 90 fleet vehicles maximum. Also, the auto rental business currently
has a condition of approval that states that "no off-loading or on-loading of vehicles from trucks shall take place
on the public street or on any public right-of-wa�'. The applicant would like to remove this condition (Condition #
5) in order to be allowed to on-load and off-load their fleet vehicles along Rollins Road.
On May 27, 2011, the Building Division issued a permit for a new 21' x 37'-22" awning along the right side of the
building, although this permit was never routed to the Planning Division for their review and approval. This
awning was finaled by the Building Division on June 20, 2011. When information about this awning was received
by Planning Staff on August 4, 2011, it was noted that the newly constructed awning did not comply with either
the front or side setback regulations; and that in order for the applicant to keep the awning as installed,
Variances would need to be approved by the Planning Commission. The applicant submitted an application for
both a Front Setback Variance (15'-10", as-built, to awning, where 20'-0" is the minimum required) and a Side
Setback Variance (2'-10", as-built, to awning, where 10'-0" is the minimum required) (CS 25.44.075 c) to the
Planning Division on September 2, 2011.
The applicant is proposing no other changes to any of the conditions of approval. The amount of landscaping on
site will remain the same as the previous use. There are no interior alterations proposed as part of this project.
All other Zoning Code requirements have been met. The applicant is requesting the following application:
■ Amendment to Conditional Use Permit for changes to a previously approved automobile rental business
(CS 25.44.030 c);
■ Front Setback Variance to newly constructed awning (15'-10", as-built, to awning, where 20'-0" is the
minimum required) (CS 25.44.075 b); and
■ Side Setback Variance to newly constructed awning (2'-10", as-built, to awning, where 10'-0" is the
minimum required) (CS 25.44.075 c).
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Conditional Use Permit Amendment and Variances 1409 Rollins Road
1409 Rollins Road
Lot Area: 33,105 SF Plan date stam ed: Se tember 2, 2011
�
Existing � Proposed ` Allowed/Required
Setbacks I
; , ,
, ,
---- ---------------------...___._..----�--- --._._..__.._...---------�-------------..._.----------..__;
Front: 15'-4" (to building) � 15'-10" (to awning)' i 20'-0"
---- -- -- __._..------{----..__._.—........._.._.__....----- ------�--------------------.—._
Right Side: 23'-10" (to building) i 2'-10" (to awning) 2 ! 10'-0"
------- .._..-- ------ -----._..._.-..--._._._...-i---...._._...._..__..__.-._........---.-._...-_._...._...__ _i ----...._._._....__.....-
Use: Automobile Rental Business i Automobile Rental Business ! '
a) 60 fleet vehicles ! a) 90 fleet vehicles 3 �
b) Hours of operation i b) Hours of operation I Conditional Use Permit for '
; Auto Rental Business
6 am to midnight ! 6 am to midnight
(7 days a week)' � (7 days a week) i
-----.._.._.___.._._........------..__.....__--------------.._..-----.._._.._...._,__._._........----......---..__.._.......----...__ ____._..__..__......._._...._..__......_.....__,--------------...._...._....__....._.._..__...
Parking: 9 spaces + ; 10 spaces + 9 spaces
;
60 fleet vehicles 90 fleet vehicles' !(Office - 1 space : 300 SF)
' Front Setback Variance to newly constructed awning (15'-10", as-built, to awning, where 20'-0" is the minimum required)
(CS 25.44.075 b).
z Side Setback Variance to newly constructed awning (2'-10", as-built, to awning, where 10'-0" is the minimum required) (CS
25.44.075 c).
3 Amendment to Conditional Use Permit for changes to a previously approved automobile rental business (CS 25.44.030 c).
Staff Comments: Planning Staff would note that because the applicant is only requesting an amendment to an
existing Conditional Use Permit, and because the awning has already been finaled by the Building Division, the
application was placed directly on the action calendar. If the Commission feels there is a need for more
discussion, this item may be placed on a future action calendar for a second review and/or public hearing with
direction to the applicant. See attached 2002 memo from the City Engineer.
Findings for a Conditional Use Permit Amendment: In order to grant a Conditional Use Permit Amendment,
the Planning Commission must find that the following conditions exist on the property (Code Section 25.52.020,
a-c):
(a) The proposed use, at the proposed location, will not be detrimental or injurious to property or
improvements in the vicinity and will not be detrimental to the public health, safety, general welfare or
convenience;
(b) The proposed use will be located and conducted in a manner in accord with the Burlingame general plan
and the purposes of this title;
(c) The planning commission may impose such reasonable conditions or restrictions as it deems necessary
to secure the purposes of this title and to assure operation of the use in a manner compatible with the
aesthetics, mass, bulk and character of existing and potential uses on adjoining properties in the general
vicinity.
Required Findings for Variance: In order to grant a variance the Planning Commission must find that the
following conditions exist on the property (Code Section 25.54.020 a-d):
(a) there are exceptional or extraordinary circumstances or conditions applicable to the property involved
that do not apply generally to property in the same district;
(b) the granting of the application is necessary for the preservation and enjoyment of a substantial property
right of the applicant, and to prevent unreasonable property loss or unnecessary hardship;
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Conditional Use Permit Amendment and Variances 1409 Rollins Road
(c) the granting of the application will not be detrimental or injurious to property or improvements in the
vicinity and will not be detrimental to the public health, safety, general welfare or convenience; and
(d) that the use of the property will be compatible with the aesthetics, mass, bulk and character of existing an
potential uses of properties in the general vicinity.
Planning Commission Action: The Planning Commission should conduct a public hearing on the application,
and consider public testimony and the analysis contained within the staff report. Action should include specific
findings supporting the Planning Commission's decision, and should be affirmed by resolution of the Planning
Commission. The reasons for any action should be stated clearly for the record. At the public hearing the
following conditions should be considered:
that the project shall be built and the site shall be configured as shown on the plans submitted to the
Planning Department and date stamped May 3, 2002, site plan and floor plan; and amended, date
stamped September 2, 2011, Site Plan, and date stamped January 28, 2011, Floor Plan;
2. that the existing 1,830 SF of landscaping on-site (5.5%) shall be retained, automatic irrigation shall be
installed and it shall be maintained by the tenant regularly on a weekly basis;
3. that the car rental business shall have regular business hours from 6:00 a.m. to 12:00 a.m. seven days a
week;
4. that the car rental fleet operated from this site shall be limed to a maximum of &9 90 vehicles; all fleet
vehicles, employee and customers shall park on-site at 1409 Rollins Road; there shall be no parking of
fleet vehicles along Rollins Road or North Carolan;
;
6. that the applicant shall stripe the parking area on-site to accommodate all 68 90 rental fleet vehicles as
well as the 9 required parking spaces for the office and customer parking; and no employee or fleet
vehicles shall ever be parked on the public right-of-way or across the public sidewalks;
7. that there shall be no maintenance or washing of vehicles on the site unless approved by the City
Engineer;
8. that any on-site car-washing facility approved in the future by the City Engineer shall be equipped with a
sand/oil separator; and shall not encroach upon the on-site storage area for the 68 90 fleet vehicles or
employee or visitor/customer parking, or required landscaping or on on-site area used for loading or off-
loading rental vehicles;
9. that if the structure is demolished or the envelope changed at a later date the Front and Side Setback
Variances, as well as any other exceptions to the code granted here will become void;
10. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2010
Edition, as amended by the City of Burlingame;
11. that the conditions of the City Engineer's memo of February 11, 2002 shall be met; and
12. that crushed aggregate between 3/8" and'/4" shall be laid over the existing dirt/gravel area at the rear of
the lot to address NPDES concerns and to allow stormwater filtration.
-4-
Conditional Use Permit Amendment and Variances
Erica Strohmeier
Associate Planner
1409 Ro//ins Road
c. Genesis Chen, Payless Car Rental, 734 San Bruno Avenue East, San Bruno, CA 94066, applicant
Attachments:'
ApplicanYs letter of explanation for Variances/awning, date stamped September 2, 2011
Variance application, date stamped September 2, 2011
Finaled Building Permit for awning, date stamped September 2, 2011
Revised Site Plan showing as-built awning, date stamped September 2, 2011
Applicant's response to neighbors letter, date stamped September 2, 2011
Aerial photographs of site before and after re-paving, date stamped September 2, 2011
Copies of receipts for car washing at 1000 Broadway, date stamped September 2, 2011
Information on "Skin Cancer and Sunlight", submitted by applicant on September 2, 2011
Minutes from the August 8, 2011 Planning Commission Meeting, indicating continuation of project
Letter from Communiiy Development Director to applicant, dated August 5, 2011
Letter and photographs from neighbor at 1400 Marsten Road, date stamped August 4, 2011
Application to the Planning Commission
Conditional Use Permit Form
Supplemental Form for Commercial Applications
Applicant's Letter of Explanation, date stamped June 30, 2011
Existing Site Plan and Parking Plan, date stamped June 30, 2011
Letter from the City Attorney to Payless Car Rental, dated June 16, 2011
E-mail and letter from the Code Compliance Officer to Payless Car Rental, dated April 13, 2011
Copy of approval letter from previous project, dated February 25, 2011
Letter from Payless Car Rental to the Planning Division, date stamped November 5, 2010
City Engineer's comments from February 2002
Staff Comments
Planning Commission Resolution (Proposed)
Notice of Public Hearing — Mailed September 16, 2011
Aerial Photo
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� �
CAR RENTAL
September 1, 2011
City of Burlingame
Planning Division
RE: Application for CUP Amendment at 1409 Rollins Road — awning variance
Dear Planning Commission,
Nocal Rentals, Inc. dba Payless Car Rental has received the letter from the Community Development
Director Mr. William Meeker regarding the awning which we installed for not complying with the applicable zoning
code regulations and also a concern about the potential washing of our fleet vehicles on the property.
Payless has followed the instructions from the City of Burlingame to obtain the permit for the awnings.
Permit number B-11-0144 is the awning that planning department claims for not complying with the zoning code.
We would like to request a variance for the awning permit number B-11-0144 to keep the current size and
structure in the same location. Attached is the site plan, which shows the size and location of the awning. Permit
B-11-0144 is awning #2 on the site plan.
Here are the reasons we sincerely request that the commission grant us the variance.
1. The size of awning #2 is 37 feet and 1% inches in length and 21 feet and 0 inches in width. This awning
cannot be accessed from the public area; it's only accessible to Payless employees. The building
department already has approved this awning's size and structure. There is no public safety issue to the
customers.
This is the area Payless uses to clean and vacuum return rental vehicles. Awning protects our employees
from the harm of the weather when they are working to clean the vehicles. As an employer, Payless has
obligations to improve the work environment and provide shelter to the employees when they work
outside of the building. As you are quite aware of the weather conditions in San Francisco; in the summer,
there is strong sunlight and in the winter, it is cold and rains all the time. Studies have confirmed that for
people who work under the Sun for a long period of time, they tend to have much higher risk of getting
skin cancer. The attached article shows that the UV ultraviolet radiation's damage can result in: sunburn,
increased rate of aging of the skin, and even skin cancer. Also, for those who work in the rain, they tend
to have higher risk of getting sick and even pneumonia. For health and safety reasons, we sincerely
request that you grant us the variance to keep the current size and structure of the awning in the same
location.
3. We strongly assure you that there is absolutely no water washing fleet vehicles activities in this area.
Payless uses outsider car wash facility, namely Valero Gas Station, to wash fleet vehicles. Attached are
receipts showing you that Payless constantly buy bulk of tokens from Valero Gas Station to wash fleet
vehicles.
Sincerely,
Ge sis Chen
orthern California Area Manager
Payless Car Rental
�chen(�paylesscar.com
Office 650-539-6400 Ext 210
Nocal Rentals, Inc. dba Payless Car Rental
1409 Rollins Road, Burlingame, CA 94066
Phone: 650-539-6400; Fax: 650-347-3782; PaylessCar.com
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COMMUNITY DEVELOPMENT DEPARTMENT • 5O'I PRIMROSE ROAD • BURLINGAME, CA 94010
p: 650.558.7250 • f: 650.696.3790 • www.burlingame.org
CITY OF BURLINGAME
VARIANCE APPLICATION
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The Pianning Commission is required by law to make findings as defined by the City's Ordinance
(Code Section 25.54.020 a-d). Your answers to the following questions can assist the Planning
Commission in making the decision as to whether the findings can be made for your request.
Please type or write neatly in ink. Refer to the back of this form for assistance with these questions.
a. Describe the exceptional or extraordinary circumstances or condifions applicable fo
your property which do not apply to other properties in this area.
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HandoutslVaria ApplicaGon.2008
, CIN OF BURLINGAME
�0 ; � rimrose Road, Burlingame, CA 94010 e Ru�'E ,�
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BUILDING PERMIT
APPLICATION NO. g11-0144
DATE 5/27/2011
NUMBER 1409 STREET ROLLINS ROAD
APPLICANT
STREETADDRESS
CITY
NAME OF OWNER
CONTRACTOR
ADDRESS
CITY
ARCHITECT
ADDRESS:
ENGINEER
ADDRESS:
GENESIS CHEN
1409 ROLLINS ROAD
BURLINGAME
HONERLAH, R R TR ET AL
CITY
CITY
STATE CA
STATE
WORK DESCRIPTION: NEW AWNING
ASSESSOR 026103030
PHONE
ZIP 94010
PHONE
PHONE
ZIP
LICENSE
ST ZIP
LICENSE
ST ZIP
PLEASE BE ADVISED THAT YOU ARE RESPONSIBLE FOR THE FOLLOWING:
For making all inspection requests. A minimum 24 hours advance notice is required.
!t is suggested that you do not expose your project to the elements until you have secured your
inspection date.
Please remember this may nof guarantee you next day inspection. Inspections are on a first call basis and
there are a given number of inspections allocated for each day.
Work for requested inspection shall be COMPLETED by 9:00 AM on the morning of fhe
inspection date. Due to staffing availabiliry, specifc inspection times are not provided.
Work not completed at the fime of inspection will be assessed a reinspection fee.
Inspections are done Monday thru Friday 9 a.m. to noon and 'I p.m. to 4 p_m.
Ensure access to the job site.
A safe, all weather access path is required. Access through mud or slippery terrain is not acceptab/e.
Ensure that the job site is maintained in a safe condition and that all OSHA regulations
are adhered to.
Notef...No inspections will be conducted at an unsafe job site.
Maintain all erosion control methods as required by City Code Chapter 15.14 (Grading).
Requiies Stormwater Pollution Prevention Program (Control methods).
Ensure that your representative (an adult) is at the joh site to provide assistance and
answer any questions regarding the project for ALL inspections.
Maintain a/! construction documents (approved plans, permit card) in a legible condition
and ensure that they �are at the job site for inspections.
Provide any and all equipment (ladders, lights, etc.) necessary to complete the
inspection.
Installation instructions must be on site for rough and final inspections.
When fhe valuation of an addition, afteration or repair to a Group R Ocupancy exceeds
$1,000 smoke detectors shall be installed in accordance with 2007 CBC, Section 907.2.10.5.�
VALUATION
PERMIT FEES
7,000.00
BUILDING
ELECTRICAL
PLUMBING
MECHANICAL
MICRO FILM
SEISMIC
OTHER
TOTAL
392.78
0.00
0.00
0.00
10.31
1.47
76.00
480.56
NOTE: THIS PERMIT DOES NOT INCLUDE AN
CONSTRUCTION WITHIN THE PUBLIC RIGH
OF WAY. ANY CONSTRUCTION IN THIS ARE
REQUIRESASEPARATE PUBLIC WORKS PERM1
CONTRACTOR IS RESPONSIBLE FOR INSTALLATIO
OF THE FOLLOWING PRIOR TO FINAL INSPECTIOI
'[� ] Illuminated StreetAddress at front of buildin�
visibility and legibility per BMC 18.08.01
EXPIRATION DATE I1/27/2011
DATE ISSUED OS/27/2011
_ . �.
PERMIT �N1J1111BER B'1�'1-0144
INSPECTION REQUEST
(650) 558-7260
INSPECTION RECORD
FOUNDATIONS DATE INSPECTOR ROUGHS DATE INSPECTOR WALL APPLICATIONS DATE INSPECTOR
Steel & Forms Wood Framing Fire-Rated Drywall
Slab Light Gauge Steel Framing Flashing / Siding
Anchor Bolts Structural Steel Exterior Lath
Piers Rough Electrical T-Bar Ceilings
Electrical Ground Rough Plumbing Insulation
FOUNDATION SURVEY Rough Mechanical Water Proofing
POUR NO CONCRETE UNTIL ABOVE HAS Green Building
BEEN SIGNED COVER NO WORK UNTIL ABOVE HAS ROOFING
UNDERGROUND BEEN SIGNED Roof Sheathing / Deck
Electrical Conduit ELECTRICAL In-Progress Finai
Water Piping Main Service
Sewer Lateral Sub-Panel POOL / SPA
Gas Piping Temp Power Pole Pre-Gunite
Backwater Valve Wiring / Conduit Barrier Requirements
Site Drainage Photovoltaic Pre-Deck
FOUNDATION SURVEY MUST BE RECEIVED PLUMBING FIRE DEPARTMENT
PRIOR TO UNDERFLOOR INSPECTION Water Piping Fire Sprinkler — Rough
UNDERFLOOR Drain, Waste, and Vent Fire Sprinkler - Final
Framin Gas Pipin Fire Damper - Test
Electrical Shower Pan
Plumbin Gas Test METER RELEASE
Mechanical Ducts Electrical Tag #
Buildin Sewer MECHANICAL Gas Tag #
Insulation Furnace
COVER NO WORK UNTIL ABOVE HAS BEEN Air Conditioning FINALS
SIGNED Ducts Engineering Department
RIDGE HEIGHT SURVEY Hood / Fan Water DepaRment
ABOVE MUS7 BE RECEIVED BEFORE ROOF PLYINSP. Fire Damper Framing Sewer Department
SHEAR WALLS Above T-Bar Grid County Health Department
Roof Ply / Diaphragm Insulation City Arborist
Exterior Shear Water Heater Planning Department
Hoid Downs MISCELLANEOUS ire Department
Interior Shear Window E ress Building Department
Architect Letter Smoke Detectors Green Building
ABOVE MUST BE SIGNED PRIOR TO A CALL FOR FRAMING INSP. illuminated SVeet Address FINAL JOB COMPLETE
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CAR RENTAL
City of Burlingame
Planning Division
RE: Application for CUP Amendment at 1409 Rollins Road — response to neighbor's letter
Dear Planning Commission,
September 1, 2011
Nocal Rentals, Inc. dba Payless Car Rental has received the concern letter from our neighbor Mr. Albert
Guibara regarding our property improvement and past violations on the use of the Conditional Use Permit.
Attached are the two satellite pictures showing the before and after images of the lot pavement. Because
we have cleaned up the dirt which covered the old pavement before, consequently, it looks like the total area of
new pavement has been increased. Payless absolutely has not increased the pavement area.
The lights in the back awning area have been removed after we checked with the Burlingame Building
Department. Payless will follow the process to obtain a permit for the lights in the awning area.
After we received the warning from the city of the violation on the Conditional Use Permit, we have been
seeking all viable solutions to fix the problems to comply with the CUP permit. We have changed our vehicles
delivery process; Rollins Office is no longer receiving new vehicles from trucking companies. In addition, we have
been working with our realtor to acquire an overflow parking lot for our unused fleet vehicles.
Since the very first day that we used this property, we have always purchased bulk of tokens to car wash
our fleet vehicles. There is no car wash activity on this property. We are currently employing more than 25 people
and provide them with stable jobs and steady income. And if we are able to increase our business, we can hire
more people to help the economy of the community.
We would like to apologize for any problems or inconveniences that we might have caused due to the fact
that we are new to the community. The staffs of the Planning Department can be our witnesses that we are
sincere and have acted very quickly and responsively to address any complaints we have received. The request for
increasing the number of vehicles allowed on-site is to increase the buffer time for our employees to be able to
move cars. From the site plan, you can see that this property is big enough to accommodate the on-site number of
vehicles we have requested.
We sincerely request that the commission consider our application and grant the amendment to the
existing Conditional Use permit.
Sincerely,
-���
Ge is Chen
orthern California Area Manager
Payless Car Rental
�chen(�paylesscar.com
Office 650-539-6400 Ext 210
�`������``r : �
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Nocal Rentals, Inc. dba Payless Car Rental
1409 Rollins Road, Burlingame, CA 94066
Phone: 650-539-6400; Fax: 650-347-3782; PaylessCar.com
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BURLIH6AME CAR WASH 6AS
BURLIN6APE R�CA M94B16
CREDIII.D. : AB455B39BBA2A1
DEBIII,D. : ABBAAB75715481
DEBI i
9313
DEBIT
DAIEH�SEP1BI811 INUOICE; B99BBB
RRN; 9BA81268 TI�' 13�11
AUiH N0� 351681
TOTAL
$450.eQ
SIGNA�URE HOi REQUIRED
k------
iHAHK YOU � HAVE A NICE DAV
ACCORDIN6�i0A ARD�ISSUERpA6RE�E�Hi
(I�RCHANi AGREEMEt{i IF CREDII VOUCHER7
:LE EXPIRATION DATE \
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BURLIN6fllff CRR k�SH 6AS
1968 BROADbI�V
BURLINGRHE, CA 9491A
CREDIT I.D. ; 08455639080Z01
DERIT I.D. : 8008B8I511S481
DEBIT
9313
DEBI7
BRTCH; �B18A4 INVOICE� 891262
DA1E: JUL 11� 11 TIME; 10:11
RRH: 98082271 AU1H N0: 381863
TOTAL �450.Op
SIGHAiURE NOT REQUIRED
iK---------------------------------------
iHAIIK VOU k HAUE A NICE DAY
T A6REE TO PAY ABOVE TO1RL AMOUfIi
(hIERCNAHTNA6REEMEHT IFS REDITRUOU�HER7
CLE EXPIRATION
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�i DEBIT
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DATE: RU6 AB, il TIIf ; 18;56
' RRH: 08531319 AUiH H0� 345881
TOTAL �450.00
SI6HATURE NOi RE(�UIRED
K--------------------------------------
THANK VOU h HRVE R NICE DA4
1 AGREE 10 PAV ABOUE TOiAL AMOUNi
ACCORDIH6 TO CARD ISSUER RGREEP�NT
(MERCHANi A6REEMEHi IF CREDIi VOUCHER)
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1008 BROADUAV AUTHORI� TION 0 REFERENC 0. �
BURLINGAI�� CA 94@10 � DATA
CRE�Ii I.D. � 004558390A0201 � ���EP:
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DEBIT IHVOICE� 098531
BATCH� 00106@ TIME� 11�23 �TV. �ESCRIPTION F uNr
DRiE� RU6 16� 11 pUTH N0: 398862 �
RRN; 08192543 a } ,
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,
3ClE`EXPIRATION DATE
OATE S R/ HER �
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� AUTHORIZATION N0. REFERENCE N0. i
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CH�CKED �
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BURLIH pt�� ��94018
CREDIi I.6. : 88455839000281
DEBIi I.D. ; 8808A015715461
DEBI1 •
9313
DEBIT
BA1CN; B81B31 IHVOICE: 097970
DR1E; JUL 28� I1 1I1£: 14;89
RRN: 00861459 AU1H W0; 960676
PUR
X TOTAL �45�.00
Ca�dt
me Ti
in Na
SIGNAiURE H01 REQUIRED
K---------------------------------------
iHANK .)U e HAUE A NICE DAV
I A6REE TO PAV ABOUE TOTRL AMOUfIT
ACCORDIWG i� CARD ISSUER RGREEM�Hi
(HERCHRHT AGREEMEI�T IF CREDIT VOUCHER)
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BURLIN6A�� CR 94018
CREDII I�D� : 80455839880TB1
DEBIT I.D. ; 08808079115481
DEBIT
9313 �
DEBIT
BRiCH; BBB994 INUOICE� 894582
DATE; JUN 14, 11 iIlf: 12�2`.
RRN: AB213179 ' AUTH N0: 192615
TOTAL �450.00
`, \
RCLE EXPIRATION DATE �
�AT r � � HER
EXPIRATION �
AUiHO IZATICN '0 P.EFERENCE �
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5I6HAiURE NOi REflUIRED
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THAHK VOU � HRUE P NICE DAV
I AGREE i0 PR4 ABOUE TOTAL RNOUNi
ACCORDING TO CRRD ISSUER RGREEMENT ,
(MERCHANT A6REEMENI IF CREDII UOUCNERI
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BURLIH6RFIE CAR WASH 6A5
' •1808 BROADWAV
' BURLIN6A'r1E> CA 94818
CREOII I.D. ; 80455839B802B1
DEBIi I.D. ; 88888075115401
DEBIi
9313
DEBIT
BATCH� 000988 IHUOICE; 896788
DAtE: JUL 01� 11 TII�; 13;09
RRN: 00012841 RUTH N0� 18280E
TOTAL �450.0�
SIGHATURE HOT REQUIRED
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Skin Cancer and Sunlight
Does sunliqht cause skin canter?
Are there different tvaes af radiation in suniiqht?
How does sunliqht affect the skin?
What tvqes of skin cancer are linked to sunliqht exposure?
W hat factors affect a aerson's risk?
What is the UV Index?
W hat workers are at risk?
How can I reduce the risk of skin cancer from sunliqht?
Does sunlight cause skin cancer?
There is convincing evidence that sunlight causes skin cancer. Skin cancer can be treated
and cured without serious consequences. However, in some cases the condition can be
life-threatening if not diagnosed in time.
Skin cancer is an occupational concern for people who work under the sun. The risk
however, may be reduced through awareness of the problem, and by taking measures to
prevent exposure to sunlight.
Are there different types of radiation in sunlight?
Yes. The types of radiation include
• visible light, which gives us the colours we see
• infrared radiation which gives us the warmth we feel
• ultraviolet (UV) radiation
Except in extreme situations, neither visible light nor infrared radiation from sunlight causes
health problems. However, ultraviolet (UV) radiation can cause harmful effects to the skin.
There are three basic types of ultraviolet radiation:
• UVA (long-wave UV)
• UVB (sunbum UV)
• UVC (short-wave UV)
Table 1 summarizes the general features of each type.
Table 1
Types of Ultraviolet Radiation and Their Features
Ultraviolet Radiation General Features
Type
Ultraviolet A radiation -not filtered out in the atmosphere
(UVA, long-wave UV) -passes through glass
-produces some tanning
-once considered harmless but now believed harmful over the
long term
-levels remain relatively constant throughout the day �•
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Ultraviolet B radiation -some filtered out in the atmosphere by the ozone layer
(UVB, sunbum -does not pass through glass
radiation) -causes sunbum, tanning, wrinkling, aging of the skin and skin
cancer
-highest intensity at noontime
Ultraviolet C radiation -filtered out in the atmosphere by the ozone layer before
(UVC, short-wave UV) reaching earth
-major artificial sources are germicidal lamps
-burns the skin and causes skin cancer
How does sunlight affect the skin?
When ultraviolet radiation reaches the skin, some radiation is reflected away from the
surface. The remaining radiation is scattered into the tissues just beneath the skin's
surface. A fraction of this radiation is absorbed by the skin's living cells.
Ultraviolet radiation absorbed by living cells damages sensitive substances that influence
the skin's nom�al growth and appearance. Damage can result in:
• sunbum
• increased rate of aging of the skin
• skin cancer
Sunburn
Sunburn is the most familiar and immediate effect of ultraviolet radiation on the skin. It is
an inflarm�ation caused by an increase in blood-flow beneath the skin. The reaction is not
nom�ally instantaneous, but reaches a bright red colour within 15 to 20 hours. The
condition can be very painful and sometimes causes peeling of the skin.
Brief intense exposure can cause severe sunbum in people who are not accustomed to
strong sunlight. There is evidence that this type of exposure, as well as long-term
exposures, might be linked to serious fomzs of skin cancer later in life.
Increased Rate of Aging of the Skin
Repeated exposure to the sun's ultraviolet radiation eventually causes skin damage similar
to the aging process. Patches of skin become thin and less elastic, and develop blemishes,
sun freckles, and wrinkles. These changes may take many years of exposure but when they
occur, the damage is irreversible.
Skin Cancer
If exposure to sunlight continues for several years, the damaged skin has an increased
chance of developing one of the forms of skin cancer. Exposure to ultraviolet radiation
increases the risk of developing these cancers (although it may not be the only cause of
the disease). While the exact relationship is not 100% defined, it appears that intermittent
(occasional) exposure and exposure during childhood and adolescence are likely important
predictors for basal cell carcinoma, and cutaneous malignant melanoma. High levels of
chronic exposure, such as working outdoors, is more often associated with squamous cell
tumours.
The following facts also link sunlight exposure to skin cancer:
• Most skin cancer occurs in areas of skin most heavily exposed to sunlight (ears� ti ! �
forehead, arrrts, etc). � �`"'� �"` � � �
• Skin cancer among people who are sensitive to sunlight is more corrurion in regions
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with stronger sunlight.
People with genetic diseases that make them more sensitive to sunlight have a
greater chance of developing skin cancer.
Studies show that ultraviolet radiation similar to sunlight causes skin cancer in
animals.
What types of skin cancer are linked to sunlight exposure?
Three different types of skin cancer are linked to sunlight exposure:
• basal cell cancer
• squamous cell cancer
• malignant melanoma
Basal Cell Cancer
Basal cell cancer is the most common of all cancers in North America and Europe. It is
usually found in areas of the skin exposed to sunlight, but sometimes occurs in other areas
as well. This type of skin cancer appears as a raised, hard, red or red-grey, pearly wound
often found on the forehead, eyelids, cheeks, nose, and lips. Although there is always a
chance it could become serious, basal cell cancer usually does not spread. Most cases are
easily treated and cured.
Squamous Cell Cancer
Squamous cell cancer occurs most frequently on the skin exposed to sunlight over long
periods of time. As such, this type of skin cancer tends to develop where maximum
exposure to radiation occurs - forehead, cheeks, nose, lower lip, and tops of the ears. It
also usually develops in areas where the skin has been damaged by the sun - areas with
blemishes or sun freckles. The blemishes develop into rough, scaly patches with small areas
of open wound that do not heal. They eventually grow into larger wounds with crusts. This
type of cancer can be removed with a good chance of total cure, if caught in time. It is
most dangerous if it occurs on mucous membranes such as on the lip.
Malignant Melanoma
Malignant melanoma, although rarer, is the most serious of the skin cancers. It often shows
itself as a mole or pigment spot that begins to bleed, grow, or change its colour, shape or
te�ure. It usually spreads if not treated in the early stage. The exact nature of the
relationship between malignant melanoma and sun light is not completely clear. However,
brief intense exposure (intermittent exposure) to strong sunlight appears to increase the
risk of malignant melanoma in people who are not used to strong sunlight. If caught early,
malignant melanoma can be treated and cured. If treatment is delayed, it is often fatal.
What factors affect a person's risk?
Four main factors influence the risk of skin cancer: --� -' � ��j
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• skin pigment and ability to tan
• heredity _ - n
• exposure to chemicals
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• amount of exposure to sunlight
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Skin Pigment and Ability to Tan �- � �
Ultraviolet radiation from sunlight affects everybody's skin to some extent, but the skin's
response varies widely from person to person. Peoples' sensitivity to the sun varies
according to the amount of pigment in the skin and the skin's ability to tan.
Ultraviolet radiation causes tanning in two different ways: by immediate tanning and by
delayed tanning. Imrnediate tanning causes the skin to darken in response to UVA. This
darkening begins during the period of exposure, but fades within a few hours or days. The
amount of tanning increases according to the skin's natural darkness and previous amount
of tanning.
Delayed tanning occurs two to three days after exposure to either UVA or UVB. It lasts
from several weeks to months, and is maintained by repeated exposure to sunlight. With
delayed tanning, the skin increases its production and distribution of dark pigment. The skin
also becomes thicker. These changes can follow sunbuming or develop gradually over a
long period of repeated brief exposures to sunlight.
Some people bum easily after the first hour of sun exposure following winter or any period
away from the sun. Other people, especially those with dark skin, never burn. This
difference in reaction makes it possible to classify skin into one of six different types (see
Table 2).
Heredity
For reasons not completely understood, people with Celtic heritage (Irish, Scottish or
Northem European) have increased risk of skin cancer from the sun. Genetic diseases that
affect the skin can also increase the risk. For example, albinism, a genetic condition which
prevents the production of nom�al skin pigments, makes the skin sensitive to ultraviolet
light.
Exposure to Chemicals
Exposure to certain chemicals can increase the skin's sensitivity to ultraviolet light through
a process called photosensitization. Examples of such chemicals include:
• coal tar pitch and petroleum products containing polycyclic aromatic hydrocarbons -•
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The risk of skin cancer from the sun generelly follows the same pattern. Darker skinned
people have lower risk of sun-induced skin cancer. The person most prone to skin cancer
caused by sunlight tans poorly and suffers sunburn easily. Frequent and/or intense sunbum
in children with fair skin and freckles has been linked to malignant melanoma later in life.
(PAHs)
certain printing chemicals used in photosensitive printing processes
certain drugs and antibiotics such as tetracyclines, sulfonamides, thiazide diuretics,
chlorpromazine, oral contraceptives
chemicals called psoralens found naturally in certain plants, fruits and vegetables
Antibiotics must be taken intemally before the skin becomes sensitive to sunlight. (Check
with your physician or pharmacist is you suspect abnormal or severe reaction to sun
exposure after taking new medication.) However, simple skin contact with psoralens, which
are found in figs, parsnips, citrus plants, or mouldy celery, can make the skin more
susceptible to sunburns in some individuals.
Experimental studies show that chemicals called "promoters" can increase the cancer-
causing ability of ultraviolet radiation. On the other hand, ultraviolet radiation itself can act
as a promoter. In particular, ultraviolet radiation (UVR) can increase the cancer-causing
ability of chemicals from coal tar and pitch.
Amount of Exposure to Sunlight
The damaging effects of ultraviolet radiation accumulate over the years. In general, the risk
of developing skin cancer increases with the amount of time spent under the sun and the
intensity of radiation. The intensity of radiation varies according to the season of the year,
time of day, geographic location (latitude), elevation above sea level, reflection from
surFaces (e.g., white sand or concrete, water, snow), stratospheric ozone, clouds, and air
pollution.
Recent studies have focused on the effects of intermittent (short-term, occasional) sun
exposure in comparison to chronic (long-term) exposure. It appears that the type of
exposure may influence the type of cancer that develops. For exarr�le, intermittent solar
exposure may be an important factor leading to the onset of basal cell carcinoma of the
skin. Childhood sun exposure may also play an important part in the development of these
cancers later in adult life. The pattem for cutaneous melanoma is similar to that for basal
cell carcinoma.
In contrast, the relationship between squamous cell carcinoma and solar UVR appears to be
quite different. For squamous cell tumours, high levels of chronic occupational sunlight
exposure, especially in the 10 years prior to diagnosis, results in an elevated risk for this
cancer in the highest exposure group.
What is the UV Index?
In order to address the growing concem by Canadians regarding changes in UVR resulting
from ozone depletion, Environment Canada rates the UV intensity as UV Index on a scale of
0(when there is no sunlight) to 11+ (extreme). It can go to the mid-teens at midday in the
tropics. In Canada the UV Index is categorized into low (2 or less), moderate (between 3
and 5), high (between 6 and 7), very high (between 8 and 10) and extreme (greater than
11).
The human health effects and precautions relating to the UV Index are summarized in the
following table.
Table 3
UV Description II Sun Protection Actions
Index
0- 2 Low I • Minimal sun protection required for nomial activity I `�
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3 - 5 Moderate
11+
• Wear sunglasses on bright days. If outside for more than
one hour, cover up and use sunscreen
• Reflection off snow can nearly double UV strength. Wear
sunglasses and apply sunscreen
• Take precautions - cover up, wear a hat, sunglasses and
sunscreen especially if you will be outside for 30 minutes or
mo re
• Look for shade near midday when the sun is strongest
High
Very High
Ext re me
• Protection required - UV radiation damages the skin and can
cause sunburn
• Reduce time in the sun between 11 a.m. and 4 p.m. and
take full precautions - seek shade, cover up, wear a hat,
sunglasses and sunscreen
• Extra precautions required - unprotected skin will be
damaged and can bum quickly
• Avoid the sun between 11 a.m. and 4 p.m. and take full
precautions - seek shade, cover up, wear a hat, sunglasses
and sunscreen
• Values of il or more are very rare in Canada. However, the
UV Index can reach 14 or more in the tropics and southem
U.S.
• Take full precautions. Unprotected skin will be damaged and
can bum in minutes. Avoid the sun between 11 a.m. and 4
p.m., cover up, wear a hat, sunglasses and sunscreen
• White sand and other bright surfaces reflect UV radiation
and increase UV exposure
Sources:
UV Index and Ozone, Environment Canada
http://www.ec.gc.ca/uv/default.asp?Iang=En&n=880ACC87-1
Global Solar UV Index: A Practical Guide. A joint recomrriendation of the World Health
Organization, World Meteorological Organization, United Nations Environment Programrrie,
and the Intemational Commission on Non-Ionizing Radiation Protection.
htt�: //www.who. int/uv/publications/en/GlobalUVI.pdf
What workers are at risk?
All outdoor workers potentially exposed to the sun's ultraviolet radiation are at risk,
including:
• agricultural workers
• fa m�e rs
• horticultural workers
• maintenance workers
• pipeline workers
• ranchers
• athletes
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• fishermen
• landscapers
• military personnel
• police
• ski instructors
• brick masons
• gardeners
• lifeguards
• oilfield workers
• postal carriers
• sailors
• construction workers
• greenskeepers
• loggers
• open-pit miners
• railroad track workers
• surveyors
How can I reduce the risk of skin cancer from sunlight?
Skin cancer is the result of decades of exposure to the sun. It is important to be aware of
the risks and take precautions while under the sun from as early in life as possible.
Approaches to prevent skin cancer include:
• reducing exposure to sunlight
• wearing protective clothing
• using sunscreens on exposed skin
• examining the skin regularly for suspicious spots
In the winter time, it may be advisable to the above precautions when exposed to sun for
prolonged periods, especially in the presence of snow or at high altitudes.
Reducing Exposure
Workers should avoid unnecessary exposure to the sun, especially to the intense midday
rays between 11:00 a.m. and 4:00 p.m. during the summer. If possible, people should plan
outdoor work for early moming or late afternoon, and work in the shade as much as
possible. Umbrellas, buildings, trees, canopies, etc., can protect against the direct rays
from the sun. Work, and take breaks in the shade when ever possible. Set up shade
structures when shade is not avaitable. In addition, water, white sand or concrete, snow,
and ice can reflect from around 10 percent to 85 percent of the sun's ultraviolet radiation.
Skin may require extra protection against these indirect, reflected rays.
Workplaces can also rotate workers between site locations to help reduce UV exposure.
Wearing Protective Clothing and Sunglasses
The use of wide brim hats and clothes made from close-knit fabric can protect the skin and
scalp from ultraviolet radiation. Although long-sleeved shirts and long-legged pants may not
be corr�ortable in extremely hot weather, they do help protect the skin. Not all clothing
offers the same protection. For example, a white cotton T-shirt may have an SPF of 7 while
a long-sleaved denim shirt has an estimated SPF of 1700. And some fabrics like cotton lose
about 50% of their SPF rating when they get wet. Workers should be informed about
different fabric characteristics that effect the transmission of sunlight. Also wear wrap-
around sunglasses that absorb UVA and UVB radiation. -
Using Protective Sunscreens
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vvoncers snouia ii�eraiiy appiy protective sunscreen on exposea sKin �u rrunutes oerore
working in the sun, then reapply it during the periods they spend under the sun, as directed
by the manufacturer's instructions (usually every two hours). Most sunscreens are
colourless, invisible, and cosmetically acceptable provided they do not stain clothing or
produce adverse skin reactions.
Sunscreens should be used in addition to, not instead of, working in shade and wearing
suitable clothing, hats, and sunglasses. Sunscreens are not intended to extend the
exposure time to sunlight, but rather to reduce the effects of sunlight when people have to
be in the sun. The level of protection depends greatly on how the sunscreen is applied.
A wide variety of sunscreens are available. They all contain chemical ingredients that
weaken (but do not eliminate) the effects of ultraviolet radiation. The most widely used
protective chemicals are PABA (para-aminobenzoic acid) and closely related chemicals such
as cinnamates, salicylates, benzophenones, or anthranilates. Some sunscreens contain only
one of these protective chemicals while others may have two or more for greater reliability.
Products such as baby oil, cocoa butter, or skin oils that do not have protective chemicals,
do not protect against sunburn, skin aging, or skin cancer.
Manufacturers label sunscreens with a sun protection factor (SPF). The higher the factor,
the greater the protection from the sun.
* SPF 15 sunscreen may absorb more than 92 percent of UVB radiation.
* SPF 30 sunscreen may absorb 96.7 percent.
* SPF 40 sunscreen may absorb 97.5 percent of UVB radiation.
People with skin sensitive to sunlight should use a sunscreen with a high SPF. A sunscreen's
effectiveness also depends upon its ability to withstand heat, humidity and sweat. Most
sunscreens are not water-resistant and people need to reapply them after perspiring or
getting wet.
Sunscreens should be applied 20 minutes before going outdoors, and reapplied every two
hours, or more often if perspiring.
It is important to try a variety of different types of sunscreen to find out which one best
suits a particular skin type and activity. The Canadian Dermatology Association
recorrmends using sunscreen products with a minimum SPF 30 or higher (UVA and UVB
protection). Use a broad spectrum lip balm with an SPF of 30 or higher as well.
Examining Skin Regularly
People who work under the sun should examine their skin regularly for any unusual changes.
The danger signs include any wound, sore, or patch of skin that won't heal or constantly
scales. Also examine for any growing lump, particularly if brown or bluish in colour. It is
important to get medical care for anything that looks suspicious rather than wait until the
problem becomes untreatable.
Canadian Centre for Occupational Health and Safety www.ccohs.ca
Important Notices and Disclaimers: Inquiries and Client Services
htto://www.ccohs.ca/ccohs/imoortant.html inquiries@ccohs.ca
1- 800- 668-4284
905- 570- 8094
Fax: 905- 572-4500
135 HunterStreet East, Hamilton Ontario L8N 1M5
Document last updated on April 20, 2010 ,�
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CITY OF BURLINGAME PLANNING COMMISSION
APPROVED MINUTES
Monday, August 8, 2011— 7:00 p.m.
City Council Chambers — 501 Primrose Road
Burlingame, California
CALL TO ORDER
�
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IV
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VI.
Chair Yie called the August 8, 2011, regular meeting of the Planning Commission to order at 7:00 p.m.
ROLL CALL
Present: Commissioners Auran, Gaul, Lindstrom, Vistica and Yie
Absent: Commissioners Cauchi and Terrones
Staff Present: Community Development Director William Meeker and Senior Planner Ruben Hurin
MINUTES
Approval of the minutes of the July 11, 2011 regular meeting of the Planning Commission was deferred to
the next regular meeting, since there was not a quorum of inembers present af that meeting in attendance.
CommissionerAuran moved, seconded by Commissioner Gaul to approve the minutes of the July 25, 2011
regular meeting of the Planning Commission, as submitted. Motion passed 4-0-2-1(Commissioners Cauchi
�d Terrones a6sent Commissioner Yie abstained).
APPROVALOFAGENDA
Chair Yie noted that stafF has recommended that Agenda Item 3(1409 Rollins Road) be continued.
Community Development Director Meeker added that the continuance is recommended since a number of
additional code compliance issues have been identified on the property that will require further discussion
with the applicant prior to proceeding with consideration of the request.
FROM THE FLOOR
No one spoke from the floor.
STUDYITEMS
There were no Study Items for discussion.
VII. ACTION ITEMS
Consent Calendar - Items on the Consent Calendar are considered to be routine. They are acted upon
simultaneously unless separate discussion and/or action is requested by the applicant, a member of the
public or a Commissioner prior to the time the Commission votes on the motion to adopt.
Chair Yie asked if anyone in the audience or on the Commission wished to call any item off the consent
calendar. Agenda Item 1 a(1032 Ba/boa Avenue) was removed from the Consent Calendar.
CITY OF BURLINGAME
City Hall — 501 Primrose Road
Burlingame, California 94010-3997
Genesis Chen
Payless Car Rental
1409 Rollins Road
Burlingame, CA 94010
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August 5, 2011
COMMUNITY DEVELOPMENT
DEPARTMENT
Planning Division
PH: (650) 558-7250
FAX: (650) 696-3790
Re: Application for Conditional Use Permit Amendment at 1409 Rollins Road
Dear Mr. Chen,
This letter serves as notification that the Planning Division will request that the Planning Commission delay consideration
of your application for an Amendment to a Conditional Use Permit at its meeting of August 8, 2011. Staff is asking the
Commission to pull the item from the agenda because information was provided to the Planning Division yesterday that
the recent installation of a new 19' x 37' awning on the site was not reviewed by the Planning Division prior to issuance of
a building permit and that it does not comply with applicable zoning code regulations. Without dimensions provided on the
plans that were submitted to the Building Division, it appears that the location of the awning requires consideration of a
variance from the minimum required side-yard setback (0' proposed, where 10' is the minimum requirement per CS
25.44.075 c, 2) and potentially a variance from the required front-yard setback (20' front setback required per CS
25.44.075 b, 1). Please note that if you wish to keep the awning as it exists on the property, you will need to apply for
these variances with the Planning Division; they can be processed concurrently with your request for a conditional use
permit amendment. If you do not wish to move forward with the variance process, then you will need to scale back the
existing awning so that it complies with all zoning code regulations.
Other items that were brought to the attention of the Planning Division upon a drive-by inspection of the property
yesterday by staff include potential washing of the fleet vehicles under the newly completed awning and potentially an
increased amount of impervious surface area at the rear of the lot due to recent repaving of the property. Please note that
there are conditions of approval in the conditional use permit that pertain to both the washing of vehicles on-site and to the
dirt/gravel area at the rear of the lot. If any of these existing conditions are being violated, then you will need to include
changes to those conditions as part of your amendment request.
Please contact Planning Staff as soon as possible to indicate how you wish to proceed with your project at this time. If we
do not hear from you within 30 days of the date of this letter, then the City will proceed as appropriate to ensure your
compliance with the terms of the existing conditional use permit.
If you should have any further questions, please the Planning Division at (650) 558-7250.
Sincerely,
�f .�' • `�� �/��_..______�
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William Meeker
Community Development Director
Cc: Sue Harris, Code Compliance Officer
Gus Guinan, City Attorney
Joe Cyr, Chief Building Official
:: Register online for the City of Burlingame list serve at www.burlinqame.orA e:
Received After - PC Meeting 07.08.11
Agenda Item: 3
1409 Rollins Road
Page 1 of 6
Planning Commission
City of Burlingame
501 Primrose Road
Burlingame, CA 94010
Albert Guibara
1400 Marsten Rd.
Burlingame, CA 94010
Re: Conditional Use Permit 1409 Rollins Road
Dear Planning Commission,
� P� TION �
t3FSTAFFREPOR!'
I am a neighbor of the above property and very concerned about the
approval of additional cars on this site and the off loading of vehicles on
the street.
Since Payless has leased this property there have been many changes to
the property including, more paved area than before, an awning to
detail cars on the north side of the property with electrical lights
mounted on the canvas with conduct that is not water tight. They have
also had over a hundred cars on site most of the time even after they
have been warned by code enforcement. They have unloaded cars on
Rollins and North Caroline against the regulations set forth in their
current Use Permit.
The current owner has only had this Use permit since Feb. 25, 2011. He
has had no regard for the restrictions that were part of that use permit.
They have installed an awning over the front door and also on the North
side of the property extending to the property line with electrical lights
that from the sidewalk look to be not watertight. This area, from the
pictures I have attached show this to be for detailing of the rented cars.
They have repaved the property adding additional paved areas which
require that they update all the environmental issues because of the
additional paved area. ����� v� �
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CITY �F EI,�RLIPJGfih�E
C�7D-PLANNING DIV
Received After - PC Meeting 07.08.11
Agenda Item: 3
1409 Rollins Road
Page 2 of 6
They are currently allowed 60 rental cars on site, asking for 90 in the
future. They off load on the street because of the difficulty of driving the
car carriers on site, so if you allow them to have 90 rental cars on site
you will make it impossible to bring the car carriers on site and assure
us they off load on the streets.
When they off load on the street, it is very dangerous as you can not see
when pulling out of driveways near the off loading to gain access to
Rollins Road. When they off load on North Caroline they block the
entire road.
In closing, HOW CAN YOU TRUST THIS APPLICANT WHEN ALL HE HAS
DONE IN THE LAST 5 MONTHS SINCE HIS USE PERMIT WAS ISSUED IS
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`COMN1UNfTY DEVELOPh1ENT DEPARTMENT • 501 PRIMROSE ROAD • BURLINGAME, CA 94010
p: 650.558.7250 � f: 650.696.3790 • www.burlingame.org
Af'PLICATI:ON TO THE PLANNING �OMM1SSlON
Type af application:
�7 D�sign Revie4v 0 Variance
,�1 Condsfional Use Permit � Specia{ Permit
, ; ,�..,� �,��_
PR�JECT ADDRESS: i `i '•�? ' ; �,�� Jr �?�;:
� J��;
�
i� PleaSe in0ica,e the contac, p�rsan far this p:uj�cl "
ARPLIGANT projoct contact personf� PROPERTY OWNER project contact person ❑
OK to send oloGtronlc copies of document �� OK to sand electronic copies b( documents ❑
r �
Name: i��E;P5i5 ',�-r'P,.��;. � Name: � _;t�T!��::+��r'� ;" r`�^r:�:':Y';'C� ✓i,.
� ' .. f •I �l � li- •) 1 . �', .i � /� i � ✓�� ''� C," i �
Address: ��.�,t..;�, ,F:'.���;r;t5 !�.��uc; Address: f -���lL� ,_, ����� rM�' ---
f - , � , � �;i
City/State/�ip: .�,_f;r�aak�7t:. ,, L�_� `-JG� i�lr_'? CitylStateiZip_ =::=�z)� 7�' ;<�Y'�i-1'� R '�^rf�� � +-�"I�
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Phone: Y�.`-Z% �,� �C.? - C-.S -�� Phone: �.1't?}=; �: � ' � `Gr''� �
Fax: (� �'�' � ; `,� ; �` `- ,�� v �� Fax:
E-rnail: �C.rl�'ti't ��'� 1c:,��/i�F'SS(�J: t_�.�fYl E-mail: %-'s�";i-j'r�� /�,�'-� �` ��'C��,vG%. L�f�)
_ ' ✓ v .
ARCHITECT/DESIGNER Froject contact person ❑
OK to sond electronic copies of documents ❑
Name: �-�4Y��-^.�a. r1�.�c.�� y� ;�i {�C�`�.t; (��
Address: =� �'—
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CitylStateJZip: _.%a�•i {�'a �'��:,��S�.t;. � C�i G���L�''�
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Ph�ne: Lt '�' _ C�'�� i' C� .� %`�
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1� � �-. � �,,,,� r ��'S � �� �'�. �...✓ � � �`�' �.- a.J
Fax: i _
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E-mait: �: G r' �a't� t?�i�*= � Y✓2 wi,�..d :�"-�, �'", �.L�r��l
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* Burlingame Business License �: �--'� .� Y3
. _'iJ � 0 20�1
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C;; � ; ;, = �'.!,T-���rvG�,P,1t
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PROJECT DE5CRIPTION: :I n inc.reas�..- -f�e �:^,��'ihyu��7 ���.r���.t�-r� ���{ �..���,�
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1% �9`-� �L-ik: ,. �-,.�, t' �. K<.;l C� j^ _� i"�'�__ b-e [ 1� c}�� c1.S�C3� r',. �, -- r.., „x.� r v=� :.�.�
. i . . . . . . . 'r
"e✓"C•' "..�-�; ���
AFFADAVITfSiGNATURE: I hereby certify under Penalty of perjury that the information given herein is true anci correct to the
best of my knowledge and belief�
Appiicant's signature: C�:t�:,.., o_.-:. �^.,�t,�--� -.v_ pate: �.=� •�i� -Z-�D ( i
/-
! am ay.�are of the proposed application d hereby authorize k e above a licant to submif this application to the Planning
Commission. • �� �:✓`--
Pro�erty owner's signature:)•` _ �ate:>�� �Z- : G� �' �/
• ' " ' �.
Date submitted:
❑ Rarcel�: ��� • IOJ��
O Other:
�k Verification that the project architect(designer has a valid Burlinganie business license will be required by the
Finance Department at the time application fees are paid,
O Please mark one box above with an X to indicate fhe contact person for this project. S:Mia::t�Dou;s';pC;,pp��ca;ion ZooE.hondoa�r.doc
City of Burlingame • Community Development DepaRment • 501 Primrose Road • P(650) 558-7250 • F(650) 696-3790 • www.burlinqame.orq
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CITY OF BURLINGAME
CONDITIONAL USE PERMIT APPLICATION
The Planning Commission is required by law to make findings as defined by the City's
Ordinance (Code Section 25.52.020). Your answers to the following questions can assist the
Planning Commission in making the decision as to whether the findings can be made for your
request. Please type or write neatly in ink. Refer to the back of this form for assistance with
these questions.
1. Explain why the proposed use at ihe proposed location will nof be detrimenfal or
injurious to property or improvements in the vicinity or to public health, safety,
genera! welfare or convenience.
-�7�2 �,�er� �..s � use.d -Fo ✓ a.w�"o�.,-, oJ>; le a'e �- b us;hess , 7l,e re �s
�o on- s�' �-�i�,e�. -i-a n�c �v r2 ��- �-e�i.c�ef And v� n On-5,' �"2 ca f' �as k
ac.�"� ���. -i�+'e o" ��ar c.%ah i•� oh -s; fe rs va�u.u�►-►�� �Ns� r�e � v-e-��s.
�a� I.ess` .�(� v��i.�.�e,f aY2 0�.1 I�-e �.7 v�1 �.QeS cx,Kd w; t� �a r,�I ewi� ss; oh .
Uc..�.i�c.�t5 ar� al� w2�i ���fazn2c/ a�d �ee�-%� G�Z/�,•�c:a S►yw� %�stSft�hdurd.
2. How will the proposed use be located and conducfed in accordance with the
Burlingame Genera/ Plan and Zoning Ordinance?
`7� prJ�Q�� �S �dc�4 w� �oilis�s �t�ao� (�1�� z�oninq I�PS1Yic� j}'�� �
4
�a o�o(Tr,q. ahC� ux �do�i� �0�5 � 2�t,�,i�{-n�2�j WIo�(eYia� Gvi�� �i2 On—Si f2,
Q�
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4
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3. How will the proposed project be compafible with the aesthefics, mass, bulk and
character of the existing and potential uses on adjoining properties in the general
vicinity?
—Ti�R p�rope,�.y laho�scaPe �..��1! be c..vri�n,w� w.at�o"�� vn ����
O' �Y � - -_- ��
bas� j r�eAs ahc� bu5ke�s w�/l be '�7'i�a�►rr�� � Ye�u(aYl�. < < �a_=. _F . �_, _ `,� � �
5. p
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Rev062007 ��•, --'-`;_=CUP.2009.FRM
Community Development Dept. • 501 Primrose Road • Burlingame, CA 94010 • P:650.558.7250 • F:650.696.3790 • www.burlinqame.org
�
Hs1RLINGAME
� COMMERCIAL APPLICATION
PLANNING CO MISSION APPLIC ON SUPPLEMENTAL FORM
1. Proposed use of the site �P,.���Jl �Z � u5 � h e s S
2. Days and hours of operatio
'�f� i
� U i �7 �
3. Number of trucks/service vehicles to be parked at site (by type) y('��ak�s
4. Current and projected maximum number of employees (including owner) at this location:
� `�t"� f'' �k � � .l t -L�' i i'} 7 X1 � T F � ... .a iy,. .�4
J .'" i� J 1 �'�-- a�" x s�r t y�' i c7y y�l"S., � �, t. s+ � � !'� �'E]�'i.y f N i`r �F .t-ktr",� .�
x � f .�s 4 �r�.1 �'� t —s �1.- :�'� ti.,�� J j � � 4 _ }� 1 �� _ �
_i ]� r ya, ,s •'�,,� i t-• ' � �.� � t t 1, A�. ^ z n� k �
A�':� �J.�.���f�i� a��1Y � r r � �.`.�' � '' .'�-v , ". +� =-- �� � ��a�, s1v�"'s .r; a' � x.
• • :' • • C- • • :' • '
••- • 1 1 � 1 1 � 1 1 • 1 1 • 1 1 � 1 1 •
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5. Current and projected maximum number of visitors/customers who may come to the site:
6. What is the maximum number of people expected on site at any one time (include owner, empioyees and
visitors/customers): �Z O
7. Where do/will the owner and employees park? O Fl Si �
8. Where do/will the customers/visitors park? �/'I s� �'
9. Present or most recent use of site �r ��a� S'��fi�
10. List other tenants on property, their number of employees, hours of operation (attach a list if more room is_
N� �
needed) , � .._ . .
Corrtmerci2l xlpplication.doc
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CAR RENTAL
City of Burlingame
Planning Department
June 24, 2011
Dear Sirs,
Nocal Rentals, Inc. dba Payless Car Rental is accused of violating conditional use permit: 1)
exceeding the 60 fleet vehicles parked on-site limit, and 2) unloading vehicles on public street. We are
aggressively seeking solutions to solve the violation problems and sincerely request that you consider
amending the conditional use permit of 1409 Rollins Road.
We would like to request that the maximum number of fleet vehicles parked on-site be
increased from the current 60 to 90. The property area is about 33,105 SF (square feet). The building is
about 3,000 SF which leaves the lot space without the building to be about 30,000 SF. The submitted
site plan alone with application shows that the property has enough space to accommodate the parking
for 9 allowed and required parking space for customers and employees also for 90 fleet vehicles and 12
reserve parking.
Due to airplanes schedules, we will have customers arriving at or departing from the San
Francisco Airport almost always at the same time, which means our rental customers tend to pick up or
return vehicles all at the same time as well. That is the reason that often time vehicles on the lot
rapidly increase to exceed the maximum allowed number in a short period of time. Although our
service people constantly move vehicles out of the lot so that we would not exceed the maximum
number allowed, sometimes it is just not feasible because of business conditions. For this reason, we
would like to request the maximum allowed number be increased from current 60 to 90 vehicles so that
we would have a bigger buffer to afford us more time to move vehicles to overflow lot.
Currently we have overflow lot in San Bruno. We are also looking for additional lot near our
1409 Rollins office. The additional lot is in Edward Ct, Burlingame. We are in the process to sign the
lease agreement with the land lord. Edward Ct. has big lot space. It is big enough to do the vehicles
loading and unloading and overFlow parking for unused vehicles.
We would like to be a valuable member of the Burlingame community and to provide our car
rental service to the public that will benefit everyone. Please consider our request and ultimately grant
the amendment to the existing conditional use permit.
Sincerely,
�i
enesis Chen
Payless Car Rental
Nocal Rentals, Inc. dba Payless Car Rental
1409 Rollins Road, Burlingame, CA 94066
Phone: 650-737-6134; Fax: 650-872-5030; PaylessCar.com
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OFFICE OF THE
CITY ATTORNEY
CITY HALL — 501 PRIMROSE ROAD
BURLINGAME, CALIFORNIA 94010-3997
June 16, 2011
Nnc',a1 R.Pntalc Tnr.
dba Payless Car Rental
c/o Richard L Stevens
7 i4 R�a.n Rrun� Ave
San Bruno, CA 94066
TEL: (650) 556-7204
FAX: (650) 342-8386
RE: CONFIRMED VIOLATIONS OF CONDITIONAL USE PERMIT REQUIREMENTS
AT 1409 ROLLINS ROAD
T?ear Richard T. Rteven�:
Since February 2011 this office has received and verified three separate violations of the
conditional use permit requirements that exist for the referenced location. Several members of
our staff have met with your SFO Bay Area Manager, Genesis Chan, to review the conditions of
approval as well as discuss the verified violations.
The specific violations include that site rental vehicle inventory often times exceeds the sixty
(60) vehicle maximum allowed by the permit as well as vehicle transport carriers loading and
unloading your inventory on the city's streets. Following is a list of site inspections with
c�nfirmed vi�lati�nS_
March 23, 2011: Sergeant Nakiso and the Code Compliance Officer Harris observed
approximately 121 vehicles stored on the site.
May 5, 2011: Planner Lewit and the Code Compliance Officer Harris observed
approximately 108 vehicles stored on the site.
June 6, 2011: Sergeant Nakiso observed the unloading of a vehicle from a car carrier on
N. Carolan at the rear of your business. Additionally Sergeant Nakiso observed more than
60 vehicles stored on the site. Genesis Chan was also present at this inspection and
informed Sergeant Nakiso that there were approximately 90 vehicles on the site.
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Additionally, Mr. Chan recently processed a use permit moclification to extend the hours of
operation for this site and was also i_nformed of the existing conditions of approval for the
maximum number �f rental vehicles that can.he stcued on the site as`uell.as the_resh7C�ifln.to
To: Norcal Rentals Inc.
Re: 1409 Rollins Rd
June 16, 2011
Page 2
loading and unloadin.g vehicles on the City's streets. Recently Mr. Chan informed staff that
Payless is in the process securing a site for overflow vehicle storage to assist with compliance.
Additionally, Mr. Chan will apply for an additional use permit modification to increase inventory
capacity for this location.
While the City encourages your staff to continue seeking alternatives to assist with compliance, I
must inform you that failure to comply with existing conditions of approval for this site by July
15, 2011 will leave us with no alternative but to brin� this matter to the Planning Commission for
action; revocation of the use permit for this site.
Thank you in advance for your cooperation in this matter. I can be reached at (650) 558-7207
should yo}� have any questions or wish to discuss the matter further.
Citg� Attomey
cc; Genesis Chan
B�11 Meeker, Community Development Director
;iErikaLewit; Planner
Sgt. Nakiso, Burlingame Police Deparlment .
Code F�fc�rcea-�at
CD/PLG-Lewit, Erika
From: ATTY-Harris, Susan
Sent: Wednesday, April 13, 2011 3:03 PM
To: 'gchen@paylesscar.com'
Cc: CD/PLG-Lewit, Erika; POLICE-Nakiso, Eddie
Subject: Conditional Use Permit for 1409 Rollins Road
Attachments: NOV 3-11.doc
Mr. Chen,
Attached is a letter that was sent to you several weeks ago which was returned to the City as undeliverable. The letter is
actually a notice of violation regarding storage of vehicles that exceeds the 60 limit. Since writing the letter I have found
that you have reduced the number of on site vehicles to an acceptable level; under 60.
Please note that the attached letter indicates that any future violations of the use permiYs conditions of approval will result
in a referral to the Planning Commission for revocation proceedings.
�uQ filarri�
Code Compliance Officer
City of Burlingame
(650) 558-7208
`" Think before you print
City of Burlingame
Office of the City Attorney
Code Enforcement Bureau
501 Primrose Road, Burlingame, California 94010 (650) 558-7208, Faa: (650) 342-8386
March 25, 2011
G Chen
C/O Nocal Rentals Inc
DBA Payless Car Rental
1409 Rollins Road
Burlingame, CA 94010
RE: CONDITIONAL USE PERMTT REQUIltEMENTS AT 1409 ROLLINS ROAD
Dear G Chen:
In the past few weeks we have met twice and discussed conditions of approval of the use pernut
that exists at this location as they relate to the off loading of vehicles from transport trucks as
well and the maximum number of vehicles that may be stored on the site.
At the conclusion of our most recent discussion on March 15, 2011 it was determined that the
number of vehicles stored on the site, 49, was in compliance with the noted requirements.
Additionally we discussed vehicle transport deliveries of your inventory and asked that you
discuss the use permit requirements with your delivery vendor.
Since our last discussion the City has received and verified a complaint on March 23, 2011 that
there were more than 120 vehicles stored on the site causing you to be in violation of the noted
use pernut. In order to correct the violation and bring your use of the site into code compliance
you must reduce the total number of your inventory to a maximum of 60. A compliance
inspection has been scheduled for April 1, 2011.
Once again, I must remind you that failure to comply with the noted conditions of approval for
the amended use permit that exists for this site can result in the referral of the matter back to the
Planning Commission for action. You should be aware that action can include revocation of the
site's use pernut.
Thank you in advance for your cooperation in this matter. I can be reached at (650) 558-7208
should you have any questions or wish to discuss the matter further.
Sincerely,
Susan A. Harris
Code Compliance Officer
cc: City Attomey
CITY OF BURLINGAME
City Hall — 501 Primrose Road
Burlingame, California 94010-3997
February 25, 2011
Genesis Chen
Payless Car Rental
734 San Bruno Avenue East
San Bruno, CA 94066
Re: 1409 Roliins Road
Dear Mr. Chen,
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•�ewwrec
COMMUNITY DEVELOPMENT DEPARTMENT
Planning Division
PH: (650) 558-7250
FAX: (650) 696-3790
Since there was no appeal to or suspension by the City Council, the February 14, 2011, Planning
Commission approval of your application for Conditional Use Permit Amendment became effective
February 24, 2011. This application was to change the hours of operation for replacement of an
existing auto rental business with a new operator at 1409 Rollins Road, zoned RR.
The February 14, 2011, minutes of the Planning Commission state your application was approved
with the following conditions:
2.
3
that the project shall be built and the site shall be configured as shown on the plans
submitted to the Planning Department and date stamped May 3, 2002, site plan and floor
plan; and amended, date stamped January 28, 2011, site plan and floor plan;
that the existing 1,830 SF of landscaping on-site (5.5%) shall be retained, automatic
irri.gation shall be installed and it shall be maintained by the tenant regularly on a weekly
basis;
that the car rental business shall have regular business hours from 6:00 a.m. to 12:00 a.m.
seven days a week;
4. that the car rental fleet operated from this site shall be limed to a maximum of 60 vehicles;
all fleet vehicles, employee and customers shall park on-site at 1409 Roflins Road; there
shall be no parking of fleet vehicles along Rollins Road or North Carolan;
5. that no off-loading or on-loading of vehicles from trucks shall take place on the public street
or on any public right-of-way;
6. that the applicant shall stripe the parking area on-site to accommodate all 60 rental fleet
vehicles as well as the 9 required parking spaces for the office and customer parking; and
no employee or fleet vehicles shall ever be parked on the public right-of-way or across the
public sidewalks;
7. that there shall be no maintenance or washing of vehicles on the site unless approved by
the City Engineer;
�: Register online to receive City of Burlingame e-mail updates at www.burlingame.org :6
February 25, 2011
1409 Rollins Road
Page 2
8. that any on-site car-washing facility approved in the future by the City Engineer shall be
equipped with a sand/oil separator; and shall not encroach upon the on-site storage area
for the 60 fleet vehicles or employee or visitor/customer parking, or required landscaping or
on on-site area used for loading or off-loading rental vehicles;
9. that the project shall meet all the requirements of the California Building and Uniform Fire
Codes, 2010 Edition, as amended by the City of Burlingame;
10. that the conditions of the City Engineer's memo of February 11, 2002 shall be met; and
11. that crushed aggregate befinreen 3/8" and 3/4" shall be laid over the existing dirt/gravel area
at the rear of the lot to address NPDES concerns and to allow stormwater filtration.
All site improvements and construction work will require separate application to the Building
Department. This approval is valid for three years during which time a building permit must be
issued. One extension of up to two years may be considered by the Planning Commission if
application is made before the end of the first year.
The decision of the Council is a final administrative decision pursuant to Code of Civil Procedure
Section 1094.6. If you wish to challenge the decision in a court of competent jurisdiction, you must
do so within 90 days of the date of the decision unless a shorter time is required pursuant to state or
federal law.
Sincerely,
/,��j//
William Meeker
Community Development Director
c. Chief Deputy Valuation, Assessor's Office
(0.76 AC MOL BET N CAROLAN AVE & ROLLINS RD OPP LOT 6 OF EDWARDS IND PARK
ACREAGE CITY OF BURLINGAME; APN: 026-103-030)
Chief Building Official, Community Development Dept./Building Div.
File
:: Register online to receive City of Burlingame e-mail updates at www.burlingame.org ::
�� ___ �
����� � CAR f��NTAL
November 5, 2010
Community Developmenf Director
City of Burfingame
5D1 Primrose Road
Burlingame, CA �4010
Dear Sirs
This is to infonn you tha� Payless Caz Rental will comply with all of the conditions of
approval for a caz rental business as outlined in the approval letter from the Planning
Division to Fnterprise Rent A-Caz, dated May 21, 2002.
Thank you in advance for your considerations.
Respectfully
Robert Dau
Vice President, Westera Region
Payless Car Rental
702-736-6147 x 2000
F� 702-736-6709
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DATE: February 11, 2002
TO: V City Engineer
' _Chief Building Of$cial
F'ire Ivtarshal
_� Re�ycli�g Specialist
. _Citp Arborist
Citp Attorney
FROM: Planning Staff
)
SIJBJECT: Request for conditional use permit amendment to extend the hours of operation and
increase the number of fleet vehicles on-site at 1409 Rollins Road, zo�ed M-1, APN: 025-
� 103-030.
STAFF F�]EVIEW: Monday, February 11, 2002
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Reviewed By: ��F- `{- Date of Comments: �� �v
Project Comments
Date:
To:
From:
July 5, 2011
d City Engineer
(650) 558-7230
❑ Chief Building Official
(650) 558-7260
❑ City Arborist
(650) 558-7254
❑ Recycling Specialist
(650) 558-7271
❑ Fire Marshal
(650) 558-7600
❑ NPDES Coordinator
(650) 342-3727
❑ City Attorney
Planning Staff
Subject: Request for Amendment to CUP for changes to a previously
approved automobile rental business at 1409 Rollins Road, zoned
RR, APN: 026-103-030
Staff Review: July 11, 20011
No comment.
Reviewed by: V V
Date: 7/22/2011
Date:
To:
July 5, 2011
❑ City Engineer
(650) 558-7230
❑ Recycling Specialist
(650) 558-7271
❑ Fire Marshal
(650) 558-7600
❑ NPDES Coordinator
(650) 342-3727
❑ City Attorney
X Chief Building Official
(650) 558-7260
❑ City Arborist
(650) 558-7254
From:
Planning Staff
Subject: Request for Amendment to CUP for changes to a previously
approved automobile rental business at 1409 Rollins Road, zoned
RR, APN: 026-103-030
Staff Review: July 11, 20011
If no construction is proposed then the Building Division has no comments.
Date: 7-8-2011
Project Comments
Date:
To:
From:
July 5, 2011
� City Engineer
(650) 558-7230
� Chief Building Official
(650) 558-7260
x City Arborist
(650) 558-7254
� Recycling Specialist
(650) 558-7271
� Fire Marshal
(650) 558-7600
� NPDES Coordinator
(650) 342-3727
0 City Attorney
Planning Staff
Subject: Request for Amendment to CUP for changes to a previously
approved automobile rental business at 1409 Rollins Road, zoned
RR, APN: 026-103-030
Staff Review: July 11, 20011
1. No Comments
Reviewed by: B Disco
Date: 7/11/11
Project Comments
Date:
To:
From:
July 5, 2011
� City Engineer
(650) 558-7230
� Chief Building Official
(650) 558-7260
� City Arborist
(650) 558-7254
0 Recycling Specialist
(650) 558-7271
❑x Fire Marshal
(650) 558-7600
� NPDES Coordinator
(650) 342-3727
� City Attorney
Planning Staff
Subject: Request for Amendment to CUP for changes to a previously
approved automobile rental business at 1409 Rollins Road, zoned
RR, APN: 026-103-030
Staff Review: J u ly 11, 20011
No comments at this time.
Reviewed by: �� �� � ����ti�`-- Date: �, ��l/
Project Comments
Date:
To:
From:
July 5, 2011
� City Engineer
(650) 558-7230
� Chief Building Official
(650) 558-7260
� City Arborist
(650) 558-7254
Planning Staff
� Recycling Specialist
(650) 558-7271
� Fire Marshal
(650) 558-7600
X NPDES Coordinator
(650) 342-3727
� City Attorney
Subject: Request for Amendment to CUP for changes to a previously
approved automobile rental business at 1409 Rollins Road, zoned
RR, APN: 026-103-030
Staff Review: July 11, 20011
No comments.
For additional assistance, please contact Kiley Kinnon, Stormwater Coordinator, at
(650) 342-2727.
Reviewed by: ��
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Stormwater Pollution Prevention Program
Pollution Prevention — It's Part of the Plan
It is your responsibility to do the j ob right!
Runoff from str�ets and other paved areas is a major source ofpollution in local creeks, San Francisco Bay and tha Pecific Ocean.
Cons�uction activities can directly affect the health of our waters unless contractors end crews plan ehead to kacp dic� debris, and oiher
conshuction waste away from storm drains aad creeks. Following these guidelines will ensure your compliance wi8i local sto:mwater
ordinance requiremcnts. Remembe5 ongoing monitoring and mainte�nance of installed controls is crucial to proper implementation.
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RESOLUTION APPROVING CATEGORICAL EXEMPTION,
CONDITIONAL USE PERMIT AMENDMENT AND VARIANCES
RESOLVED, by the Planning Commission of the City of Burlingame that:
WHEREAS, a categorical exemption has been proposed and application has been made for
Amendment to Conditional Use Permit for chanqes to a previously approved automobile rental
business and Variances for front and side setback to a newly constructed awning at 1409
Rollins Road, zoned RR, Howard Honerlah, 13190 Llaqas Avenue, San Martin, CA 95046,
property owner, APN: 026-103-030;
WHEREAS, said matters were heard by the Planning Commission of the City of Burlingame on
September 26, 2011, at which time it reviewed and considered the staff report and all other
written materials and testimony presented at said hearing;
NOW, THEREFORE, it is RESOLVED and DETERMINED by this Planning Commission that:
On the basis of the Initial Study and the documents submitted and reviewed, and
comments received and addressed by this commission, it is hereby found that there is
no substantial evidence that the project set forth above wilf have a significant effect on
the environment, and categorical exemption, per CEQA Article 19, Section 15301, which
states that existing facilities, consisting of the operation, repair, maintenance, permitting,
leasing, licensing or minor alteration of existing public or private structures, facilities,
mechanical equipment or topographical features, involving negligible or no expansion of
use beyond that existing at the time of the lead agency's determination are exempt from
environmental review.
2. Said Conditional Use Permit Amendment and Variances are approved subject to the
conditions set forth in Exhibit "A" attached hereto. Findings for such Conditional Use
Permit Amendment and Variances are set forth in the staff report, minutes, and
recording of said meeting.
3. It is further directed that a certified copy of this resolution be recorded in the official
records of the County of San Mateo.
Chairman
I, , Secretary of the Planning
Commission of the City of Burlingame, do hereby certify that the foregoing resolution was
introduced and adopted at a regular meeting of the Planning Commission held on the 26th dav
of September, 2011 by the following vote:
Secretary
EXHIBIT "A"
Conditions of approval for Categorical Exemption, Conditional Use Permit Amendment and Variances.
1409 Rollins Road
Effective October 6, 2011
that the project shall be built and the site shall be configured as shown on the plans
submitted to the Planning Department and date stamped May 3, 2002, site plan and
floor plan; and amended, date stamped September 2, 2011, Site Plan, and date
stamped January 28, 2011, Floor Plan;
2.
�
4.
that the existing 1,830 SF of landscaping on-site (5.5%) shall be retained, automatic
irrigation shall be installed and it shall be maintained by the tenant regularly on a weekly
basis;
that the car rental business shall have regular business hours from 6:00 a.m. to 12:00
a.m. seven days a week;
that the car rental fleet operated from this site shall be limed to a maximum of 90
vehicles; all fleet vehicles, employee and customers shall park on-site at 1409 Rollins
Road; there shall be no parking of fleet vehicles along Rollins Road or North Carolan;
5. that the applicant shall stripe the parking area on-site to accommodate all 90 rental fleet
vehicles as well as the 9 required parking spaces for the office and customer parking;
and no employee or fleet vehicles shall ever be parked on the public right-of-way or
across the public sidewalks;
6. that there shall be no maintenance or washing of vehicles on the site unless approved
by the City Engineer;
7. that any on-site car-washing facility approved in the future by the City Engineer shall be
equipped with a sand/oil separator; and shall not encroach upon the on-site storage area
for the 90 fleet vehicles or employee or visitor/customer parking, or required landscaping
or on on-site area used for loading or off-loading rental vehicles;
8.
9.
10.
11.
that if the structure is demolished or the envelope changed at a later date the Front and
Side Setback Variances, as well as any other exceptions to the code granted here will
become void;
that the project shall meet all the requirements of the California Building and Uniform
Fire Codes, 2010 Edition, as amended by the City of Burlingame;
that the conditions of the City Engineer's memo of February 11, 2002 shall be met; and
that crushed aggregate between 3/8" and 3/4" shall be laid over the existing dirt/gravel
area at the rear of the lot to address NPDES concerns and to allow stormwater filtration.
�CITY OF BURLINGAME
COMMUNITY DEVELOPMENT DEPARTMENT
BURLINGAME 501 PRIMROSE ROAD ;:.;�: "�s:' `���`` '
zF,: �,c��::-.:��.
BURLWGAME, CA 94010 "' �� - •=�: � 4
�;'� i�'.=�:;er.�,,.:;,,a._.v,,_ _
- � ,, PH: (650) 558-7250 • FAX: (650) :6,9fi-3790 �; ��` _
www.burlingame.org ; :: ���'_,�i r• .w� -
� 'r Y ���r . �`� '{ \ �
�r>� r� e
s . i �,y�. -�-6a. . � z
Site: 1409 ROLLINS ROAD ----~-` '�=�=�-�
� (J!''.���
The City of Burlingame Planning Commission announces pUBLIC HEARING
the following public hearing on MONDAY, NOTICE
SEPTEMBER 26, 2011 at 7:00 P.M. in the City Hall
Council Cham6ers, 501 Primrose Road, Burlingame, CA:
Application for Amendment to Conditional Use Permit
for changes to a previously approved automobile rental
business and Variances for front and side setback to a
newly constructed awning at 1409 ROLLINS ROAD
zaned RR. APN 026-103-030
Mailed: September 16, 2011
(Please refer to other side)
Citv of Burlin_ ame
A copy of the application and plans for this project may be reviewed prior to
the meeting at the Community Development Department at 501 Primrose
Road, Burlingame, California.
If you challenge the subject application(s) in court, you may be limited to
raising only those issues you or someone else raised at the public hearing,
described in the notice or in written correspondence delivered to the city at or
prior to the public hearing.
Property owners who receive this notice are responsible for informing their
tenants about this notice.
For additional information, please call (650) 558-7250. Thank you.
William Meeker
Community Development Director
PUBLIC HEARING NOTICE
(Please refer to other side)
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CITY OF BURL/NGAME PLANNING COMMISS/ON — Unapproved Minutes Sepfember 26, 2011
5. 1409 ROLLINS ROAD, ZONED RR — APPLICATION FOR AMENDMENT TO CONDITIONAL USE
PERMIT FOR CHANGES TO A PREVIOUSLY APPROVED AUTOMOBILE RENTAL BUSINESS AND
VARIANCES FOR FRONT AND SIDE SETBACK TO A NEWLY CONSTRUCTED AWNING (GENESIS
CHEN, PAYLESS CAR RENTAL, APPLICANT; HARVEY HACKER ARCHITECTS, ARCHITECT;
HOWARD HONERLAH, PROPERTY OWNER) STAFF CONTACT: ERICA STROHMEIER
Reference staff report dated September 26, with attachments. Associate Planner Strohmeier presented the
report, reviewed criteria and staff comments. Twelve (12) conditions were suggested for consideration.
Questions of staff:
■ Was a traffic study conducted in the past to address safety concerns which resulted in the
conditions of approval to prohibit unloading and loading vehicles on the public street? (Strohmeier-
did not find any reference in the file to support this condition.)
■ Did staff visit the site to confirm car washing activities? (Strohmeier — the Chief Building Official
visited the site and observed buckets used to clean windshields under the awning. Applicant
provided receipts which document that vehicles are washed at a nearby car wash facility a comer of
Broadway and Rollins Road.)
■ Do we know if there are other businesses on Rollins Road that are allowed to off-load on Rollins
Road? (Strohmeier — other businesses in the area do use the public street to load and off-load
goods, however loading and off-loading for those businesses is not limited because they are
permitted uses which did not require a conditional use permit.)
■ The applicant applied for a building permit to install the awning but it was never routed to the
Planning Division for review? As far as the applicant knew the awning was approved and legal
since a building permit was issued. (Strohmeier— yes, that is correct. The applicant was informed
that the awning did not comply with setback requirements after the awning was finaled.)
Chair Yie opened the public hearing.
Genesis Chen and Ron Barloff, 1409 Rollins Road, Burlingame; represented the applicant.
Awning is needed for proper shelter for employees to clean vehicles outdoors; for protection of
employees from sunlight and bad weather.
Wasn't aware that awning was not reviewed by Planning Division.
Property is large enough to accommodate 90 vehicles. Many customers arrive at same time to rent
vehicles, need more vehicles to accommodate customers.
Commission comments:
■ When staff spot checked the site there were 121 vehicles, so how can 90 vehicles be sufficient to
support your business? (Chen — moved business from San Bruno to Burlingame and used the
Rollins Road site for all of the vehicle parking. At that time had many new cars coming in without
license plates, had to store cars until license plates were received.)
■ If unloading and loading of vehicles on the public street is denied, how would the business be
affected? (Chen - unloading and loading would occur off-site at other locations and vehicle delivery
process would change.)
■ Please describe cleaning of vehicles at this site. (Chen — when rental vehicles are returned, the
interior is vacuumed and windows are cleaned in awning area, there is no washing of vehicles at this
site, cars are washed at Valero gas station nearby.)
■ Why can't vehicle unloading occur on-site? (Chen — for safety reasons, to avoid conflict between
the truck and customers.)
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CITY OF BURL/NGAME PLANNING COMMISSION — Unapproved Minutes September 26, 2091
■ Does this business require a conditional use permit because of its location on Rollins Road?
(Strohmeier — a conditional use permit is required for rental car companies in this zoning district).
■ Don't think iYs safe to have truck off-loading on Rollins Road.
■ Concerned that applicant is asking to park more vehicles on site to accommodate fleet and as a
result there is not enough room on-site to safely off-load vehicles; if there only 60 vehicles on-site
then it would be more likely to safely off-load vehicles on-site away from the customers (Barloff —
loading and unloading does not occur on a daily basis, iYs seasonal and occurs when new fleet
comes in and old fleet is taken off the inventory. Currently, rental car companies are reducing the
fleet since the season is over; fleet will increase in February and March.)
■ Is there a way to restrict when fleet is increased and decreased? (Barloff — yes, this can be
controlled.)
■ This lot may not be big enough for this business.
■ Unfortunate that awning was not routed to the Planning Division, but it doesn't mean that it is any
more legal or allowable.
■ Why couldn't awning be built elsewhere on property to comply with setbacks so that a variance is
not required? To put it elsewhere on the property means taking up more vehicle space. What is
hardship on the property for granting a variance?
■ For this site to operate the way the applicant needs it to operation, the applicant is saying that he
needs to intensify the use, but it is creating an impact on the neighbors. (Barloff - reason for
increase is to accommodate vehicles coming in at different times of day and year, want to create a
cushion just in case there are not enough employees on site to move vehicles; want to rent cars out,
goal is not to keep cars on site; business is open longer hours which means customers are coming
to the site at different times and business needs accommodate that.)
■ Don't have an issue with on occasion having 90 vehicles on-site, however concern is that more
vehicles on the premise prohibits unloading of cars on site occasionally and places the awning in a
location that requires a variance. (Barloff — will make other arrangements to unload vehicles.
However, requesting that the Commission grant approval of 30 more vehicles on-site to safely and
efficiently run business.) Conditional of approval prohibiting the loading and unloading of vehicles
on the public street should remain.
■ Still need to evaluate setback variances for awning, what is exceptional circumstance? (Barloff —
Enterprise Rent-A-Car previously had an outlet at the front corner of the building where the awning
is; can't place it where the customers are and can't place it where the disabled-accessible spaces
are located, best location on property is away from consumers and vehicles; this area was not
previously covered because Enterprise was only open until 5 pm, Payless is open until 10 pm.)
■ Concerned that vacuum noise will impact adjacent property. (Barloff —awning helps to keep the
noise down.)
■ What happens to returned rental cars that are damaged? (Barloff — damaged vehicles are picked
up by a body shop for repairs.) Is that body shop located at 1379 N. Carolan Avenue? Saw 11
damaged vehicles on North Carolan, are they from Payless? Concerned that public street is being
used to store damaged vehicles. (Barloff - no, Payless is not affiliated with that body shop in any
way, believe that body shop provides repair services for other rental car companies.)
■ Concerned with vacuum noise, this is the reason for having setbacks; not convinced that awning is
necessary; think there are other alternative locations on the lot.
■ Cannot support unloading or loading of vehicles on Rollins Road or Carolan Avenue; don't think this
is the right lot size for this business.
■ Don't see a problem with unloading and loading of vehicles on Rollins Road since this is an
industrial area, doesn't impact neighborhood.
■ North Carolan Avenue is severely impacted; concerned with increasing intensity of business.
■ Perhaps application should be referred to the Traffic, Safety & Parking Commission (TSP) for review
and recommendation regarding impacts from this business on North Carolan Avenue.
12
CITY OF BURL/NGAME PLANN/NG COMMISSION — Unapproved Minutes Sepfember 26, 2011
Public comments:
None.
There were no further comments and the public hearing was closed.
■ If application is referred to the TSP, would application be continued? (Guinan — yes, application
would be continued and be brought back to the Planning Commission at a later date once the
TSP has formulated recommendations.)
■ Now that applicant is aware of setback requirements, they should consider alternative locations for
the awning so that a variance is not required.
■ TSP works closelywith the Police Department, can review issues regarding unloading and loading
of vehicles, loading zones, impacts on North Carolan Avenue, identifying rental vehicles on the
street.
■ Concerned that need for having to offload vehicles on street is because use is being intensified.
■ Applicant needs to clarify frequency of unloading and loading of vehicles during the year and how it
can be controlled to reduce impacts.
■ Applicant needs to address issue of exceptional circumstances for awning at the location; location of
existing utilities is not a hardship, utilities can be relocated.
■ Delivery and unloading/loading of vehicles can be better coordinated to keep them off the street.
■ Applicant noted access to an additional site; how many spaces would be available atthis location to
know overflow capacity.
CommissionerAuran moved to continue the application with the direcfion to forward it to the Traffc, Safefy
& Parking Commission for recommendations on how to solve the traffic, parking and delivery issues
discussed; and that prior to the application returning to the Planning Commission for review, it is expected
that the applicant review the setback regulations and a proposed an alternative location for the awning so
that a variance is not required.
The motion was seconded by Commissioner Yie.
Chair Yie called for a voice vote on the motion to approve. The motion passed 5-0-0-2 (Commissioners
Cauchi and Vistica absent. The Planning Commission's action is advisory and not appealable. This item
concluded at 8:22 p.m.
13