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Home My WebLink AboutReso - CC - 087-2025RESOLUTION NO. 087-2025 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING THE PROCUREMENT OF SIX VEHICLES AND TWO PIECES OF EQUIPMENT FOR THE CITY’S FLEET SYSTEM AS PART OF THE FY 2025-2026 VEHICLE REPLACEMENT PROGRAM IN THE AMOUNT OF $717,427.71 WHEREAS, the Fleet Division of the Public Works Department is entrusted with the maintenance of the City’s vehicles and equipment through the strategic management of the Vehicle Replacement Program; and WHEREAS, staff has identified six vehicles and two pieces of equipment that are due for replacement; and WHEREAS, the City’s competitive bidding requirements for the purchase of vehicles and equipment have been satisfied by requesting bids from four local Ford dealers for the six vehicles due for replacement and utilizing a Sourcewell Contract for the replacement of two pieces of equipment; and WHEREAS, staff has obtained the lowest responsible bids for the following vehicle replacements: • Two 2026 Ford F-350 Super Duty’s with a Dump Bed Conversion from Serramonte Ford in the amount of $148,910.02 ($74,455.01 each); and • Three 2025 Ford F-150 Lightning EV’s from Towne Ford in the amount of $169,303.38 (56,434.46 each); and • One 2025 Ford Ranger from Serramonte Ford in the amount of $36,610.98; and WHEREAS, for the equipment purchases of the 2025 John Deere 344 P-Tier Compact Wheel Loader in the amount of $194,212.67 and the 2025 Case 580 Super N Backhoe in the amount of $168,390.66, staff will be utilizing the Sourcewell Contract to meet the City’s purchasing policy requirements. NOW, THEREFORE, BE IT RESOLVED, and ORDERED, the bid proposals from Serramonte Ford and Town Ford, and the equipment purchase via the Sourcewell Contract, is hereby approved; and BE IT FURTHER RESOLVED that the request for said purchases in the total amount of $717,427.71 is accepted, and the City Manager or her designee is authorized to execute the procurement. ______________________ Peter Stevenson, Mayor Docusign Envelope ID: 6546CC77-689C-40B9-8DF2-882F80AAE8C4 I, Meaghan Hassel-Shearer, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 18th day of August, 2025, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: Brownrigg, Colson, Pappajohn, Stevenson, Thayer NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ______________________ Meaghan Hassel-Shearer, City Clerk Docusign Envelope ID: 6546CC77-689C-40B9-8DF2-882F80AAE8C4 The City of Burlingame CITY HALL — (650) 696-7230 PUBLIC WORKS — 501 PRIMROSE ROAD BURLINGAME, CALIFORNIA 94010-3997 WWW.BURLINGAME.ORG CORPORATION YARD — (650) 558-7670 1361 NORTH CAROLAN AVENUE BURLINGAME, CALIFORNIA 94010-2401 Bid Summary James Ford Inc. 7/31/2025 via email – 100 Seymour Street, PO Box 426, Half Moon Bay, CA 94019 Daniel Hamren, 650-726-4496 Serramonte Ford 7/31/2025 via email – 999 Serramonte Boulevard, Colma, CA 94014 Vaseem Mohammed, 650-301-7100 Towne Ford 7/25/2025 via email – 643 Bair Island Road, Suite 300, Redwood City, CA 94063 Jorge Ibarra-Bravo, 650-619-4081 Putnam Ford – No bid 885 North San Mateo Drive, San Mateo, CA 94401 Castulo Herrera- 650-931-3121 7/24/2025 via email requesting bid 7/30/2025 via email, received unable to bid response Sonsray Machinery (Sourcewell) 1450 Doolittle Drive, San Leandro, CA 94577 Ricardo Contreras, 510-562-0653 Belkorp Ag,LLC (Sourcewell) 2715 Lafayette Street, Santa Clara, CA 95050 Jim Sherman, 408-727-5660 Docusign Envelope ID: 6546CC77-689C-40B9-8DF2-882F80AAE8C4 Two 2026 Ford F-350 Super Duty with Dump bed conversion (7467 and 7469) Company Name Bid Amount Towne Ford $ 151,508.14 ($75,754.07 each) James Ford Inc. $ 154,899.92 ($77,449.96 each) Serramonte Ford $ 148,910.02 ($74,455.01 each) Putnam Ford No Bid Recommended Award: Serramonte Ford Amount: $ 148,910.02 ($74,455.01 each) Three 2025 Ford F-150 Lightning EV (20, 32 and 7489 ) Company Name Bid Amount Towne Ford $ 169,303.38 ($56,434.46 each) James Ford Inc. $ 182,409.06 ($60,803.02 each) Serramonte Ford $ 173,792.55 ($57,930.85 each) Putnam Ford No Bid Recommended Award: Towne Ford Amount: $ 169,303.38 ($56,434.46 each) One 2025 Ford Ranger (1) Company Name Bid Amount Towne Ford $ 37,307.09 James Ford Inc. $ 38,523.43 Serramonte Ford $ 36,610.98 Putnam Ford No Bid Recommended Award: Serramonte Ford Amount: $ 36,610.98 One 2025 Case 580 Super N (Acquired through Sourcewell Contract #011723-CNH) Company Name Bid Amount Sonsray Machinery $ 168,390.66 One 2025 John Deere 344 P-Tier Compact Loader (Acquired through Sourcewell Contract #011723) Company Name Bid Amount Belkorp AG, LLC $ 194,212.67 Docusign Envelope ID: 6546CC77-689C-40B9-8DF2-882F80AAE8C4 Vehicle and Equipment Proposals Docusign Envelope ID: 6546CC77-689C-40B9-8DF2-882F80AAE8C4 Docusign Envelope ID: 6546CC77-689C-40B9-8DF2-882F80AAE8C4 Extended Service Plan (Warranty):$ 2,705.00* Total:$ 59,139.46 *120 months or 100,000 miles PremiumCare$0 deductible Optional ($455 included) Note: Subtract $455 for a $100 deductibleDoes not include the following:1.-Key Services Option (Add $120)2.-First day Rental Option (Add $50)3.-Enhance Rental Option (Add $130)4.-Pickup & delivery Option (Add $415) Docusign Envelope ID: 6546CC77-689C-40B9-8DF2-882F80AAE8C4 Docusign Envelope ID: 6546CC77-689C-40B9-8DF2-882F80AAE8C4 Docusign Envelope ID: 6546CC77-689C-40B9-8DF2-882F80AAE8C4 Docusign Envelope ID: 6546CC77-689C-40B9-8DF2-882F80AAE8C4 Docusign Envelope ID: 6546CC77-689C-40B9-8DF2-882F80AAE8C4 Quote Id: 33200811 Date: 21 July 2025 Offer Expires: 29 August 2025 Confidential ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Belkorp Ag, LLC 2715 Lafayette Street Santa Clara, CA 95050 US Belkorp Ag, LLC 2715 Lafayette Street Santa Clara, CA 95050 408-727-5660 pyoung@belkorpag.com Prepared For: CITY OF BURLINGAME Proposal For: Delivering Dealer: Sherman Jr James Belkorp Ag, LLC 2715 Lafayette Street Santa Clara, CA 95050 408-727-5660 pyoung@belkorpag.com Quote Prepared By: Sherman Jr James jsherman@belkorpag.com Docusign Envelope ID: 6546CC77-689C-40B9-8DF2-882F80AAE8C4 ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Belkorp Ag, LLC 2715 Lafayette Street Santa Clara, CA 95050 US Belkorp Ag, LLC 2715 Lafayette Street Santa Clara, CA 95050 408-727-5660 pyoung@belkorpag.com Salesperson: X_____________ Accepted By: X______________ Confidential Equipment Summary Selling Price Qty Extended JOHN DEERE 344 P-Tier Compact Wheel Loader - 1LU344PAVZB079616 $ 177,160.93 X 1 =$ 177,160.93 Contract:C&F Sourcewell #011723 (PG CV CG 73) CCE Price Effective Date: Equipment Total $ 177,160.93 Trade In Total $ 0.00 * Includes Fees and Non-contract items Quote Summary Equipment Total $ 177,160.93 Trade In SubTotal $ 177,160.93 Sales Tax - (9.625%)$ 17,051.74 Est. Service Agreement Tax $ 0.00 Total $ 194,212.67 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 194,212.67 Quote Summary Prepared For:Delivering Dealer: CITY OF BURLINGAME 1361 N CAROLAN AVE BURLINGAME, CA 94010 Business: 650-696-7245 Belkorp Ag, LLC Sherman Jr James 2715 Lafayette Street Santa Clara, CA 95050 Phone: 408-727-5660 jsherman@belkorpag.com Quote Id:33200811 Created On:21 July 2025 Last Modified On:24 July 2025 Expiration Date:29 August 2025 Docusign Envelope ID: 6546CC77-689C-40B9-8DF2-882F80AAE8C4 Selling Equipment Quote Id: 33200811 Customer Name: CITY OF BURLINGAME ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Belkorp Ag, LLC 2715 Lafayette Street Santa Clara, CA 95050 US Belkorp Ag, LLC 2715 Lafayette Street Santa Clara, CA 95050 408-727-5660 pyoung@belkorpag.com Confidential JOHN DEERE 344 P-Tier Compact Wheel Loader - 1LU344PAVZB079616 Hours:0 Stock Number:55240 Contract:C&F Sourcewell #011723 (PG CV CG 73) CCE Selling Price * $ 177,160.93 * Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount%Discount Amount Contract Price Extended Contract Price 01J0T JOHN DEERE 344 P FOUR WHL DRIVE LOADER 01J0T 1 $ 204,257.00 26.00 $ 53,106.82 $ 151,150.18 $ 151,150.18 Standard Options - Per Unit 183B LESS JDLINK 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 0202 DESTINATION CODE US 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 0259 OPERATORS MANUAL ENGLISH 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 0452 HIGH LIFT Z-BAR LINKAGE 1 $ 3,518.00 26.00 $ 914.68 $ 2,603.32 $ 2,603.32 0506 AG/WASTE HANDLER LOADER 1 $ 7,846.00 26.00 $ 2,039.96 $ 5,806.04 $ 5,806.04 0950 LESS VISION SYSTEM 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 1100 LESS OBSTACLE INTELLIGENCE 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 3003 HYDRO W/2 SPD TRANS-HI SPD 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 4007 FT4 ENGINE 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 5312 17.25R25 MICHELIN XHA2 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 6052 HALOGEN WORK LIGHTS 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 7404 HYDRAULIC COUPLER ISO STYLE 1 $ 7,356.00 26.00 $ 1,912.56 $ 5,443.44 $ 5,443.44 7802 BUCKET ISO 2.0 M3 (2.6 YD3) 1 $ 8,276.00 26.00 $ 2,151.76 $ 6,124.24 $ 6,124.24 Standard Options Total $ 26,996.00 $ 7,018.96 $ 19,977.04 $ 19,977.04 Value Added Services Total $ 0.00 $ 0.00 $ 0.00 Other Charges Freight 1 $ 4,883.71 $ 4,883.71 $ 4,883.71 Docusign Envelope ID: 6546CC77-689C-40B9-8DF2-882F80AAE8C4 Selling Equipment Quote Id: 33200811 Customer Name: CITY OF BURLINGAME ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Belkorp Ag, LLC 2715 Lafayette Street Santa Clara, CA 95050 US Belkorp Ag, LLC 2715 Lafayette Street Santa Clara, CA 95050 408-727-5660 pyoung@belkorpag.com Confidential Customer Setup 1 $ 1,150.00 $ 1,150.00 $ 1,150.00 Suggested Price $ 177,160.93 Total Selling Price $ 237,286.71 $ 60,125.78 $ 177,160.93 $ 177,160.93 Docusign Envelope ID: 6546CC77-689C-40B9-8DF2-882F80AAE8C4 NOTICE TO PURCHASER 1.Caution. Do not sign this contract before you thoroughly read both pages 1 and 2 of it or if it contains blank spaces, even if otherwise advised. 2.You are entitled to an exact and completely filled in copy of this Sales Order when you sign it. Keep it to protect your legal rights. 3.Store Manager signature required for final acceptance of Sales Order. THIS AGREEMENT IS SUBJECT TO THE ADDITIONAL TERMS AND CONDITIONS ON THE REVERSE SIDE. CUSTOMER HAS HAD THE OPPORTUNITY TO READ THE TERMS OF THIS AGREEMENT PRIOR TO SIGNING. Purchaser’s Signature ____________________________Sales Consultant ____________________________Date _________ Print Name ____________________________________Date _________Accepted By _______________Date _________ Page 1 of 3 1450 Doolittle Dr. ∙ San Leandro ∙ CA ∙ 94577 TEL: (510) 562-0653 www.SonsrayMachinery.com Ship To: City Of Burlingame 1361 North Carolan Avenue Burlingame CA 94010-2401 Invoice To: City Of Burlingame 1361 North Carolan Avenue Burlingame CA 94010-2401 Attention: ANTHONY MARTIN San Leandro July 30, 2025 rcontreras-0118 BP0006440 650-558-7223 Purchase Order: Sales Person: Ricardo Contreras EQUIPMENT QUOTE/SALES ORDER 2025 CASE 580SN Serial #: Factory Order Stock #: 702084589 - Quotation $133,742.16 Sourcewell Contract #011723-CNH - Customer Account #1625 List Price $185.753.00 - Less Sourcewell Discount 28% = Sale Price $133,742.16 New Case 580 Super N Engine: FPTF5BFL413B Horse Power: 97hp Transmission: 4WD Power Shuttle Front Wheels:12x16.5, LUG Tread Tires (2) Back Wheels: Rear Tires 19.5LX24, 10 PR STD BHOE PERFORMANCE PKG: EHOE & Hyd Pkg- 1 or 2 way AUX Front Ballast: Heavy Front CWT, Extndhoe Backhoe Controls: Standard 4-stick controls w/foot swing Backhoe Coupler: Coupler, Hyd. pin and release Stabilizer Pads: Combination flip-over pads Ldr Performance Pkg: Ride Ctrl, Cmft Str & 3SPL Pkg Loader Bucket: 82" 4-1 combination bucket, 1.03 cu. yd. Rollover Protective Structure: 2 Door Cab w/ Heat and A/C Operator Seat: Premium heated seat w/air ride Ride Control: Auto Ride Control Lights: LED Light Package Base Extended Limited Warranty Coverage 1 Year/Unlimited Hour Full Coverage Base Limited Warranty 2 Year/2,000 Hour Extended Limited Engine Warranty Extended Warranty: PPP-Premier 48/3000 SiteWatch Telematics: 5 Year Customer Subscription Docusign Envelope ID: 6546CC77-689C-40B9-8DF2-882F80AAE8C4 Page 2 of 3 *** MACHINE QUOTED IS SUBJECT TO AVAILABILITY *** ***Quote Expires 8/31/2025 *** QUOTED PRICE IS NOT GUARANTEED, AND SUBJECT TO MANUFACTURER'S PRICE INCREASES, INCLUDING ANY ADDITIONAL SURCHARGES *** SONSRAY SIGNATURE SERVICE – A commitment to providing excellent service and care when you purchase a new piece of equipment from Sonsray Machinery. FORK HOOKS + INSTALL + 60" BAR-STYLE FORK SET $5,000.00 FACTORY/DELIVERY FREIGHT & FACTORY LOAD FEES $4,800.00 3% TARIFF FEE $4,250.00 PPP - Premier 48/4000 $3,910.00 Final PDI $2,250.00 Quoted Price $153,952.16 Sales Tax 9.63%$14,032.50 Processing Fee $ 399.00 CA Tire Tax $ 7.00 Cash Due or Finance Amount $168,390.66 Docusign Envelope ID: 6546CC77-689C-40B9-8DF2-882F80AAE8C4 Page 3 of 3 1. This is a cash transaction. If the Purchaser so requests prior to acceptance, the Cash Due on Delivery may be financed as a time sale transaction, subject to credit approval. If this transaction becomes a time sale, Purchaser agrees (1) to make payments pursuant to the Sonsray Machinery Accounts Receivable System Agreement, which is incorporated into this Purchase Order by reference, and (2) that Seller retains a security interest in the goods described herein until all obligations of Purchaser are paid in full and discharged. 2. When trade-in equipment is not to be delivered to the Seller until delivery of the equipment purchased by this order, the trade-in equipment may be reappraised at that time and such reappraisal value shall determine the allowance made for such trade-in equipment. When the reappraised value is less than the original trade-in allowance shown on this form, the purchaser may terminate this order; however, this right of termination must be exercised prior to delivery of the equipment by Seller and surrender of the trade-in equipment to Seller. 3. The prices which Purchaser will pay for the new equipment set forth on the reverse side hereof shall be based upon the Case dealer price in effect on date of delivery of the new equipment. In the event Case dealer's price is changed prior to delivery, the purchase price shall be adjusted accordingly. If such price change results in an increase, purchaser has the option of canceling the order in writing immediately on being notified thereof. 4. The Seller shall be excused if delivery is delayed or rendered impossible by differences with workmen, strikes, work stoppages, car shortages, delays in transportation, inability to obtain labor or materials and also by any cause beyond the reasonable control of Seller, including but not restricted to acts of God, floods, fire, storms, acts of civil and military authorities, war and insurrections. 5. Purchaser shall keep the property free of all liens, taxes, encumbrances and seizure or levy, shall not use same illegally, shall not damage, abuse, misuse, abandon or lose said property, shall not part with possession thereof, whether voluntarily or involuntarily or transfer any interest therein or remove same out of the county or filing district in which Purchaser resides as indicated herein without the prior written consent of Seller, shall keep said property insured in such amounts and with such insurer as may be acceptable to Seller with any loss payable to Seller as his interest in the property may appear. 6. Time is of the essence of this contract and if purchaser fails to comply with any of the terms and conditions hereof or defaults in the payment of any installment hereunder or under any renewal or renewals hereof, or in the payment of interest or defaults in the payment of any installment due under any other indebtedness of contract held by the Seller or Assignee, or if proceedings are instituted against Purchaser under any bankruptcy or insolvency law or Purchaser makes an assignment for the benefit of creditors or if for any reason the Seller deems himself insecure and so declares all payments heretofore made by Purchaser shall be retained by the seller and all indebtedness hereunder shall become immediately due and payable, with or without notice, together with all expenses of collection by suit or otherwise, including reasonable attorney fees and Seller may, without notice or demand, take possession of the equipment set forth on the reverse hereof, or any additions to, replacements of, or any proceeds from said equipment or may render the property unusable or Seller may require Purchaser to assemble the property and make it available at a place designated by Seller. Seller may resell the retaken property at public or private Sale in accordance with the Uniform Commercial Code or applicable state or provincial law. After deducting reasonable expenses for retaking, repairing, holding, preparing for sale, other selling expenses including attorney fees and legal expenses, the remaining proceeds of Sale shall be credited upon the amount of indebtedness remaining unpaid hereunder, and Purchaser agrees to pay any deficiency upon demand by Seller, any surplus, however, shall be paid to Purchaser. Said retaking or repossession shall not be deemed rescission of the contract. Seller may exercise any other rights and remedies provided by applicable law. 7. No waivers or modifications hereof shall be valid unless written upon or attached to this contract. Waiver or conditions of any breach or default hereunder shall not constitute a waiver of any other or subsequent breach or default. Payments received by Seller are to be applied first to delinquent interest and then to principal. 8. The remedies provided for herein are not exclusive and any action to enforce payment shall not waive or affect any of the holder's rights to have recourse to the property. The transfer of this contract shall operate to pass a security interest in the property as security for the payment hereof. 9. Any provision of this contract prohibited by the laws of any state, the United States, any province of Canada, shall be ineffective to the extent of such prohibition without invalidating the remaining portions of the contract. 10. Each maker, endorser, guarantor and surety hereon severally waives presentment, demand protest, and notice of non-payment and all defenses of want of diligence in collection and bringing suit. This contract shall be binding upon and shall insure to the benefit of the parties hereto and their respective heirs, personal representative, successors, and signs. 11. Buyer authorizes Seller to insert the Serial and/or model numbers of the goods set forth on the reverse side hereof for the purposes of identifying said goods. The seller may correct patent errors herein. Docusign Envelope ID: 6546CC77-689C-40B9-8DF2-882F80AAE8C4