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HomeMy WebLinkAboutReso - CC - 079-2025RESOLUTION NO. 079-2025 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING THE COST SHARING AGREEMENT WITH THE CITY OF SAN MATEO FOR IMPROVEMENTS ALONG NORTH HUMBOLDT STREET AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT WHEREAS, North Humboldt Road is a multijurisdictional roadway, with the east half located within San Mateo and the west half within Burlingame; and WHEREAS, staff from the Cities of Burlingame and San Mateo have negotiated a cost- sharing agreement for the resurfacing and striping of North Humboldt Street; and WHEREAS, the cost-sharing agreement is currently under review by the City of San Mateo and is expected to be approved and executed by their City Manager; and WHEREAS, the City of San Mateo is estimated to reimburse the City of Burlingame approximately $124,000, but the final reimbursement amount will be determined from field quantities during construction; and WHEREAS, payment will be made to the City of Burlingame upon completion of the construction phase. NOW, THEREFORE, BE IT RESOLVED: 1. The City Council hereby approves the cost-sharing agreement with the City of San Mateo for resurfacing and striping improvements along North Humboldt Street; and 2. The City Manager is authorized to enter into and execute a cost-sharing agreement with the City of San Mateo for resurfacing and striping improvements along North Humboldt Street. _________________________________ Peter Stevenson, Mayor I, MEAGHAN HASSEL-SHEARER, City Clerk of the City of Burlingame, certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 7th day of July, 2025, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: Brownrigg, Colson, Pappajohn, Stevenson, Thayer NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None _________________________________ Meaghan Hassel-Shearer, City Clerk Docusign Envelope ID: FDA91954-4F02-4521-9245-D4AA72B2AE31 Page 1 of 8 City of Burlingame and City of San Mateo Cost Share Agreement –Humboldt Street Paving COST SHARING AGREEMENT BY AND BETWEEN THE CITY OF BURLINGAME AND THE CITY OF SAN MATEO FOR PAVING OF HUMBOLDT STREET IN CONJUNCTION WITH THE CITY OF BURLINGAME’S 2025 STREET RESURFACING PROJECT This Cost Sharing Agreement for the paving of Humboldt Street in conjunction with the City of Burlingame’s 2025 Street Resurfacing Project, Project No. 86970 (“Agreement”) is entered into by and among the CITY OF BURLINGAME, a municipal corporation in the County of San Mateo, State of California, hereinafter called “Burlingame”, and the CITY OF SAN MATEO, a municipal corporation in the County of San Mateo, State of California, hereinafter called “San Mateo” (each a “Party” and collectively the “Parties”), and is made effective as of _________________, 2025 and is based on the following: RECITALS WHEREAS, the Parties desire to enter into an agreement to provide for the allocation of costs for the construction and construction management of street resurfacing on Humboldt Street (between Rollins Road and Peninsula Avenue), including staff costs, in conjunction with the City of Burlingame’s 2025 Street Resurfacing Project, Project No. 86970 (“Project”), as further described below, and to establish the roles and responsibilities of the Parties for completion of construction and construction management, and to enter into this Agreement to establish the terms, conditions, and obligations thereon; and, WHEREAS, certain elements incorporated into the Project may provide benefit to only one of the Parties to this Agreement and each Party agrees to pay the full costs of any element(s) which is/are to its sole benefit and to share the cost of those elements that are of mutual benefit to the Parties; and, Docusign Envelope ID: FDA91954-4F02-4521-9245-D4AA72B2AE31 Page 2 of 8 City of Burlingame and City of San Mateo Cost Share Agreement –Humboldt Street Paving WHEREAS, the portions of the Project of interest to San Mateo are shown on Exhibit “A”, attached to and incorporated into this Agreement by this reference; and, WHEREAS, a detailed estimate of costs for construction, construction management, and design are shown on Exhibit “B”, attached to and incorporated into this Agreement by this reference. AGREEMENT NOW, THEREFORE, based terms and conditions set forth herein, IT IS HEREBY AGREED by and between Burlingame and San Mateo as follows: Section 1. Recitals. The foregoing Recitals are true and correct and incorporated into this Agreement by reference. Section 2. Definitions. The following definitions apply to terms used in this Agreement: “Line-Specific Costs” means the actual cost of materials, labor and all associated incidentals to construct the improvements on Humboldt Street, including the billings of the contractor and any consultants. “Shared Costs” means the costs of labor and materials that are for the mutual benefit of the Parties including mobilization, storm water control, traffic control, and construction inspection. “Project Costs” includes all costs incurred by the Lead Agency specifically to implement and complete construction of the Project, including construction contractor costs and consultant construction inspection. In addition, Project Costs include any liability the Lead Docusign Envelope ID: FDA91954-4F02-4521-9245-D4AA72B2AE31 Page 3 of 8 City of Burlingame and City of San Mateo Cost Share Agreement –Humboldt Street Paving Agency incurs in prosecuting the Project and any claims adjusting, claims investigation, and costs incurred in defending claims (including reasonable attorney’s fees) brought by any contractor or third party for damages arising out of the prosecution of the Project. “Lead Agency” means the agency responsible for performance of tasks required to implement and complete construction of the Project, or a portion thereof, on behalf of all Parties, including tasks such as obtaining and overseeing construction contractors and professional services. Burlingame shall be the Lead Agency for the Project. Section 3. City of Burlingame 2025 Street Resurfacing Project. Burlingame performs an annual Street Resurfacing Project on various roadways in need of repair or treatment. Humboldt Street (between Rollins Road and Peninsula Avenue) is scheduled for resurfacing during the 2025 Street Resurfacing Project and has been selected for a mill and overlay treatment with pavement section repairs. This portion of Humboldt Street between Rollins Road and Peninsula Avenue is half within the jurisdictional boundary of Burlingame and half within the jurisdictional boundary of San Mateo. In addition, striping improvements will be made in conformance with Caltrans Standard Specifications and Standard Details. The improvements are shown on Exhibit “A”, and estimated costs associated with this construction are shown on Exhibit “B”. Section 4. Party Responsibilities. A. As Lead Agency, Burlingame will prepare bid documents, conduct the public bidding process, award the contract for the Project, and cause the Project to be constructed, all in compliance with applicable law. Burlingame will be the primary contact with the contractor who is awarded the contract, subject to San Mateo’s right to initiate change orders or other reasonable directives with respect to San Mateo’s line-specific work. To the furthest extent permitted by law, Burlingame shall issue a categorical Docusign Envelope ID: FDA91954-4F02-4521-9245-D4AA72B2AE31 Page 4 of 8 City of Burlingame and City of San Mateo Cost Share Agreement –Humboldt Street Paving exemption for the Project pursuant to Public Resources Code § 21000 et seq. and California Code of Regulations, Title 14, Sections 15000 et seq. (collectively, “CEQA”). Burlingame shall include, in its contract with the contractor on the Project, a requirement that the contractor include San Mateo, its officials, officers, employees and agents as additional insureds and indemnify, defend, and hold harmless San Mateo, its officials, officers, employees and agents from any liability, claims, demands, suits or actions which may be made by any person resulting from the Project. B. San Mateo shall review the design documents, bid documents and contract to be awarded. Upon opening of the bids, San Mateo may decline to participate in the Project if costs exceed San Mateo’s expectations and may terminate this Agreement, with at least five (5) business days’ written notice to Burlingame. In the event of termination, San Mateo shall be responsible for its Line-Specific Costs which were incurred prior to termination. This Agreement is subject to San Mateo obtaining authorization from its City Council for the Expenditure Limit as defined in Section 5(C) below. San Mateo shall issue any categorical exemption or other CEQA notice which San Mateo may determine to be required for its line-specific work in addition to the categorical exemption noted in Section 4(A) above. Section 5. Financial Participation. A. Burlingame and San Mateo shall each be responsible for the independent funding of their respective portions of the Project Costs. B. Each Party shall pay its own Line-Specific Costs, which are estimated in Exhibit “B.” In addition, Burlingame and San Mateo shall pay Shared Costs as identified in this Agreement and on Exhibit “B.” However, Burlingame and San Mateo understand and agree that the amounts in Exhibit “B’ are estimates and that actual, total amounts will be unknown until the Project is completed. It is understood that the total sum to be reimbursed to Burlingame by San Mateo shall be determined from the Project Costs reasonably incurred by Burlingame to construct those certain improvements on behalf of San Mateo Docusign Envelope ID: FDA91954-4F02-4521-9245-D4AA72B2AE31 Page 5 of 8 City of Burlingame and City of San Mateo Cost Share Agreement –Humboldt Street Paving that do not exceed the Expenditure Limit (as defined below) approved by San Mateo’s City Council. C. San Mateo’s estimated fiscal obligation for work performed under this Agreement by Burlingame on behalf of San Mateo is $150,000 (one hundred fifty thousand and no/100 dollars). (“Expenditure Limit”). If San Mateo’s share of the Project Costs exceed the Expenditure Limit due to unforeseen conditions, San Mateo may seek further authorization from its City Council for funding. D. Either Party may make changes to its own line-specific work, provided that any additional costs incurred shall be solely borne by the Party making the change. E. No additional work or changes to San Mateo’s scope of work shall be done without prior written authorization from San Mateo. Section 6. Financial Commitments. A. San Mateo shall pay to Burlingame the amounts calculated in accordance with Section 5 above. Burlingame shall invoice San Mateo monthly for costs incurred during the calendar month preceding the invoice. B. Fund deposits and payments for costs incurred for the Project shall be made directly and without offset for any other financial obligations of the Parties. Section 7. Limitations. This Agreement shall not affect, modify, amend, or replace the allocation of costs for treatment, capital improvements, or other services under any prior agreement between the Parties. The Parties shall continue to share costs for those services in accordance with the procedures set forth in prior agreements until they are amended or replaced. Except as modified herein, the terms of previous agreements shall continue in full force and effect. Docusign Envelope ID: FDA91954-4F02-4521-9245-D4AA72B2AE31 Page 6 of 8 City of Burlingame and City of San Mateo Cost Share Agreement –Humboldt Street Paving Section 8. Indemnification. Each Party shall indemnify, defend and hold the other Party, its officials, officers, employees, agents, consultants and contractors free and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or in equity, to property or persons, including wrongful death, (“Claims”) in any manner arising out of or incident to any negligent acts or omissions or willful misconduct of the indemnifying Party, its officials, officers, employees, agents, consultants or contractors in the performance of the indemnifying Party’s obligations under this Agreement, including the payment of interest, penalties, reasonable attorney’s fees and expert fees, and amounts paid in settlement of any Claims. Each Party shall give the other Party prompt written notice of any Claim coming within the scope of this Section 8. Each Party will cooperate in the investigation, defense, and settlement of any such Claim. Section 9. Notices. Any notice required, contemplated by, or made pursuant to this Agreement shall be in writing and shall be deemed delivered on the date of delivery if delivered personally or five (5) calendar days after the date of mailing if sent by U.S. Mail. Written notice to the Parties shall be directed to the following: IF TO BURLINGAME: City of Burlingame Attn: Public Works Director 501 Primrose Road, 2nd Fl. Burlingame, CA 94010 --with courtesy copy to-- City of Burlingame Attn: City Attorney 501 Primrose Road Burlingame, CA 94010 IF TO SAN MATEO: City of San Mateo Attn: Public Works Director 330 W. 20th Avenue San Mateo, CA 94403 --with courtesy copy to-- City of San Mateo Attn: City Attorney 330 W. 20th Avenue San Mateo, CA 94403 Docusign Envelope ID: FDA91954-4F02-4521-9245-D4AA72B2AE31 Page 7 of 8 City of Burlingame and City of San Mateo Cost Share Agreement –Humboldt Street Paving IN WITNESS WHEREOF, the Parties hereto, by their duly authorized representatives, have affixed their hands on the day and year first above written. BURLINGAME: CITY OF BURLINGAME 501 Primrose Road Burlingame, CA 94010 __________________________________ Lisa K Goldman City Manager ATTEST: ___________________________ Meaghan Hassel-Shearer City Clerk APPROVED AS TO FORM: ___________________________ Michael Guina City Attorney Docusign Envelope ID: FDA91954-4F02-4521-9245-D4AA72B2AE31 Page 8 of 8 City of Burlingame and City of San Mateo Cost Share Agreement –Humboldt Street Paving SAN MATEO: CITY OF SAN MATEO 330 W. 20th Avenue San Mateo, CA 94403 __________________________________ Alex Khojikian City Manager ATTEST: ___________________________ Martin McTaggart City Clerk APPROVED AS TO FORM: ___________________________ Linh Nguyen Assistant City Attorney Docusign Envelope ID: FDA91954-4F02-4521-9245-D4AA72B2AE31 ROLLINS ROAD PENINSULA AVEHUMBOLDT ST CITY OF BURLINGAME 2025 STREET RESURFACING PROGRAM LEGEND Total Length (L.F.):STREET:Avg. Width (FT.):Total Area (S.F.):From:To: TREATMENT: 1,640 28 55,006 2.0" MILL, 2.0" OVERLAY, 6" DIGOUT HOWARD AVEROLLINS RD HUMBOLDT ST Docusign Envelope ID: FDA91954-4F02-4521-9245-D4AA72B2AE31 N0 SCALE IN FEET 30 6030 CITY OF BURLINGAME 2025 STREET RESURFACING PROGRAM LEGEND Total Length (L.F.):STREET:Avg. Width (FT.):Total Area (S.F.):From:To: TREATMENT: PENINSULA AVEHUMBOLDT ST ROLLINS ROAD1,640 28 55,006 2.0" MILL, 2.0" OVERLAY, 6" DIGOUT BAYSWATER AVEHUMBOLDT ST PENINSULA AVEHUMBOLDT ST Docusign Envelope ID: FDA91954-4F02-4521-9245-D4AA72B2AE31 Bid Item Description of Work Unit Price Unit Quantity Total Cost San Mateo Cost 1 Mobilization and Demobilization@ 5%7,807.59$ LS 1 7,808$ 3,904$ 2 Traffic Control and Construction Signs 16,873.54$ LS 1 16,874$ 8,437$ 3 Water Pollution Prevention Control 944.92$ LS 1 945$ 472$ 4 6" A.C. Digout Repair 231.00$ Tons 27 6,237$ 3,119$ 7 A.C. Overlay 140.00$ Tons 690 96,600$ 48,300$ 8 Cold Plane A.C.110.00$ CY 340 37,400$ 18,700$ 9 Adjust Manholes & Utility Boxes to Grade 1,150.00$ Each 2 2,300$ 1,150$ 10 Adjust & Replace Water Valve Boxes, Lampholes, Cleanouts, Monuments, Etc. to Grade 900.00$ Each 3 2,700$ 1,350$ 11 Fire Hydrant Pavement Markers Blue 18.00$ Each 2 36$ 18$ 12 Thermoplastic - 24" Solid Line 18.00$ LF 270 4,860$ 2,430$ 13 Thermoplastic - 12" Solid Line 10.00$ LF 96 960$ 480$ 17 Thermoplastic Legends and Arrows 9.00$ SF 128 1,152$ 576$ 18 Grind Thermoplastic/Paint and Pavement Markers 809.93$ LS 1 810$ 405$ 21 Bike Proof Grates 1,300.00$ Each 4 5,200$ 2,600$ Total Construction Cost 183,881$ 91,940$ Estimated Inspection Cost 15%27,582.15$ 13,791$ Estimated Staff Time and Testing 5%9,194.05$ 4,597$ Construction Contingency 15%27,582.15$ 13,791$ Total Project Cost 248,000.00$ 124,000$ 1 Notes Estimated Project Costs for Cost Sharing Agreement Exhibit B This estimate does not include the final total amount. The total amounts will be unknown until the Project is completed. It is understood that the total sum to be reimbursed to Burlingame by San Mateo shall be determined from the actual costs incurred by Burlingame to construct those certain improvements on behalf of San Mateo. Docusign Envelope ID: FDA91954-4F02-4521-9245-D4AA72B2AE31 POPLAR CREEK GOLF COURSE SAN FRANCISCO BAY COY O T E P OI N T B L V D COYOTE POINT BLVDPG&E STATION < B A Y T R A I L > <BAY TR A I L > RESTROOMRESTR O O M ROAD ROAD PARKING MARINA PARKINGROADBEACH FR O N T PED/BIKE T R A I L PARKINGPARK I N G S.P.C.A. COYOTE POI N T B L V D R O A D PICNIC AREA PICNIC AREA COYOTE PT. MUSEUM SHOOTING RANGE BEACH P A R K I N G BEACH P A R K I N G RESTAURANT CAPTAINS HOUSECAPTAINS HOUSE PARKING BREAK WATER BOAT MARINA YACHT CLUB MARINA & PICNIC PARKING CLUB HOUSE PICNIC AREA PARKING FOR RANGE GOLF PARK I N G GOLF PARKING MUSEUM & PICNIC PARKING BOAT LAUNCH DOCK OFFICES CLUB PARKING PICNIC GOLF COURSEPICNICBEACH F R O N T PED/B I K E T R A I L OFFICES BOAT MARINA PED/BIKE TRAIL KEY PLAN LEGEND N VIC TOR IA RDHUMBOLD T RD PAVEMENT SECTION REPAIRS ONLY PROJECT STREET TO BE RESURFACED SH T 1CAN AN E A P L HAMILTON LN SHT 7 CLOVELLY LN SHT 2 KILLARNEY LN SHT 12 S H T 1 3 M E A D O W L N S H T 4 G I L B R E T H R D S H T 5 S H T 5 S H T 6 ROLLINS RD SHT 19 SHT 1 8 SHT 19 SHT 1 0 SHT 1 1 SHT 2 3 DON N ELL Y A V E SHT 3 N E U C H A T E L A V E S H T 1 4 OCCIDENTAL AVESHT 15SHT16SHT 16RALST O N A V E SHT 1 7 SHT 20 SHT 22 SHT 22HINCKLEY RDSHT 08SHT 09SHT 1 1 ROLLINS RD SHT 21 Docusign Envelope ID: FDA91954-4F02-4521-9245-D4AA72B2AE31