HomeMy WebLinkAboutReso - CC - 074-2025Page 1
RESOLUTION NO. 074-2025
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING
THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT IN THE
AMOUNT OF $110,000 WITH FEHR AND PEERS TO DEVELOP A CITYWIDE
TRANSPORTATION DEMAND MANAGEMENT (TDM) STRATEGIC PLAN
WHEREAS, on June 20, 2022, the City Council adopted Resolution 071-2022 approving
the submission of a grant application for a TDM Strategic Plan ($100,000 in grant funds) and
authorizing contribution of matching City funds (10% City match - $10,000); and
WHEREAS, on August 4, 2022, the San Mateo County Transportation Authority (SMCTA)
awarded a grant and $100,000 in funding; a funding agreement between the City and the SMCTA
has been executed; and
WHEREAS, the City has selected Fehr and Peers (“Consultant”) to develop a citywide
Transportation Demand Management (TDM) Strategic Plan; and
WHEREAS, the Consultant has prepared a request to cover the cost of the services
requested as outlined in the attached Scope of Work and Budget for a total budget of $110,000.00;
and
WHEREAS, on July 7, 2025, the City Council reviewed and considered the Agreement for
Professional Services to authorize this work.
NOW, THEREFORE, the City Council of the City of Burlingame does hereby resolve, find,
determine, and order as follows:
1. The City Manager is authorized and directed to enter into the Professional Services
Agreement with the Consultant, in the form attached hereto, to develop a citywide
Transportation Demand Management Strategic Plan, consistent with the Scope of Work
and Budget attached to this resolution, for a maximum total cost of $110,000.
2. The City Clerk is directed to attest to the signature of the City Manager upon execution of
the Professional Services Agreement.
_______________________________
Mayor
I, Meaghan Hassel-Shearer, City Clerk of the City of Burlingame, certify that the foregoing
resolution was introduced at a regular meeting of the City Council, held on the 7th day of July,
2025, and was adopted thereafter by the following vote:
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AYES: Councilmembers: Brownrigg, Colson, Pappajohn, Stevenson, Thayer
NOES: Councilmembers: None
ABSENT: Councilmembers: None
_______________________________
City Clerk
Exhibit:
• Exhibit A – Scope of Work and Budget
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AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF BURLINGAME
AND FEHR AND PEERS
THIS AGREEMENT is by and between Fehr and Peers (“Consultant”) and the City of
Burlingame, a public body of the State of California (“City”). Consultant and City agree:
1. Services. Consultant shall provide the Services set forth in Exhibit A, attached
hereto and incorporated herein.
2. Compensation. Notwithstanding the expenditure by Consultant of time and
materials in excess of said Maximum compensation amount, Consultant agrees to perform all of
the Scope of Services herein required of Consultant for $110,000.00, as stated in their response
to the request for proposals, including all materials and other reimbursable amounts (“Maximum
Compensation”), for preparation of a Transportation Demand Management (TDM) Strategic
Plan, in accordance with the Cost Schedule set forth in Exhibit A, attached hereto and
incorporated herein. Consultant shall submit invoices on a monthly basis. All bills submitted by
Consultant shall contain sufficient information to determine whether the amount deemed due and
payable is accurate. Bills shall include a brief description of services performed, the date services
were performed, the number of hours spent and by whom, a brief description of any costs
incurred and the Consultant’s signature.
3. Term. This Agreement commences on full execution hereof and terminates on
December 31, 2027, unless otherwise extended or terminated pursuant to the provisions hereof.
Consultant agrees to diligently prosecute the services to be provided under this Agreement to
completion and in accordance with any schedules specified herein. In the performance of this
Agreement, time is of the essence. Time extensions for delays beyond the Consultant’s control,
other than delays caused by the City, shall be requested in writing to the City’s Contract
Administrator prior to the expiration of the specified completion date.
4. Assignment and Subcontracting. A substantial inducement to City for entering
into this Agreement is the professional reputation and competence of Consultant. Neither this
Agreement nor any interest herein may be assigned or subcontracted by Consultant without the
prior written approval of City. It is expressly understood and agreed by both parties that
Consultant is an independent contractor and not an employee of the City.
5. Insurance. Consultant, at its own cost and expense, shall carry, maintain for the
duration of the Agreement, and provide proof thereof, acceptable to the City, the insurance
coverages specified in Exhibit B, "City Insurance Requirements," attached hereto and
incorporated herein by reference. Consultant shall demonstrate proof of required insurance
coverage prior to the commencement of services required under this Agreement, by delivery of
Certificates of Insurance to City.
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6. Indemnification. Consultant shall indemnify, defend, and hold City, its directors,
officers, employees, agents, and volunteers harmless from and against any and all liability,
claims, suits, actions, damages, and causes of action arising out of, pertaining or relating to the
alleged or actual negligence, recklessness or willful misconduct of Consultant, its employees,
subcontractors, or agents, except for any such claim arising out of the sole negligence or willful
misconduct of the City, its officers, employees, agents, or volunteers. It is understood that the
duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in
section 2778 of the California Civil Code. Notwithstanding the foregoing, for any design
professional services, the duty to defend and indemnify City shall be limited to that allowed
pursuant to California Civil Code section 2782.8. Acceptance of insurance certificates and
endorsements required under this Agreement does not relieve Consultant from liability under this
indemnification and hold harmless clause. This indemnification and hold harmless clause shall
apply whether or not such insurance policies shall have been determined to be applicable to any
of such damages or claims for damages.
7. Termination and Abandonment. This Agreement may be cancelled at any time
by City for its convenience upon written notice to Consultant. In the event of such termination,
Consultant shall be entitled to pro-rated compensation for authorized Services performed prior to
the effective date of termination provided however that City may condition payment of such
compensation upon Consultant's delivery to City of any or all materials described herein. In the
event the Consultant ceases performing services under this Agreement or otherwise abandons the
project prior to completing all of the Services described in this Agreement, Consultant shall,
without delay, deliver to City all materials and records prepared or obtained in the performance
of this Agreement. Consultant shall be paid for the reasonable value of the authorized Services
performed up to the time of Consultant’s cessation or abandonment, less a deduction for any
damages or additional expenses which City incurs as a result of such cessation or abandonment.
8. Ownership of Materials. All documents, materials, and records of a finished
nature, including but not limited to final plans, specifications, video or audio tapes, photographs,
computer data, software, reports, maps, electronic files and films, and any final revisions,
prepared or obtained in the performance of this Agreement, shall be delivered to and become the
property of City. All documents and materials of a preliminary nature, including but not limited
to notes, sketches, preliminary plans, computations and other data, and any other material
referenced in this Section, prepared or obtained in the performance of this Agreement, shall be
made available, upon request, to City at no additional charge and without restriction or limitation
on their use. Upon City’s request, Consultant shall execute appropriate documents to assign to
the City the copyright or trademark to work created pursuant to this Agreement. Consultant shall
return all City property in Consultant’s control or possession immediately upon termination.
9. Compliance with Laws. In the performance of this Agreement, Consultant shall
abide by and conform to any and all applicable laws of the United States and the State of
California, and all ordinances, regulations, and policies of the City. Consultant warrants that all
work done under this Agreement will be in compliance with all applicable safety rules, laws,
statutes, and practices, including but not limited to Cal/OSHA regulations. If a license or
registration of any kind is required of Consultant, its employees, agents, or subcontractors by
law, Consultant warrants that such license has been obtained, is valid and in good standing, and
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Consultant shall keep it in effect at all times during the term of this Agreement, and that any
applicable bond shall be posted in accordance with all applicable laws and regulations.
10. Conflict of Interest. Consultant warrants and covenants that Consultant presently
has no interest in, nor shall any interest be hereinafter acquired in, any matter which will render
the services required under the provisions of this Agreement a violation of any applicable state,
local, or federal law. In the event that any conflict of interest should nevertheless hereinafter
arise, Consultant shall promptly notify City of the existence of such conflict of interest so that
the City may determine whether to terminate this Agreement. Consultant further warrants its
compliance with the Political Reform Act (Government Code § 81000 et seq.) respecting this
Agreement.
11. Whole Agreement and Amendments. This Agreement constitutes the entire
understanding and Agreement of the parties and integrates all of the terms and conditions
mentioned herein or incidental hereto and supersedes all negotiations or any previous written or
oral Agreements between the parties with respect to all or any part of the subject matter hereof.
The parties intend not to create rights in, or to grant remedies to, any third party as a beneficiary
of this Agreement or of any duty, covenant, obligation, or undertaking established herein. This
Agreement may be amended only by a written document, executed by both Consultant and the
City Manager, and approved as to form by the City Attorney. Such document shall expressly
state that it is intended by the parties to amend certain terms and conditions of this Agreement.
The waiver by either party of a breach by the other of any provision of this Agreement shall not
constitute a continuing waiver or a waiver of any subsequent breach of either the same or a
different provision of this Agreement. Multiple copies of this Agreement may be executed but
the parties agree that the Agreement on file in the office of the City Clerk is the version of the
Agreement that shall take precedence should any differences exist among counterparts of the
document. This Agreement and all matters relating to it shall be governed by the laws of the
State of California.
12. Capacity of Parties. Each signatory and party hereto warrants and represents to
the other party that it has all legal authority and capacity and direction from its principal to enter
into this Agreement and that all necessary actions have been taken so as to enable it to enter into
this Agreement.
13. Severability. Should any part of this Agreement be declared by a final decision
by a court or tribunal of competent jurisdiction to be unconstitutional, invalid, or beyond the
authority of either party to enter into or carry out, such decision shall not affect the validity of the
remainder of this Agreement, which shall continue in full force and effect, provided that the
remainder of this Agreement, absent the unexcised portion, can be reasonably interpreted to give
effect to the intentions of the parties.
14. Notice. Any notice required or desired to be given under this Agreement shall be
in writing and shall be personally served or, in lieu of personal service, may be given by (i)
depositing such notice in the United States mail, registered or certified, return receipt requested,
postage prepaid, addressed to a party at its address set forth in Exhibit A; (ii) transmitting such
notice by means of Federal Express or similar overnight commercial courier (“Courier”), postage
paid and addressed to the other at its street address set forth below; (iii) transmitting the same by
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facsimile, in which case notice shall be deemed delivered upon confirmation of receipt by the
sending facsimile machine’s acknowledgment of such with date and time printout; or (iv) by
personal delivery. Any notice given by Courier shall be deemed given on the date shown on the
receipt for acceptance or rejection of the notice. Either party may, by written notice, change the
address to which notices addressed to it shall thereafter be sent.
15. Miscellaneous. Except to the extent that it provides a part of the definition of the
term used herein, the captions used in this Agreement are for convenience only and shall not be
considered in the construction of interpretation of any provision hereof, nor taken as a correct or
complete segregation of the several units of materials and labor.
Capitalized terms refer to the definition provide with its first usage in the Agreement.
When the context of this Agreement requires, the neuter gender includes the masculine,
the feminine, a partnership or corporation, trust or joint venture, and the singular includes the
plural.
The terms “shall”, “will”, “must” and “agree” are mandatory. The term “may” is
permissive.
The waiver by either party of a breach by the other of any provision of this Agreement
shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same
or a different provision of this Agreement.
When a party is required to do something by this Agreement, it shall do so at its sole cost
and expense without right to reimbursement from the other party unless specific provision is
made otherwise.
Where any party is obligated not to perform any act, such party is also obligated to
restrain any others within its control from performing such act, including its agents, invitees,
contractors, subcontractors and employees.
IN WITNESS WHEREOF, Consultant and City execute this Agreement.
CITY OF BURLINGAME FEHR AND PEERS
501 Primrose Road 345 California Street, Suite 450
Burlingame, CA 94010 San Francisco, CA 94104
By: By:
Lisa Goldman Matt Goyne
City Manager Principal
Date: Date:
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Attest: Federal Employer ID Number: 94-1730361
Meaghan Hassel-Shearer License Number:
City Clerk Expiration Date:
Approved as to form:
Michael Guina
City Attorney
Attachments:
Exhibit A Scope of Work
Exhibit B City Insurance Requirements
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Exhibit B – City Insurance Requirements
Consultant shall not commence work for the City until it has provided evidence satisfactory to
the City it has secured all insurance required under this section. In addition, Consultant shall
not allow any subcontractor to commence work on any subcontract until it has secured all
insurance required under this section.
a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance
of all work under this Agreement, in amounts not less than specified herein, Commercial General
Liability Insurance, in a form and with insurance companies acceptable to the City.
(ii) Coverage for Commercial General Liability insurance shall be at
least as broad as the following:
(1) Insurance Services Office Commercial General Liability
coverage (Occurrence Form CG 00 01) or exact equivalent.
(iii) Commercial General Liability Insurance must include coverage
for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion
deleted
(7) Contractual Liability with respect to this Agreement
(8) Property Damage
(9) Independent Contractors Coverage
(iv) The policy shall contain no endorsements or provisions limiting
coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured
against another; (3) products/completed operations liability; or (4) contain any other exclusion
contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees, agents
and City designated volunteers additional insured status using ISO endorsement forms CG 20 10
10 01 and 20 37 10 01, or endorsements providing the exact same coverage.
(vi) The general liability program may utilize either deductibles or
provide coverage excess of a self-insured retention, subject to written approval by the City, and
provided that such deductibles shall not apply to the City as an additional insured.
b. Automobile Liability
(i) At all times during the performance of the work under this
Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and
property damage including coverage for owned, non-owned and hired vehicles, in a form and with
insurance companies acceptable to the City.
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(ii) Coverage for automobile liability insurance shall be at least as
broad as Insurance Services Office Form Number CA 00 01 covering automobile liability
(Coverage Symbol 1, any auto).
(iii) The policy shall give City, its officials, officers, employees, agents
and City designated volunteers additional insured status.
(iv) Subject to written approval by the City, the automobile liability
program may utilize deductibles, provided that such deductibles shall not apply to the City as an
additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section
3700 of the California Labor Code which requires every employer to be insured against liability
for workers’ compensation or to undertake self-insurance in accordance with the provisions of
that code, and he/she will comply with such provisions before commencing work under this
Agreement.
(ii) To the extent Consultant has employees at any time during the term
of this Agreement, at all times during the performance of the work under this Agreement, the
Consultant shall maintain full compensation insurance for all persons employed directly by
him/her to carry out the work contemplated under this Agreement, all in accordance with the
“Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of
California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts
indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period
required by this Agreement, workers’ compensation coverage of the same type and limits as
specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall
maintain professional liability or Errors and Omissions insurance appropriate to its profession, in
a form and with insurance companies acceptable to the City and in an amount indicated herein.
This insurance shall be endorsed to include contractual liability applicable to this Agreement and
shall be written on a policy form specifically designed to protect against acts, errors or omissions
of the Consultant. “Covered Professional Services” as designated in the policy must specifically
include work performed under this Agreement. The policy must “pay on behalf of” the insured and
must include a provision establishing the insurer's duty to defend.
e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:
Limits
Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate
for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 combined single limit
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Employer’s Liability $1,000,000 per accident or disease
Professional Liability $1,000,000 per claim and aggregate (errors and
omissions)
(ii) Defense costs shall be payable in addition to the limits.
(iii) Requirements of specific coverage or limits contained in this
section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of
any coverage normally provided by any insurance. Any available coverage shall be provided to
the parties required to be named as Additional Insured pursuant to this Agreement.
f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence
of insurance from an insurer or insurers certifying to the coverage of all insurance required
herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent)
signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or
equivalent), together with required endorsements. All evidence of insurance shall be signed by
a properly authorized officer, agent, or qualified representative of the insurer and shall certify the
names of the insured, any additional insureds, where appropriate, the type and amount of the
insurance, the location and operations to which the insurance applies, and the expiration date of
such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior
written notice of cancellation of any policy required by this Agreement, except that the Consultant
shall provide at least ten (10) days prior written notice of cancellation of any such policy due to
non-payment of premium. If any of the required coverage is cancelled or expires during the term
of this Agreement, the Consultant shall deliver renewal certificate(s) including the General
Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective
date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy
shall each contain a provision stating that Consultant’s policy is primary insurance and that any
insurance, self-insurance or other coverage maintained by the City or any named insureds shall
not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the
effective date of this Agreement. Consultant shall maintain such coverage continuously for a
period of at least three years after the completion of the work under this Agreement. Consultant
shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced
past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the
policy is replaced by another claims-made policy with a retroactive date subsequent to the
effective date of this Agreement.
(iv) All required insurance coverages, except for the professional
liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the
City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant
or others providing insurance evidence in compliance with these specifications to waive their
right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City,
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and shall require similar written express waivers and insurance clauses from each of its
subconsultants.
(v) The limits set forth herein shall apply separately to each insured
against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in
excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City
and shall not preclude the City from taking such other actions available to the City under other
provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance
companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies
with a current A.M. Best's rating of no less than A:VII and admitted to transact in the
business of insurance in the State of California, or otherwise allowed to place insurance
through surplus line brokers under applicable provisions of the California Insurance Code
or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance
coverage to be maintained by Consultant, and any approval of said insurance by the City, is not
intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise
assumed by the Consultant pursuant to this Agreement, including but not limited to, the
provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of
insurance required under this Agreement does not comply with these specifications or is
canceled and not replaced, City has the right but not the duty to obtain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Consultant or City will
withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City
may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of
all insurance policies in effect for the duration of the Project.
(iv) Neither the City nor any of its officials, officers, employees, agents
or volunteers shall be personally responsible for any liability arising under or by virtue of this
Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or
subconsultants to commence work on any subcontract until they have provided evidence satisfactory to
the City that they have secured all insurance required under this section. Policies of commercial general
liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City
as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same
coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance
for particular subcontractors or subconsultants.
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Proposal for the
City of Burlingame
Transportation Demand
Management (TDM) Strategic Plan
PREPARED FOR
CITY OF BURLINGAME
PREPARED BY
FEHR & PEERS
DATE
MARCH 7, 2024
Exhibit A
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Transportation Demand Management (TDM) Strategic Plan
Prepared for:
City of Burlingame
March 7, 2024
P24-2518-SF
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Burlingame TDM Strategic Plan
March 7, 2024
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Schedule
The following schedule presents a draft approach for an 18-month schedule after kick-off based on the requested
tasks presented in the RFP. The schedule will be reviewed and revised as a part of Task 1 to determine City review
schedules and whether there are any deadlines that need to be met to fulfill the grant requirements.
Proposed Project Schedule
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Burlingame TDM Strategic Plan
March 7, 2024
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Approach and Scope of Work
Fehr & Peers’ approach to developing TDM programs
is goal-oriented and data-driven. As nationwide
leaders in assessing TDM program effectiveness, we
evaluate potential benefits and costs of any program
using both our published and ongoing research for
public agencies and our in-depth knowledge of
private and institutional employer TDM programs.
Task 1: Project Admin &
Management
Fehr & Peers will meet with City of Burlingame staff
to discuss the goals and objectives of the TDM
Strategic Plan. This includes a project kick-off
meeting at the start of the project and bi-weekly
check-in meetings with City staff to discuss ongoing
progress. For the kick-off meeting, Fehr & Peers will
prepare a meeting agenda, which will be submitted at
least two days in advance of the meeting date. In the
kickoff, we will review project goals, establish
communication protocols and meeting dates, and
discuss schedule and project deliverables.
For the bi-weekly check-in meetings, Fehr & Peers will
submit a meeting agenda at least two days prior to
the meeting date. We will also submit meeting notes
summarizing what was discussed in each bi-weekly
check-in, including a list of action items. Finally, Fehr
& Peers will submit written monthly progress reports
and invoices to the City of Burlingame throughout the
project.
This task focuses on the administrative requirements
of the project and can be used to determine the
project’s protocols and expectations.
DELIVERABLES INCLUDE:
• Draft and final project kick-off agenda
• Draft and final Project Management Plan
• Bi-weekly check-in meetings between
Consultant/City Project Manager with
meeting minutes/action items
• Invoices
Task 2: Stakeholder Outreach
and Community Participation
Fehr & Peers will conduct an outreach effort to
ensure that the input of stakeholders with an interest
in travel demand management measures have an
opportunity to provide input. Our approach to
engagement is to tailor the methods of outreach and
feedback to best suit the needs of the project and its
stakeholders. Due to the highly technical nature of
most TDM studies, this task emphasizes
engagement with stakeholders to establish an initial
understanding of their needs and priorities for
encouraging mode shift, as well consensus building
with key stakeholders. This scope follows the desired
deliverables established in the RFP and provides
engagement strategies for both community
members and technical stakeholders; however, the
events and target audience of this outreach effort
may be adjusted during the development of the
Outreach Plan to best meet the needs of the project.
Optional tasks in Table 1 reflect alternative outreach
activities that could replace or supplement the
requested activities listed in the RFP. After Task 2.1 is
complete, we anticipate conducting the other tasks
after completing the existing conditions background
materials are ready to review with stakeholders and
the public.
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Burlingame TDM Strategic Plan
March 7, 2024
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Table 1. Engagement Activities Menu
Task 2.1. Outreach Plan
At the outset of the project, the Fehr & Peers team
will consult with City of Burlingame staff to identify
key community groups and stakeholders, such as
major employers and business groups, to provide
input on the project. The plan will identify specific
outreach strategies for community members and
stakeholders as well as a timeline for engagement
activities.
Task 2.2 Community Engagement
Community engagement will occur towards the
beginning of the project to create a basis of
understanding of the location-specific mobility needs
in Burlingame to inform how the TDM program can
be designed to best address gaps or barriers to
reducing travel demand in new developments. To
solicit feedback from community members, the Fehr
& Peers team will hold up to three pop-up events near
multifamily housing developments throughout the
city. The events will aim to develop an understanding
of how Burlingame residents make mobility choices
and may include education about TDM and the range
of measures which are being considered. The Fehr &
Peers team will provide materials to facilitate pop-up
events and document input received.
This task will also include creating an online survey
using Social Pinpoint, an accessible and user-friendly
engagement platform. The survey will collect
information about residents’ and employees’ travel
needs. Fehr & Peers will prepare advertising materials
for the pop-up events and surveys to be posted
through City channels.
Additionally, Community-Based Organizations are
valuable to understand underrepresented groups’
travel needs, and we recommend drawing on
knowledge from the C/CAG’s recent county-wide
interviews with CBOs for the VMT/GHG Mitigation
Program as an additional avenue for informing
community needs. The Fehr & Peers team will review
Engagement
Activity Option Description Deliverables
Included in
the base
budget
Community Pop
Ups
See task 2.2: Host up to 3 community popup events located near existing
multifamily housing developments to receive input on mobility needs.
Pop Up Materials and
Summary of Input X
Initial Stakeholder
Meetings
See Task 2.3: Two stakeholder meetings, groups split out by business
stakeholders, City Staff, or Advocate groups. Establish Initial understanding of
mobility needs, barriers, and concerns and collect input on measure options.
Presentation
Materials and
Summary of Input
X
Online Survey See Task 2.2: generate an online survey and advertising materials to be
shared via City channels.
Social Pinpoint
Webpage X
Business
Stakeholder
Meetings
If requested, form two business stakeholder groups split out by business type
(i.e., office and industrial) to represent businesses such as Meta and Auto Row
to explore a deeper dive into engaging these stakeholders than is included in
Task 2.3. Host two meetings per group – four total – first to develop an initial
understanding of their unique needs and concerns, then later to receive
feedback on draft strategies.
Stakeholder
Presentation
Materials and
Summary of Input
Technical Working
Group Meetings
If requested, form a technical working group comprised of representatives
from the Traffic, Safety, and Parking Commission, and other stakeholders
such as developers or bicycle advocates. Host two meetings: first to develop
an initial understanding of their unique needs and concerns, then later to
receive feedback on draft strategies.
Stakeholder
presentation
Materials and
Summary of Input
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the interviews to better inform our understanding of
mobility needs and concerns specific to Burlingame.
Task 2.3 Stakeholder Engagement
To solicit input from stakeholders on their needs,
priorities, and concerns about the options being
developed for businesses and residents in
Burlingame, Fehr & Peers will hold up to two virtual
stakeholder meetings. We recommend one group
include industrial and office businesses (such as
Meta, Auto Row, and others to be identified by City
Staff) and the other group be comprised of additional
representatives from City departments and advocacy
groups (such as the Traffic, Safety, and Parking
Commission) to understand unique challenges or
interests. This will include collecting input on policy
options to reduce the VMT and traffic generated by
development projects, gauging stakeholder response
TDM options, and brainstorming strategies to
implement the policy approaches. The Fehr & Peers
team will prepare meeting agendas, presentations
and discussion materials, and document attendance
and input received.
Task 2.4 Commission Meetings
This phase of outreach will also include up to two
presentations to the City’s Planning Commission or
City Council to share information about the policy
development project and gather additional feedback.
Fehr & Peers will prepare materials and present to the
appropriate city staff.
DELIVERABLES INCLUDE:
• Draft and final Outreach Participation Plan
• Three (3) pop-up events
• Two (2) focused stakeholder or community-
based organization meetings
• Materials and presentation to two (2)
commission or City Council meetings
• Draft and final webpage and social media
blast content
• Virtual web-based community input tool
• Draft and final outreach summary and
findings
Task 3: Existing
Conditions/Baseline Report
Task 3.1 Existing TDM policies and programs
Fehr & Peers will conduct a comprehensive review of
existing TDM programs and policies within the City of
Burlingame, C/CAG’s TDM Guidelines and VMT
estimation tool for San Mateo County, C/CAG’s
VMT/GHG Mitigation Program, and TDM programs
and policies from up to five other nearby peer cities
(to be confirmed with City staff), such as those that
Fehr & Peers developed for Brisbane, San Mateo,
South San Francisco, Vallejo, or Walnut Creek. We will
use our extensive experience helping peer cities in
San Mateo County design, implement, and monitor
TDM programs to evaluate the successes and
limitations of these programs and policies, and we
will document the relationship between current TDM
programs and policies and City of Burlingame
transportation programs, policies, and zoning. We will
also review state and regional requirements related
to TDM, transportation, climate, and land use policies
that can be addressed with the TDM strategy,
including recent changes to housing laws and MTC’s
Transit-Oriented Communities program.
This existing conditions review will identify sub-areas
of Burlingame, such as downtown, that could have
distinct TDM requirements to fit the unique
characteristics of these neighborhoods. This
approach will be informed by lessons learned
identifying sub-area requirements for the peer cities
for the cities of San Mateo, South San Francisco, and
Brisbane. We will also review relevant City and
Caltrans plans that affect transportation within
Burlingame, such as the City’s Bicycle and Pedestrian
Master Plan.
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Task 3.2 Existing Travel Conditions
Fehr & Peers will review and document Burlingame’s
existing transportation, including transit services, the
bicycle network, and pedestrian facilities with
graphics showing maps of these facilities. We will
also review available travel data from existing data
sources such as the city’s General Plan, Climate
Action Plan, Bicycle and Pedestrian Master Plan, El
Camino Renewal project, Specific Plans, and the
C/CAG’s countywide VMT tool. We will also
document proposed changes to the existing
transportation environment by the City of Burlingame,
SamTrans, Caltrain, and other regional agencies. This
documentation will further our understanding of
Burlingame’s transportation needs and will inform us
of potential TDM measures when working on the
development of the TDM Strategic Plan.
DELIVERABLES INCLUDE:
• Existing Conditions memorandum with
results and visuals from Tasks 3.1 and 3.2
(Draft and Final Report)
Task 4: TDM Strategies Report
Task 4.1 Goals, Objectives, and Evaluation Criteria
Fehr & Peers will use the information assembled in
Task 2 and Task 3 to develop performance goals,
measures, and evaluation criteria for the TDM
Strategic Plan. These goals and performance
measures will be informed by our expertise crafting
TDM policies for other jurisdictions in the Bay Area,
and they will be shaped by best practices in VMT
mitigation and travel demand management, and
regional or state requirements (e.g., MTC’s TOC
policy or California Air Resources Board’s 2022
Scoping Plan). This includes relying on research
contained within CAPCOA’s 2021 Handbook, which
Fehr & Peers was a lead author and contains the
state of the practice substantial evidence for TDM
measure effectiveness. Incorporating this research
into the evaluation criteria will ensure the TDM
Strategic Plan aligns with CEQA and climate planning
best practices. Fehr & Peers will work with City staff
to see what type of TDM measures and
transportation modes, such as transit improvements,
should be prioritized by an evaluation criteria, and to
see which measures further the City’s General Plan
goals of reducing overall vehicle trips, VMT, and
greenhouse gas emissions.
DELIVERABLES INCLUDE:
• Goals and performance measure matrix
• Technical memo documenting performance
goals, measures and evaluation process
(Draft and Final Memo)
Task 4.2 Strategy research and analysis
Fehr & Peers will explore potential TDM measures,
starting with those contained within C/CAG’s TDM
policy and other peer cities, and will consider how
these potential measures are equitable and are
context-sensitive to Burlingame. These strategies will
consider measures directed towards developers and
employers and will consider how these measures can
affect and improve Burlingame’s transportation
network. Based on our experience crafting TDM
programs, we will leverage a wide range of strategies
that aim to reduce vehicle trips. For each measure,
we will provide:
• A description of the TDM measure, including
what it is and how it supports TDM goals and
requirements.
• Identification of measures that would be
effective in each the subareas of Burlingame,
as identified in Task 3.1, such as Downtown
Burlingame.
• Which goals, as identified in Task 4.1, the
proposed TDM measure corresponds to.
• References to relevant research, such as
CAPCOA’s 2021 Handbook, that
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demonstrates the vehicle trip reduction
effectiveness of each proposed measure.
• A description of how the measure may affect
Burlingame’s transportation network,
including transit services and vehicle, bicycle,
pedestrian facilities.
• An effectiveness ranking, such as low,
medium, and high, that ranks each TDM
measure based on its trip reduction potential
and ease of implementation.
Based on our experience in peer cities in San Mateo
County, C/CAG’s recommended list of TDM
measures by land use type may not align with local
goals and needs, particularly with respect to the
potential for TDM requirements to add constraints or
barriers to housing production. Our experience
addressing C/CAG’s requirements while ensuring that
the TDM Strategy fulfills local goals related to
housing production, economic prosperity, and
traffic/VMT reduction will inform our ultimate
recommendations.
Further, Fehr & Peers will document how this TDM
strategy will support the on-site VMT reduction goals
for the City and how it could be supplemented with
C/CAG’s VMT/GHG mitigation program to reduce
VMT through off-site measures when impacts cannot
be addressed through on-site TDM measures alone.
Using this information and the goals set out in Task
4.1, Fehr & Peers will develop a recommended list of
priority TDM measures.
DELIVERABLES INCLUDE:
• TDM Strategies report
• Prioritized list of TDM strategies for
implementation
Task 5: Draft and Final TDM
Strategic Plan
Fehr & Peers will document the outreach and analysis
conducted in Tasks 2, 3, 4 and will develop a Final
TDM Strategic Plan report that synthesizes the
materials from the previously developed technical
memorandums. This final report will include a draft
version and a final version that incorporates feedback
from City staff.
DELIVERABLES INCLUDE:
• Draft and Final TDM Strategic Plan
Optional Task 5.1: Draft and Final TDM Ordinance
Based on our experience with other cities in San
Mateo County, cities need to replace old ordinance
and codes related to TDM to reflect the current state
of the practice as would be developed through this
program. If requested, Fehr & Peers would leverage
our experience preparing ordinances in similar cities
to prepare a draft and final TDM ordinance that could
be adopted through the relevant commissions and/or
council hearings. The ordinance would be designed
to allow the list of recommended TDM measures to
grow and evolve over time as new services,
technologies, or strategies become available, and
could be paired with Program Guidelines presented in
Optional Task 5.2 to provide staff additional
adminstrative flexibility. As a part of this optional
task, Fehr & Peers would also prepare a letter to
C/CAG requesting an exemption from C/CAG’s TDM
requirements based on our experience supporting
other San Mateo cities with this process.
Fehr & Peers staff are available to attend additional
commission or council hearings on a time-and-
materials basis to support adoption, if needed.
DELIVERABLES INCLUDE:
• Draft and Final TDM Ordinance
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• Draft and Final TDM Exemption letter for
review by C/CAG staff (no revisions
anticipated after C/CAG review)
Optional Task 5.2: Draft and Final TDM Program
Guidelines
Based on our experience with other cities in San
Mateo County, may wish to include TDM Program
Guidelines that complement the TDM ordinance
(from Optional Task 5.1) to clearly communicate the
requirements to affect stakeholders and to provide
City staff more discretion for updating adminstrative
processes rather than needing to update an
ordinance. If requested, Fehr & Peers would leverage
our experience preparing guidelines in similar cities to
prepare draft and final TDM program guidelines. This
document would include information on major
aspects and processes related to the application of
the TDM ordinance in clear language for a non-
technical audience.
DELIVERABLES INCLUDE:
• Draft and Final TDM Program Guidelines
Optional Task 5.3: Staff Training
If requested, Fehr & Peers will develop materials for
and lead up to two staff training sessions (2 hour
each) to ensure relevant City agencies are prepared
to implement the TDM ordinance and guidelines.
DELIVERABLES INCLUDE:
• Two (2 hour) Training Sessions and
preparation time
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Cost Schedule
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2023-2024
(July 2023 through June 2024)
Hourly Billing Rates
Classification Hourly Rate
Principal $250.00 - $380.00
Senior Associate $210.00 - $310.00
Associate $185.00 - $275.00
Senior Engineer/Planner $160.00 - $235.00
Engineer/Planner $130.00 - $200.00
Senior Engineering Technician $150.00 - $225.00
Senior Project Accountant $170.00 - $210.00
Senior Project Coordinator $130.00 - $215.00
Project Coordinator $115.00 - $175.00
Technician $120.00 - $185.00
Intern $100.00 - $135.00
• Other Direct Costs / Reimbursable expenses are invoiced at cost plus 10% for handling.
• Personal auto mileage is reimbursed at the then current IRS approved rate (67 cents per
mile as of Jan 2024).
• Voice & Data Communications (Telephone, fax, computer, e-mail, etc.) are invoiced at cost as a percentage of project labor.
Fehr & Peers reserves the right to change these rates at any time with or without advance notice.
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