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HomeMy WebLinkAboutAgenda Packet - PR - 2025.05.15Parks & Recreation Commission City of Burlingame Meeting Agenda BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Burlingame Community Center 850 Burlingame Avenue 7:00 PMThursday, May 15, 2025 Consistent with Government Code Section 54953, this Parks & Recreation Commission Meeting will be held via Zoom in addition to in person. To maximize public safety while still maintaining transparency and public access, members of the public can observe the meeting from home or attend the meeting in person. Below is information on how the public may observe and participate in the meeting. To Attend the Meeting in Person: Location: Burlingame Community Center, 850 Burlingame Ave, Burlingame, California 94010 To Attend the Meeting via Zoom or Phone: Please click on the link below to join the webinar: https://us02web.zoom.us/j/81596090648?pwd=SATABckh8rWpDnSGKatumabbskD9OY.1 Passcode:888105 Or Telephone: Dial(for higher quality, dial a number based on your current location): +1 669 900 6833 US (San Jose) Webinar ID: 815 9609 0648 Passcode: 888105 International numbers available: https://us02web.zoom.us/u/kbe1qq80rx To Provide Public Comment in Person: Members of the public wishing to speak will be asked to fill out a "Public Address Request Form" card located on the table by the door and then hand it to staff. The provisions of a name, address, or other identifying information is optional. Speakers are limited to three minutes each, however, the Chair may adjust the time limit in light of the number of anticipated speakers. To Provide Public Comment via Email: Members of the public may provide written comments by email to recreation1@burlingame.org. Emailed comments will not be read out loud, but they will be noted for the record. Your email should include the specific agenda item on which you are commenting. Please note if your comment concerns an item that is not on the agenda. Emailed public comments that are received by 4:00 p.m. on Thursday, May 15, 2025, will be included in a supplemental packet that will be sent to the Parks & Recreation Commission prior to the meeting and published on the website here: https://www.burlingame.org/192/Parks-Recreation-Commission. 1. Call to Order 2. Roll Call Page 1 City of Burlingame Printed on 5/9/2025 May 15, 2025Parks & Recreation Commission Meeting Agenda 3. Approval of Minutes The minutes to the April 17, 2025 meeting with be available for approval at the June 19, 2025 meeting. a. 4. Correspondence 5. Public Comments Members of the public may speak about any item not on the agenda. The Ralph M. Brown Act (the State and local agency open meeting law) prohibits the Commission from acting on any matter that is not on the agenda. Speakers are asked to fill out a ‘request to speak’ card located on the table by the door and hand it to staff, although provision of a name, address or other identifying information is optional. The Chairperson may limit speakers to three minutes each. PRESENTATION: Recreation Coordinator Conefrey 6. Old Business 7. New Business Approving Pickleball Recycling Collection Bin at Washington Park Court 1a. Staff ReportAttachments: Approval of the Updated Youth Advisory Committee Bylawsb. Staff ReportAttachments: Youth Field User Organization Validations for Burlingame Girls Softball, Our Lady of Angels, St. Catherine of Siena, Burlingame AYSO and Coyotes Lacrosse d. Staff Report Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E Exhibit F Attachments: 8. Staff and Commissioner Reports 9. Future Agenda Items 10. Adjournment Page 2 City of Burlingame Printed on 5/9/2025 May 15, 2025Parks & Recreation Commission Meeting Agenda Next Meeting: Thursday, June 19, 2025 NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Department at (650) 558-7323 at least 24 hours before the meeting. A copy of the agenda packet is available for review at the Recreation Center, 850 Burlingame Avenue, during normal office hours. The agendas and minutes are also available on the City's website: www.burlingame.org. Page 3 City of Burlingame Printed on 5/9/2025 1 STAFF REPORT To: Parks and Recreation Commission Date: May 15, 2025 From: Molly Crossfield, Recreation Supervisor – (650) 558-7317 Subject: Approving Pickleball Recycling Collection Bin at Washington Park Court 1 RECOMMENDATION Staff recommend that the Parks and Recreation Commission review the presentation and approve the installation of a pickleball recycling collection bin at Washington Park Court 1. BACKGROUND An estimated 500 million pickleballs are produced annually. Pickleballs are made with a thermoplastic molded resin, different types of plastics, and rubber components. Many of the plastics used cannot be processed by standard recycling facilities. Emily Ma is a sophomore at Aragon High School with a passion for environmental science and conservation. Emily Ma has launched a pickleball recycling program at Leo J. Ryan Park in Foster City and Red Morton Park in Redwood City to collect and repurpose broken pickleballs, which are otherwise difficult to recycle and often end up in landfills. To date, over 2,000 broken pickleballs have been collected. Washington Park Courts have 8 pickleball courts; 4 designated pickleball-only courts and 4 joint tennis and pickleball courts. These courts are frequently used. DISCUSSION Emily Ma is proposing the installation of a pickleball recycling collection bin at the Washington Park Court 1. If approved, the bin will be placed above the existing trash bin on Court 1, with clear signage to inform players of its purpose (Exhibit B). Emily Ma will work with Recreation Supervisor Crossfield to determine the bin design, taking into consideration safety and aesthetics. Collection will occur approximately once a week, with flexibility to adjust based on usage and volume. Once collected, lightly damaged pickleballs will be donated to local Little League teams for batting practice. Severely broken balls will be sent to Peninsula Precious Plastics, a local organization that recycles them into new items such as tangram puzzles. Emily is currently a sophomore at Aagron High School and in the process of creating a club called Precious Plastics. Once she graduates, her plan is to pass this project to one of her well-equipped peers. If there is no one to take over, Approval of Pickleball Recycling Collection Bin at Washington Park Court 1 May 15, 2025 2 the bin will be removed. The removal will be uncomplicated, as the attachment to the fence utilizes zip ties. By supporting this youth-led initiative, the City of Burlingame has the opportunity to invest in the next generation of environmentally conscious leaders. This program not only diverts plastic waste from landfills but also fosters public awareness and engagement in sustainability efforts. FISCAL IMPACT Emily Ma will finance, install, maintain and remove the Pickleball Collection Bin, thereby placing no additional fiscal impact on the City of Burlingame. EXHIBITS A. Emily Ma’s Pickleball Recycling Program PowerPoint B. Photo of Proposed Bin Location Pickleball Recycling Program Pickle Puzzles - Emily Ma The Problem ●Pickleballs break over time, but… Most recycling facilities can’t process pickleballs. ●Difficult to identify the type of plastic ●Mixtures of plastic types make them hard to sort ●Small size may jam machinery Our Solution ●Collect broken pickleballs ●Distribute slightly cracked balls to Little League teams ●Shred and melt severely broken balls into new items Leo J. Ryan Park, Foster City Red Morton Park, Redwood City 2,000 + pickleballs collected Impact 100 + pounds of waste diverted SMCOE Sustainable and Climate Ready Schools Award Thanks for listening! Any questions? Website: picklepuzzles.wordpress.com Contact: picklepuzzlesorg@gmail.com 1 STAFF REPORT To: Parks and Recreation Commission Date: May 15, 2025 From: Alexandra Sheldon, Recreation Coordinator (650) 558-7320 Subject: Approval of the Updated Youth Advisory Committee (YAC) Bylaws RECOMMENDATION Staff recommend that the Parks and Recreation Commission approve the updated Youth Advisory Committee (YAC) Bylaws. BACKGROUND YAC is a group of thirteen (13) teens either living or going to school in Burlingame. YAC advises the Parks and Recreation Commission on matters relating to the youth and teen population within the City. These matters may include, but are not limited to, programs relating to safety, community involvement, recreation, socialization, socioeconomics, and environmental concerns. Appointment to YAC is based on a formal application and interview process by the YAC Advisor. YAC is guided by the YAC Bylaws (Exhibit A), which are updated periodically. The last time they were updated was in October 2017. DISCUSSION Beginning in March 2025, YAC members reviewed the current Bylaws and determined that an update was needed. At the April 2025 meeting, where a quorum of YAC members was present, a discussion was held and the proposed changes to the YAC Bylaws were unanimously passed. Below are the key edits that were made. 1. The overall layout of the Youth Advisory Committee Bylaws has been altered for ease of reference and clarity. 2. Section Two (2), Goals, reduced from eight to five points. i. In review of the bylaws, concepts were duplicated. New sub-sections provide clarity and conciseness. 3. Section Three (3), Membership, made additional sub-sections E and F. i. E: Change enacted for all members to share the critical volunteer responsibilities needed by YAC, while giving flexibility due to other commitments. Approval of the Updated Youth Advisory Committee (YAC) Bylaws May 15, 2025 2 ii. F: Meeting days and times are determined by YAC so all can attend. 4. Section Four (4), Attendance, addition of sub-sections B-D. i. B: Provided two unexcused absences for YAC members. ii. C: Clearly outlines the mandatory attendance required by YAC members in relation to their initiative and fundraising goals. iii. D: Addition made to hold YAC Members accountable to their commitment to YAC and spells out grounds for termination if not fulfilled. 5. Section Five (5), Officers, addition of sub-sections A and B, and the striking of the first bullet in the previous Bylaws. i. Header: Addition of ‘Sub-Committees.’ ii. A: Outlines the process of the appointment of chairs on YAC. iii. B: Listing of key chairs vital to the success of YAC. 6. In Section Six (6), Meetings, the addition of sub-section E. i. E: Addition regarding rotating facilitators, secretaries, and the distribution of meeting minutes after. These proposed changes facilitate seamless navigation throughout the bylaws and more accurately reflect logistical operations of YAC. If approved, the updated YAC Bylaws will go into effect beginning Fall 2025. FISCAL IMPACT There is no fiscal impact associated with updating the Bylaws. EXHIBITS A. Current Youth Advisory Committee (YAC) Bylaws B. Proposed Youth Advisory Committee (YAC) Bylaws Exhibit A City of Burlingame Youth Advisory Committee Role The Youth Advisory Committee (YAC) advises the Parks & Recreation Commission on matters relating to the youth and teen population within the City of Burlingame. This may include programs relating to safety, community involvement, drug awareness, special interests, recreation, sports, socialization, socio-economic and environmental concerns. Goals 1. Create an atmosphere where teens feel safe and comfortable to express themselves and their ideas. 2. Promote & implement interactions between YAC and youth of Burlingame, specifically elementary, middle school and high school students. 3. Act as an advocate for youth and teens in the Burlingame community. 4. Serve as a representative in an advisory capacity on Burlingame committees planning for teen and citywide events. 5. Foster a greater involvement of youth in municipal governmental and civic affairs. 6. Study problems, activities and concerns of youth, especially as they relate to municipal government programs or projects of the City of Burlingame. 7. Hold forums on activities of concern, either alone or in conjunction with other governmental agencies and community organizations. 8. Review those municipal matters referred to it by the City Council or Park & Recreation Commission and, as appropriate, make recommendations on those matters. Exhibit A Membership 1. Any resident of Burlingame or student of Burlingame schools who will be in 7th –12th grade during the next committee term following their appointment will be eligible for membership on the Youth Advisory Committee. 2. There shall be thirteen (13) members of the Youth Advisory Committee. These members will be appointed based on a formal application and interview process. The Recreation Coordinator will lead the application interview process. 3. Appointment to the Youth Advisory Committee shall be made in September of each year and will be good for a term of two school years. 4. Vacancies on the Youth Advisory Committee during a term shall be filled by City staff appointment & Youth Advisory Committee recommendation. Attendance 1. Youth Advisory Committee members are expected to attend all regular business meetings of the Youth Advisory Committee during the school year. Officers 1.“The Youth Advisory Committee does not appoint specific chairpersons or officers. All acting members will be responsible for taking a lead throughout the year. Each YAC member will be assigned a meeting to facilitate or take minutes at regular YAC business meetings. Facilitators are expected to meet with the advisor about the upcoming agenda items, no later than 1 business day (week) before the YAC meeting. Assignments will be delegated for each event and activity.” Sub-Committees 1. Sub-committees shall be formed, as the Youth Advisory Committee deems needed for use to work on individual projects or pending special events. 2. “Youth Advisory Committee members shall be expected to participate in at least one sub-committee throughout the academic year.” Meetings 1. The Youth Advisory Committee shall meet once a month in regular business sessions. Meetings will be conducted in accordance with City policy and State law. Additional meetings shall be scheduled if needed. Exhibit A 2. The advisor may call special meetings provided that at least one week's notice is given to all Youth Advisory Committee members. 3. The Youth Advisory Committee shall publish an annual calendar indicating the regularly scheduled meetings for the entire year. This meeting schedule shall be made public no later than the third meeting of the newly appointed YAC. 4. On the agenda of the first two Youth Advisory Committee meetings, an orientation will be scheduled, as well as a discussion of issues and concerns will be identified, and planning for the year will begin. Quorum 1. A quorum is necessary for a Youth Advisory Committee meeting to be held. A simple majority of the Youth Advisory Committee shall constitute a quorum. 2. In the event that there is no quorum, any discussions, which are held by those assembled, shall be regarded as informal and non-binding. Amendments 1. Amendments to these by-laws may be initiated at any Youth Advisory Committee meeting with prior notification to members. 2. Recommendation of any amendment shall require a two-third vote of the Youth Advisory Committee members. 3. Upon approval of the Parks & Recreation Commission, amendments shall take effect immediately. 1 City of Burlingame Youth Advisory Committee Bylaws 1. Role: a. The Youth Advisory Committee (YAC) advises the Parks and Recreation Commission on matters relating to the youth and teen population within the City of Burlingame. This may include, but are not limited to, programs relating to safety, community involvement, recreation, socializations, socioeconomic, and environmental concerns. 2. Goals: a. Create an atmosphere where teens feel safe and comfortable expressing themselves and their ideas. b. Promote and implement interactions between YAC and the youth of Burlingame, specifically elementary, middle school, and high school students. c. Act as an advocate for youth and teens in the Burlingame Community. d. Serve as a representative in an advisory capacity on Burlingame committees, fostering a greater involvement of the youth through events. e. Study and review problems concerning youth as they relate to municipal government matters independently or as they are referred to by City Council or Parks and Recreations Commission, while fostering a greater involvement of youth in municipal government and civic affairs. 3. Membership: a. Any resident of Burlingame, or student of Burlingame Schools, who begin 7th-12th grade during the next committee term following their appointment will be eligible for membership on the Youth Advisory Committee. b. There shall be thirteen (13) members of the Youth Advisory Committee. These members will be appointed based on formal application and interview process. The Recreation Coordinator will lead the application and interview process. c. Appointment to the Youth Advisory Committee shall be made in September of each year and will be good for a term of two school years. d. Vacancies of the Youth Advisory Committee during a term shall be filled by City staff appointment and Youth Advisory Committee Recommendation. e. Continuation of membership will be based on hours and attendance. A mid-year evaluation will be conducted. i. A mandatory minimum of 30 hours of volunteer service must be completed by the end of the school year. 15 of these hours must be completed by the last day of the calendar year (December 31st.) ii. Flexibility will be given in order to meet the required hours of volunteer service given Youth Advisory Committee advisor’s approval. 2 f. Youth Advisory Committee meeting time and day will be determined prior to the first official Youth Advisory Committee meeting based on a poll and consensus from its members. 4. Attendance: a. Youth Advisory Committee members are expected to attend all regular business meetings of the Youth Advisory Committing during the school year. b. Youth Advisory Committee members have two (2) unexcused absences. Any absence must be communicated and approved by the Youth Advisory Committee advisor. c. Youth Advisory Committee members must attend all initiative-based Youth Advisory Committee fundraisers and are expected to attend all city-wide events. d. More than two unexcused absences and/or failure to complete necessary volunteer hours, will result in termination from the Youth Advisory Committee, at the discretion of the YAC Advisor. 5. Officers/Sub-Committees a. Chairs will be appointed at the beginning of the school year based on peer nomination and motion for approval. b. Chairs are to include, but are not limited to, Marketing, Fundraising, Communications, Website, Outreach Chair, etc. c. Sub-committees shall be formed as the Youth Advisory Committee deems needed for use to work on individual projects or pending special events. d. Youth Advisory Committee members shall be expected to participate in at least one sub-committee throughout the academic year. 6. Meetings: a. The Youth Advisory Committee shall meet once a month in regular business sessions. Meetings will be conducted in accordance with City policy and State Law. Additional meetings shall be scheduled if needed. b. The advisor may call special meetings provided that at least one week's notice is given to all Youth Advisory Committee members. c. The Youth Advisory Committee shall publish an annual calendar indicating the regularly scheduled meetings for the entire year. This meeting schedule shall be made public no later than the third meeting of the newly appointed Youth Advisory Committee. d. On the agenda of the first Youth Advisory Committee meetings, a discussion of issues and concerns will be identified, and planning for the year will begin. e. There will be a facilitator and secretary at each meeting. The secretary will send out a recap of the meeting notes. Rotation will be determined at the first official Youth Advisory Committee meeting. 3 7. Quorum: a. A quorum is necessary for all Youth Advisory Committee meetings to be held. A simple majority of the Youth Advisory Committee shall constitute a quorum (7.) 8. Amendments: a. Amendments to these by-laws may be initiated at any Youth Advisory Committee meeting with prior notification to members. b. Recommendation of any amendments shall require a two-thirds vote of the Youth Advisory Committee members. c. Upon approval of the Parks and Recreation Commission, amendments shall take effect immediately. 1 STAFF REPORT To: Parks and Recreation Commission Date: May 15, 2025 From: Nicole Acquisti, Recreation Manager Subject: Youth Field User Organization Validations for Burlingame Girls Softball, Our Lady of Angels, St Catherine of Siena, Burlingame AYSO, and Coyotes Lacrosse RECOMMENDATION City staff recommends that the Parks and Recreation Commission review the attached Youth Field User Organization Validation applications and approve Burlingame Girls Softball, Our Lady of Angels, St. Catherine of Siena, and Burlingame AYSO as Tier 1 Validated User Organizations and Coyotes Lacrosse as Tier 2. BACKGROUND Per the Field User Policy (Exhibit A), the Parks & Recreation Commission validates Field User Organizations before requesting field space as a validated organization for the seasonal sports leagues and tournaments. Organizations requesting to be categorized as a Validated User Organization must meet the Commission approved criteria to request priority field space for youth sports fields in Burlingame. Organizations can be approved as a Tier 1 or Tier 2 validated user organization; if the organization doesn’t meet the criteria, it becomes a field renter. DISCUSSION To be approved as a Tier 1 Validated User, the organization must meet the following criteria: 1. Be a registered 501©3 non-profit, non-select youth organization located in the City of Burlingame. 2. Be comprised of a minimum of 85% Burlingame residents. 3. Offer teams for a minimum of three (3) age groups and open to all residents. 4. Complete a Youth Field User Organization Validation Application and approval from the Parks and Recreation Commission every three years. 2 Youth Field User Organization Validations for BGS, OLA, St Cats, AYSO, and Coyotes May 15, 2025 5. Have a governing board with at least 75% residents. 6. Operate as a Burlingame youth organization for at least five (5) consecutive years. City staff have reviewed the submitted applications. The programs for Burlingame Girls Softball (Exhibit B), Our Lady of Angels (Exhibit C), St. Catherine of Siena (Exhibit D), and Burlingame AYSO (Exhibit E) meet all the requirements to be a Tier 1 Validated User Organization. To be a Tier 2 Validated User, the organization must meet the following requirements: 1. Be a registered 501©3 non-profit, non-select youth organization located in the City of Burlingame. 2. Be comprised of a minimum of 51% Burlingame residents (emerging or underserved sports can petition the Commission to be included in the allocation process). 3. Offer teams for a minimum of three (3) age groups and open to all residents. 4. Complete a Youth Field User Organization Validation Application and approval from the Parks and Recreation Commission every year. 5. Have a governing board with at least 75% residents. 6. Operate as a Burlingame youth organization for at least five (5) consecutive years. 7. Enrollment cannot exceed 500 participants. City staff have reviewed the submitted application (Exhibit F). Coyotes Lacrosse meets all the requirements for a Tier 2 Validated User Organization. After reviewing all five applications, staff recommends validation approval for Burlingame Girls Softball, Our Lady of Angels, St. Catherine of Siena, Burlingame AYSO, and Coyotes Lacrosse. FISCAL IMPACT None EXHIBITS A. Field Use Policy 2018 B. Youth Field User Organization Validation Application: Burlingame Girls Softball C. Youth Field User Organization Validation Application: Our Lady of Angels D. Youth Field User Organization Validation Application: St. Catherine of Siena E. Youth Field User Organization Validation Application: Burlingame AYSO F. Youth Field User Organization Validation Application: Coyotes Lacrosse Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E Exhibit F Spring 2025 BOYS U8 21 U10 27 U12 37 U14 38 TOTAL BOYS 123 GIRLS U8 28 U10 31 U12 34 U14 37 TOTAL GIRLS 130