HomeMy WebLinkAboutReso - CC - 100-1983RESOLUTION NO, 100-83
RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT
FOR ENGINEERING OF IMPROVEMENTS TO THE OAK GROVE
AVENUE/CALIFORNIA DRIVE INTERSECTION - PROTECT # 238
RESOLVED, by the CITY COUNCIL of the C,ity of Burlingame,
California, and this Council does hereby FIND, ORDER and DETERMINE
as follows:
1. The public interest and convenience require execution
of the agreement cited in the title above.
2. The City Manager be, and he is hereby, authorized
to sign said agreement for and on behalf of the City of Burlingame.
3. The City Clerk is hereby ordered and instructed to
i
attest such signature.
3"i Pyor
I, EVELYN H. HILL, City Clerk of the City of Burlingame,
,,do hereby certify that the foregoing Resolution was introduced at
i.; a regular meeting of the City Council held on the 21st day of
�y
November 19 83, and was adopted thereafter by the following
vote:
AYES: COUNCILMEN: AMSTRUP, BARTON, MANGINI, MARTIN, PAGLIARO
i
NOES: COUNCILMEN: NONE
ABSENT: COUNCILMEN: NONE
City Clerk
aRl;-IN)�/
AGREEMENT
THIS AGREEMENT, made and entered into this 21st day of November 1983, by and
between the CITY OF BURLINGAME, a municipal corporation of the State of California,
hereinafter called the "City" and DKS ASSOCIATES, a California corporation,
hereinafter called the "Engineer".
WITNESSETH:
WHEREAS, the City desires to contract for an engineering study of intersection
improvements to the intersections of California Drive and Carolan Avenue with Oak
Grove Avenue as outlined in Exhibit "A"; and ,
WHEREAS, the Engineer is qualified and willing to perform said engineering design as
outlined in Exhibit "A".
NOW, THEREFORE, in consideration of the mutual covenants, promises and Agreements
herein set forth, the parties do hereby agree as follows:
Scope of Work
The Engineer and City agree to follow the Scope of Work as described in
Exhibit "A".
2. Information
City agrees to provide such information, records, plans, data and files as are
currently available and necessary for Engineer to complete its work under this
Agreement.
3. Staff
The Principal/Project Manager for Engineer shall be Larry Grove. Project
Engineers for the Engineer shall be Larry Patterson and David Hop. These persons
will not be removed from the project without prior approval of City.
4. Subcontractors
DKS ASSOCIATES will be using the services of Vincent H. Cunha and Associates, a
California corporation, to provide surveying services anticipated on this project. A
real estate appraiser, if required, shall be agreed to by both the City and the
Engineer.
5. Compensation
Payment is to be based on hourly rates to a maximum amount as indicated in
Exhibit "A". This Agreement shall not exceed Sixteen Thousand Three Hundred
Dollars ($16,300) unless authorized in writing by both City and Engineer based upon
an Agreement amendment.
Monthly billings based on work performed for each task will be payable within
thirty (30) days of invoice date.
Scope of Agreement
This writing, including Exhibit "A", which is attached hereto and made a part
hereof by reference, constitutes the entire Agreement between the parties relative
to engineering services and no modification hereof shall be effective unless and
until such modification is evidenced by an amendment signed by both parties to this
Agreement.
7. Schedule of Work
The Engineer and City agree to follow the schedule of work as described in
Exhibit "A".
8. Relations and Duties of Parties
a. It is agreed by the parties hereto that the Engineer is an independent
contractor operating hereunder and is not, and shall not, be considered to be
an officer, and employee, or an agent of the City.
b. The Engineer shall function as technical representative of the City and all of
his activities under this Agreement shall be carried on under the general
supervision of the City Director of Public Works. The Engineer's records and
correspondence concerned with and pertaining to the project shall be
available for review by the City Director of Public Works or his
representative.
C. On completion of work, all original data, forms, plans and specifications shall
become property of the City.
d. The Engineer shall comply with all federal, state and local laws, statutes,
ordinances, rules and regulations, and the orders and decrees of any courts or
administrative bodies or tribunals in any manner affecting the performance of
the Agreement, including without limitation, workmen's compensation laws
and licensing laws and regulations.
e. Upon two (2) days' advance written notice to the Engineer, the City hereby
reserves the right to cancel this Agreement, in which case the Engineer shall
be compensated for all work and services performed up to the date of receipt
of said notice of cancellation. In the event of abandonment or suspension of
the work for which services have been performed under this Agreement,
pursuant to direction of the City, the Engineer, if requested to do so by the
City, shall stop work at the stage directed by the City and shall deliver to the
City all data and analyses developed as of said stage, and the City shall have
the right to have such data and analyses completed by others and shall have
title to all documents as of said stage.
f. Neither the City nor the Engineer shall assign or transfer their interest in this
Agreement without the written consent of the other party except as
described herein or in Exhibit "A".
g. The Engineer shall indemnify, defend and hold harmless the City from and
against any and all liability, arising from negligent acts, errors and omissions
of the Engineer or his agents, in connection with the performance of the
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Agreement, excepting only such injury or harm as may be caused solely by an
act or omission of the City.
h. The Engineer will not willfully discriminate against any employee or applicant
for employment because of race, color, religion, ancestry or national origin.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate on
the date first set forth.
DKS ASSOCIATES
a California corporation
APPROVED AS TO FORM
CITY OF BURLINGAME
a municipal corporation
of the State of California
City Mane
ATTEST:
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EXHIBIT "A"
ENGINEERING DESIGN OF INTERSECTION MODIFICATIONS
OAK GROVE AVENUE AT CALIFORNIA DRIVE AND CAROLAN AVENUE
CITY OF BURLINGAME
Scope of Work
A. Data Collection and Field Investigations
I. Obtain utility, street improvement and traffic signal plans from City and
utility company files.
2. Arrange for utility company marking of underground facilities.
3. Perform topographic surveys necessary to:
a) Establish horizontal and vertical control of the project for both design
and construction;
b) Establish cross -slopes, paving conforms, and profiles of the proposed
modifications;
c) Determine impacts on utilities;
d) Determine street width and striping configurations along California
Drive from approximately Douglas Avenue to Palm Drive;
e) Provide City with spot elevations and cross-sections along Oak Grove
from California to approximately San Mateo Avenue for their
independent use.
4. Perform traffic counts and turning movement counts and with City staff,
estimate future traffic, as necessary to assist in determination of lane
requirements of the project.
5. Discuss with Southern Pacific and Caltrans Commuter Rail personnel possible
modifications to crossing protection predictors near the Burlingame Station.
Prepare memo on findings.
B. Preliminary Design
I. Review study plans previously prepared by City, to arrive at a recommended
plan for the project. Of particular concern would be need for additional
lane(s) on Oak Grove, retention or deletion of the islands and "free" right turn
lanes; adequacy of traffic signal equipment and impacts upon the crossing of
the Southern Pacific tracks and crossing protection.
2. Present and discuss alternatives with City staff and incorporate comments
into a recommended overall plan to use as the basis for the design.
3. Present the recommended plan to Southern Pacific and Public Utilities
Commission for their review.
C. Final Design Plans, Specifications and Cost Estimates
I. Based upon the approved preliminary plan, prepare construction plans for the
modifications, which will include the following:
a. Paving, curbs and gutters, storm drainage modifications, traffic signal
modifications, railroad crossing modifications, signing and striping
revisions and utility adjustments.
b. Prepare plat and description of easement and submit to Southern
Pacific. Coordinate with City and Southern Pacific to obtain final
easement document. Prepare letter and drawings for City's submittal
to the P.U.C. requesting authority to modify the crossing.
2. Prepare draft special provisions and Engineer's estimate of construction
costs.
3. Submit plans, specifications and estimate to City for review and comments.
4. Incorporate comments and make all final corrections to contract documents.
5. Print and furnish to City 30 sets of the construction plans and special
provisions.
D. Additional Services
It is recognized that other miscellaneous tasks may be required as part of the
conduct of this program. Engineer will be available for miscellaneous services
related to this project and outside the above-described tasks. These services would
only be provided as requested by the Public Works Department. Total fees for
these miscellaneous services shall not exceed Fifteen Hundred Dollars ($1,500).
E. Compensation for construction inspection services will be negotiated with the
Engineer at such time that the City agrees that there is a need to provide said
services and will be documented by means of an amendment to this Agreement.
F. Schedule
The schedule attached at the end of Exhibit "A" will be followed:
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G. Compensation
The following are the estimated fees for the various tasks for the project:
A. Data Collection and Field Investigation
B. Preliminary Design
C. Final Design
D. Additional Services
Total Design Fee Not to Exceed
ESTIMATED EXPENSES
Aerial Photo Base Sheet
Bid Package (30 sets)
Traffic Count Field Personnel
Travel Expenses
5 Percent on Expenses and Subcontractors
TOTAL FEE NOT TO EXCEED
H. Manpower Estimate
The following is a breakdown of manpower estimates for each task:
HOURS
A. Data Collection and Field Investigation
$2,500
$3,500
$7,900
1500
$15,400
$140
300
200
150
125
$ 915
Use $ 900
$16,300
Sr. Eng. Jr. Eng. Drafter Clerical
56/Hour 32/Hour 30/Hour 35/Hour
I. Obtain Data and Design Criteria 2 6
2. Coordinate Utility Markings 2
3. Field Surveys
(Crew: 20 Hours @ $86/Hour = $1,720) 2
4. Traffic Count Analysis 2 4
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Continued ...
Sr. Eng. Jr. Eng. Drafter Clerical
56/Hour $32/Hour 30/Hour 35/Hour
B. Preliminary Design
I.
Review Study Plans
6
8
2.
Base Map Preparation
4
6
32
3.
Preliminary Layout & Estimate
12
8
8
4.
Review with City, SP, PUC
6
C.
Final Design
I.
Plans
40
40
40
2.
Specifications and Cost Estimates
12
16
8
3.
ROW Plat & Description
2
2
4
4.
Final Revisions
8
6
8
5.
Prepare Bid Package
2
4
8
I. Rates
As a guide, the attached rate schedule would be representative for the various
personnel who would be assigned to this project. The actual rates charged would be
based on the individual's actual salary times a multiplier of 2.80. Expenses and the
services of subcontractors would be billed at cost times a factor of 1.05.
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associates
FEE SCHEDULE -Effective June I, 1983
Traffic • Transportation • Engineering
This Fee Schedule indicates billing rates for DKS staff services and project expenses. All
invoices are due and payable within 30 days of date of invoice.
BILLING RATES
DKS Grade Hourly Billina Rate
Enaineers and Planners
526.50
2 532.00
3 539.00
4 $45.00
5 $48.00
6 $50.50
7 556.00
8 568.00
4 $84.00
Computer Systems Soecialists
3 540.50
8 $74.00
Technicians
A $18.00
B $30.00
C $35.00
D $41.50
DKS services are billed at the above rates times actual hours expended on the project.
Project Expenses
P-oject Expenses include out-of-pocket, project related costs such as transportation,
subsistence, reproduction, postage, telephone, computer charges and subcontractor
services. Project Expenses will be billed at cost plus 5% service and handling charge.
Invoices outstanding over 30 days will be assessed a IY2 percent service charge for each
30 days outstanding beyond the initial payment period.
Effective Bates
This Billing Rate supercedes all prior Billing Rates. Billing Rates will be subject to
revision June 4, 1984.
1419 Broadway, Suite 700, Oakland, California 94,612-2069 . 415/763-2061