HomeMy WebLinkAboutReso - CC - 022-2025Docusign Envelope ID: E6329EK-4301-49136-91F92-8513191 EOFF15
RESOLUTION NO. 022-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
AUTHORIZING THE CITY MANAGER TO RENEW THE SERVICE AGREEMENT
WITH DOCUSIGN FOR THE PERIOD MARCH 30, 2025, — MARCH 29, 2026, FOR
THE ELECTRONIC SIGNING OF DOCUMENTS FOR A TOTAL AMOUNT OF $35,136
WHEREAS, on March 16, 2020, San Mateo County issued a stay-at-home order that
required City staff to work remotely; and
WHEREAS, in order to ensure that contracts, resolutions, and other documents were able
to move forward, the City entered into an agreement with DocuSign; and
WHEREAS, the DocuSign platform allows staff to obtain electronic signatures on City
contracts, resolutions, and other documents; and
WHEREAS, over the past year, the City utilized DocuSign to sign 1,641 documents; and
WHEREAS, utilizing DocuSign allows the City to more easily sign documents and ensure
that City records are properly retained; and
WHEREAS, the annual cost of DocuSign's platform is $35,136.00.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME DOES
RESOLVE AS FOLLOWS:
The City Manager is hereby authorized to execute a service agreement with DocuSign for
the period March 30, 2025, to March 29, 2026, in the form attached hereto as Exhibit A, for
$35,136.00, to allow for the electronic signing of documents.
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Mayor
I, MEAGHAN HASSEL-SHEARER, City Clerk of the City of Burlingame, do hereby certify
that the foregoing Resolution was introduced at a regular meeting of the City Council held on the
17th day of March, 2025, and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS: BROWNRIGG, COLSON, PAPPAJOHN, STEVENSON, THAYER
NOES: COUNCILMEMBERS: NONE
ABSENT:COUNCI LMEMBERS: NONE
City Clerk
Docusign Envelope ID: E6329E9C-4301-49B6-9F92-85B191EOFF15
docusign
Docusign, Inc. Offer Valid Through: Mar 28,
L% 221 Main Street, Suite 800 2025
San Francisco, CA 94105 Prepared By: Amit Ben
Simchon
Quote Number: Q-01723745
ORDER FORM
Address Information
Bill To:
City of Burlingame
501 Primrose Rd,
Burlingame, CA, 94011-0191
United States
Billing Contact Name:
Meaghan Hassel -Shearer
Billing Email Address:
mhasselshearer@burlingame.org
Billing Phone:
+1 650-558-7203
Order Details
Order Start Date: Mar 30, 2025
Order End Date: Mar 29, 2026
Billing Frequency: Annual
Products
Ship To:
City of Burlingame
501 Primrose Rd,
Burlingame, CA, 94011-0191
United States
Shipping Contact Name:
Meaghan Hassel -Shearer
Shipping Email Address:
mhasselshearer@burlingame.org
Shipping Phone:
+1 650-558-7203
Payment Method: Check
Payment Terms: Net 30
Currency: USD
ProductDate End Date Quantity Net Price
eSignature Enterprise Pro with FedRAMP - SUB-3002392-1 Mar 30, 2025 Mar 29, 2026 30 $ 28,800.00
Seats
Enterprise Premier Support with FedRAMP - SUB-3002392-1 Mar 30, 2025 Mar 29, 2026 1 $ 6,336.00
eSign
Grand Total: $35,136.00
Product Details
eSignature Seat Allowance: 30
eSignature Envelope Allowance: 3,000
Docusign Envelope ID: E6329E9C-4301-49B6-9F92-85B191EOFF15
Order Special Terms
Customer agrees to allow Docusign to publish, use and/or reproduce the Customer's name
and logo in marketing materials and investor -related content.
Customer is willing to partner with Docusign to: (a) produce a written case study and/or video
testimonial on Customer's use of Docusign and associated business results to be featured on
Docusign website and in marketing campaigns; and (b) share Customer's name and
Docusign use case and associated business results with press, in media publications and in
thought leadership content. Docusign will reach out to Customer during the Term regarding
these opportunities.
Customer is willing to partner with Docusign to: (a) act as a reference for Docusign and speak
with Docusign customers and prospects about Customer's use of Docusign and associated
results; (b) speak with analysts about their company's use of Docusign and associated results
for use in analyst reports and whitepapers; and (c) speak at Docusign 1st and 3rd party
events about Customer's use of Docusign and associated results. Docusign will reach out to
Customer during the Term regarding these opportunities.
Terms & Conditions
This Order Form is governed by the terms Master Services Agreement available online at:
https://www.docusign.com/legal/terms-and-conditions/msa and the applicable Service
Schedule(s) and Attachments for the Docusign Services described herein available online at
https://www.docusign.com/legal/terms-and-conditions/msa-service-schedules.
Customer Data uploaded into a DocuSign eSignature Government Product will be hosted
within DocuSign's Fed RAMP Moderate authorized boundary. "Fed RAMP" means the Federal
Risk and Authorization Management Program.
DocuSign eSignature Government Products (but not CLM Government Products) include
features and functionality that allow Customers to connect to other DocuSign products or to
third -party products or services for interoperability purposes. Interoperability refers to multiple
computer systems that are connected in a manner that allows them to exchange information.
DocuSign eSignature Government Product features allowing for interoperability currently
include DocuSign Payments, Comments and Agreement Actions. A complete list of
interoperable eSignature Government Product features can be found at
https://www.docusign.com/legal/terms-and-conditions/esignature-interoperable-features.
These features are disabled by default for new customers but can be enabled by Customer
request. Customers may also use "connectors" to connect DocuSign eSignature Government
Products or CLM Government Products to other systems to exchange information. For
example, a DocuSign/Salesforce Connector can be used to connect DocuSign eSignature
Government Products to a Salesforce product so that information may be exchanged between
the two connected systems.
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Docusign Envelope ID: E6329E9C-4301-49B6-9F92-85B191EOFF15
If Customer chooses to connect DocuSign eSignature Government Products to any other
DocuSign product or to any third -party products or services, Customer authorizes DocuSign to
export Customer Data outside of DocuSign's FedRAMP Moderate authorized boundary for the
processing and use of Customer Data by Customer, DocuSign, and/or such third parties (as
applicable). For clarity, where Customers connect DocuSign eSignature Government Products
with any other products or services (including but not limited to by use of Payments,
Comments, Connector or Agreement Action functionality), DocuSign disclaims all liability for
FedRAMP control compliance or Customer's obligations relating to Customer Data exported
from DocuSign's FedRAMP Moderate authorized boundary.
Billing Information
Prices shown above do not include any sales, use, value added (VAT), goods and services (GST),
and/or any other similar taxes, duties, levies and or charges of any nature that might be imposed
or required to be collected (collectively "taxes") by Docusign. Any such taxes are the responsibility
of the Customer and will appear on the final invoice(s), as applicable. Taxes are calculated based
on the ship -to location listed on your order form.
Invoice(s) for this order will be emailed automatically from invoicing(cD-erp.docusign.com.
Please make sure this email address is on an approved setting or safe senders list, so notifications
do not go to a junk folder or get caught in a spam filter.
For U.S. Customers
Is the contracting entity exempt from sales tax?
Please select Yes or No:
If yes, please send the required tax exemption documents immediately to
taxexemptCa)docusign.com.
For Non U.S. Customers
Verify that the VAT, GST, TIN, or similar tax identification number below is correct, or provide the
correct number to your Docusign contact. If the VAT, GST, or TIN identification number is not
populated below, it will be assumed that you are not a VAT/GST registered taxpayer.
VAT, GST, TIN or similar tax identification number:
For other tax exemption requests, please email the applicable tax exemption
documentation to taxexempt(aD-docusign.com.
Purchase Order Information
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Docusign Envelope ID: E6329E9C-4301-49B6-9F92-85B191EOFF15
Is a Purchase Order (PO) required for the purchase or payment of the products on this Order
Form?
Please select:
By marking "No", Customer agrees to process payment for any invoices issued pursuant to this
Order Form without a PO Number.
If yes, please complete the following information, and attach your PO (if available), and the
invoice will be issued referencing such PO Number:
PO Number:
Please attach PO Attachment here:
If "Yes" is marked, but a PO Number is not provided or a PO document is not attached, then
Customer agrees to provide the PO information or PO document to Docusign at its earliest
convenience by sending to POSubmissionC@docusign.com referencing this Quote Number, but
agrees to still process payment per the agreed upon terms.
If Customer has attached a PO (or other document) to this Order Form, Customer acknowledges
and agrees that any additional or conflicting terms appearing in such PO (or any other document)
are invalid.
The below signatories are authorized, on behalf of their respective Parties, to execute
this Order Form and to agree to the terms herein as of the Order Start Date.
Customer Docusign, Inc.
Signature: Signature:
Name: Name:
Job Title: Job Title:
Date: Date:
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