HomeMy WebLinkAboutReso - CC - 013-2025RESOLUTION NO. 013-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING THE
CITY MANAGER TO EXECUTE A FIRST AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH GROUP 4 ARCHITECTURE TO PROVIDE PRELIMINARY
ARCHITECTURAL SERVICES FOR A NEW CITY HALL, TO EXTEND THE TERM AND
INCREASE THE NOT-TO-EXCEED AMOUNT BY $5,000 TO $23,489.45 AND AUTHORIZING
THE CITY MANAGER TO NEGOTIATE AND EXECUTE ADDITIONAL AMENDMENTS
WHEREAS, the City Council has a long-standing goal of constructing or purchasing a new
City Hall facility to meet the news of the community, Council, and staff; and
WHEREAS, after the Council’s 2023 goal-setting session, the City Council established the
City Hall Ad-Hoc Subcommittee to explore the financing and construction of a new City Hall; and
WHEREAS, on June 20, 2023, the City issued a Request for Proposals soliciting
consultant assistance from an architecture firm and a real estate advisor for the new City Hall
project; and
WHEREAS, on August 23, 2023, the City executed an Agreement for preliminary
architectural services pursuant to Resolution No. 108-2023; and
WHEREAS, Group 4 completed work on the Existing City Hall Conditions Report, New City
Hall Space Needs Assessment Report, New City Hall Preliminary Cost Estimate, and diagrams of
multiple potential City Hall sites; and
WHEREAS, Group 4 completed “bubble diagrams” to map out how City departments
would fit into existing office space that could serve as City Hall; and
WHEREAS, on May 31, 2024, the Agreement with Group 4 expired; and
WHEREAS, on September 4, the City executed a new Agreement for preliminary
architectural services pursuant to Resolution No. 108-2024; and
WHEREAS, Staff is pleased with the work product provided by Group 4 and desires to retain
Group 4 to complete additional work.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME RESOLVES
AS FOLLOWS:
The City Manager is authorized to execute a First Amendment to the Professional Services
Agreement with Group 4, in the form attached hereto, to complete additional preliminary architectural
services, for an amount not-to-exceed $23,489.45, and to extend the term for an additional six
months to September 1, 2025. Further, the City Manager is authorized to negotiate additional
amendments to the Professional Services Agreement, except that the City Council must approve
any amendments that increase the not-to-exceed amount.
Michael Brownrigg, Vice Mayor
Docusign Envelope ID: F1D2CD84-0A43-456F-8065-560DD4D167FB
I, Meaghan Hassel Shearer, City Clerk of the City of Burlingame, certify that the foregoing
Resolution was introduced at a regular meeting of the City Council held on the 18th day of
February 2024, and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS: COLSON, BROWNRIGG, PAPPAJOHN, THAYER
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: STEVENSON
Meaghan Hassel Shearer, City Clerk
Docusign Envelope ID: F1D2CD84-0A43-456F-8065-560DD4D167FB
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First Amendment to Professional Services Agreement by and Between the City of
Burlingame and Group 4 Architecture
This First Amendment to the Professional Services Agreement (“First Amendment”) is
made this XX day of February, 2025, by and between the City of Burlingame, a public agency
organized and operating under the laws of the State of California with its principal place of
business at 501 Primrose Road, Burlingame, CA 94010 (“City”), and Group 4 Architecture,
Research + Planning, INC., a California corporation with its principal place of business at 211
Linden Avenue, South San Francisco, CA 94080 (hereinafter referred to as “Consultant”), for
the purpose of amending the scope and increasing the not-to-exceed amount
Recitals
A. The City and Consultant, each a “Party” and collectively the “Parties,” entered into that
certain Professional Services Agreement dated September 4, 2024 (“Agreement”),
wherein Consultant agreed to provide preliminary architectural services.
B. The Agreement will expire on March 1, 2025. The not-to-exceed amount of the
Agreement is $18,489.45.
C. The City and Consultant now desire to extend the term of the Agreement by six
months. This First Amendment will also increase the not-to-exceed amount by
$5,000, to a total of $23,489.45.
Now therefore, for good and valuable consideration, the amount and sufficiency of which is
hereby acknowledged, the Parties agree as follows:
1. Section 2(b) of the Agreement (“Compensation”) is amended in full to read as
follows:
“In no event shall the total amount paid for services rendered by
Consultant under this Agreement exceed the sum of $23,489.45.
This amount is to cover all printing and related costs, and the City
will not pay any additional fees for printing expenses. Periodic
payments shall be made within 30 days of receipt of an invoice
which includes a detailed description of the work performed.
Payments to Consultant for work performed will be made on
a monthly billing basis.”
2. Section 5 of the Agreement (“Term”) is hereby amended to extend the term of the
Agreement through September 1, 2025.
3. All other provisions of the Agreement shall remain unchanged.
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In witness whereof, the Parties have entered this First Amendment on the date written above.
City of Burlingame Group 4 Architecture
Lisa K. Goldman
City Manager
Date:
Dawn Merkes
Principal-in-Charge
Date:
Approved as to form:
City Attorney
Attested by:
City Clerk