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HomeMy WebLinkAboutReso - CC - 084-1984RESOLUTION NO. 84-84 RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT FOR ENGINEERING SERVICES FOR DESIGN/PLANS/SPECIFICATIONS AND CONSTRUCTION INSPECTION FOR BAYSHORE SEWER FORCE MAIN REPLACEMENT - JOB 0421 RESOLVED, by the CITY COUNCIL of the City of Burlingame, California and this Council does hereby FIND, ORDER and DETERMINE as follows: 1. The public interest and convenience require execution of the agreement cited in the title above. 2. The City Manager be, and he is hereby, authorized to sign said agreement for and on behalf of the City of Burlingame. 3. The City Clerk is hereby ordered and -instructed to attest such signature. Vice Mayor I, JUDITH A. MALFATTI, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 19th day of November 1984 , and was adopted thereafter by the following vote: AYES: COUNCILMEN: BARTON, MANGINI, MARTIN NOES: COUNCILMEN: NONE ABSENT: COUNCILMEN: AMSTRUP ABSTAIN: COUNCILMEN: PAGLIARO r _ ✓/T� / 9yClerk EXHIBIT A SCOPE OF SERVICES FOR CITY OF BURLINGAME PROJECT NO. 421 DESIGN AND PREPARATION OF PLANS AND SPECIFICATIONS FOR CONSTRUCTION OF BAYSHORE SEWER FORCE MAIN REPLACEMENT The following services, as set forth in the Tasks below, are considered necessary to perform the engineering services for the design, plans and specification preparation and construc- tion administration support services for the Bayshore Sewer Force Main Replacement. TASK I. ACQUISITION AND REVIEW OF EXISTING DATA A. Acquire and review available City, CalTrans, and Utility Company records as indicated below: 1. Easement description for force main alignment. 2. Easement description for pump station sites. 3. Maps, plans, specifications about existing utilities: - Water distribution system including hydrants, - Sanitary sewer system - Storm drainage system 4. Reports, proposals and other pertinent data about expected capacity increases at the Mitten and Gilbreth Pump Stations. 5. Reports on maintenance, failures, and repair of existing force main and pump stations. 6. CalTrans plans (as --built) for the Bayshore Freeway in the area of project. 7. Plans (as -built) and specs for.the sludge pipeline. 8. Street improvement plans. 9. Plans (as -built) and specs or reports for the two drainage channels. 10. Plan for the proposed freeway entrance and on-ramp at the Hyatt Hotel. 11. Plans, specs, operations and maintenance manuals (as -built) on Mitten and Gilbreth Pump Stations. 12. PG&E utility grid maps. 13. Pacific Bell utility grid maps. 14. Cable TV maps or plans. 15. GTE Sprint maps or plans. B. Detailed inspection of project site including photograph- ing existing conditions. 1. Force main alignment. 2. Pump stations. PAGE 1 OF 5 C. Acquisition and review of plans, specs and pertinent data from Hyatt Hotel Corporation about proposed con- struction on or near force main easement. D. Meetings with City staff to obtain and discuss information and data known to City staff and not specifically indicated and shown in available records. E. Meetings with Mark Thomas and Company staff to discuss and coordinate connection of proposed force main with their portion of force main design. TASK II. CONDUCT SITE SURVEY A. Survey property line, easement limits and establish monumented survey line. B. Conduct topographical survey of proposed alignment. C. Establish pump station wet well operating level elevations. D. Establish vertical and horizontal location of force main termination at discharge manhole. E. Reduce field notes and prepare topographical base map. TASK III. CONDUCT SOILS INVESTIGATION (by subconsultant) A. Conduct the following tests: 2 each 5'-10' soils borings 2 each 15' soils borings 1 each 30' soils boring 1 each consolidation test 1 each shear test B. Determine corrosive properties of soil. C. Prepare letter report and recommendations for: 1. Pipe bedding and compaction. 2. Pipe materials. 3. Consolidation mitigation. 4. Soil resistivity. PAGE 2 OF 5 TASK IV. ANALYZE FORCE MAIN SIZE AND MATERIALS A. Analyze and verify proposed force main size. 1. Review City's wastewater management facilities Master Plan. 2. Obtain, consult with, and review City's consultants' background data and confirm validity of pipe sizing. 3. Prepare letter report on findings and recommenda- tions. 4. Discuss findings/recommendations with City Staff. B. Conduct investigation of various pipe materials: 1. Resistance to corrosion in soil. 2. Strength of alternative pipe materials under various soil conditions and loadings. 3. Prepare letter report on findings and recommenda- tions. TASK V. PRELIMINARY DESIGN A. Prepare plan and profile sheets of proposed alignment utilizing topo base map prepared in Task II E. B. Prepare preliminary sketches of specialty and general details such as: 1. Pipe trench. 2. Thrust blocking. 3. Drainage channel crossing. 4. Pump station discharge connection for force main. 5. Force main termination at discharge manhole. 6. Branch force main connection (south of Mahler Road). 7. Air/vacuum release valves and structure (if required). S. Cleaning pig launching/retrieving facilities. C. Prepare preliminary set of technical specifications. D. Meetings with Mark Thomas and Company to discuss preliminary design of force main termination, to resolve areas of conflict, and to finalize the design. E. Meetings with property owners whose property will be affected due to construction of the proposed force main, to advise them of upcoming construction activities, and to resolve areas of possible conflict. PAGE 3 OF 5 F. Meetings with CalTrans personnel to present preliminary design, and to resolve areas of conflict to finalize design. G. Meetings with City Staff to present preliminary design, and results of preliminary design investigations and meetings. H. Prepare legal descriptions and plats of easements if necessary. TASK VI. PREPARE FINAL DESIGN, PLANS, SPECIFICATIONS, BID DOCUMENTS AND CONSTRUCTION COST ESTIMATE A. Prepare design changes in accordance with agreements reached with: 1. Mark Thomas and Company 2. Property Owners affected by construction 3. CalTrans B. Prepare Construction Documents 1. Plans 2. Bid Documents 3. Legal and Procedural Documents 4. General Conditions 5. Technical Specifications C. Prepare Engineer's Construction Cost Estimate D. Issue to City for review of 3 sets of Construction Documents and Construction Cost Estimate. E. Revision and Completion per City's review comments of Construction Documents F. Prepare forty (40) sets of bid documents. TASK VII. PRE -AWARD SERVICES A. Attend one pre-bid conference B. Respond to Contractor's questions. C. Prepare and process addendums and clarifications. D. Attend Bid Opening. E. Assist City in bid evaluation. PAGE 4 OF 5 TASK VIII. CONSTRUCTION ADMINISTRATION A. Attend one pre -construction meeting. B. Review and process shop drawings. C. Construction staking. D. Construction observation. Provide one full time qualified inspector for an assumed construction duration of six (6) weeks. Construction observation services to include: 1. Verification of alignment. 2. On-site resolution of problems such as discrepancies in the location of existing facilities, utilities and structures or any unforeseen conditions. 3. Documentation of field changes. Preparation of sketches and photographing. 4. Documentation of extra work or credits resulting from field changes. 5. Construction photographs. 6. Examination and documentation of concrete and backfill test results by City employed test laboratories. REM to schedule and direct soils testing. 7. Observation of pipe pressure testing. 8. Assembly and issuance to City of construction records and as builts. E. Preparation and processing of change orders. F. Review and processing of progress payment. G. Processing of claims. H. Preparation of project acceptance documents. TASK IX. ADDITIONAL SERVICES It is recognized that other tasks may be required as a part of this work. Engineering will be available for miscel- laneous services related to this project and outside the above described tasks. These services will only be provided as requested by the City Public Works Department. PAGE 5 OF 5 PAGE I OF THREE SUBTOTAL THIS PAGE: $ 9748.20 DAY4211 11/13/84 AEF 055-0003 EXHIBIT '8' 060 TECHNICAL SERVICES FEES CITY OF BURLINGAME BAYSHORE SEWER FORCE MAIN REPLACEMENT CITY PROJECT S 421 24.25. 18.00 14.00 11.58 10.75 9.00 ODC TOTAL EST ACCUM TASK ENGR 1V ENGR Ili ENSR II ENGR I TECH 11 CLERICAL in f COST TOTALS (x 2.6) I. ACOUISITICN & REVIEW OF DATA A. CITY & UTILITY CO. RECORDS 1. FORCE MAIN EASEMENT 1 0 1 0 0 1 0 f 132.30 2. PUMP STATION EASEMENT B 0 1 0 B 0 0 f 39.20 3. MAPS & PLANS re. UTILITIES 0 0 1 0 0 0 0 f 39.20 4. PUMP STATION CAPACIT REPORTS 1 2 1 B 0 B 0 f 207.90 .. 5. FORCE MAIN FACILITY REPORTS 1- 1 2 0 0 0 0 $ 196.70 6. CALTRANS PLANS 6 0 2 0 0 l 0 f 103.60 7. SLUDGE LINE PLANS 0 0 1 0 0 0 0 f 39.20 S. IMPROVEMENT PLANS 1 0 2 0 0 0 B $ 146.30 9. PLANS ON CHANNELS 0 1 2 0 0 0 0 f 123.80 10. PLANS ON FREEWAY ENTRANCE 0 0 1 0 0 B B f 39.20 11. PLANS ON PUMP STATIONS 0 1 2 0 0 0 0 f 126.80 12. PS&E 0 1 1 0 0 1 B $ 114.80 13. PACIFIC BELL 0 0 1 0 0 0 0 f 39.20 14. CABLE T.V. B 0 1 0 0 B 0 .S 39,20 15,. GTE SPRINT 0 0 1 0 0 0 B f 39.20 ---------------------------------- 4.00 6.08 20.00 ----------------------- 0.00 0.80 3.80 ---- 0.00 f ------- 1433.60 $ 1433.60 B. SITE INSPECTION 0 3 0 B 0 B 0 f 151.20 C. PLANS RE. HYATT HOTEL 8 6 B 0 0 2 0 $ 845.60 ,. D. MEETINGS WITH CITY STAFF 0 6 B 0 0 8 0 $ 302.40 - E. MEETINGS WITH MARK THOMAS B 6 0 0 0 B 0 $ 302.40 .`:. ------------------------------------------------------------- 8.111 21.00 0.00 0.00 0.00 0.00 0.08 $ --------- 1601,60 -f 3035.20 11. CONDUCT SITE SURVEY A. PROPERTYIEASEMENT LINES 0 IB 0 0 10 B 0 $ 805.00 B. HORI2. & VERT. MEASUREMENTS 0 SB 0 B l2 2 0 $ 905.00 C. PUMP STATION LEVELS 0 4 0 0 4 0 B f 322.00 D. FORCE MAIN TERMINATION LEVELS 0 4 0 0 4 0 0 f 322.08 E. PREPARE BASE MAP 0 4 0 0 4 0 0 $ 322.00 -------------------------------------------------------------- 0.00 32.00 0.00 0.00 32.00 0.00 0.00 $ --------- 2576.00 S 5611.20 111, SOILS INVESTIGATION _ A. FIELD TESTS 0 1 0 B B 0 2500 S 2000.40 B. SOILS RESISTIVITY 1 0 0 B 0 2 0 67.90 " C. LETTER REPORT 1 1 0 0 0 2 1000 1266.72 --------------------------------------------------------------- ! --------- 2.00 2,02 0.00 6.00 0.00 2.00 3500.80 $ 4137.00 S 9748.20 PAGE I OF THREE SUBTOTAL THIS PAGE: $ 9748.20 BAY4212 11/13/84 REF 055-0003 EXHIBIT 'B' 060 TECHNICAL SERVICES FEES CITY OF BURLINGAME BAYSHORE SEWER FORCE MAIN REPLACEMENT CITY PROJECT t 421 S. PIPE MATERIALS INVESTIGATION 1. RESISTANCE TO CORROSION 2. PIPE DESIGN ALTERNATIVES 3. LETTER REPORT V. PRELIMINARY DESIGN A. P & P SHEETS S. 'DETAILS C. SPECIFICATIONS D. MEETINGS N/ MARK THOMAS E. MEETINGS W/ PROPERTY OWNERS F. MEETINGS W/ CALTRANS 6. MEETINGS W/ CITY STAFF H. LEGAL DESCRIPTIONS & PLATS VI. FINAL DESIGN, PLANS, SPECS BID DOCUMENTS & CONST COST EST A. DESIGN CHANGES B. PLANS SPECS C. CONSTRUCTION ESTIMATE B. REVIEW COPIES E. REVISIONS F. 40 SET OF PS&E 1 24.25 18.00 14.80 11.50 10.75 930 DOC TOTAL EST ACCUM TASK EWER IV ENOR III ENGR lI ENGR I TECH IT CLERICAL in $ COST TOTALS 0 0 8 4 0 E 888.60 8.00 (z 2.81 0.00 IV. ANALYZE FORCE MAIN SIZE & MAT. 8.00 4.00 0.00 --------- $ 2900.80 $ 13591.20 4 16 FROM PAGE h $ 9748.20 A. ANALYZE FM SIZE 4 0 $ 2021.60 2 8 0 0 24 1. REVIEW FACIILITIES PLAN 1 2 8 0 0 0 0 $ 168.70 3 2, REVIEW BACKGROUND DATA 0 12 0 0 0 B 0 $ 604.80 0 3. DISCUSS FINDINGS W/ CITY 1 2 0 0 0 B 0 $ 168.70 $ 403.20 ------------------------------------------------------------- 2.00. 16.00 0.00 0.00 0.00 0.00 8.00 ------- $ 942.20 S 10690.40 S. PIPE MATERIALS INVESTIGATION 1. RESISTANCE TO CORROSION 2. PIPE DESIGN ALTERNATIVES 3. LETTER REPORT V. PRELIMINARY DESIGN A. P & P SHEETS S. 'DETAILS C. SPECIFICATIONS D. MEETINGS N/ MARK THOMAS E. MEETINGS W/ PROPERTY OWNERS F. MEETINGS W/ CALTRANS 6. MEETINGS W/ CITY STAFF H. LEGAL DESCRIPTIONS & PLATS VI. FINAL DESIGN, PLANS, SPECS BID DOCUMENTS & CONST COST EST A. DESIGN CHANGES B. PLANS SPECS C. CONSTRUCTION ESTIMATE B. REVIEW COPIES E. REVISIONS F. 40 SET OF PS&E 1 16 0 0 0 8 0 $ 874.30 5 16 0 0 0 0 0 $ 1145.90 2 -------------------------------------------------------- 8 0 0 8 4 0 E 888.60 8.00 40.00 0.00 0.00 8.00 4.00 0.00 --------- $ 2900.80 $ 13591.20 4 16 0 0 28 4 0 $ 2021.60 2 8 0 0 24 0 0 $ 1261.40 1 20 0 0 0 3 0 $ 1151.50 0 3 0 0 0 0 0 $ 151.20 0 B 0 0 0 0 0 $ 403.20 0 8 0 0 0 0 0 $ 403.20 0 B 0 0 0 0 0 $ 403.20 1 4 4 0 8 1 0 $ 692.30 ---------------------------------------------------------- 8.00 75.00 4.00 0.00 60.00 8.00 0.00 --------- $ 6487.60 E 20070.80 0 2 0 4 0 0 0 $ 229.60 1 4 0 10 0 0 0 $ 591.50 1 10 0 1 0 4 0 $ 704.90 0 8 0 8 0 8 0 $ 403.20 0 0 0 0 0 0 75 $ 82.50 . 1 4 0 6 0 0 0 $ 462.70 0 0 0 0 4 6 350 f 656.60 -- ------------------ 3.00 28.00 ------------------- 0.00 2100 ---------------- 4.00 10.00 425.00 --------- $ 3131.00 E 23209.80 PAGE 2 OF THREE SUBTOTAL PAGES 1 & 2: $ 23209.80 #t}Ftt##}#tf}##t}ft}ffff}i#f*fft}F}{#f}t#}}ft4f{fttttt}f}}*ff###+}fff#{}###ttft+t{tfff##f}fff#fttf{}}4}{ff}fffffkt##tE{tt{It}{}#}##}{tt 28.00 309.00 0.00 0.80 16.00 19.00 0.00 E 18435.20 IX. ADDITIONAL SERVICES (AT TEN PERCENT OF THE TOTAL).....................................................E 4417.00 PAGE 3 OF THREE E 44150.00 S 48575.00 GRAND TOTAL: E 48575.00 BAY4213 11/I3/8-0 REF 055-0003 EXHIBIT 'B' 060 TECHNICAL SERVICES FEES CITY OF BURLINGAME BAYSHORE SEWER FORCE MAIN REPLACEMENT CITY PROJECT 1 421 24.25 18,110 14.00 11.50 10.75 9.00 DDC TOTAL EST ACCUM TASK ENSR IV EN6R III ENBR II ENGR I TECH IT CLERICAL in E COST TOTALS ------------------------------------------------'-----------------------___---------------------------------(x 2_Sl FROM PAGES 1 k'2: E 23209.80 VII. PRE -AWARD SERVICE A. PRE BIO CONFERENCE 2 2 0 0 0 0 0 E 236.60 B. CONTRACTORS QUESTIONS 4 12 0 0 B B 0 E 076.40 C. ADDENDUB9 k CLARIFICATIONS 4 12 0 0 2 2 0 E 987.00 D. BID OPENINGS 1 2 0 B 0 0 6 E 168.70 E. BIO EVALUATIONS 1 ----------------- 3 0 --------------------------------------------- 0 0 1 0 E 244.30 12.00 31,00 0.00 0,00 2.00 3.00 0.00 -------- E 2513.08 E 25722.80 VIII, CONSTRUCTION ADMINISTRATION A. PRE CONSTRUCTION MEETING 0 3 0 0 0 0 0 E 151.20 _ B. SHOP DRAWINGS 0 16 0 0 0 2 0 E 956.G0 C. CONSTRUCTION STAKING 0 16 0 0 16 0 0 E 1288.00 D. CONSTRUCTION OBSERVATION 12 240 0 0 0 6 0 E 13112.40 E. CHANGE ORDERS 2 12 0 0 0 2 0 E 791.00 F. PROGRESS PAYMENTS 2 6 0 0 0 1 0 E 463.40 G. CLAIMS 8 8 0 0 0 4 0 E 1047.20 H. ACCEPTANCE DOCUMENTS 4 G 0 B 0 2 0 E 725.20 28.00 309.00 0.00 0.80 16.00 19.00 0.00 E 18435.20 IX. ADDITIONAL SERVICES (AT TEN PERCENT OF THE TOTAL).....................................................E 4417.00 PAGE 3 OF THREE E 44150.00 S 48575.00 GRAND TOTAL: E 48575.00