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HomeMy WebLinkAboutMin - PC - 1997.09.22MINUTES CITY OF BURLINGAME PLANNING COMMISSION September 22, 7:00 P.M. CALL TO ORDER A regular meeting of the Planning Commission, City of Burlingame was called to order by Chairman Key on September 22, 1997 at 7:02 p.m. ROLL CALL INTRODUCTION OF NEW COMMISSIONER Chair Key introduced and welcomed the newly appointed Planning Commissioner Dave Luzuriaga whose first meeting is tonight. Dave, a civil engineer by profession, is a three year resident of the city and a homeowner on Poppy Drive. Present: Commissioners Coffey, Luzuriaga, Mink, Wellford. and Key Absent: Commissioners Deal and Galligan Staff Present: City Planner, Margaret Monroe; City Attorney, Larry Anderson; City Engineer, Frank Erbacher; Fire Marshal, Keith Marshall MINUTES - CP Monroe noted a correction to page 9, paragraph 2, line 14, an extra is was inadvertently added in that condition and should be removed. There were no other changes and C. Coffey moved the adoption of the minutes, seconded by C.Mink. The minutes were approved 5-0-2 (Cers. Deal and Galligan absent) on a voice vote. AGENDA - CP Monroe noted that two action items had been continued to the meeting of October 14, 1997. The order of the agenda was then approved. C. Galligan arrived at 7:05 p.m. FROM THE FLOOR There were no public comments. ITEMS FOR STUDY APPLICATION FOR AN ANTENNA EXCEPTION AT 601 BURLINGAME AVENUE, ZONED R-1, (ALEXANDER BOGDIS, APPLICANT AND AGELIKI A. BOGDIS, PROPERTY OWNER). Requests: Requests: on what date was the antenna purchased; why does the applicant needs an antenna this size when smaller ones are now available; identify the number of neighbors on adjacent -1- City of Burlingame Planning Commission Minutes September 22, 1997 properties which will be affected by this antenna at its proposed location; would the applicant put up a pole the height of the antenna at the proposed location of the dish so that the Commissioners can determine the visibility from the street. There were no further requests and the item was set for hearing on Tuesday, October 14, 1997. APPLICATION FOR A HILLSIDE AREA CONSTRUCTION PERMIT FOR A FIRST AND SECOND FLOOR ADDITION AT 1630 ESCALANTE WAY, ZONED R-1, (RON SHIMAMOTO, APPLICANT AND PING HSIAO, PROPERTY OWNER). Requests: the applicant should place story poles to show the outer limits of the various additions to the structure so that the commission and neighbors can determine the impacts on their views of the proposed changes to the exterior of this structure; can notations be made on the aerial that indicate the existing two story houses on this block. There were no further questions and the item was set for public hearing on October 14, 1997. APPLICATION FOR A HILLSIDE AREA CONSTRUCTION PERMIT FOR AN ADDITION TO THE FIRST FLOOR AND BASEMENT LEVEL AT 16 KENMAR WAY, ZONED R-1, (BAEK YOUNG AHN, AIA, APPLICANT AND JUNG HO LEE, PROPERTY OWNER). Requests: concerned about the size of the finished structure and the lack of on -site parking, adequacy of parking available is not limited to new construction, almost 5000 SF with two parking spaces is not enough, how will guest parking be provided; would staff include a condition to address neighbor's concern about equipment storage and parking during construction; if such parking is to be in access easement to adjacent properties, then it needs to be noted and they need neighbors consent; neighbors have indicated that they do not want construction activity on Saturdays, how will applicant address this request; neighbor who owns adjacent access easement wants to know who will be responsible for any damage to the paving of the easement, could the city attorney comment. There were no other questions and the item was set for public hearing on Tuesday, October 14, 1997. APPLICATION FOR MINOR MODIFICATIONS FOR A FIRST FLOOR ADDITION AT 1464 CORTEZ AVENUE, ZONED R-1, (MARYAM REFAHI, APPLICANT AND PROPERTY OWNER). Requests: applicant needs to explain the special/exceptional circumstances regarding the request for the Y-9" side setback; the addition proposed is not compatible with the style of the existing structure, how could they improve this appearance; there appears to be a large enclosure within the room, what is this area intended to be used for; will there be any plumbing extended into the new room. There were no further requests and the item was set for public hearing on Tuesday, October 14, 1997. APPLICATION FOR A CONDOMINIUM PERMIT FOR A 3-UNIT CONDOMINIUM AT 1516 FLORIBUNDA AVENUE, ZONED R-3, (OTTO MILLER, APPLICANT AND OTTO AND VIRGINIA MILLER, PROPERTY OWNERS). Requests: There were no requests for additional information by the Commissioners and the item was set for public hearing on Tuesday, October 14, 1997. -2- City of Burlingame Planning Commission Minutes September 22, 1997 APPLICATION FOR A TENTATIVE PARCEL MAP FOR A 3-UNIT CONDOMINIUM AT 1516 FLORIBUNDA AVENUE, ZONED R-3, (OTTO MILLER, APPLICANT AND OTTO AND VIRGINIA MILLER, PROPERTY OWNERS). Requests: There were no requests for additional information by the Commissioners and the item was set for public hearing on Tuesday, October 14, 1997. APPLICATION FOR AN AMENDMENT TO A SPECIAL PERMIT TO CHARGE FOR GUEST PARKING, A SPECIAL PERMIT TO ALLOW HERTZ -RENT -A -CAR TO OPERATE A CAR RENTAL DESK INSIDE THE HOTEL AND USE REQUIRED HOTEL PARKING FOR CAR RENTAL PURPOSES AND A VARIANCE TO INCREASE THE PERCENTAGE OF COMPACT SPACES TO 29% AT 1800 BAYSHORE HIGHWAY, ZONED C-4, (SAN FRANCISCO AIRPORT MARRIOTT APPLICANT AND HOST MARRIOTT, PROPERTY OWNER). Requests: is it the intention of the hotel to charge people for parking who are attending public functions held at the hotel; what additional signage will be added to make the parking work, how big will it be, where will it be placed, and how many signs will be installed; how will disabled people be handled, will they have to pay for parking, if not how will it be managed so that they are not embarrassed; the Hertz spaces should be listed in the table, also the number of compact plus the number of standard parking stalls; add a column to the table showing required parking for comparison to request; concerned about employee parking in adjacent area, no on -street parking is available, break out the 550 employees by shift; remembered that area that they now want for valet (below grade parking) was once designated for employee parking, was that on the original approval; what steps have been taken in the past to keep unwanted visitors from parking on the site., how did they work; have they tried giving guests a placard to put on their cars; where are the contracts for the Hertz rental cars written and signed; cannot address this issue until know what the parking fete being charged is because without that there is not enough information to know whether the adjacent property owners will be affected; concerned about taxis, changed only two allowed on hotel site at one time, so remainder park on street or in privately owned lots nearby; if going to ask for new, the all past actions are void and valet parking can now be reviewed and new conditions imposed, should be reviewed as a new application and can determine what would like to see in the current valet parking area; all of the BCDC spaces are standard stalls, why are none compact; has the applicant looked at the overall parking layout on the site and determined that there is no better solution than the one offered; provide information on the employee shifts and number of employees in each shift, where do they park; the Hyatt applicant indicates that they will validate parking tickets for those using restaurants on -site, will Marriott do this, what about vouchers for evening events and people who have reservations, will all have to pay; if one pays at the front gate will one have to pay again for the valet parking service; will any city taxes be generated by the parking fees charged for this hotel parking. There were no further requests and the application was set for hearing at the Tuesday, October 14, 1997 meeting providing the applicant has been able to respond to all the questions in time for the staff report to be prepared for that meeting. -3- City of Burlingame Planning Commission Minutes September 22, 1997 APPLICATION FOR AN AMENDMENT TO AN EXISTING SPECIAL PERMIT TO CHARGE FOR GUEST PARKING, INCREASE THE NUMBER OF PARKING SPACES DESIGNATED FOR VALET PARKING AND ALLOW BUDGET RENT -A -CAR TO USE REQUIRED HOTEL PARKING FOR CAR RENTAL PURPOSES AND AN AMENDMENT TO A PARKING VARIANCE FOR DIMENSION TO INCREASE THE PERCENTAGE OF COMPACT PARKING TO 35 %, AT 1333 BAYSHORE HIGHWAY, ZONED C-4, (HYATT REGENCY SAN FRANCISCO AIRPORT, APPLICANT AND HTKG DEVELOPMENT ASSOCIATES, L.P., PROPERTY OWNER). Requests: how many directional signs will be added, where will they be put and how big will they be; how will disabled accessible spots be handled, will they have to pay, will they be embarrassed; who will be charged for parking, how much will it be; over the years Hyatt has placed temporary tents for various events in their parking areas, will this practice be continued after this program is implemented; can we expect applications like this from other hotel operators, if so, should we be considering same established standards for all; want to continue good relationship with hotels which have been good for the city but also have obligation to protect off-street parking of offices and other land uses nearby, reluctant to proceed without a fee schedule so that impact on adjacent area can be identified; will any city taxes be generated by the parking fees charged for this hotel parking; what other means has the hotel employed in the past to prevent unauthorized parking on -site; there are 250 employees and 32 designated employee parking spaces are being provided on -site, how are employees broken out by shift; what percentage of customers drive to the site, what percent tours and other groups who do not need parking. Commissioners also asked that questions identified for Marriott be included for Hyatt these include: the Budget Rent-A-Car parking should be listed on the parking table along with the number of compact plus standard parking stalls, a column should be added to the table showing parking requirements for comparison; concern about employee parking in the adjacent on street and business areas; have they tried giving guests a placard for their cars to enforce on unwanted users; concerned about taxis, how are they handled on -site now and how will they be after this program is instituted; where are the contracts for Budget Rent-A-Car written and signed; if asking for new, all past decisions regarding parking are void and valet and other arrangements can be reviewed and new conditions imposed; if someone pays at the parking garage and they decided to do valet parking instead, will they have to pay twice. There were no further requests and the application was set for hearing at the Tuesday, October 14, 1997 meeting providing the applicant has been able to respond to all the questions in time for the staff report to be prepared for that meeting. ACTION ITEMS APPLICATION FOR A SPECIAL PERMIT FOR BOAT PARKING AT 1633 MARCO POLO AVENUE, ZONED R-1, (HARRY E. DAVI, APPLICANT AND PROPERTY OWNER). (37 NOTICED.) CONTINUED TO PLANNING COMMISSION MEETING, TUESDAY, OCTOBER 14, 1997. APPLICATION FOR A TAKE-OUT PERMIT AT 1112 BURLINGAME AVENUE, ZONED C-1, SUBAREA A, (ADAM ROSEN, THE NATURAL EDGE JUICE COMPANY, APPLICANT AND LORENZO & LOUISA KAO, PROPERTY OWNER). (37 NOTICED.) CONTINUED TO PLANNING COMMISSION MEETING, TUESDAY, OCTOBER 14, 1997. -4- City of Burlingame Planning Commission Minutes September 22, 1997 APPLICATION FOR A HILLSIDE AREA CONSTRUCTION PERMIT AND VARIANCES FOR LOT COVERAGE, FRONT AND SIDE SETBACKS AND PARKING AT 1704 TOLEDO AVENUE, ZONED R-1, (JOHN STEWART, STEWART ASSOCIATES, APPLICANT AND LI YIN LIANG, PROPERTY OWNER). (42 NOTICED) Reference staff report, 9.22.97, with attachments. CP Monroe discussed the request, reviewed criteria, Planning Department comments, and study meeting questions. Four conditions were recommended for consideration. How much of the house was removed, all but the front and side walls of the garage; did the plans show the which walls were to be demolished, yes, they were called out as solid blue lines, the traditional symbol; did anyone ask before all the walls were removed, no. Chairman Key opened the public hearing. John Stewart, architect, 1351 Laurel Street, San Carlos, spoke referring to his letter in the packet explaining what happened, he noted that the property owner and contractor were also present. Commissioners asked if the property owner wanted to change any of the interior spaces now that the project was going to be a wholly new building, architect indicated that the property owner was happy with the floor plan and house the way it was; they removed the windows as noted in the staff report because they were problems for the neighbors; now they want to get the project done, sure the neighbors feel the same. What was the issue which made the contractor decide to remove all the walls: it was easier to take down all the walls than to try to support the roof and make new openings, the contractor wanted to do a good job, removal was outside the bid but decided to bear the cost to do a better job, safer for his employees because he did not have to support the roof while removing and replacing walls. Is the applicant intending to remove the remaining walls of the garage, no. Peter Sun, general contractor spoke. He apologized, he was the person who caused the problem; his intentions were good, but resulted in a mess. He removed the old walls for the safety of his workers because of the extent of the remodel and the roof structure would be reworked anyway as well as the majority of the foundation needing reinforcement. As they proceeded with the demolition they also found unexpected dry rot and evidence of termite damage; the structure came down easily. Hope you would consider approving requests based on the fact that the replacement house would be exactly what you approved before, except built to all current code standards. Karlyn Schneider, 2705 Arguello, spoke expressing the concern that it is hard to believe that someone in the construction business was not aware of the need to get permits, not very professional, what else does he not know that will affect the future work? Builders are not suppose to do things not in the building plans, what protection do the neighbors have; Chair Key asked staff to explain the city's inspection process; what will happen if the roof is a foot too high, staff noted the conditions require surveys of each of the various stages of the framing to insure that the roof peak does not exceed maximum elevation stated; contractor must call for city inspection as he proceeds through each step of construction. There were no further comments and the public hearing was closed. Commission discussion: we have approved, with findings, this same project granting the variances, impressed by the contractor's apology and for his trying to do a good job; he should have been aware of the city's ordinances, they were introduced to protect from over development in residential areas and were not intended for applicant to have to go through what this one has, staff should have more latitude in these matters. The mistake was trying to build a better building. For these reasons C. -5- City of Burlingame Planning Commission Minutes September 22, 1997 APPLICATION FOR A HILLSIDE AREA CONSTRUCTION PERMIT AND VARIANCES FOR LOT COVERAGE, FRONT AND SIDE SETBACKS AND PARKING AT 1704 TOLEDO AVENUE, ZONED R-1, (JOHN STEWART, STEWART ASSOCIATES, APPLICANT AND LI YIN LIANG, PROPERTY OWNER). (42 NOTICED) Reference staff report, 9.22.97, with attachments. CP Monroe discussed the request, reviewed criteria, Planning Department comments, and study meeting questions. Four conditions were recommended for consideration. How much of the house was removed, all but the front and side walls of the garage; did the plans show the which walls were to be demolished, yes, they were called out as solid blue lines, the traditional symbol; did anyone ask before all the walls were removed, no. Chairman Key opened the public hearing. John Stewart, architect, 1351 Laurel Street, San Carlos, spoke referring to his letter in the packet explaining what happened, he noted that the property owner and contractor were also present. Commissioners asked if the property owner wanted to change any of the interior spaces now that the project was going to be a wholly new building, architect indicated that the property owner was happy with the floor plan and house the way it was; they removed the windows as noted in the staff report because they were problems for the neighbors; now they want to get the project done, sure the neighbors feel the same. What was the issue which made the contractor decide to remove all the walls: it was easier to take down all the walls than to try to support the roof and make new openings, the contractor wanted to do a good job, removal was outside the bid but decided to bear the cost to do a better job, safer for his employees because he did not have to support the roof while removing and replacing walls. Is the applicant intending to remove the remaining walls of the garage, no. Peter Sun, general contractor spoke. He apologized, he was the person who caused the problem; his intentions were good, but resulted in a mess. He removed the old walls for the safety of his workers because of the extent of the remodel and the roof structure would be reworked anyway as well as the majority of the foundation needing reinforcement. As they proceeded with the demolition they also found unexpected dry rot and evidence of termite damage; the structure came down easily. Hope you would consider approving requests based on the fact that the replacement house would be exactly what you approved before, except built to all current code standards. Karlyn Schneider, 2705 Arguello, spoke expressing the concern that it is hard to believe that someone in the construction business was not aware of the need to get permits, not very professional, what else does he not know that will affect the future work? Builders are not suppose to do things not in the building plans, what protection do the neighbors have; Chair Key asked staff to explain the city's inspection process; what will happen if the roof is a foot too high, staff noted the conditions require surveys of each of the various stages of the framing to insure that the roof peak does not exceed maximum elevation stated; contractor must call for city inspection as he proceeds through each step of construction. There were no further comments and the public hearing was closed. Commission discussion: we have approved, with findings, this same project granting the variances, impressed by the contractor's apology and for his trying to do a good job; he should have been aware of the city's ordinances, they were introduced to protect from over development in residential areas and were not intended for applicant to have to go through what this one has, staff should have more latitude in these matters. The mistake was trying to build a better building. For these reasons C. -5- City of Burlingame Planning Commission Minutes September 22, 1997 Wellford moved approval for the project as previously approved with conditions in the staff report and by resolution. Motion was seconded by C. Galligan. The conditions are: 1) that the project shall be built as shown on the plans submitted to the Planning Department and date stamped August 26, 1997, Sheets A1, A2, A3, A4, A5 and A6 with no changes to roof ridge height, footprint, window placement or building envelope without amendment to this action by the Planning; Commission; 2) that the maximum elevation at the top of the roof ridge shall not exceed elevation 17'-0" as measured from the average elevation at the top of the curb along Toledo Avenue (99.75' ), and that the top of plate and final roof ridge shall be surveyed and approved by the City Engineer as the framing proceeds and prior to final framing and roofing inspections. Should any framing exceed the stated elevation at any point it shall be removed or adjusted so that the final height of the structure, with roof installed, shall not exceed the maximum height shown on the approved plans; 3) that the conditions of the Chief Building Official's September 2, 1997 memo shall be met; and 4)that this project shall meet all the requirements of the California Building and Fire Codes, 1995 Edition, as amended by the City of Burlingame. Comment on the motion: Went to site angry, but it was clear that it was easier to knock it down, but left the least attractive part of the building; previous request for a second story addition by itself not large but blocked signification views for neighbors so allowed proposed which maintained existing views; uncovered parking space is lacking but extra wide lot so more on street parking; project will be better for everyone if grant. Would ask to consider adding conditions that the applicant can not build a shed or other accessory structure or increase the square footage of the house without returning to the planning commission. It was noted by a commissioner that such additions and structures were now subject to hillside area construction review and the neighbors would be notified and have an opportunity to call it up for review to the Planning Commission any such changes. As drove by saw a vacant lot, if came in with this project under that circumstance would have voted against this project. Contractor says he will have to redo foundation as well, so can design a building that meets code requirements, cannot support. Chair Key called for the vote. The motion to approve was passed on a 4-2-1 (Cers. Key and Mink dissenting, C. Deal absent) roll call vote. Appeal procedures were advised. APPLICATION FOR AN AMENDMENT TO SPECIAL PERMITS FOR CAR RENTAL AT 1801- 1831 BAYSHORE/840 COWAN ROAD, ZONED O-M, (DOLLAR RENT -A -CAR SYSTEMS, INC., APPLICANT AND JAMES CLANG, CRM PROPERTIES, INC., RICHARD W. REED TRUST AND CENTURY INVESTMENTS, INC., PROPERTY OWNERS). (35 NOTICED.) Reference staff report, 9.22.97, with attachments. CP Monroe discussed the request, reviewed criteria, Planning Department comments, and study meeting questions. A set of conditions were recommended for consideration for each property (6 for 1801 Bayshore, 6 for 1815 Bayshore, 6 for 1831 Bayshore and 7 for 804 Cowan Road). CP suggested adding two conditions: the City Engineer's September 22, 1997 memo regarding installing grease absorbent pillows in all catch basins at 840 Cowan Road and striping on the pavement as well as marking on the pavement "no parking" on the access easement across the site from Cowan Road to the city's pump station; adding to each site's El City of Burlingame Planning Commission Minutes September 22. 1997 conditions "that all rental contracts for cars rented and stored on these sites shall be written in Burlingame at the facility located at 1831 Bayshore Highway". There were no questions from the commissioners. Chair Key opened the Public Hearing. Michael Joyce, 5330 31st Street, Tulsa, representing the Dollar Rent-A-Car corporation stated that they agreed with all the conditions except that they would like the amend the condition added regarding writing all leases for cars stored on the site, since this is a regional storage facility. Contracts for the tour business coming through San Francisco Airport would be written at this site and the sale tax revenue from those 1305 rentals a month would come to the city of Burlingame. Presently all of their car rental contracts are written at the airport. They would agree to loading and unloading all car carriers on the 840 Cowan Road site. This was difficult before because the site was not paved; but Dollar followed up on the Alamo use permit requirements and paved and improved that site. They will insure that there will be no use of the public street for this activity, they will post signs on the fence informing drivers of where, nearby, they can get a key for access and notify their distributors. Mr. Joyce presented for displays showing how the sites were proposed to be used together and what landscaping was to be provided as a part of the project. He noted that they meet all the disabled accessible, bus, fleet and employee parking requirements on -site in standard parking stalls, there is still some room to grow. There will be no walk in customers to rent cars. All the rental business from this site will be pre -sold tour business, these contracts will be signed in Burlingame. People picking up cars will exit onto Cowan Road, they would be glad to contribute their share to a signal at the Cowan/Bayshore Highway intersection if it is needed. This would serve the safety of their patrons. They have presented a layout of Cowan Road that shows the storage of the fleet on -site and the truck use area, as well as some employee parking. They would ask the city's approval, they have leases for beyond 2000 on all the properties. They asked that if the reference to "stored cars" was an issue to the commission in their discussion that they be allowed to respond. John Schneider, local relator, spoke noting that he represented two clients who had just purchased the parcels at 840 Cowan Road and 1815 Bayshore Highway. They wished to support this request by Dollar Rent-A-Car. There were no further comments and the public hearing was closed. Commission comment: this was a complete report and the issue of on and off loading on the public street has been address; concerned when thought that tour busses were Greyhound's, actually they are six, 18 passenger vehicles, which are more manageable; on -site parking for employees has been addressed which is important since parking is a concern in the O-M district; this will increase the traffic flow on Cowan and a signal may be needed and would be an asset to cars wanting to get to the freeway. C. Coffey then moved to approve the Dollar Rent-A-Car permit request which consolidates their usage, it appears it will be good for the city, provides on -site loading/unloading which is a blessing to Cowan Road, will have them writing contracts in the city of Burlingame, and meets city's code requirements, by resolution with conditions as listed in the staff report and the added conditions of the City Engineers memo of September 22, 1997 and City Planners added condition that all contracts for tour groups be written on -site in Burlingame. Motion was seconded by C. Mink. -7- City of Burlingame Planning Commission Minutes September 22, 1997 On the motion: concerned that we learn by our mistakes of the past in requiring all contracts to be written in Burlingame; are trying to levy tax on all such operators; Alamo volunteered a fee in lieu, was not required by the city. Chair Key called for the motion. It passed on a roll call vote 5-1-1 (C. Galligan dissenting, C. Deal absent). Appeal procedures were advised. C. Coffey noted the conditions in the staff report, and added a condition that all contracts for tour business be written in Burlingame. He then moved to approve the amendment to special permits for a change in operation and reconfiguration of parking and vehicle storage! areas, by resolutions, and with an added conditions as follows: 1801 Bayshore Highway (Lot 4, Block 2, East Millsdale Industrial Park No. 1, RSM 50/24 & 25 & Adjacent Portion of Bayshore Highway Abandoned Acreage City of Burlingame; APN 024-401-350) 1) that the special use permit for rental car use on 1801 Bayshore Highway, 1815 Bayshore Highway, 1831 Bayshore Highway and 840 Cowan Road is only being granted by the City because of the interrelationship of activity for that use on each and every one of the properties as described in the plans submitted to the Planning Department date stamped August 26 and 29, 1997 and September 16, 1997, including any letters and staff reports describing the physical operation and use of these sites individually and together. If at any time, the supporting activity for car rental on any one of the properties is suspended or revoked, rental car use on all of the other properties shall also be suspended or revoked unless the City expressly provides otherwise in writing; 2) that the use of 1801 Bayshore Highway shall be as shown on the plans submitted to the Planning Department and date stamped August 26, 1997, Sheets A-0, A-1.1, A-2, A-2.2, A-2.4, A-3.0, M-1, LA 1 and Ref, and Sheet A- 1, Site Plan, date stamped August 29, 1997; 3) that all rental contracts for cars rented and stored on this site for the tour businesses arriving at San Francisco Airport shall be written in Burlingame at the facility located at 1831 Bayshore Highway; 4) that 12 parking spaces shall be designated on this site, as shown on the site plan date stamped August 29, 1997, with spaces X-Ell through X-E11 designated on this site and space X-E12 which crosses the property line and is partially located on the 1815 Bayshore Highway site, to be used by the existing warehouse building so long as that use remains on that site, and if the use in that building changes, the appropriate number of parking spaces on -site shall be designated for that building; 5) that the remaining parking spaces on the site shall be designated and used for 18 employee parking spaces on this site for the rental car facility and 9 employees spaces which cross property lines and are shared with the site at 1815 Bayshore Highway; and 12 spaces for rental fleet vehicle storage, as designated on the site plan, Sheet A-1, date! stamped August 29, 1997; 6) that all the conditions of the City Engineer's August 1, 1997 and September 2, 1997, memos shall be met and/or complied with in the future as required; and 7) that the use: and any improvements for the use on this site shall meet all the requirements of the California Building and Fire Codes, 1995 Edition, as amended by the City of Burlingame and all the applicable requirements of NPDES. 1815 Bayshore Highway (Lot 3, Block 2, East Millsdale Industrial Park No. 1, RSM 50/24 & 25 and Adjacent Portion of Bayshore Highway Abandoned; APN 024-401-500) 1) that the special use permit for rental car use on 1801 Bayshore Highway, 1815 Bayshore Highway, 1831 Bayshore Highway and 840 Cowan Road is only being granted by the City because of the interrelationship of activity for that use on each and every one of the properties as described in the plans submitted to the Planning Department date stamped August 26 and 29, 1997 and September 16, 1997, including any letters and staff reports describing the physical operation and use of these sites individually and together. If at 53 amended 10.10.97 City of Burlingame Planning Commission Minutes September 22. 1997 any time, the supporting activity for car rental on any one of the properties is suspended or revoked, rental car use on all of the other properties shall also be suspended or revoked unless the City expressly provides otherwise in writing; 2) that the use of 1815 Bayshore Highway shall be as shown on the plans submitted to the Planning Department and date stamped August 26, 1997, Sheets A-0, A-1.1, A-2, A-2.2, A-2.4, A-3.0, M-1, LA 1 and Ref, and Sheet A- 1, Site Plan, date stamped August 29, 1997; 3) that all rental contracts for cars rented and stored on this site for the tour businesses arriving at San Francisco Airport shall be written in Burlingame at the facility located at 1831 Bayshore Highway; 4) that the uses on this site shall consist of a repair garage for the car rental facility, 2 employee parking spaces on -site and the 9 employees spaces which cross property lines and are shared with 1801 Bayshore Highway, and 11 rental fleet vehicle storage spaces, and 3 vehicle storage spaces which cross property lines and are shared with 1831 Bayshore Highway, as designated on the site plan, Sheet A-1, date stamped August 29, 1997; 5) that there shall not be less than 10% landscaping of this property as shown on the site plan, Sheet A-1 date stamped August 29, 1997; 6) that all the conditions of the City Engineer's August 1, 1997 and September 2, 1997, memos shall be met and/or complied with in the future as required; and 7) that the use and any improvements for the use on this site shall meet all the requirements of the California Building and Fire Codes, 1995 Edition, as amended by the City of Burlingame and all the applicable requirements of NPDES. 1831 Bayshore Highway 1) that the special use permit for rental car use on 1801 Bayshore Highway, 1815 Bayshore Highway, 1831 Bayshore Highway and 840 Cowan Road is only being granted by the City because of the interrelationship of activity for that use on each and every one of the properties. If at any time, the supporting activity for car rental on any one of the properties is suspended or revoked, rental car use on all of the other properties shall also be suspended or revoked unless the City expressly provides otherwise in writing; 2) that the car rental use on this property shall remain in effect only as long as the rental car facility uses at 1801 Bayshore Highway, 1815 Bayshore Highway and 840 Cowan Road as described in the plans submitted to the Planning Department date stamped August 26 and 29, 1997 are adhered to, including any letters and staff reports describing the physical operation and use of these sites individually and together; if any portion of the rental car use on any of these parcels is discontinued, then the special permit for the entire operation shall be null and void; 3) that all rental contracts for cars rented and stored on this site for the tour businesses arriving at San Francisco Airport shall be written in Burlingame at the facility located at 1831 Bayshore Highway; 4) that the car rental use for 1831 Bayshore Highway shall be as shown on the plans submitted to the Planning Department and date stamped August 26, 1997, Sheets A-0, A-1.1, A-2, A-2.2, A-2.4, A-3.0, M-1, LA1 and Ref, and Sheet A-1, Site Plan, date stamped August 29, 1997; `i) that the uses on this site shall consist of a 3000 SF tour center and 7000 SF rental car facility offices, parking for two tour buses, and 47 rental fleet vehicle storage on this site and 3 vehicle storage spaces which cross property lines and are shared with 1815 Bayshore Highway, as designated on the site plan, Sheet A-1, date stamped August 29, 1997; 6) that there shall not be less than 10 % landscaping of this property as shown on the site plan, Sheet A-1 date stamped August 29, 1997; 7) that the conditions of the City Engineer's August 1, 1997 memo shall be met; and 8) that the use and any improvements for the use shall meet all the requirements of the Uniform Building and Uniform Fire Codes, 1995 Edition, as amended by the City of Burlingame, and all the applicable requirements of NPDES. 840 Cowan Road (Lots 5, 6, 7, 8, 9 & 10, Block 1, East Millsdale Industriial Park No. 1, RSM 50/24 & 25, City of Burlingame; APNs 024-390-050, -060, -070, -080, -090, -100 & -110) 1) that the special use permit for rental car use on 1801 Bayshore Highway, 1815 Bayshore Highway, 1831 WE amended 10.10.97 City of Burlingame Planning Commission Minutes September 22, 1997 On the motion: concerned that we learn by our mistakes of the past in requiring all contracts to be written in Burlingame; are trying to levy tax on all such operators; Alamo volunteered a fee in lieu, was not required by the city. Chair Key called for the motion. It passed on a roll call vote 5-1-1 (C. Galligan dissenting, C. Deal absent). Appeal procedures were advised. C. Coffey noted the conditions in the staff report, and added a condition that all contracts for tour business be written in Burlingame. He then moved to approve the amendment to special permits for a change in operation and reconfiguration of parking and vehicle storage areas, by resolutions, and with an added conditions as follows: 1801 Bayshore Highway (Lot 4, Block 2, East Millsdale Industrial Park ]vo. 1, RSM 50/24 & 25 & Adjacent Portion of Bayshore Highway Abandoned Acreage City of Burlingame; APN 024-401-350) 1) that the special use permit for rental car use on 1801 Bayshore Highway, 1815 Bayshore Highway, 1831 Bayshore Highway and 840 Cowan Road is only being granted by the City because of the interrelationship of activity for that use on each and every one of the properties as described in the plans submitted to the Planning Department date stamped August 26 and 29, 1997 and September 16, 1997, including any letters and staff reports describing the physical operation and use of these sites individually and together. If at any time, the supporting activity for car rental on any one of the properties is suspended or revoked, rental car use on all of the other properties shall also be suspended or revoked unless the City expressly provides otherwise in writing; 2) that the use of 1801 Bayshore Highway shall be as shown on the plans submitted to the Planning Department and date stamped August 26, 1997, Sheets A-0, A-1.1, A-2, A-2.2, A-2.4, A-3.0, M-1, LA and Ref, and Sheet A- 1, Site Plan, date stamped August 29, 1997; 3) that all rental contracts for cars rented and stored on this site for the tour businesses arriving at San Francisco Airport shall be written in Burlingame at the facility located at 1831 Bayshore Highway; 4) that 12 parking spaces shall. be designated on this site, as shown on the site plan date stamped August 29, 1997, with spaces X-El through X-El1 designated on this site and space X-E12 which crosses the property line and is partially located on the 1815 Bayshore Highway site, to be used by the existing warehouse building so ]long as that use remains on that site, and if the use in that building changes, the appropriate number of parking spaces on -site shall be designated for that building; 5) that the remaining parking spaces on the site shall be designated and used for 18 employee parking spaces on this site for the rental car facility and 9 employees spaces which cross property lines and are shared with the site at 1815 Bayshore Highway; and 12 spaces for rental fleet vehicle storage, as designated on the site plan, Sheet A-1, date stamped August 29, 1997; 6) that all the conditions of the City Engineer's August 1, 1997 and September 2, 1997, memos shall be met and/or complied with in the future as required; and 7) that the use and any improvements for the use on this site shall meet all the requirements of the California Building and Fire Codes, 1995 Edition, as amended by the City of Burlingame and all the applicable requirements of NPDES. 1815 Bayshore Highway (Lot 3, Block 2, East Millsdale Industrial Park No. 1, RSM 50/24 & 25 and Adjacent Portion of Bayshore Highway Abandoned; APN 024-401-500) 1) that the special use permit for rental car use on 1801 Bayshore Highway, 1815 Bayshore Highway, 11331 Bayshore Highway and 840 Cowan Road is only being granted by the City because of the interrelationship of activity for that use on each and every one of the properties as described in the plans submitted to the Planning Department date stamped August 26 and 29, 1997 and September 16, 1997, including any letters and staff reports describing the physical operation and use of these sites individually and together. If at 12 amended 10.10.97 City of Burlingame Planning Commission Minutes September 22, 1997 On the motion: concerned that we learn by our mistakes of the past in requiring all contracts to be written in Burlingame; are trying to levy tax on all such operators; Alamo volunteered a fee in lieu, was not required by the city. Chair Key called for the motion. It passed on a roll call vote 5-1-1 (C. Ga.11igan dissenting, C. Deal absent). Appeal procedures were advised. C. Coffey noted the conditions in the staff report, and added a condition that all contracts for tour business be written in Burlingame. He then moved to approve the amendment to special permits for a change in operation and reconfiguration of parking and vehicle storage areas, by resolutions, and with an added conditions as follows: 1801 Bayshore Highway (Lot 4, Block 2, East Millsdale Industrial Park No. 1, RSM 50/24 & 25 & Adjacent Portion of Bayshore Highway Abandoned Acreage City of Burlingame; APN 024-401-350) 1) that the special use permit for rental car use on 1801 Bayshore Highway, 1815 Bayshore Highway, 1831 Bayshore Highway and 840 Cowan Road is only being granted by the City because of the interrelationship of activity for that use on each and every one of the properties as described in the plans submitted to the Planning Department date stamped August 26 and 29, 1997 and September 16, 1997, including any letters and staff reports describing the physical operation and use of these sites individually and together. If at any time, the supporting activity for car rental on any one of the properties is suspended or revoked, rental car use on all of the other properties shall also be suspended or revoked unless the City expressly provides otherwise in writing; 2) that the use of 1801 Bayshore Highway shall be as shown on the plans submitted to the Planning Department and date stamped August 26, 1997, Sheets A-0, A-1.1, A-2, A-2.2, A-2.4, A-3.0, M-1, LA I. and Ref, and Sheet A- 1, Site Plan, date stamped August 29, 1997; 3) that all rental contracts for cars rented and stored on this site shall be written in Burlingame at the facility located at 1831 Bayshore Highway; 4) that 12 parking spaces shall be designated on this site, as shown on the site plan date stamped August 29, 1997, with spaces X-El through X-Ell designated on this site and space X-E12 which crosses the property line and is partially located on the 1815 Bayshore Highway site, to be used by the existing warehouse building so long as that use remains on that site, and if the use in that,, building changes, the appropriate number of parking spaces on -site shall be designated for that`,,building; 5) that the remaining parking spaces on the site shall be designated and used for 18 employoe parking spaces on this site for the rental car facility and 9 employees spaces which cross property lines and are shared with the site at 1815 Bayshore Highway; and 12 spaces for rental fleet vehicle storage, as designated on the site plan, Sheet A-1, date stamped August 29, 1997; 6) that all the conditions of the City Engineer's August 1, 1997 and September 2, 1997, memos shall be met anal/or complied with in the future as required; and 7) that the use and any improvements for the use on this site shall meet all the requirements of the California Building and Fire Codes, 1995 Edition, as amended by the City of Burlingame and all the applicable requirements of NPDES. 1815 Bayshore Highway (Lot 3, Block 2, East Millsdale Industrial Park No. 1, RSM 50/24 & 25 and Adjacent Portion of Bayshore Highway Abandoned; APN 024-401-500) 1) that the special use permit for rental car use on 1801 Bayshore Highway, 1815 Bayshore Highway, 1831 Bayshore Highway and 840 Cowan Road is only being granted by the City because of the interrelationship of activity for that use on each and every one of the properties as described in the plans submitted to the Planning Department date stamped August 26 and 29, 1997 and September 16, 1997, including any letters and staff reports describing the physical operation and use of these sites individually and together. If at M City of Burlingame Planning Commission Minutes September 22, 1997 any time, the supporting activity for car rental on any one of the properties is suspended or revoked, rental car use on all of the other properties shall also be suspended or revoked unless the City expressly provides otherwise in writing; 2) that the use of 1815 Bayshore Highway shall be as shown on the plans submitted to the Planning Department and date stamped August 26, 1997, Sheets A-0, A-1.1, A-2, A-2.2, A-2.4, A-3.0, M-1, LA 1 and Ref, and Sheet A- 1, Site Plan, date stamped August 29, 1997; 3) that all rental contracts for cars rented and stored on this site shall be written in Burlingame at the facility located at 1831 Bayshore Highway; 4) that the uses on this site shall consist of a repair garage for the car rental facility, 2 employee parking spaces on -site and the 9 employees spaces which cross property lines and are shared with 1801 Bayshore Highway, and 11 rental fleet vehicle storage spaces, and 3 vehicle storage spaces which cross property lines and are shared with 1831 Bayshore Highway, as designated on the site plan, Sheet A-1, date stamped August 29, 1997; 5) that there shall not be less than 10 % landscaping of this property as shown on the site plan, Sheet A-1 date stamped August 29, 1997; 6) that all the conditions of the City Engineer's August 1, 1997 and September 2, 1997, memos shall be met and/or complied with in the future as required; and 7) that the use and any improvements for the use on this site shall meet all the requirements of the California Building and Fire Codes, 1995 Edition, as amended by the City of Burlingame and all the applicable requirements of NPDES. 1831 Bayshore Highway 1) that the special use permit for rental car use on 1801 Bayshore Highway, 1815 Bayshore Highway, 1831 -Bayshore Highway and 840 Cowan Road is only being granted by the City because of the interrelationship of activity for that use on each and every one of the properties. If at any time, the supporting activity for car rental on any one of the properties is suspended or revoked, rental car use on all of the other properties shall also be suspended or revoked unless the; City expressly provides otherwise in writing; 2) that the car rental use on this property shall remain in effect only as long as the rental car facility uses at 1801 Bayshore Highway, 1815 Bayshore Highway and 840 Cowan Road as described in the plans submitted to the Planning Department date stamped August 26 and 29, 1997 are adhered to, including any letters and staff reports describing the physical operation and use of these sites individually and together; if any portion of the rental car use on 'any of these parcels is discontinued, then the special permit for the entire operation shall be null and void; 3) that all rental contracts for cars rented and stored on this site shall be written in Burlingame at the facility located at 1831 Bayshore Highway; 4) that the car rental use for 1831 Bayshore Highway shall be as shown on the plans submitted to the Planning Department and date stamped August 26, 1997, Sheets A-0, A-1.1, A-2, A-2.2, A-2.4, A-3.0, M-1, LA and Ref, and Sheet A-1, Site Plan, date stamped August 29, 1997; 5) that the uses on this site shall consist of a 3000 SF tour center and 7000 SF rental car facility offices, parking for two tour buses, and 47 rental fleet vehicle storage on this site and 3 vehicle storage spaces which cross property lines and are shared with 1815 Bayshore: Highway, as designated on the site plan, Sheet A- 1, date stamped August 29, 1997; 6) that there shall not be less than 10% landscaping of this property as shown on the site plan, Sheet A-1 date stamped August 29, 1997; 7) that the conditions of the City Engineer's August 1, 1997 memo shall be met; and 8) that the use and any improvements for the use shall meet all the requirements of the Uniform Building and Uniform Fire Codes, 1995 Edition, as amended by the City of Burlingame, and all the; applicable requirements of NPDES. 840 Cowan Road (Lots 5, 6, 7, 8, 9 & 10, Block 1, East Millsdale Industrial. Park No. 1, RSM 50/24 & 25, City of Burlingame; APNs 024-390-050, -060, -070, -080, -090, -100 & -110) 1) that the special use permit for rental car use on 1801 Bayshore Highway, 1815 Bayshore Highway, 1831 10 City of Burlingame Planning Commission Minutes September 12, 1997 Bayshore Highway and 840 Cowan Road is only being granted by the City because of the interrelationship of activity for that use on each and every one of the properties as described in the plans submitted to the Planning Department date stamped August 26 and 29, 1997 and September 16, 1997, including any letters and staff reports describing the physical operation and use of these sites individually and together. If at any time, the supporting activity for car rental on any one of the properties is suspended or revoked, rental car use on all of the other properties shall also be suspended or revoked unless the City expressly provides otherwise in writing; 2) that the use of 840 Cowan Road shall be as shown on the plans submittea( to the Planning Department and date stamped August 26, 1997, Sheets A-0, A-1.1, A-2, A-2. 2, A I' 4, A-3.0, M-1, LA 1 and Ref, and Sheet A-1, Site Plan, date stamped August 29, 1997; 3) that all nhtal contracts for cars rented and stored on this site shall be written in Burlingame at the facility locate&at 1831 Bayshore Highway; 4) that the City Engineer's September 22, 1997 memo regarding installing, grease absorbent pillows in all catch basins at 840 Cowan Road and striping the easement boundaries on the pavement as well as marking on the pavement no parking on the access easement acrO� the site from Cowan. Road to the city's pump station to provide unrestricted access be met; 5) that file uses on this site shall consist of 15 employee parking and rental fleet vehicle storage for 300 cars, ,And these designations shall be arranged and painted on the paving as well as painted designated and prdtected lanes for off-street car carrier loading and unloading as shown on the site plan for 840 Cowan R6�d, Sheet SD -I, date stamped September 16, 1997; 6) that no cars shall be rented, washed, serviced or' -repaired on this site nor shall customers be dropped off or picked up from this site; 7) that the storageoarea shall only operate between 6:00 a.m. and 10:00 p.m. daily; 8) that 10% landscaping shall be maintained on this property including a 25' landscaped and bermed area parallel to the street of sufficient height to screen the view of parked cars from pedestrians and vehicles passing by on the street, the remaining required landscaped area shall be placed at the rear of the property; an opaque fence no higher than 8' shall be placed along the rear of the 25' deep front landscaped area parallel to the street and along the remaining sides of the 2.5 acre site; all landscaping shall be irrigated with an automatic system and shall be maintained by the tenant; and 9) that the use and any improvements for the use shall meet all the requirements of the California Building and Fire Codes, 1995 Edition, as amended by the City of Burlingame and all the applicable requirements of NPDES and that no final permit for this use shall b&,approved for this site or any of the other sites until the pavement striping is in place and approved by the Planning Department. PLANNER REPORTS - Review of City Council regular meeting of September 15, 1997 Chair Key suggested that because of the heavy agendas and late hour that regular business is completed the Commission consider meeting from 6 to 7 before regular meetings to review the topics assigned to the commission by the council. She also asked the Commissioners if they would agree to the appointment of two member sub -committees to study each of the items referred; and report back to the whole commission for action. In discussion the commissioners noted that there was a need for public input on these items, often their suggestions are valuable. Chair noted that all topics would come back for review and discussion by the entire Commission and a public :hearing required, but the sub -committee might be a way to expedite development of approaches. Want to get down to essential issues with committee; have no problem with previous commissioners being appointed or participating -10- City of Burlingame Planning Commission Minutes September 22. 1997 in committee work. Not think commission can handle necessary discussion on any of these topics in 45 minutes before a commission meeting; can we delay start of the commission meeting until 7:30 or 8:00 p.m. CA noted that this could be done if there were a serious need, people with items on that agenda would, however, be forced to wait. There can be a problem with having the regular commission meeting time frequently changed. Commissioner Wellford was excused from the meeting at 9:30 p.m. - Progress Report on Neighborhood consistency and Further Discussion - Discussion of Corrections and Clarifications Section of 1997 Zoning code Update Decided to appoint two subcommittees: one on the 1997 Zoning Update, C. Coffey, C. Mink and C. Luzuriaga and directed that they also consider revisions to the regulations addressing condominiums and apartment buildings. The other committee was to address neighborhood consistency and Cers. Wellford, Deal, and Luzuriaga. It was suggested that, if he agreed, C. Luzuriaga serve on both committees because it would give him a head start on his orientation on these issues. C. Luzuriaga thought it would be helpful to him and agreed. The CA noted that these committees would not be officially appointed until the members had received a letter from the Chair of the Commission stating the boundaries of the sub -committees charge and advising them of any Brown Act requirements. - Discussion of City Council referral of Food Establishment Issues to Planning Commission for consideration and recommendation. Commission then went on to discuss the CP's suggested approach for addressing the issue of food establishment regulation on Burlingame Avenue referred from City Council. It was noted that the focus should be on the effect of food establishment business on other retailers. He did not see some retailers such as Preston's, Sweet Treats and Ben and Jerry's as being anything but a retail use supporting all retail uses; the problem is caused by sit down restaurants where people come and stay and hour or two and take up parking spaces so they are not available for customers of other retail businesses. When such ice cream businesses are called food establishments they can be replaced with sit down restaurants which increases the impact on parking. There should be a distinction among the types of businesses based on parking and impact on the retail activity. This proposal is looking in the wrong direction prefer to say the Cakery is not a food establishment but something else, with less long term impact. We need to identify that line of demarkation. CA pointed out that we are not going to be able to "decertify" existing food establishments since that right seems to have developed a value. We could change the requirements for new ones based on square footage, street frontage or some other measurable standard. It was noted by another commissioner that one of the issues being regulated was litter control. The Chair determined that this issue was not going to be resolved tonight and suggested the appointment of a third committee to address food establishment regulation. She suggested that Cers. Key and Galligan along with Luzuriaga serve on this; committee. -11- City of Burlingame Planning Commission Minutes September 22, 1997 None of the committee's would be formally appointed until the members have received an appointment letter for the Chairman outlining their charge and advising them of the Brown Act requirements. ADJOURNMENT A motion to adjourn was made by C. Mink at 10:40 p.m. MINUTES9.22 -12- Respectfully submitted, Chuck Mink, Secretary