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HomeMy WebLinkAboutAgenda Packet - PR - 2024.12.19Parks & Recreation Commission City of Burlingame Meeting Agenda BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Burlingame Community Center 850 Burlingame Avenue 7:00 PMThursday, December 19, 2024 In order to ensure that City Council members and Commissioners are able to review and carefully consider all public comments, the City will no longer read emailed public comments aloud at City Council and Commission meetings. Instead, all public comments that are received via email by 4:00 p.m. on the day of the meeting will be published in a supplemental packet. This packet will be: •sent to the City Council/Commission •published on the City's website •printed for review in the Council Chambers or other City meeting rooms Additionally, at the City Council/Commission meetings, the Mayor/Chair will ask staff how many public comments were submitted via email on the item and who submitted emails, though the public may continue to submit emails anonymously. The City has determined that this is the best way to ensure that the City Council/Commissions hear your voices clearly and have time to carefully consider the details of your comments. People who wish to share their views are always welcome to attend the meetings in person and speak during public comment. Emailed comments should include the specific agenda item on which you are commenting or note that your comment concerns an item that is not on the agenda or is on the Consent Calendar. The length of the emailed comment should be commensurate with the three minutes customarily allowed for verbal comments, which is approximately 250-300 words. To ensure that your comment is received for the Parks & Recreation Commission for the appropriate agenda item, please submit your email no later than 4:00 PM on December 19, 2024. If you have questions about this policy, please contact info@burlingame.org. You are invited to a Zoom webinar. When: December 19, 2024 07:00 PM Pacific Time (US and Canada) Topic: Parks & Recreation Commission Meeting Please click the link below to join the webinar: Invite Link https://us02web.zoom.us/j/83811652498?pwd=ZldUb04zMXN3NzVVYXFybWRTc0xyQT09 Passcode: 309868 Or Telephone: Dial(for higher quality, dial a number based on your current location): +1 669 444 9171 US +1 669 900 6833 US (San Jose) Webinar ID: 838 1165 2498 Passcode: 309868 Page 1 City of Burlingame Printed on 12/12/2024 December 19, 2024Parks & Recreation Commission Meeting Agenda 1. Call to Order 2. Roll Call 3. Approval of Minutes Draft Minutes November 21, 2024a. 11.21.2024 Draft MinutesAttachments: 4. Correspondence 5. Public Comments Members of the public may speak about any item not on the agenda. The Ralph M. Brown Act (the State and local agency open meeting law) prohibits the Commission from acting on any matter that is not on the agenda. Speakers are asked to fill out a ‘request to speak’ card located on the table by the door and hand it to staff, although provision of a name, address or other identifying information is optional. The Chairperson may limit speakers to three minutes each. 6. Old Business 7. New Business Chair Rotationa. Staff ReportAttachments: Swearing in of New Commissionerb. 8. Staff and Commissioner Reports 9. Future Agenda Items 10. Adjournment Next Meeting: Thursday, January 16, 2025 NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Department at (650) 558-7323 at least 24 hours before the meeting. A copy of the agenda packet is available for review at the Recreation Center, 850 Burlingame Avenue, during normal office hours. The agendas and minutes are also available on the City's website: www.burlingame.org. Page 2 City of Burlingame Printed on 12/12/2024 1 Parks & Recreation Commission DRAFT Minutes November 21, 2024 PARKS & RECREATION COMMISSION DRAFT Meeting Minutes Regular Meeting on Thursday, November 21, 2024 1. CALL TO ORDER The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chair Milne at 7:00 pm. 2. ROLL CALL COMMISSIONERS PRESENT: Milne, Curtis, Brunello, Holzman, Chang & Wettan COMMISSIONERS ABSENT: Yu STAFF PRESENT: Parks & Recreation Director Glomstad, Recreation Manager Acquisti, Parks Superintendent Holtz & Supervisor Barron 3. APPROVAL OF MINUTES Commissioner Brunello made a motion to approve the minutes as written. The motion was seconded by Commission Wettan, and the motion was approved. 6-1 (Yu absent) 4. CORRESPONDENCE None 5. PUBLIC COMMENTS None 6. OLD BUSINESS None 7. NEW BUSINESS a. Parks Service Level Prioritization 2 Parks & Recreation Commission DRAFT Minutes November 21, 2024 Superintendent Holtz thanked the Commission for the opportunity to discuss service levels and park service. He stated that all services provided by the Parks Division come at a cost. Most of the services do not have a fee to cover the cost of the service. Some requests or services only benefit a smaller portion of the community, while others reach a broader group. When staff demands exceed the available resources, decisions need to be made about the level of services, how often tasks are completed, or which services will no longer be provided; an example is lining athletic fields for sports organizations. Parks staff completed an exercise prioritizing some common services provided in their daily operations. Parks and Recreation Commissioners completed the same exercise with similar results at the previous meeting. The exercise aimed to identify those services that should be prioritized should available resources decline or current demands increase. The results indicated that safety and related safety items such as inspections and restroom maintenance are the highest priorities. General maintenance areas such as irrigation, trees, landscaping, and turf fall in the middle of the prioritization ranking. Areas that are not major parks, ballfield maintenance, and special projects received the lowest priority rating. Staff have developed a draft service level prioritization schedule utilizing the general assessment of routine service tasks. The service level prioritization schedule is intended to be a working document that helps guide decision-making in times of limited resources. Decision makers would be equipped with this document and recorded data from Parks staff task entries into the GIS asset management system to make prudent decisions and prioritize tasks that benefit the community most. Adjustments will need to be made over time due to the changing legal responsibilities of the City, additional assets gained, such as new parks or areas to maintain, cultural trends, and the shifting demographics of our community. Holtz mentioned other things that affect the amount of staff time available include the use of eco- friendly tools and the increase in water retention landscaped areas. He also noted several new parks that parks staff will now care for. Commissioner Brunello asked if there has ever been a public-private partnership where a local company adopts a garden or a park to help. Holtz responded that it had been done. Those programs are only as good as the person volunteering. Usually, one person gets it mobilized, but after a time, they back off, and then everyone else drops off as well. Staff has seen this with the Rose Garden, tree watering, and Mills Canyon maintenance. Staff is always open to it, but it still requires staff time to set up and monitor. Commissioner Wettan inquired if the Burlingame Parks & Recreation Foundation helped fund any of these activities. Holtz replied that the Foundation has not supported projects with an endowment; however, they have purchased amenities for Parks that our staff install and maintain. 3 Parks & Recreation Commission DRAFT Minutes November 21, 2024 Commission Milne noted the Foundation gets a “wish list” from the department and they will raise a certain amount of money to contribute. These items tend to be one-time payments rather than ongoing funding. Commissioner Wettan noted the art installations are wonderful. He said that staff should consider additional funds from the donor for the ongoing maintenance costs. He suggested charging more fees to cover the costs of the service. Holtz stated fees for service is more applicable to the Recreation Division. Programs that serve the greater good should be subsidized. He also said that an endowment would be good. Wettan inquired about tree maintenance. He asked if some private institutions or volunteers would be interested in taking on things like watering the trees. Holtz noted that passionate groups of people have wanted to help. He didn’t think it could completely replace staff time. Wettan suggested talking to the Burlingame Neighborhood Network to help get volunteers. Commissioner Holzman asked if there is a fee associated with some private/public partnerships, such as Oculus, and if they are contributing in any way. Director Glomstad replied no fees are being paid on an ongoing basis. 8. STAFF AND COMMISSIONER REPORTS a. Parks & Recreation Department Reports Manager Acquisti reported the upcoming annual tree lighting on December 6. The Town Square project will start construction on January 6. Adrian Park is now open to the public with two off leash areas. Laguna Park construction has started. b. Commissioners Reports Commissioner Curtis – No Report Commissioner Holzman – No Report Commissioner Brunello –Reported that BYBA is requesting 90-foot pegs for bases on Bayside Field 2. These pegs are for ages 14U, approximately 70 participants in the current program would benefit from this. Unfortunately, the resources to make this happen are not currently available. Commissioner Wettan reported he and Commissioner Milne attended the opening of the Mobility Hub, which looks fantastic. He also attended the opening of Cuernavaca Park which also looks great. Commissioner Chang – No Report Commissioner Milne – No Report 4 Parks & Recreation Commission DRAFT Minutes November 21, 2024 FUTURE AGENDA ITEMS 9. ADJOURNMENT There being no further business, the meeting was adjourned at 8:02 pm. The next meeting of the Parks & Recreation Commission is scheduled to be held in person on Thursday, December 19, 2024, at 7:00 pm. Respectfully submitted, Joleen Helley Recording Secretary STAFF REPORT To: Date: From: Parks and Recreation Commission December 19, 2024 Joleen Helley, Administrative Assistant II Subject: Chair Rotation RECOMMENDATION Staff recommends that the Commission review and approve the Rotation of the Commission Chair. BACKGROUND Commission Rotation: Pursuant to the Rules of Procedure for the Officers of the Parks & Recreation Commission of the City of Burlingame (adopted October 20, 2005), Section II, C. Rotations of Officers: “Officers will be rotated at the Commission’s first regular meeting in November of each year. The rotation order is as follows: 1.Vice-Chair becomes Chair. 2.Commissioner who is not an officer, who has served the longest period of time on the Parks & Recreation Commission without or since serving as Chair becomes Vice- Chair. 3.If two or more Commissioners have the same length of service on the Parks & Recreation Commission, then the Vice-Chair shall be chosen from among them by a random draw. 4.If a Commissioner, eligible under this subpart, declines to serve either office, an additional Commission rotation will take place.” DISCUSSION As there are no extenuating circumstances, staff recommends that this year’s Commission rotation be approved with Commissioner Dale Chang becoming Chair and as John Brunello Vice-Chair (Exhibit A). FISCAL I MPACT None EXHIBITS A.Commission Chair Rotation Exhibit A Park & Recreation Commission Rotation 2025 Position Commissioner Appointed Term Expires Terms Served Chair Dale Chang Oct-20 Oct-26 1 Vice Chair John Brunello Oct-21 Oct-27 Howard Wettan Oct-21 Oct-26 1 Cherie Yu Oct-22 Oct-25 Teresa Curtis Jul-24 Oct-25 1 John Giere Dec-24 Oct-27 Ian Milne Mar-16 Oct-25 2