HomeMy WebLinkAboutAgenda Packet - PR - 2024.12.19Parks & Recreation Commission
City of Burlingame
Meeting Agenda
BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME, CA 94010
Burlingame Community Center
850 Burlingame Avenue
7:00 PMThursday, December 19, 2024
In order to ensure that City Council members and Commissioners are able to review and carefully
consider all public comments, the City will no longer read emailed public comments aloud at City
Council and Commission meetings. Instead, all public comments that are received via email by 4:00
p.m. on the day of the meeting will be published in a supplemental packet. This packet will be:
•sent to the City Council/Commission
•published on the City's website
•printed for review in the Council Chambers or other City meeting rooms
Additionally, at the City Council/Commission meetings, the Mayor/Chair will ask staff how many public
comments were submitted via email on the item and who submitted emails, though the public may
continue to submit emails anonymously.
The City has determined that this is the best way to ensure that the City Council/Commissions hear
your voices clearly and have time to carefully consider the details of your comments. People who wish
to share their views are always welcome to attend the meetings in person and speak during public
comment.
Emailed comments should include the specific agenda item on which you are commenting or note that
your comment concerns an item that is not on the agenda or is on the Consent Calendar. The length of
the emailed comment should be commensurate with the three minutes customarily allowed for verbal
comments, which is approximately 250-300 words. To ensure that your comment is received for the
Parks & Recreation Commission for the appropriate agenda item, please submit your email no later
than 4:00 PM on December 19, 2024.
If you have questions about this policy, please contact info@burlingame.org.
You are invited to a Zoom webinar.
When: December 19, 2024 07:00 PM Pacific Time (US and Canada)
Topic: Parks & Recreation Commission Meeting
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Passcode: 309868
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Webinar ID: 838 1165 2498
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Page 1 City of Burlingame Printed on 12/12/2024
December 19, 2024Parks & Recreation Commission Meeting Agenda
1. Call to Order
2. Roll Call
3. Approval of Minutes
Draft Minutes November 21, 2024a.
11.21.2024 Draft MinutesAttachments:
4. Correspondence
5. Public Comments
Members of the public may speak about any item not on the agenda. The Ralph M. Brown Act (the
State and local agency open meeting law) prohibits the Commission from acting on any matter that is
not on the agenda. Speakers are asked to fill out a ‘request to speak’ card located on the table by the
door and hand it to staff, although provision of a name, address or other identifying information is
optional. The Chairperson may limit speakers to three minutes each.
6. Old Business
7. New Business
Chair Rotationa.
Staff ReportAttachments:
Swearing in of New Commissionerb.
8. Staff and Commissioner Reports
9. Future Agenda Items
10. Adjournment
Next Meeting: Thursday, January 16, 2025
NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks &
Recreation Department at (650) 558-7323 at least 24 hours before the meeting. A copy of the agenda
packet is available for review at the Recreation Center, 850 Burlingame Avenue, during normal office
hours. The agendas and minutes are also available on the City's website: www.burlingame.org.
Page 2 City of Burlingame Printed on 12/12/2024
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Parks & Recreation Commission
DRAFT Minutes November 21, 2024
PARKS & RECREATION COMMISSION
DRAFT Meeting Minutes
Regular Meeting on Thursday, November 21, 2024
1. CALL TO ORDER
The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called
to order by Chair Milne at 7:00 pm.
2. ROLL CALL
COMMISSIONERS PRESENT: Milne, Curtis, Brunello, Holzman, Chang & Wettan
COMMISSIONERS ABSENT: Yu
STAFF PRESENT: Parks & Recreation Director Glomstad, Recreation Manager
Acquisti, Parks Superintendent Holtz & Supervisor Barron
3. APPROVAL OF MINUTES
Commissioner Brunello made a motion to approve the minutes as written. The motion was
seconded by Commission Wettan, and the motion was approved. 6-1 (Yu absent)
4. CORRESPONDENCE
None
5. PUBLIC COMMENTS
None
6. OLD BUSINESS
None
7. NEW BUSINESS
a. Parks Service Level Prioritization
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Parks & Recreation Commission
DRAFT Minutes November 21, 2024
Superintendent Holtz thanked the Commission for the opportunity to discuss service levels and
park service. He stated that all services provided by the Parks Division come at a cost. Most of
the services do not have a fee to cover the cost of the service. Some requests or services only
benefit a smaller portion of the community, while others reach a broader group.
When staff demands exceed the available resources, decisions need to be made about the level of
services, how often tasks are completed, or which services will no longer be provided; an example
is lining athletic fields for sports organizations.
Parks staff completed an exercise prioritizing some common services provided in their daily
operations. Parks and Recreation Commissioners completed the same exercise with similar results
at the previous meeting. The exercise aimed to identify those services that should be prioritized
should available resources decline or current demands increase. The results indicated that safety
and related safety items such as inspections and restroom maintenance are the highest priorities.
General maintenance areas such as irrigation, trees, landscaping, and turf fall in the middle of the
prioritization ranking. Areas that are not major parks, ballfield maintenance, and special projects
received the lowest priority rating. Staff have developed a draft service level prioritization
schedule utilizing the general assessment of routine service tasks.
The service level prioritization schedule is intended to be a working document that helps guide
decision-making in times of limited resources. Decision makers would be equipped with this
document and recorded data from Parks staff task entries into the GIS asset management system
to make prudent decisions and prioritize tasks that benefit the community most. Adjustments will
need to be made over time due to the changing legal responsibilities of the City, additional assets
gained, such as new parks or areas to maintain, cultural trends, and the shifting demographics of
our community.
Holtz mentioned other things that affect the amount of staff time available include the use of eco-
friendly tools and the increase in water retention landscaped areas. He also noted several new
parks that parks staff will now care for.
Commissioner Brunello asked if there has ever been a public-private partnership where a local
company adopts a garden or a park to help. Holtz responded that it had been done. Those programs
are only as good as the person volunteering. Usually, one person gets it mobilized, but after a time,
they back off, and then everyone else drops off as well. Staff has seen this with the Rose Garden,
tree watering, and Mills Canyon maintenance. Staff is always open to it, but it still requires staff
time to set up and monitor.
Commissioner Wettan inquired if the Burlingame Parks & Recreation Foundation helped fund any
of these activities. Holtz replied that the Foundation has not supported projects with an
endowment; however, they have purchased amenities for Parks that our staff install and maintain.
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Parks & Recreation Commission
DRAFT Minutes November 21, 2024
Commission Milne noted the Foundation gets a “wish list” from the department and they will raise
a certain amount of money to contribute. These items tend to be one-time payments rather than
ongoing funding.
Commissioner Wettan noted the art installations are wonderful. He said that staff should consider
additional funds from the donor for the ongoing maintenance costs. He suggested charging more
fees to cover the costs of the service. Holtz stated fees for service is more applicable to the
Recreation Division. Programs that serve the greater good should be subsidized. He also said that
an endowment would be good.
Wettan inquired about tree maintenance. He asked if some private institutions or volunteers would
be interested in taking on things like watering the trees. Holtz noted that passionate groups of
people have wanted to help. He didn’t think it could completely replace staff time. Wettan
suggested talking to the Burlingame Neighborhood Network to help get volunteers.
Commissioner Holzman asked if there is a fee associated with some private/public partnerships,
such as Oculus, and if they are contributing in any way. Director Glomstad replied no fees are
being paid on an ongoing basis.
8. STAFF AND COMMISSIONER REPORTS
a. Parks & Recreation Department Reports
Manager Acquisti reported the upcoming annual tree lighting on December 6. The Town Square
project will start construction on January 6. Adrian Park is now open to the public with two off
leash areas. Laguna Park construction has started.
b. Commissioners Reports
Commissioner Curtis – No Report
Commissioner Holzman – No Report
Commissioner Brunello –Reported that BYBA is requesting 90-foot pegs for bases on Bayside
Field 2. These pegs are for ages 14U, approximately 70 participants in the current program would
benefit from this. Unfortunately, the resources to make this happen are not currently available.
Commissioner Wettan reported he and Commissioner Milne attended the opening of the Mobility
Hub, which looks fantastic. He also attended the opening of Cuernavaca Park which also looks
great.
Commissioner Chang – No Report
Commissioner Milne – No Report
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Parks & Recreation Commission
DRAFT Minutes November 21, 2024
FUTURE AGENDA ITEMS
9. ADJOURNMENT
There being no further business, the meeting was adjourned at 8:02 pm.
The next meeting of the Parks & Recreation Commission is scheduled to be held in person on
Thursday, December 19, 2024, at 7:00 pm.
Respectfully submitted,
Joleen Helley
Recording Secretary
STAFF REPORT
To:
Date:
From:
Parks and Recreation Commission
December 19, 2024
Joleen Helley, Administrative Assistant II
Subject: Chair Rotation
RECOMMENDATION
Staff recommends that the Commission review and approve the Rotation of the Commission
Chair.
BACKGROUND
Commission Rotation: Pursuant to the Rules of Procedure for the Officers of the Parks &
Recreation Commission of the City of Burlingame (adopted October 20, 2005), Section II, C.
Rotations of Officers: “Officers will be rotated at the Commission’s first regular meeting in
November of each year. The rotation order is as follows:
1.Vice-Chair becomes Chair.
2.Commissioner who is not an officer, who has served the longest period of time on the
Parks & Recreation Commission without or since serving as Chair becomes Vice-
Chair.
3.If two or more Commissioners have the same length of service on the Parks &
Recreation Commission, then the Vice-Chair shall be chosen from among them by a
random draw.
4.If a Commissioner, eligible under this subpart, declines to serve either office, an
additional Commission rotation will take place.”
DISCUSSION
As there are no extenuating circumstances, staff recommends that this year’s Commission
rotation be approved with Commissioner Dale Chang becoming Chair and as John Brunello
Vice-Chair (Exhibit A).
FISCAL I MPACT
None
EXHIBITS
A.Commission Chair Rotation
Exhibit A
Park & Recreation Commission Rotation
2025
Position Commissioner Appointed Term Expires Terms Served
Chair Dale Chang Oct-20 Oct-26 1
Vice Chair John Brunello Oct-21 Oct-27
Howard Wettan Oct-21 Oct-26 1
Cherie Yu Oct-22 Oct-25
Teresa Curtis Jul-24 Oct-25 1
John Giere Dec-24 Oct-27
Ian Milne Mar-16 Oct-25 2