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HomeMy WebLinkAboutReso - CC - 117-2024RESOLUTION NO. 117-2024 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AMENDMENT TO THE AGREEMENT WITH CBRE AND TO INCREASE THE NOT-TO-EXCEED AMOUNT BY $88,240 AND INCREASE THE GENERAL FUND BUDGET APPROPRIATION FOR THE CITY MANAGER’S OFFICE BY $88,240 WHEREAS, the City Council has a long-standing goal of constructing or purchasing a new facility to meet the needs of the community, City Council, and staff; and WHEREAS, after the City Council’s 2023 goal-setting session, the City Council established the City Hall Ad-Hoc Subcommittee to explore the financing and construction/purchase of a new City Hall; and WHEREAS, on June 20, 2023, the City issued a Request for Proposals (RFP) soliciting consultant assistance from an architecture firm and a real estate advisor for the new City Hall project; and WHEREAS, in August of 2024, the City selected Group 4 Architecture (Group 4) as its architect and Keyser Marston Associates (KMA) as its real estate advisor; and WHEREAS, Group 4 and KMA have completed significant work in evaluating the City’s needs for a new City Hall and potential sites for a new City Hall; and WHEREAS, in addition to exploring sites to construct a new City Hall, the Ad -Hoc Subcommittee directed staff to research existing office space that may serve as a new City Hall; and WHEREAS, on March 8, 2024, the City issued an RFP seeking a commercial real estate broker to identify available commercial real estate in Burlingame that meets the City’s needs for a new City Hall; and WHEREAS, staff identified CBRE as the preferred broker, due to CBRE’s extensive experience in the local real estate market and experti se in completing transactions for local agencies; and WHEREAS, on May 7, 2024, the City executed an agreement with CBRE for commercial real estate broker services; and WHEREAS, if the City identifies existing commercial office space that may serve as the new City Hall, through a due diligence process, the City must inspect the structure of the building and the land to ensure both are in good condition; and Docusign Envelope ID: A81F77A6-69B1-4011-BA99-FEBE1E8BD83B WHEREAS, CBRE possess experience with conducting due diligence and has familiarity with experts to assist with the due diligence process; and WHEREAS, the original Agreement’s more limited scope resulted in a lower do-not- exceed amount, and an increase is needed for both this amount and the City Manager’s Office’s Budget Appropriation to allow for the contracting of these necessary services; and WHEREAS, if CBRE identifies any issues that requires further investigation during the due diligence process, the City will negotiate with CBRE for additional investigative services. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME RESOLVES AS FOLLOWS: The City Manager is authorized to negotiate and execute an Amendment to the professional services agreement with CBRE in accordance with the recitals above. Further, the City Manager is authorized to negotiate and execute additional amendments to the scope of work of the Agreement without approval of the City Council, so long as any additional work is in the spirit of the prior agreements, and the cost of any additional work is not in excess of the not -to-exceed amount of the proposed Agreement. Donna Colson, Mayor I, Meaghan Hassel Shearer, City Clerk of the City of Burlingame, certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 16th day of September, 2024, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: BROWNRIGG, COLSON, LEE, PAPPAJOHN, STEVENSON NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Meaghan Hassel Shearer, City Clerk Docusign Envelope ID: A81F77A6-69B1-4011-BA99-FEBE1E8BD83B