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HomeMy WebLinkAboutReso - CC - 116-2024RESOLUTION NO. 116-2024 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AMENDMENT TO THE AGREEMENT WITH KEYSER MARSTON ASSOCIATES TO INCREASE THE NOT-TO-EXCEED AMOUNT BY $60,000 AND TO INCREASE THE GENERAL FUND BUDGET APPROPRIATION FOR THE CITY MANAGER’S OFFICE BY $35,000 WHEREAS, the City Council has a long-standing goal of constructing or purchasing a new City Hall facility to meet the needs of the community, Council, and staff; and WHEREAS, after the Council’s 2023 goal-setting session, the City Council established the City Hall Ad-Hoc Subcommittee to explore the financing and construction of a new City Hall; and WHEREAS, on June 20, 2023, the City issued a Request for Proposals soliciting consultant assistance from an architecture firm and a real estate advisor for the new City Hall project; and WHEREAS, on August 22, 2023, the City executed an agreement with Keyser Marston Associates, Inc. (KMA) for real estate advisor services for development, construction, and financing related to the new City Hall; and WHEREAS, KMA completed its review of City-owned real property, review of privately- owned real property, creation of a new City Hall financing plan, and review of the financial feasibility of multiple City Hall sites; and WHEREAS, on May 31, 2024, the Agreement with KMA expired; and WHEREAS, on September 3, 2024, the City Council approved a new Agreement with KMA for real estate advisor services; and WHEREAS; on September 4, 2024, the City entered into that new Agreement with KMA to extend the term of the agreement until March 3, 2025; and WHEREAS; the City desires to retain KMA to participate in real estate negotiations for existing office space identified by the City as suitable for a new City Hall and, if necessary, to provide advice related to the lease and/or sale of City property; and WHEREAS; the original Agreement’s limited scope resulted in a lower do-not-exceed amount, and an increase is needed for both this amount and the City Manager’s Office’s Budget Appropriation to allow for the contracting of these necessary services; and WHEREAS, staff is pleased with the work product provided by KMA. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME RESOLVES AS FOLLOWS: The City Manager is authorized to negotiate and execute an Amendment to the professional services agreement with KMA. Further, the City Manager is authorized to negotiate and execute additional amendments to the scope of work of the Agreement without approval of the City Council, so long as any additional work is in the spirit of the prior agreements, and the cost of any additional work is not in excess of the not-to-exceed amount of the proposed Agreement. Donna Colson, Mayor Docusign Envelope ID: A81F77A6-69B1-4011-BA99-FEBE1E8BD83B I, Meaghan Hassel Shearer, City Clerk of the City of Burlingame, certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 16th day of September 2024, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: BROWNRIGG, COLSON, LEE, PAPPAJOHN, STEVENSON NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Meaghan Hassel Shearer, City Clerk Docusign Envelope ID: A81F77A6-69B1-4011-BA99-FEBE1E8BD83B