HomeMy WebLinkAboutReso - CC - 114-2024RESOLUTION NO. 114-2024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING
THE RESPONSE TO THE SAN MATEO COUNTY CIVIL GRAND JURY
WHEREAS, the 2023-24 San Mateo County Civil Grand Jury released a report entitled,
“Assessing and Reporting Internal Controls in San Mateo County Agencies and School Districts”
on June 27, 2024; and
WHEREAS, the City is required to respond to the report’s findings and recommendations
by September 25, 2024; and
WHEREAS, the City Council has received and reviewed the Grand Jury report and the
proposed draft response letter.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME RESOLVES AND
ORDERS AS FOLLOWS:
That the letter in response to the San Mateo County Grand Jury Report, “Assessing and
Reporting Internal Controls in San Mateo County Agencies and School Districts” is approved, and
the Mayor is authorized to sign and convey said letter on behalf of the City.
________________________________
Donna Colson, Mayor
I, Meaghan Hassel-Shearer, City Clerk of the City of Burlingame, certify that the foregoing
Resolution was introduced at a regular meeting of the City Council held on the 16th day of
September 2024 and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS: BROWNRIGG, COLSON, LEE, PAPPAJOHN, STEVENSON
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
________________________________
Meaghan Hassel-Shearer, City Clerk
Docusign Envelope ID: A81F77A6-69B1-4011-BA99-FEBE1E8BD83B
DONNA COLSON, MAYOR
PETER STEVENSON, VICE MAYOR
MICHAEL BROWNRIGG
ANDREA PAPPAJOHN
STEPHANIE LEE
TEL: (650) 558-7200
FAX: (650) 566-9282
www.burlingame.org
The City of Burlingame
CITY HALL -- 501 PRIMROSE ROAD
BURLINGAME, CALIFORNIA 94010-3997
September 16, 2024
Honorable Amarra A. Lee
Judge of the Superior Court
c/o Bianca Fasuescu
Hall of Justice
400 County Center, 2nd Floor
Redwood City, CA 94063-1655
Subject: City of Burlingame’s response to 2023-2024 Civil Grand Jury Report entitled "Assessing and Reporting Internal
Controls in San Mateo County Agencies and School Districts”
Dear Judge Lee:
After reviewing the 2023-2024 Grand Jury report entitled “Assessing and Reporting Internal Controls in San Mateo County
Agencies and School Districts,” the City of Burlingame provides the following responses to the Grand Jury’s findings and
recommendations:
Response to Findings
F1. When an entity does not have a process to identify organizational risks, and the entity does not demonstrate
how its internal controls address identified risks, the likelihood of a failure internal controls that results in
fraud or waste increases.
Response: The City of Burlingame agrees with this finding.
F2. When an entity does not periodically assess its internal controls and the entity cannot demonstrate that it is
monitoring its internal controls, the likelihood of a failure in internal controls that results in fraud or waste
increases.
Response: The City of Burlingame agrees with this finding.
F3. When management does not report the results of its assessment of internal controls to its governing board
and the entity has not communicated externally, the likelihood that others see this as an opportunity to commit
fraud or waste increases.
Response: The City of Burlingame agrees with this finding.
Docusign Envelope ID: A81F77A6-69B1-4011-BA99-FEBE1E8BD83B
The Honorable Amarra A. Lee
September 3, 2024
Page 2
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Response to Recommendations
R1. Beginning by no later than December 31, 2024, and at least annually thereafter, each entity will document its
organizational risks and address those risks in its annual assessment of internal controls.
Response: The recommendation will be implemented by December 31, 2024.
F2. Beginning by no later than March 31, 2025, and at least annually thereafter, each governing board will require
its management to complete its annual assessments of internal controls.
Response: The recommendation will be implemented by March 31, 2025.
.
F3. Beginning by no later than June 30, 2025, and annually thereafter, each governing board will require
management to report the results of its annual assessment of the entity’s internal controls.
Response: The recommendation will be implemented by June 30, 2025.
The Burlingame City Council approved this response letter at its public meeting on September 16, 2024.
Sincerely,
Donna Colson
Mayor
Docusign Envelope ID: A81F77A6-69B1-4011-BA99-FEBE1E8BD83B