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HomeMy WebLinkAboutAgenda Packet - BC - 2024.09.05Beautification Commission City of Burlingame Meeting Agenda BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Burlingame Community Center 850 Burlingame Avenue 6:30 PMThursday, September 5, 2024 Members of the public may view the meeting by logging into the Zoom meeting listed below. The meeting video will be uploaded to the City’s website after the meeting. Members of the public may provide written comments by email to vflores@burlingame.org. Emailed comments should include the specific agenda item on which you are commenting or note that your comment concerns an item that is not on the agenda or is on the Consent Calendar. The length of the emailed comment should be commensurate with the three minutes customarily allowed for verbal comments, which is approximately 250-300 words. To ensure that your comment is received and read to the Beautification Commission for the appropriate agenda item, please submit your email no later than 5:00 PM on October 3, 2024. The City will make every effort to read emails received after that time but cannot guarantee such emails will be read into the record. Any emails received after the 5:00 PM deadline which are not read into the record will be provided to the Beautification Commission after the meeting. 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Draft MinutesAttachments: 4. CORRESPONDENCE 5. FROM THE FLOOR Speakers may address the Commission concerning any matter over which the Commission has jurisdiction or of which it may take cognizance that is not on the agenda. Additional public comments on agenda action items will be heard when the Commission takes up those items. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Commission from acting on any matter that is not on the agenda. Speakers are asked to fill out a "request to speak" card located on the table by the door and hand it to staff, although provision of name, address or other identifying information is optional. Speakers are limited to three minutes each, although the Commission may adjust the time limit in light of the number of anticipated speakers. 6. OLD BUSINESS 7. NEW BUSINESS Update on Large Eucalyptus Tree Managementa. Staff Report Exhibit A Exhibit B Exhibit C Exhibit D Attachments: 8. REPORTS 9. UPCOMING AGENDA ITEMS Page 2 City of Burlingame Printed on 8/30/2024 September 5, 2024Beautification Commission Meeting Agenda Next Regular Meeting: October 3, 2024. Notice: Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Dept. at (650) 558-7330 at least 24 hours before the meeting. A copy of the agenda packet is available for review at the Community Center, 850 Burlingame Avenue, during normal office hours. The Agendas and minutes are also available on the City's website: www.burlingame.org. Any writings or documents provided to a majority of the Burlingame Beautification Commission regarding any items on this agenda will be made available for public inspection at 850 Burlingame Avenue during normal business hours. Page 3 City of Burlingame Printed on 8/30/2024 BURLINGAME BEAUTIFICATION COMMISSION Draft Minutes August 1, 2024 The regularly scheduled meeting of the Beautification Commission was called to order at 6:30 p.m. by Acting Chair Chu. ROLL CALL Present: Commissioners Chu, Khoury, and Kirchner Absent: Chair Batte, Commissioner Bauer Staff: Parks Superintendent/City Arborist Holtz, Parks Supervisor Burow, and Recording Secretary Flores Others: None MINUTES Commissioner Kirchner made a motion to approve the June 6, 2024, Regular Meeting minutes with an amendment to the reports section on the last page. The motion was seconded by Commissioner Khoury and was approved. 3-0-2 CORRESPONDENCE Secretary Flores read an email from Burlingame resident John Moran: I spoke with Veronica in the Parks Department and it was suggested that I email you with my concerns. Background: Our address is at 832 Edgehill Drive. The back side of our house is on California drive. Our bedroom window looks out to California Drive. Our family been at this location for almost 10 years and in Burlingame even longer. When we moved to this home we had some concerns with being close to the train tracks, but we appreciated that there were trees between us and the tracks. Before the recent tree removal, going in the east direction, there is our house, California Drive, a row of trees, a dirt path, another row of trees and then the Caltrain tracks. As part of the electrification process, many of the trees closest to Caltrain were removed. Now we've also had extreme trimming and removal of the second row of trees closest to our house. We now have a clear view of Caltrain as it passes - and we no longer have the previous barriers of trees to help with the noise. We can clearly see people on the other side of Carolan which is out beyond the train tracks. We also now have an unexpected direct view of Top Golf. I appreciate the addition of Top Golf, but do not desire a direct view of it from our bedroom windows. I know that if my family was buying this house today we would drop it from consideration due to the landscape changes. Next Steps: I would like to know the details of any plans to replace the removed trees. Below are some of the questions that I have... What types of trees will replace the removed ones? Will they be planting mature trees to restore the beauty and functionality that we had before? What is the timeline for this or any restoration? Is there anything I can do as a citizen to help or to expedite this process? Neighbors: I have spoken with many neighbors who are extremely unhappy with the current situation. All of them, including myself, were shocked by the drastic chance and none were aware of any advance notice of this. According to someone in Parks and Rec there was some type of notice that was sent out. Even though we did not receive one, I doubt that it conveyed they extreme change that was coming. Photos: I've attached a link to some photos for reference: https://bit.ly/CaliforniaDriveTrees The first 2 images are BEFORE images, the 3rd is a reminder that Burlingame is the "City of Trees", the rest of the images were taken after the removal and trimming. The 2 pictures taken through a window in our home also show the before and after changes. Regards, John Moran Arborist Holtz stated that he would present an update on how the City has been managing large Eucalyptus tree groves at the next Commission meeting. PUBLIC COMMENT None PRESENTATION 1. Growth Award Parks Supervisor Burow presented the first Tree City USA Growth Award given to the City by the Arbor Day Foundation. She explained that the City takes pride in its trees, which can be seen by staff assigned to tree maintenance, funds received from the City Council, and future plantings to ensure the growth of the urban forest. She noted that measuring trees is a task she has been working on most recently, such as inventorying trees in Mills Canyon and other groves. Supervisor Burow stated that the City’s inventory is accessible through a link on the City website. Further, she described the process taken when planning and performing tree work. She provided a summary of the tree work performed in 2023, such as planting over 400 trees and inventorying or updating over 2,000 trees. She spoke of collaborations with outside entities for specific projects or tree work. Lastly, she confirmed that she will be applying for the 2024 Growth Award on behalf of the City by the end of the year. Commissioner Kirchner asked if the Growth Award was a requirement for the Tree City USA designation. Supervisor Burow confirmed that it is not a requirement but in addition to the designation. Arborist Holtz explained that Supervisor Burow and her team have done a fantastic job finding new locations to plant trees and will be planting more trees than ever before at one time this fall, close to 250 trees. Further, he stated that staff is working with Caltrain during the installation of electric passenger trains to have trees planted on City property in areas that may be under-served. OLD BUSINESS None NEW BUSINESS 1. Residential, Business, and Multi-Family Landscape Award Voting Commissioner Chu inquired if his submitted addresses could be included in the voting. Secretary Flores confirmed that they could if the Commission agreed. Secretary Flores presented the addresses and photographs sent in by the Commissioners of their Business Landscape Award (BLA) nominations. Commissioner Kirchner explained that he nominated Embassy Suites but believed that the Hyatt would be a better option if the public had access to the internal portion of the hotel. He stated that traditionally, the Commission has taken the stance that it is not considered if it is not visible from the street. Commissioner Kirchner also stated the Twelvemonth (330 Lorton Avenue) was the only self-nominated site and believes the transition from a parking lot to what it is today was amazing. Commissioner Kirchner, Khoury, and Chu all voted for Twelvemonth (330 Lorton Avenue). With the majority vote, Twelvemonth was awarded the Business Landscape Award. Secretary Flores presented the Multi-Family Landscape Award (MFLA) nominees. Commissioners discussed the diverse styles of the nominees. Commissioner Chu spoke of the rich and diverse plantings he observed at 1080 Carolan Ave. Commissioner Khoury confirmed that apartment complexes qualify as multi-family nominee. Commissioner Kirchner and Chu confirmed that apartment complexes are considered multi-family units. Commissioner Kirchner stated that 920 Bayswater Ave is a large and new site that goes around the block. Commissioner Khoury inquired if the Commission was trying to promote decorated balconies. Commissioner Kirchner confirmed that balconies were not considered this year. Commissioner Kirchner and Khoury voted for 110 Park Road. Commissioner Chu voted for 1080 Carolan Ave. 110 Park Road and won the majority vote for the MFLA. Secretary Flores presented the Residential Sustainable Landscape Award (RSLA) nominees. Commissioner Khoury expressed her fondness for 900 Morrell Avenue and stated that the live landscape is more impressive than the photographs. Commissioner Kirchner stated that pure sustainability is not always beautiful but spoke highly of the landscape design of 900 Morrell Ave along with the mature plants. Commissioner Kirchner spoke of 1025 Paloma Ave and their use of succulents and arid design. Also, he stated that 1735 Sebastian Drive was professionally landscaped and colorful but not necessarily sustainable. Commissioner Kirchner commented that 1900 Hillside Drive corner lot was well-designed and sustainable and included a Redwood tree. Commissioner Chu agreed that although they may not have planted the Redwood, he must give them credit for maintaining it. The Commission discussed the sustainable plants planted at this site. Commissioner Chu stated that aside from water use, another aspect of sustainability he took into consideration was the support provided by wildlife and insects. Commissioner Chu and Kirchner voted for 1900 Hillside Drive. Commissioner Khoury voted for 900 Morrell Avenue. 1900 Hillside Drive won the majority vote for the RSLA. REPORTS Commissioner Khoury reported on a tree on Fairfield and Palm that looked like it was dying. She stated that the tree in front of Mykonos on Lorton Ave also looked diseased. Arborist Richard said it was treated and would be reevaluated in a couple of months. Commissioner Chu noted that many trees on the west side of California Drive between Broadway and Oak Grove have been mis-pruned by private property and inquired if the City had spoken to the property owners. Arborist Holtz stated that the section between Carmelita and Broadway was the most noticeable, that the City staff communicated verbally with the property owners, and that he would follow up with a more formal response. Commissioner Khoury inquired about the progress on the Private Tree Removal Permit issued to 1134 Douglas Avenue. Secretary Flores confirmed that staff had made contact to determine the status of the replacement tree requirement and would follow up a second time. Commissioner Kirchner inquired about the City's California Drive trees inherited from SFPUC. Arborist Holtz confirmed that the City inherited the section of California Drive from the City and County of San Francisco as part of the Public Works agreement to complete the bike path. He stated that staff could bring the matter to an upcoming Commission meeting agenda to discuss future plans for the area. Commissioner Kirchner commented on the Eucalyptus groves that belong to the City, such as Francard Grove, and if there was a policy preventing the Blue Gum Eucalyptus as the replacement species. Arborist Holtz stated that there was no policy but rather a practice not to replant the Blue Gum species. He further stated that the electrification of the railway has presented a challenge in formulating a plan for the trees growing along the railway. Commissioner Khoury inquired about the remaining tree stump located near 1133 El Camino Real. Arborist Holtz confirmed that this has been brought to his attention, and he had reached out to Caltrans twice with no response. He believed they would not proceed with the stump removal until they completed all the planned removals for the El Camino Real Rehabilitation Project. He noted that he would report back to the Commission if he received a response. Commissioner Chu suggested that staff bring the correspondence presented at the start of the meeting back as a discussion topic. Arborist Holtz confirmed he could present an update on large Eucalyptus tree groves in Burlingame at the next Commission meeting. Commissioner Khoury asked that staff present a list of possible replacement trees for California Drive. Arborist Holtz stated that staff could share ideas, although nothing had been determined yet. Arborist Holtz reported that Mercy High School had two trees fail , which were approved for removal and would be replanted. Further, he stated that the City lost two trees in the Mills Canyon area. He commented on the status of the Landslide Repair Project in Mills Canyon and stated that the target completion date is in September. He reported that the Cuernavaca Field Renovation Project is approximately halfway through, with an estimated completion date of October. Arborist Holtz reported that there will be a bid on additional tree work in the near future and will report on that at the next meeting. He informed the Commission that the bid for the Laguna Playground Renovation would also be out to bid in the next few weeks. Lastly, he reported that the Town Square will likely be going out to bid in September. ADJOURNMENT There being no further business, the meeting adjourned at 7:23 p.m. The next Beautification Commission meeting is scheduled for September 5, 2024. Respectfully submitted, Veronica Flores Veronica Flores Recording Secretary 1 STAFF REPORT To: Burlingame Beautification Commission Date: September 5, 2024 From: Richard Holtz, Parks Superintendent & City Arborist, 650-558-7333 Subject: Update on Large Eucalyptus Tree Management RECOMMENDATION Staff recommends that the Commission review the staff report, ask questions, and discuss the goals associated with the City practices. BACKGROUND The City has long had a special relationship with its urban forest. Only a few months after the City was incorporated in 1908, the City enacted its first municipal code to protect a historic grove of trees. Over the years, the community has sought to preserve these mature plantings, primarily consisting of Blue Gum Eucalyptus trees. In some cases, these groves have been named “Heritage,” a term the City Council bestowed upon trees deemed of historical or aesthetic significance or unique species or origin. Three of the nine large eucalyptus tree groves Burlingame maintains have been determined to be a Heritage (Exhibit A). This includes Easton Drive, Francard Grove 1 & 2, and El Camino Real. The City does not own or maintain the heritage grove along El Camino. The City maintains the California Drive grove immediately adjacent to California Drive North of Oak Grove Ave; however, the City and County of San Francisco (CCSF) holds the property ownership and control. The City’s responsibility to maintain the CCSF property came about in the fall of 2023 as a Public Works Department negotiation for the bicycle and pedestrian improvements along the adjacent road. The City tree grove areas of responsibility have been routinely maintained by the City for at least twenty years, with most receiving maintenance on a 3-5 year schedule. Despite this routine maintenance, the extreme weather events of winter 2023 saw the failure of many of these trees for varying reasons. Over 40 City-owned large eucalyptus trees failed during these storm events. Dozens more necessitated immediate removal due to evidence of active failure. Multiple independent arborist and staff inspections determined the need to remove additional trees and prescribed reduction pruning to reduce the likelihood of failure in each grove. The City Council has approved more than $4 million since January 2023 to address safety concerns with these groves. This funding was utilized to remove 870 trees and reduction prune 520 trees (Exhibit B). Update on Large Eucalyptus Tree Management September 5, 2024 2 Since engaging in this significant work, some community members have expressed concern with the work performed. Others have criticized the City for not taking more expeditious actions to remove more of these large trees, which could result in significant consequences if failure were to occur. DISCUSSION The responsibility for City trees has been delegated to the Parks and Recreation Director. The City Arborist, under the direction of the Director, makes the decisions on how to manage the entire urban forest. There are over 17,000 City trees. At present, over 2,200 or 12% of City trees are mature eucalyptus trees, with many being over 100 years old. In some of these areas, significant infrastructure and grade changes have occurred, altering the natural growing conditions in which these trees were originally planted. These human actions over the course of more than a century have, in some cases, increased the likelihood of failure as well as the consequences should a failure occur. The City Arborist ensures that City-owned trees receive routine preventative maintenance measures that reduce the likelihood of failures. This typically results in reduction pruning to reduce the likelihood of failure as well as the consequences of failure should one occur. The City Arborist will typically follow one of two general criteria. The City has established criteria when determining the removal of a City-owned tree. (Exhibit C). The other is the industry- recognized Tree Risk Assessment Qualification (TRAQ) through the International Society of Arboriculture (ISA) (Exhibit D). In addition, the City, at times, will utilize an independent certified arborist to provide an assessment of trees. Utilizing this information, industry practices, site conditions, and the goals of the Urban Forest Management Plan, the City Arborist makes decisions to balance risk with community goals. As in other industries, there can always be differing professional opinions and assessments. There are also varying degrees of inspection. Most City trees receive a level 1 or level 2 limited visual inspection. These are the most common inspections in the industry. A level 1 inspection allows the inspector to visually observe many trees in a short amount of time. This brief inspection is typical during and after storm events to “drive-by” and look for the most egregious symptoms. A level 2 inspection is typical of most trees prior to removal or significant trimming. This is an individual inspection of each tree verifying site conditions, structure, abiotic or biotic conditions, vigor, likelihood, and consequence of failure. A level 3 inspection involves ascending the tree and performing an aerial inspection of the canopy and branch attachments. These are occasionally performed where visual inspection is limited from the ground. A level 4 inspection involves technology to aid in tree assessment. This could include resistograph and tomographic testing of the trunk and root structures. It could also include tissue sampling and chemical analysis in a laboratory. Level 3 and 4 assessments represent significant time and cost. For the significant large eucalyptus tree work performed since winter 2023, the City has been acting under emergency response. It is not practical to perform a level 3 or 4 assessment of over 1,000 trees in a short period of time. Replacement of Trees It is always the City’s goal to replace removed trees, preferably where the tree was removed from. Having removed more than 870 trees, City staff have actively replanted where possible and appropriate. Some areas require additional planning to create a sustainable result. All of the Update on Large Eucalyptus Tree Management September 5, 2024 3 areas these trees have been removed from lack infrastructure to allow for irrigation. Site conditions also make installation a challenge. Currently, the Parks Division employs an employee to water trees daily during the dry season. This costs the City over $100,000 annually. The groves at Easton and Burlingame Ave. have already been replanted with the themed block choice of Corymbia citriodora (Lemon-Scented Gum). More trees have been planted in these areas than were removed. Bayside Park has also been replanted with a multi-species approach of evergreen trees. This is a sustainable combination of multiple large species located away from electrical conductors and smaller species nearer electrical conductors. The Oak Grove Ave. grove is a themed block of Quercus rubra (Red Oak) trees. Some replacement trees have been planted. The remaining trees to be planted are on hold pending a pedestrian improvement project between the high school and Public Works. Once this project is fleshed out, the remaining oak trees will be replanted. The Groves at Skyline Blvd. and Rollins Rd. are being considered to be replanted with native oaks, willows, and other understory plantings. This is a collaborative project with the Joint Powers Board (JPB), which is responsible for the Broadway grade separation project. They are required to perform off-site plantings, and the City is providing alternative locations. Conceptually, these plantings would be irrigated and maintained by the JPB for ten years before turning the assets over to the City. El Camino Real has a planting palette that includes mostly trees from the elm and eucalypt families. A task force dedicated to the rehabilitation of El Camino Real worked on this plant palette for years. Francard Groves 1 and 2 are a roughly 20’ swath of landlocked property between the railroad tracks and additional JPB property. Concepts of expanding recreational opportunities for community members have been considered and will continue to be worked on in future years. Replanting trees in this area is challenging due to potential conflicts with railway electrification. Broad canopy trees would need to be avoided. Additionally, the JPB has advised us to avoid planting in the Francard Grove 2 area until the grade separation project has concluded. The SFPUC tract would be an excellent candidate for broad-canopy evergreen trees to screen the visual impact of the railway and dampen noise. Unfortunately, CCSF has denied the City’s initial planting request. The Public Works Department has requested a meeting to further discuss the matter in hopes of gaining permission to replant this area. While no means an exhaustive list, the following species are being considered for planting along the California Drive Railway Corridor. Aesculus californica- California Buckeye Angophora costada- Sydney Red Gum Quercus agrifolia- Coast Live Oak Quercus suber- Cork Oak Quillaja Saponaria- Soap Bark Tree Sequoia sempervirens- Coastal redwood Update on Large Eucalyptus Tree Management September 5, 2024 4 FISCAL IMPACT There is no anticipated fiscal impact from the review of this staff report. Should staff be directed by City Council to further test and analyze trees prior to non-emergency removal authorization, the result will likely be staff and contractor costs exceeding $100,000 annually. Attachments: • Exhibit A: Eucalyptus Grove Map • Exhibit B: Summary of Recent Eucalyptus Grove Work • Exhibit C: Criteria for City Tree Removal • Exhibit D: Tree Risk Assessment Qualification Form EXHIBIT A EXHIBIT B Summary of Eucalyptus Grove Work Francard Grove 1- The first recent failure of large eucalyptus trees occurred on January 5, 2023. Another tree fell from the Francard Grove parcel 1 across the railroad tracks. Aside from disrupting railway service, the City-owned tree significantly damaged electrification infrastructure. The City subsequently hired and received a report from an independent certified arborist. The City reviewed the report and accepted most of the recommendations. This included the removal of 53 trees and the heavy reduction of 151 trees in Francard Grove parcel 1. A contractor was engaged, and work began in late March, but not before three additional failures occurred. Since this work was performed, two additional arborist reports commissioned and supplied by the Joint Powers Board (JPB) have been supplied to the City. An additional 62 trees have been identified and will be removed in the fall of 2024. Francard Grove 2- On December 25, 2021, a large eucalyptus tree fell across California Drive. The area was assessed, and the City Arborist then authorized the removal of 20 trees, with more to be removed the following year. During the winter storms of 2024, 4 trees failed. The City Arborist reassessed the area and prescribed the removal of 48 trees (including the 20 trees only partially removed in 2022) and the reduction pruning of 68 remaining trees. Easton Drive- An independent arborist report commissioned and received by the City was received in mid-February, 2023. On February 21, 2023 a large eucalyptus tree fell during a significant windstorm. Six additional trees were identified to be in active failure, necessitating the evacuation of three homes. These seven trees were immediately removed, and most of the remaining trees were reduction pruned. In consultation with the arborist report, 19 additional trees had been identified for removal. Most removals have been completed, with four sites remaining due to PGE conflict. Burlingame Ave- In the past decade, four whole tree failures have occurred between the 800 and 1000 blocks of Burlingame Ave. On January 4, 2023, one whole tree failure occurred atop the Burlingame Lion's Club building. In February, three additional trees showed signs of active failure and were removed. On March 14, 2023, another whole tree failure occurred in this area. Thirteen additional trees were identified and were removed in the fall of 2023. Oak Grove Ave- City staff responded to multiple limb failures between January and February 2023. On March 14, 2023, a large tree failed. Several days later, a neighboring tree showed signs of active failure and was subsequently removed. All eucalyptus trees were inspected by City staff. Eighteen were identified for removal and 9 for reduction pruning in summer 2023. Unbeknownst to the City, PGE removed an additional 19 trees in summer 2024 due to utility conflicts. Rollins Rd.- The grove of more than 800 eucalyptus trees experienced the failure of over 40 trees. Many fell across the railway tracks and onto electrical conductors, causing significant disruption to the area's rail service and industrial companies. These trees were submerged under water for EXHIBIT B several months due to heavy rains and flooding. Because conditions were so deficient, 432 trees were removed, and 163 heavily reduction pruned. Bayside Park- The early storms of 2023 caused several trees to become unstable, necessitating the removal of 4 trees. The storm that occurred on March 14, 2023, caused 20 trees to fail. After examining the remaining site conditions, it was determined that an additional 49 trees needed to be removed and 51 reduction pruned. This work occurred in the fall of 2023. Skyline Blvd. – (South) One eucalyptus tree was found to be in active failure on January 4, 2023. The tree was subsequently removed. After staff assessment, it was determined that 24 trees needed removal and 22 significant reduction pruning. This work occurred in fall 2023. SFPUC tract- This area is owned by the City and County of San Francisco. By agreement with the Public Works Department, the City is responsible for the maintenance and consequences of the trees. These trees came to the City in deficient condition with no maintenance records or inventory. Burlingame staff assessed the trees and found most were not good candidates for retention. In total, 141 trees were removed (including 19 acacia species), and 42 were significantly reduction pruned. El Camino Real- this area is owned- and maintained by the California Department of Transportation. During the extreme storm events in 2023, more than ten large trees failed across El Camino Real. Through the roadway rehabilitation process, 385 trees are planned for removal. EXHIBIT C EXHIBIT D