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HomeMy WebLinkAboutReso - CC - 035-1990RESOLUTION NO. 35-90 ADOPTING RECORDS RETENTION SCHEDULE AND AUTHORIZING DESTRUCTION OF CERTAIN POLICE DEPARTMENT RECORDS. WHEREAS, Section 34090 of the Government Code of the State of California provides that the approval of the legis- lative body by resolution, and with the consent of the City Attorney, the head of a City department may, with certain exceptions, destroy any City records, document, instrument, book or paper not rbss than two (2) years old, without making a copy thereof, and after the same is no longer re- quired; and WHEREAS, it has been recommended that a schedule be adopted providing for the retention and destruction of Po- lice Department records; NOW THEREFORE, be it RESOLVED by the City Council of the City of Burlingame that in accordance with Section 34090 of the California Government Code the Council does hereby ap- prove a Records Retention Schedule for the Police Department and authorizes the destruction of the records listed in Ex- hibit "A" after the elapse of the stated retention period. BE IT FURTHER RESOLVED that records not specified in Ex- hibit "A" shall not be destroyed without express approval of the City Attorney and a resolution acted upon by the City Council. MAYOR I, JUDITH A. MALFATTI, City Clerk of the City of Bur- lingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the 19thday of March , 199 0, and was adopted there- after by the following vote: AYES: COUNCILMEMBERS: BARTON, HARRISON, LEMBI, O'MAHONY, PAGLIARO NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS• NONE r CITY CLERK I consent to the destruction of the records, documents and papers more particularly described in the foregoing resolution. Exhibit "A" POLICE DEPARTMENT RECORDS RETENTION SCHEDULE Attendance Bail Trust Bank Statement/ cancelled checks Bills, original (paid by petty cash check) Citizen Complaint Correspondence Overtime (cash & CTO) Petty Cash Accounts POST Training Reimbursement Vehicle Registration (sale/maintenance) Personnel Records REPORTS: Crime/Accident Recalled Warrants Bail Record Tally Sheets Monthly Statistics - Reports ID# Assignment Log REPORTS: Misc. Incident 11357 H&S Purge log FI Cards Citations Overnight Parking Permit/Expired Bicycle License (Expired) Taxi Applicants Masseuse Applicants (Expired) ID Jackets 5 years 3 years 3 years 5 years 3 years 3 years 3 years 3 years 2 years (after disposal) 1 year (after termination then to Personnel) 5 years 5 years 2 years 2 years 2 years 2 years 2 years 2 years 2 years 2 years 2 years 2 years 2 years 1 year after subject death