HomeMy WebLinkAboutReso - CC - 003-1992RESOLUTION NO. 3-92
ADOPTING RECORDS RETENTION SCHEDULE AND AUTHORIZING
DESTRUCTION OF CERTAIN PLANNING DEPARTMENT RECORDS
WHEREAS, Section 34090 of the Government Code of the State of
California provides that with the approval of the legislative body by
resolution, and with the consent of the City Attorney, the head of a
city department may, with certain exceptions, destroy any city records,
document, instrument, book or paper not less than two (2) years old,
without making a copy thereof, and after the same is no longer
required; and
WHEREAS, it has been recommended that a schedule be adopted
providing for the retention of and destruction of Planning Department
records;
NOW, THEREFORE, be it RESOLVED by the City Council of the City of
Burlingame: in accordance with Section 34090 of the California
Government Code, the Council does hereby approve a Records Retention
Schedule for the Planning Department office and authorizes the
destruction of the records listed in Exhibit °A3" after the elapse of
the stated retention period. /
I, JUDITH A. MALFATTI, City Clerk of the City of Burlingame, do
hereby certify that the foregoing Resolution was introduced at a
regular meeting of the City Council held on the 6th day of
January , 1992 , and adopted thereafter by the following vote:
AYES: COUNCILMEMBERS: HARRISON, KNIGHT, LEMBI, O'MAHONY, PAGLIARO
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
CITI CLERK
EXHIBIT "A"
RECORDS RETENTION SCHEDULE
PLANNING DEPARTMENT
Record Time to Retain
Address files including Permanent
staff reports, plans
Administrative records 3 years
- Vacation/Sick Leave control sheets
- Payroll information
Alphabetical subject file 3 years
Burlingame studies Permanent
- Backup data 5 years
Budget files 5 years
- Monthly budget reports 5 years
Census data originals Permanent
Consultant files
- Listing of credentials 2 Years
- Contracts and payment years
Environmental Impact Reports
- EIR documents 10 years
- EIR background reports 2 years
- EIR logs Permanent
General Plan
- Element drafts 2 years
- Adopted elements Permanent
- Data and analysis 2 years
- Base land use data Permanent
Microfiche plan file Permanent
Negative Declarations
- Negative declaration documents 10 years
- Negative declaration background 2 years
- Negative declaration logs Permanent
Other agency permit logs,
recordation and permits Permanent
Personnel files
Current employees Current until superseded
- Past employees 10 years
Records Retention Schedule
Planning Department
Record
Planning books, monographs, studies
Planning Commission meeting tapes
Planning Commission minutes and agendas
Planning Commission resolutions
Purchasing records
Zoning studies and staff reports
for revisions and new regulations
Approved:
Approved:
ty Attorney
Approved:,
ity Council Resolution 3-92
Page 2
Time to Retain
5 years
Permanent
(5 years in office,
then storage)
Permanent - vault
Permanent
3 years
10 years