HomeMy WebLinkAboutAgenda Packet - PR - 2024.06.20Parks & Recreation Commission
City of Burlingame
Meeting Agenda
BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME, CA 94010
Burlingame Community Center
850 Burlingame Avenue
7:00 PMThursday, June 20, 2024
Members of the public may view the meeting by logging into the Zoom meeting listed below. The
meeting video will be uploaded to the City’s website after the meeting. Members of the public may
provide written comments by email to jhelley@burlingame.org.
Emailed comments should include the specific agenda item on which you are commenting or note that
your comment concerns an item that is not on the agenda or is on the Consent Calendar. The length
of the emailed comment should be commensurate with the three minutes customarily allowed for
verbal comments, which is approximately 250-300 words. To ensure that your comment is received
and read to the Parks & Recreation Commission for the appropriate agenda item, please submit your
email no later than 5:00 PM on June 20, 2024. The City will make every effort to read emails received
after that time but cannot guarantee such emails will be read into the record. Any emails received after
the 5:00 PM deadline which are not read into the record will be provided to the Parks & Recreation
Commission after the meeting.
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Topic: Parks & Recreation Commission Meeting
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1. Call to Order
2. Roll Call
3. Approval of Minutes
The May draft minutes will be ready for approval at the July 18, 2024 meeting
4. Correspondence
Page 1 City of Burlingame Printed on 6/14/2024
June 20, 2024Parks & Recreation Commission Meeting Agenda
5. Public Comments
Members of the public may speak about any item not on the agenda. The Ralph M. Brown Act (the
State and local agency open meeting law) prohibits the Commission from acting on any matter that is
not on the agenda. Speakers are asked to fill out a ‘request to speak’ card located on the table by the
door and hand it to staff, although provision of a name, address or other identifying information is
optional. The Chairperson may limit speakers to three minutes each.
6. Old Business
7. New Business
Review and Approval of the Tennis Court and Pickleball Court Rulesa.
Staff ReportAttachments:
Burlingame Updated Field Use Policyb.
Staff Report
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Exhibit F
Attachments:
8. Staff and Commissioner Reports
9. Future Agenda Items
10. Adjournment
Next Meeting: Thursday, July 18, 2024
NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks &
Recreation Department at (650) 558-7323 at least 24 hours before the meeting. A copy of the agenda
packet is available for review at the Recreation Center, 850 Burlingame Avenue, during normal office
hours. The agendas and minutes are also available on the City's website: www.burlingame.org.
Page 2 City of Burlingame Printed on 6/14/2024
1
STAFF REPORT
To: Parks and Recreation Commission
Date: June 20, 2024
From: Molly Crossfield, Recreation Supervisor – (650) 558-7317
Subject: Review and Approval of the Tennis and Pickleball Court Rules
RECOMMENDATION
Staff recommends the Parks and Recreation Commission review tennis and pickleball court rules
and staff report, listen to community input, and approve the final court rules.
BACKGROUND
For the past three years, Burlingame Parks and Recreation Department (BPRD) staff have worked
with the tennis and pickleball community members to enhance opportunities to play pickleball. Staff
and the Pickleball Ad Hoc Committee (Chair Milne, Vice-Chair Pappajohn, and Commissioner
Brunello) have engaged community members of both groups in various ways, including Zoom calls,
focus groups, and site visits to strive for fair and equitable use of the City's available court space.
At the February 15, 2024 Parks and Recreation Commission meeting, the Commission approved
adding four permanent pickleball nets at Washington Park Court #1. In May 2024, four permanent
pickleball nets were added to Washington Court #1, and four more pickleball court lines were added
to tennis courts #2 and #3. The City has the following courts:
Washington Courts 8 pickleball 3 tennis Courts #2 & #3 are shared
Washington Sports Court 3 pickleball 1 basketball & 1 futsal Shared
Laguna Courts 2 pickleball 2 tennis Shared
Ray Courts 2 pickleball 2 tennis Court #1 is shared
Total 15 pickleball 7 tennis
During community engagement, there were many opinions on the appropriate court rules. Since
the new permanent courts hadn't been installed yet, temporary rules were approved (Exhibit A),
and it was agreed that they would be reviewed again after the winter rains and the new courts were
operational.
DISCUSSION
On May 10, 2024, BPRD staff contacted the tennis and pickleball community asking for feedback
on the current court rules, which included tennis only, pickleball only, and joint use of tennis and
pickleball (rules are not posted on the Washington Sports Court due to the nature of the use).
Review and Approval of the Tennis and Pickleball Court Rules June 20, 2024
2
The deadline to reply was May 31, 2024. Staff received 11 comments. Most of the replies came
from the pickleball community and only responded to the pickleball rules. One comment pertained
to the tennis rules.
Generally, the feedback was to:
Change in pickleball court rules: Change 45 minutes of practice when others are waiting to 20
minutes.
• Remove from pickleball court rules: Pickleball uses an underhand serve with the ball
released below the waist.
• Add to joint court rules: Pickleball players must fill all of court #1 pickleball courts before
utilizing joint courts.
• Add to all court rules: No strollers on the courts.
Staff recommends two additional changes. The first is pertaining to private instruction. It is
currently on the tennis only sign but should also be added to the other two.
Lessons:
• Private instruction is not permitted without the authorization of the Burlingame Parks
and Recreation Department.
• A schedule of lessons will be posted on the bulletin board outside the court gate.
The second is regarding court reservations. It is currently on the tennis only sign but should also
be on the joint use sign. Staff is not recommending that it be added to the Washington Park Court
#1 pickleball only sign since reservations are not permitted on these courts per the Commission's
direction.
Reservations:
• Courts can be reserved for a fee. Contact the Parks and Recreation Department
at (650) 558-7300.
• Reservations will be posted on the bulletin board outside the court gate.
Staff requests that the Commission review the proposed changes to the rules, listen to public
comment, and approve the court rules. Once approved, staff will procure and install the permanent
signs at the court entrances.
FISCAL IMPACT
Staff received a cost estimate of $1,087.02 for six 18" x 24" aluminum, laminate, anti-graffiti signs.
EXHIBITS
A. Current Rules
JointPickleball/TennisCourt Rules
Be courteous to fellow players.
Limit to 45 minutes of play when others are waiting.
Non-marking shoes only.
Bicycles, skates, roller blades, scooters, skateboards,
or other like items are not permitted on courts.
Use proper tennis/pickleball equipment.
Maximum of 3 pickleball or tennis balls per court.
Courts may be reserved for City of Burlingame events.
Anyone may ask a player(s) to adhere to court rules.
No dogs or food on courts.
Private instruction is not permitted without the
authorization of the Burlingame Parks and Recreation
Dept.
Parks Division 650.558.7330 •Burlingame PD 650.777.4100
For Burlingame Municipal Codes,
please scan the QR code with
your smart phone or go to
http://qcode.us/codes/burlingame/
Any person violating the municipal code
may be cited and/or suspended from the
park.
Parks Division 650.558.7330 •Burlingame PD 650.777.4100
Pickleball Court Rules
Be courteous to fellow players.
Limit warm-up/rally to 5 minutes maximum when others are
waiting to play.
Non-marking shoes only.
Bicycles, skates, roller blades, scooters, skateboards, or
other like items are not permitted on courts.
Only 2 to 4 players permitted per court.
Maximum play time: Game play to 11 points or 45 minutes
of practice when others are waiting.
Pickleball uses an underhand serve with the ball released
below the waist.
4 on the court, 4 off the court when others are waiting to
play.
Anyone may ask a player(s) to adhere to court rules.
No dogs or food on courts.
Private instruction is not permitted without the authorization
of the Burlingame Parks and Recreation Dept.
For Burlingame Municipal Codes,
please scan the QR code with
your smart phone or go to
http://qcode.us/codes/burlingame/
Any person violating the municipal code
may be cited and/or suspended from the
park.
Parks Division 650.558.7330 •Burlingame PD 650.777.4100
For Burlingame Municipal Codes, please
scan the QR code with your smart phone or
go to http://qcode.us/codes/burlingame/
Any person violating the municipal code may be
cited and/or suspended from the park.
Tennis Court Rules
Be courteous to fellow players.
Tennis courts are for tennis play or other City authorized activities only.
Non-marking shoes only.
Bicycles, skates, roller blades, scooters, skateboards, or other like
items are not permitted on courts.
No more than 3 balls on a court.
Anyone may ask a player(s) to adhere to court rules.
No dogs or food on courts.
When Others Are Waiting:
A tennis court can be claimed when both parties of a singles match or all four players
of a doubles match or three players of a “Canadian/Australian Doubles” are present.
Maximum play time: One set of singles, two sets of doubles, one set of
“Canadian/Australian Doubles” or 45 minutes of practice.
7 point tiebreaker rules apply. If sets are tied at 6/6, tie breaker rules apply.
Warm-up time is limited to 5 minutes; rest on changeovers is limited to 90 seconds.
Set play and score is retroactive, but practicing players may either begin a set of
continue their practice for 45 minutes.
Players cannot succeed themselves on the court.
No substitutions if a player in a foursome has to leave after one set or during the
second set and people are waiting. Vacate the courts to the next in line.
Lessons:
Private tennis instruction is not permitted without the authorization of the
Burlingame Parks and Recreation Dept.
A schedule of lessons will be posted on the bulletin board outside tennis court
gate.
Reservations for Special Events:
Courts can be reserved for group events for a fee. Contact the Parks and
Recreation Department at (650) 558-7300.
Reservations will be posted on the bulletin board outside tennis court gate.
1
STAFF REPORT
To:
Parks and Recreation Commission
Date:
June 20, 2024
From:
Nicole Acquisti, Recreation Manager
Kelvin Coggins, Recreation Supervisor
Raphael Garcia, Recreation Coordinator
Subject:
Burlingame Updated Field Use Policy
RECOMMENDATION
Staff recommends the Parks and Recreation Commission review the update to the Burlingame
Field Use Policy, provide direction for the outstanding items, and approve the updated Field Use
Policy.
BACKGROUND
To help guide field usage, a Field Use Policy (Exhibit A) was established to ensure City-owned,
maintained and managed athletic field facilities, including the fields owned by Burlingame
Elementary School District (Franklin and BIS), are utilized to their maximum capacity for
recreational, athletic, cultural, educational, socials and community service functions that meet the
needs and interests of the community while ensuring the safety and quality of the fields. Permitted
users are fully informed of the City's guidelines that govern their use of the park and athletic field
facilities to preserve the fields in good condition for all residents and future users.
The current version of the Field Use Policy was last updated in September 2018. Over the past
year, City staff have noticed that the use of the fields had changed, the current policy did not
address the current usage, did not provide staff with enough guidance to make fair and equitable
allocation decisions, and the Burlingame Soccer Club felt they were not fairly accommodated
during the allocation process.
In February 2024, staff asked the Parks and Recreation Commission to approve the creation of
an Ad Hoc Committee to review and update the policy. The Ad Hoc Committee consisted of two
City Councilmembers (Colson and Stevenson), three Parks and Recreation Commissioner
(Brunello, Chang, and Wettan), and four City staff (Glomstad, Acquisti, Coggins, and Garcia).
Following the Parks and Recreation Commission meeting, City staff emailed the Board of
Directors of the nine current users of the Burlingame fields (AYSO, BYBA, BGS, Burlingame High
School, Burlingame Soccer Club, Coyotes Lacrosse, Mercy High School, Our Lady of Angels,
Burlingame Updated Field Use Policy June 20, 2024
2
and St. Catherines) asking for two representatives from each organization to form the Field Use
Policy Review Committee (Committee).
DISCUSSION
In preparation for the Ad Hoc Committee meeting, City staff compiled data from each group,
including total participant numbers, resident numbers, and the months in which organizations
request fields. On March 11, 2024, the Ad Hoc Committee met via Zoom. The agenda included
a review of the current policy, concerns about the current policy and issues staff were
encountering, a review of the data provided by the users, City staff suggestions to the policy, and
formulating a plan for the upcoming meeting with the Field Use Policy Review Committee.
Staff raised the following issues:
1. Validated users have been growing their "off" season. In the current model, staff allocated
field space to validated uses based on the following order
a. Tier 1, primary season
b. Tier 2, primary season
c. Tier 1, secondary season
d. Tier 2, secondary season
With four seasons (fall, winter, spring, and summer), navigating what would be considered
a secondary season was difficult.
2. The re-validation periods did not coincide with the annual proof of insurance submission
and participant numbers for each season.
3. The terms "emerging" and "underserved" may not still be relevant.
4. 85% of Burlingame residents were not being met by more organizations
5. There wasn't a clear process of how organizations asked for storage on City fields.
The Ad Hoc Committee directed staff to send a survey to the Committee members asking about
their challenges with the current policy (Exhibit B). City staff would use the survey results to guide
the agenda and discussion for the first Committee meeting.
On April 16, 2024, the Committee held their first meeting. The goals of the meeting were:
1. Listen to the concerns/challenges of the existing policy
2. Discuss possible solutions/recommendations.
As part of the meeting, the organizations were divided by fields used to discuss the pros and cons
of each location. The responses from the breakout session were similar to the survey results and
included a few items that don't apply to the field policy:
1. Not enough field space
2. Dogs causing damage to fields
3. Lack of supervision
4. Not all organizations felt the policy was serving their residents
Staff shared additional issues, including:
1. Organizations' use is increasing outside the primary season
2. Organizations' size increase has outgrown the available resources
3. Ongoing conflicts with City programming
Burlingame Updated Field Use Policy June 20, 2024
3
4. Lack of understanding about other organization's needs/challenges
5. Percentage of residents required for Tier 1
6. The conflict with schools being select programs (cutting players to build the team)
By the end of the discussion, the Committee agreed that staff would draft language based on the
input from the meeting for Committee review and relook at the existing slots to increase the
number of slots on each field to more effectively and equitably use the fields.
On May 5, 2024, staff sent an email to the Committee with a draft policy. It included the following
changes:
1. Change Validated Organization to Commission Approved Organization (CAO)
a. This will remove the need for validation and the tier system and give all field users
access to the fields based on the number of residents.
2. After the initial approval, each May thereafter, CAOs will submit:
a. Board Member list to confirm board residency percentage
b. Number of players from the previous year for each active season
c. Insurance
3. Allocation Process
a. Changed from 3 seasons to 4, with a Field Allocation Meeting for each season
b. BPRD staff will send an email to the CAOs that includes the following:
i. Amount of field slots available to select
ii. Timeline for selecting field slots
iii. Master Matrix
c. CAO submits requests (including tournament requests)
4. BPRD staff will finalize field slots assignments
a. For conflicts, BPRD would host a meeting to resolve
b. Priority would go
i. Percentage of residents
ii. Volunteer coaches
iii. Appropriate type of field
Before the next meeting on May 21, 2024, organizations were asked to review the draft with their
Boards and provide feedback to help guide the agenda and discussion at the meeting.
At the meeting, the Committee reviewed the draft policy and the comments provided by Mayor
Colson and Burlingame Soccer Club (Exhibit C). Many of the comments were resolved at the
meeting, and BPRD staff indicated they would include a section about off-leash dogs in the next
draft of the policy.
Two items did not have a consensus: the appropriate percentage of the governing board and
whether "primary season" should be utilized as an aid in allocation priority. Both items would be
discussed and decided by the Commission.
Also at the meeting, the Committee reviewed the increase in the number of slots on each field
(Exhibit D) and discussed whether the slots should start at 3:30pm or 4pm. The later start time
was proposed by staff due to the common complaint by the organizations that it was too close the
end of the school day. There was no consensus on this item at the meeting.
Burlingame Updated Field Use Policy June 20, 2024
4
Based on the input from the May 21, 2024 Committee meeting, BPRD staff revised the draft policy
and sent it to the Committee on May 22, 2024 with a May 31, 2024 deadline for any additional
comments. Staff received three responses: Burlingame Soccer Club, Our Lady of Angels, and
Coyotes (Exhibit E).
Many of the comments had already been addressed in the updated policy, responded to in this
staff report, or didn't pertain to the policy itself. There were also a couple of items BPRD staff felt
were not appropriate or too cumbersome to be effective as part of the policy.
One such item was to have the approved CAOs review new applicants for CAOs status. Since
the updated policy bases field use on residents and if the organization serves residents and meets
the criteria to be a CAO, then the Commission would be the decision maker. The appropriate
time for the existing CAOs to provide input on whether they should be approved as a CAO would
be at the Park and Recreation Commission meeting, during which the decision would be made.
Another such item was appointing a mediation committee to resolve conflicts between CAOs
requesting the same field space. Staff felt this would be too cumbersome and result in an
unacceptable delay in allocating fields since there is a short window of time to do so each season.
Staff believes that the updated policy provides adequate guidance to address and resolve the
conflict and would be the most expedient method to assign field space.
In addition to the content changes, the policy was reorganized and reformatted for clarity and flow,
and non-substantive items were corrected (Exhibit F).
Staff requests that the Commission review the policy, ask questions, listen to public input, discuss
and decide on the items below, and approve the 2024 update to the Field Use Policy.
1. Should the percentage of resident board members be a minimum of 60% or 75%?
2. Should the traditional "primary" season be added as a criterion to resolve conflicts with
field space?
3. Should the slots start at 3:30pm or 4pm?
Next Steps
If the policy is approved at the June Commission meeting, BPRD staff will schedule a pre-season
meeting for fall allocations. If not, BPRD staff will use the 2018 Field Use Policy for fall 2024
allocations and return at a later Commission meeting for approval.
Once the policy is approved, BPRD staff will monitor its effectiveness and return to the
Commission in June 2025 with an update.
FISCAL IMPACT
The City should realize an increase in field fees due to the increase in slots and the additional
season.
Burlingame Updated Field Use Policy June 20, 2024
5
Exhibits
A. Field Use Policy 2018
B. Survey Results
C. Mayor Colson and BSC Comments
D. Proposed Field Slots from the May 21, 2024 Meeting
E. Comments from BSC, OLA, and Coyotes
F. Draft Field Use Policy 2024
Exhibit B
Exhibit C
From: COUNCIL-Donna Colson <dcolson@burlingame.org>
Sent: Thursday, May 9, 2024 9:33 AM
To: PARKS/REC-Kelvin Coggins <kcoggins@burlingame.org>
Subject: Re: DRAFT Burlingame Field Use Policy
Hi Kelvin,
This is well written. The only thing I see as missing might be compliance with off leash and other dog
laws. I see a lot of people showing up at games with their pads and allowing them to run off leash or not
picking up their waste and I’m thinking we should call that out in the field use policy.
Thoughts?
Donna Colson
Mayor
City of Burlingame
501 Primrose Road
BSC Comments
1. Will current CAOs be part of the approval process? Current CAOs should be consulted if a new
organization that represents the same sport is applying to become a CAO.
2. We’d like to know if this rule could possibly affect our existing non-competitive programs such
as Blues, Juniors Academy, Technical Development Program, and Burlingamers? We’d like a clarification
to better understand the scenario where the City would prohibit a program offered by a
CAO.Burlingame SC has been running JUNIORS ACADEMY, BLUES, TDP AND BURLINGAMERS. These are
our traditional programs that serve many Burlingame residents (Burlingamers also supports BCE
foundation as well). Traditional CAO's programs should not be affected by this policy.
3. We propose that governing boards should consist of at least 60% residents.
4. We’d like to suggest that in the event there are other issues or conflicts that arise that cannot be
resolved at the quarterly CAO meetings, there should be a mediation process. As with the Field Policy Ad
Hoc Committee, the Mediation Committee would be composed of three Parks & Recreation
Commissioners and two City Council members acting as unbiased arbiters to assist in finding a mutually
agreeable resolution.
5. The language suggesting that “Generally priority will go to CAOs with volunteer coaches” would
be a tricky priority to enforce. For instance, the high school coaches are compensated, as are club soccer
coaches, and AYSO retains many paid coaches and they run a major portion of the trainings. Rather,
capturing the spirit of the intent of this comment, P&R can look at which organizations have most
parent volunteers running the organization. Organizations can provide a list of volunteers. The wording
would change to: “Generally priority will go to the CAOs with the most parent volunteers running the
organization.
DAY Time Bayside 1 Bayside 2 Bayside 3 Bayside 4 Bayside 5 Ray Park 1
(street)
Ray Park 2
(school)
Cuernavaca
Turf East
Cuernavaca
Turf West
Cuernavaca
Turf South
BIS Field
(West End)
BIS Field
(East End)
Franklin 2
(backstop)
Franklin 3
(No BS)Village Washington
Main Infield
Washington
Main Grass 1
Washington
Main Grass 2
Washington
Main Grass 3
Washington
Main Grass 4
Washington
Main Grass 5
Washington
Main Grass 6
Washington
Small
Murray
2A
(South
West)
Murray
2B
(South
East)
Murray
3A
(North
West)
Murray
3A
(North
East)
Murray
Grass
MON 4:00-5:30pm 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28
5:30-7:00pm 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56
7:00-8:30pm 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84
5
DAY Time Bayside 1 Bayside 2 Bayside 3 Bayside 4 Bayside 5 Ray Park 1 Ray Park 2 Cuernavaca
Turf East
Cuernavaca
Turf West
Cuernavaca
Turf South
BIS Field
(West End)
BIS Field
(East End)
Franklin 2
(backstop)
Franklin 3
(No BS)Village Washington
Main
Washington
Main Grass 1
Washington
Main Grass 2
Washington
Main Grass 3
Washington
Main Grass 4
Washington
Main Grass 5
Washington
Main Grass 6
Washington
Small
Murray
2A
(South
West)
Murray
2B
(South
East)
Murray
3A
(North
West)
Murray
3A
(North
East)
Murray
Grass
TUE 4:00-5:30pm
5:30-7:00pm
7:00-8:30pm
DAY Time Bayside 1 Bayside 2 Bayside 3 Bayside 4 Bayside 5 Ray Park 1 Ray Park 2 Cuernavaca
Turf East
Cuernavaca
Turf West
Cuernavaca
Turf South
BIS Field
(West End)
BIS Field
(East End)
Franklin 2
(backstop)
Franklin 3
(No BS)Village Washington
Main
Washington
Main Grass 1
Washington
Main Grass 2
Washington
Main Grass 3
Washington
Main Grass 4
Washington
Main Grass 5
Washington
Main Grass 6
Washington
Small
Murray
2A
(South
West)
Murray
2B
(South
East)
Murray
3A
(North
West)
Murray
3A
(North
East)
Murray
Grass
WED 4:00-5:30pm
5:30-7:00pm
7:00-8:30pm
DAY Time Bayside 1 Bayside 2 Bayside 3 Bayside 4 Bayside 5 Ray Park 1 Ray Park 2 Cuernavaca
Turf East
Cuernavaca
Turf West
Cuernavaca
Turf South
BIS Field
(West End)
BIS Field
(East End)
Franklin 2
(backstop)
Franklin 3
(No BS)Village Washington
Main
Washington
Main Grass 1
Washington
Main Grass 2
Washington
Main Grass 3
Washington
Main Grass 4
Washington
Main Grass 5
Washington
Main Grass 6
Washington
Small
Murray
2A
(South
West)
Murray
2B
(South
East)
Murray
3A
(North
West)
Murray
3A
(North
East)
Murray
Grass
THUR 4:00-5:30pm
5:30-7:00pm
7:00-8:30pm
DAY Time Bayside 1 Bayside 2 Bayside 3 Bayside 4 Bayside 5 Ray Park 1 Ray Park 2 Cuernavaca
Turf East
Cuernavaca
Turf West
Cuernavaca
Turf South
BIS Field
(West End)
BIS Field
(East End)
Franklin 2
(backstop)
Franklin 3
(No BS)Village Washington
Main
Washington
Main Grass 1
Washington
Main Grass 2
Washington
Main Grass 3
Washington
Main Grass 4
Washington
Main Grass 5
Washington
Main Grass 6
Washington
Small
Murray
2A
(South
West)
Murray
2B
(South
East)
Murray
3A
(North
West)
Murray
3A
(North
East)
Murray
Grass
FRI 4:00-5:30pm
5:30-7:00pm
7:00-8:30pm
DAY Time Bayside 1 Bayside 2 Bayside 3 Bayside 4 Bayside 5 Ray Park 1 Ray Park 2 Cuernavaca
Turf East
Cuernavaca
Turf West
Cuernavaca
Turf South
BIS Field
(West End)
BIS Field
(East End)
Franklin 2
(backstop)
Franklin 3
(No BS)Village Washington
Main
Washington
Main Grass 1
Washington
Main Grass 2
Washington
Main Grass 3
Washington
Main Grass 4
Washington
Main Grass 5
Washington
Main Grass 6
Washington
Small
Murray
2A
(South
West)
Murray
2B
(South
East)
Murray
3A
(North
West)
Murray
3A
(North
East)
Murray
Grass
SAT 8:00am-9:30am 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28
9:30am-11:00am
11:00am-12:30pm
12:30pm-2:00pm
2:00pm-3:30pm
3:30pm-5:00pm
5:00pm-6:30pm
6:30pm - 8:00pm
8:00pm-9:30pm
DAY Time Bayside 1 Bayside 2 Bayside 3 Bayside 4 Bayside 5 Ray Park 1 Ray Park 2 Cuernavaca
Turf East
Cuernavaca
Turf West
Cuernavaca
Turf South
BIS Field
(West End)
BIS Field
(East End)
Franklin 2
(backstop)
Franklin 3
(No BS)Village Washington
Main
Washington
Main Grass 1
Washington
Main Grass 2
Washington
Main Grass 3
Washington
Main Grass 4
Washington
Main Grass 5
Washington
Main Grass 6
Washington
Small
Murray
2A
(South
West)
Murray
2B
(South
East)
Murray
3A
(North
West)
Murray
3A
(North
East)
Murray
Grass
SUN 8:00am-9:30am 28
9:30am-11:00am
11:00am-12:30pm
12:30pm-2:00pm
2:00pm-3:30pm
3:30pm-5:00pm
5:00pm-6:30pm
6:30pm - 8:00pm
8:00pm-9:30pm
Franklin (Whole Field)Bayside Soccer BIS (Whole Field)Murray (Whole Field)Cuernavaca (Whole Field)Washington Main (Whole Field)
Exhibit D
Exhibit E
Comments from BSC, OLA, and Coyotes
BSC Comments
RESPECTFULLY, WE STILL THINK THAT CURRENT CAO(S) THAT REPRESENT THE SAME SPORT SHOULD BE
CONSULTED IN THE PROCESS. THIS WILL HELP THE COMMISSION TO UNDERSTAND THE PROS/CONS OF
THE NEW ORGANIZATION IN THE COMMUNITY BY INCLUDING THE PERSPECTIVE OF THE CURRENT CAO
IN THE COMMUNITY WHICH IS OFFERING THAT SAME SPORT. CURRENT CAOS, WHO ARE SERVING
BURLINGAME RESIDENTS IN THAT PARTICULAR SPORT ARE AN INVALUABLE RESOURCE TO P&R AND THE
COMMISSION IN EVALUATING THE PROS/CONS OF A NEW CAO IN THE SAME SPORT AND THEREFORE IT
BEHOOVES P&R TO CONSULT THAT CAO FOR THEIR INPUT SHOULD THE CIRCUMSTANCE ARISE. THIS
DOES NOT TRANSFER ANY AUTHORITY TO THE EXISTING CAO, BUT GIVES THEM AN OPPORTUNITY TO
SHARE INSIGHTS THAT CAN BE INCLUDED IN THE P&R REPORT GOING TO THE COMMISSION.
VERYTHING THE BOARD WORKS TOWARDS AND GOVERNS IS ALWAYS 100% BASED ON BENEFITING THE
PLAYERS IN OUR ORGANIZATION, REGARDLESS OF WHERE THE BOARD MEMBERS LIVE, WHICH IS WHY
WE THINK THAT WE SHOULD BE ALLOWED TO OPERATE WITH THE 60%-RESIDENT BOARD. IF FOUR OUT
OF TEN BOARD MEMBERS (FOR EXAMPLE) ARE FROM HILLSBOROUGH, SAN MATEO OR MILLBRAE – YET
THEY ARE VOLUNTEERING TO SERVE BURLINGAME SOCCER CLUB – WE DO NOT SEE HOW THAT
NEGATIVELY IMPACTS BSC OR THE BURLINGAME COMMUNITY OR BURLINGAME FAMILIES IN ANY WAY.
WE STRIVE TO BRING-ON THE MOST QUALIFIED AND COMMITTED VOLUNTEERS, THOSE WHO HAVE THE
TIME AND PASSION TO SERVE, AND WHO WILL SERVE WITH INTEGRITY AND HONESTY FOR THE BENEFIT
OF OUR FAMILIES AND THE COMMUNITY. HAVING AN OVERLY RESTRICTIVE RESIDENCE REQUIREMENT
MIGHT ONE-DAY RESULT IN A HIGHLY QUALIFIED AND ENERGIZED VOLUNTEER BEING LEFT OF THE
BOARD SIMPLY BECAUSE, FOR INSTANCE, THEY LIVE IN HILLSBOROUGH.
RESPECTFULLY, WE STILL THINK THAT MEDIATION COMMITTEE SHOULD BE INCLUDED IN THE FIELD USE
POLICY. THEY WILL ACT AS UNBIASED ARBITERS TO ASSIST TO RESOLVE CONFLICTS THAT CANNOT BE
RESOLVED OTHERWISE. ACTING AS UNBIASED ARBITERS TO ASSIST RESOLVE CONFLICTS THAT CANNOT
BE RESOLVED. WE DON’T ANTICIPATE ANY CONFLICTS, BUT SHOULD THEY ARISE, THIS MECHANISM
ALLOWS FOR RESOLUTION N AN UNBIASED MANNER. THE ARGUMENT THAT IT’S TOO DIFFICULT TO
IMPLEMENT A MEDIATION COMMITTEE DUE TO TIME CONSTRAINTS IS NOT SOMETHING OUR
EXCELLENT COMMUNITY SHOULD SETTLE FOR. HOWEVER, THOSE LEGITIMATE TIME CONSTRAINTS ON
PUBLIC SERVANTS WILL SERVE AS A MOTIVATOR FOR THE DAY-TO-DAY IMPLEMENTERS OF THE FIELD
USE POLICY TO ALWAYS STRIVE FOR RESOLUTION AND ONLY GO TO THE MEDIATION COMMITTEE IN A
RARE CIRCUMSTANCE WHEN TRULY NO AGREEMENT CAN BE FOUND.
WE THINK THAT DIFFERENT FIELD NEEDS CAN BE DISCUSSED AT THE ALLOCATION MEETINGS AND
CERTAIN SLOTS THAT ARE NECESSARY IN ORDER TO ACCOMMODATE DIFFERENT ORGANIZATIONS CAN
BE WORKED OUT BETWEEN THE ORGANIZATIONS AT THESE MEETINGS (INSTEAD OF MAKING A POLICY
WHICH DOESN’T PRIORITIZE THE RESIDENT-KIDS, BUT RATHER STAFF MEMBERS). THE ULTIMATE GOAL
OF FIELD USE POLICY IS TO BEST SERVE THE RESIDENT-KIDS, NOT THE STAFF MEMBERS. WE THINK THAT
THE BURLINGAME RESIDENT-KIDS SHOULD NOT BE AFFECTED FOR CHOOSING A COMPETITIVE
PROGRAM THAT IS COACHED BY LICENSED PROFESSIONALS WHO ARE COMPENSATED FOR THEIR
AMAZING WORK.
DIFFERENT FIELD NEEDS CAN BE DISCUSSED AT THE ALLOCATION MEETINGS AND CERTAIN SLOTS THAT
ARE NECESSARY IN ORDER TO ACCOMMODATE DIFFERENT ORGANIZATIONS’ NEEDS IN CERTAIN
SEASONS CAN BE WORKED OUT BETWEEN THE ORGANIZATIONS AT THESE MEETINGS. WE DON’T THINK
THAT “PRIMARY SEASON” SHOULD BE ADDED TO THE ITEMS TO DETERMINE PRIORITY WHEN CONFLICTS
ARISE. “PRIMARY SEASON” POLICY MIGHT NOT BE SERVING THE BEST INTEREST OF THE BURLINGAME
RESIDENTS, WHICH IS THE MAIN GOAL OF THE NEW FIELD USE POLICY.
EVERYTHING THE BOARD WORKS TOWARDS AND GOVERNS IS ALWAYS 100% BASED ON BENEFITING
THE PLAYERS IN OUR ORGANIZATION, REGARDLESS OF WHERE THE BOARD MEMBERS LIVE, WHICH IS
WHY WE THINK THAT WE SHOULD BE ALLOWED TO OPERATE WITH THE 60%-RESIDENT BOARD. IF FOUR
OUT OF TEN BOARD MEMBERS (FOR EXAMPLE) ARE FROM HILLSBOROUGH, SAN MATEO OR MILLBRAE –
YET THEY ARE VOLUNTEERING TO SERVE BURLINGAME SOCCER CLUB – WE DO NOT SEE HOW THAT
NEGATIVELY IMPACTS BSC OR THE BURLINGAME COMMUNITY OR BURLINGAME FAMILIES IN ANY WAY.
WE STRIVE TO BRING-ON THE MOST QUALIFIED AND COMMITTED VOLUNTEERS, THOSE WHO HAVE THE
TIME AND PASSION TO SERVE, AND WHO WILL SERVE WITH INTEGRITY AND HONESTY FOR THE BENEFIT
OF OUR FAMILIES AND THE COMMUNITY. HAVING AN OVERLY RESTRICTIVE RESIDENCE REQUIREMENT
MIGHT ONE-DAY RESULT IN A HIGHLY QUALIFIED AND ENERGIZED VOLUNTEER BEING LEFT OF THE
BOARD SIMPLY BECAUSE, FOR INSTANCE, THEY LIVE IN HILLSBOROUGH.
BSC VOTES TO KEEP THE CURRENT SLOT TIMES THAT BEGIN AT 3:30PM. STARTING AT 4 PM LIMITS ALL
THE USER GROUPS TO 45 MIN-1 HR USE DURING WINTER AND LATE FALL AT NON-LIGHTED FIELDS (IT
GETS DARK BEFORE 5 PM). THE KIDS THAT START PRACTICES AT 8 PM AND FINISH AT 9:30 PM WOULD
INSTEAD START AT 8:30 PM AND FINISH AT 10 PM! MOST OF THE BURLINGAME STUDENTS GET OUT OF
SCHOOL BEFORE 3 PM (OR AT 3 PM), WHICH IS WHY 3:30 PM START HAS BEEN WORKING PERFECTLY
FINE FOR OVER A DECADE, ESPECIALLY FOR THE YOUNGEST AGE GROUPS.
Comments from OLA
Parks & Rec,
I am writing on behalf of OLA baseball in response to the proposed changes to the field reservation
times and filed splits.
Our season runs from the last week of August to the first week of November, and we play at Bayside 1 &
2 fields. We have historically scheduled practices three days a week on Bayside 1 and 2 from 3:30 - 5 pm
and 5 - 6:30 pm. Practices are scheduled on three of the following days: Mon, Tues, Wed, or Thurs. It has
been a longstanding tradition to host our home games on Friday nights on Bayside 1 & 2 from 4:30 -
6:45 pm and 6:45 pm - 9 pm. This requires that we reserve Bayside 1 & 2 from 3:30 - 9:30 pm on Fridays
during the season and that the lights are on until at least 9:30 pm on those nights.
The proposed reservation slots will make it impossible for us to play two baseball games back to back on
each field. The time limit for games is two hours, but the rule allows for an inning to be completed if
started before the time expires. We regularly run into instances where the start times of the second
game are delayed due to one of the first games running long.
The proliferation of club sports has led to scheduling conflicts for many OLA players during the week,
Monday - Thursday, and on weekends. A handful of parents typically elect to send their child to the club
sports activity over a weekday practice. If the proposed time slots are adopted, it would require us to
schedule games during the week Mon - Thurs, and this will likely result in children not being able to
attend their OLA baseball game, including the potential for forfeits.
The only feasible option is to keep the reservation schedule, which has been in place since I started as
OLA Baseball Commissioner in 2019.
Additionally, the proposed field splits for Bayside 1 during the fall season are in direct conflict with the
fundamental principles of baseball. Baseball games and practices require that we use the entire field. It
is impossible to share the field with another sport or organization.
If only one of these proposed changes were adopted, it would be a death blow to OLA baseball, which
has partnered with the City of Burlingame for decades.
We thank the Filed Use Policy Committee for their consideration of the impact any changes will have to
our program.
Thank you,
Justin Grosch, Baseball Commissioner
Tony Guglielmi, Baseball Commissioner
Patrick McGreal, Athletic Director
Comments from Coyotes
Thanks Nicole. The other items that I'd like to add for consideration include:
1. Reasonable and appropriate consideration for different field needs owing to safety considerations -
for example, in lacrosse, we can share a field with other sports at the 8U and 10U levels. Once we
get to 12U and 14U levels, the lacrosse ball could be moving at 80 MPH. At that age group, splitting
a field into quarters and sharing it with another sport becomes risky.
2. Consideration for emerging sports. Burlingame Coyotes are the only recreational lacrosse option
available in any town, from San Bruno down to Belmont. We are required by our league to allow
kids from Millbrae, San Mateo, Hillsborough, etc. to play in our league - this is good for the sport,
and many of the current lacrosse players at BHS are Burlingame or Hillsborough kids who started
playing with Coyotes. I shared extensive data at the prior meeting to support this status as an
emerging sport, especially on the West Coast; I'm happy to share it again with this group. If we
simply base field allocation on number of participants, lacrosse will be squeezed out, and the
diversity of our sports offering will suffer.
Thank you,
Shep
DRAFT
The City of Burlingame
Field Use Policy 2024
The City of Burlingame Parks and Recreation Department Field Use Policy has been established to
ensure City-owned, maintained, and managed park and athletic field facilities, including the fields
owned by the Burlingame School District (BSD) (BIS and Franklin), are utilized to their maximum
capacity for recreational, athletic, cultural, educational, social, and community service functions. The
objectives of the policy are to meet the needs and interests of all residents while ensuring the safety
and quality of the fields and to ensure that permitted users are fully informed as to the City's guidelines
that govern their use of the park and athletic field facilities to preserve the fields in good condition for
all residents and future users.
The goals of the policy are:
1.To serve all Burlingame residents.
2.To prioritize organizations that benefit the most residents due to limited resources.
3.To protect and preserve the fields.
4.To establish policies and procedures governing the use of City parks and fields and BSD playing
fields managed by the City.
5.To collect fees for the use of fields to support their ongoing maintenance.
6.To ensure that decisions regarding the use of City parks, athletic complexes, and BSD sites are
made in the best interests of the neighborhoods, sports organizations, and all residents of
Burlingame.
7.To ensure that appropriate sports are permitted on the appropriate fields.
The role of the Burlingame Parks and Recreation Department (BPRD) is to monitor the use of the fields
and ensure that all CAOs adhere to the requirements of the City. The City has the need/responsibility
to offer programs to serve all residents and realize revenues to help offset administrative and park and
field maintenance costs. The City reserves the right to alter and/or expand its program offerings during
the year.
Each Commission-Approved Organization (CAO) is responsible for assisting the City in ensuring
fields are allocated fairly and equitably. To achieve this, each CAO must commit to the allocation
process and be flexible, which includes being able to modify their requests as needed to maximize field
usage.
Residency
A resident is any person living in the City. Any person owning and paying taxes on real property in
Burlingame but not living in the City and any person having only a Burlingame business address is
NOT considered a resident for field use application purposes. Organizations are required to prove
residency by submitting the names and addresses of all participants and board members each season.
Commission Approved Organizations (CAO)
To be included in the seasonal field allocation process, organizations need to be approved as a CAO
Exhibit F
by the Parks and Recreation Commission (Commission). To be eligible to apply for CAO status, the
following criteria must be met and submitted for the initial application process:
1. 501(c)3 non-profit documentation.
2. Proof that the organization offers teams for a minimum of three (3) age groups and is open to
all residents.
3. Board Member list with a governing board of at least 75% residents.
4. The enrolled number of players and whether they are residents or non-residents.
5. General liability insurance coverage, in the amount of $2 million, must be acquired in
order to receive a permit. The City of Burlingame requires all certificates of insurance
to be submitted on a standard ACORD form or on the insurance company's letterhead.
The City of Burlingame must be listed as a certificate holder as well as an additional
insured with respect to General Liability. An endorsement naming the "City of
Burlingame, its officers, employees, agents and volunteers, are to be covered as insured
as respects to each of the following: liability arising out of the activities performed by or
on behalf of consultants, including the insured general supervision of the consultants;
products and completed operations of consultants; premises owned, occupied or used by
consultants. The coverage shall contain no special limitations on the scope of protection
afforded to the City, its officers, employees, agents, or volunteers per the Business
Liability Coverage Form SS0008 attached to this policy."
Each May thereafter, the approved CAO needs to submit the following documentation to BPRD staff:
1. Board Member list with a governing board of at least 75% residents
2. Number of players from the previous year for each season identified as resident or non-resident
3. Insurance, as noted above
After the Commission's approval, CAOs can request field space for seasonal sports leagues and
tournaments.
Notes:
1. Organizations offering programs that are competitive with City offerings may be prohibited.
2. Approved organizations must be standalone organizations. Partnering or merging with other
organizations without approval from the Commission may cause the loss of CAO status.
Allocation Priority
1. Burlingame Parks and Recreation Department
2. Programs and activities offered/sponsored by a school district with a joint use agreement with
the City.
3. CAOs
a. All approved CAOs will receive a percentage of available slots based on the number of
residents within their organization compared to the number of residents within all the CAOs
requesting field space for the season. All available fields have pre-designated slots (1.5 hrs.
per slot) to maximize the use of the fields.
i. The number of slots per season is determined by the following process:
• BPRD staff create a Master Matrix of all available slots.
• BPRD staff blocks off the slots used for City programming.
• CAOs send BPRD staff the total number of seasonal residents from the same
season the previous year. That number is added together for each CAO. Then
the percentage of resident participants for each CAO across all CAOs is
calculated (in addition, the total number of seasonal participants is submitted
at the same time).
• The CAOs percentage is multiplied by the total number of slots available to
determine the number of slots allocated to a CAO.
b. If an approved organization does not submit its request by the deadline, the organization will
lose its priority and will have to go through the online registration system.
4. Non-profit non-CAO Burlingame organizations
5. For-profit non-CAO Burlingame organizations
6. Other field rentals
Note:
For the following schools located in Burlingame, Our Lady of Angles, St Catherine of Sienna,
Mercy High School, and Burlingame High School:
a. For allocation purposes, the CAO participants will be considered 100% residents.
b. For payments, schools will provide BPRD staff with rosters, and resident/non-resident rates
will be charged.
i. As directed by the City Council, BHS will pay the same field fees to the City as the
fees set by the San Mateo Union High School District for an equivalent high school
field rental.
The Process
The Burlingame Parks and Recreation Department reserves the right to adjust the field allocation
process as needed to address needs or resolve conflicts.
1. Fields will be allocated four times a year.
a. Fall: Mid-August through mid-November
Winter: Mid-November through the end of January
Spring: February through the last day of school (mid-June)
Summer: Mid-June through mid-August
b. Any additional reservations/edits can be made online through the Department's website.
2. Prior to the start of each season, BPRD staff will hold a preseason CAO meeting to discuss field
allocations. The meeting will be scheduled for the months below.
a. Fall: May
b. Winter: August
c. Spring: December
d. Summer: February
3. BPRD staff will send an e-mail to all CAOs that will include:
a. Amount of field slots available to select (1.5 hours per slot)
b. Timeline for selecting available field slots
c. An attachment of the Master Matrix
4. The CAO submits its requests, including tournament slots (with dates, times, and requested fields).
5. Based on their returned requests, BPRD staff will assign slots, fields, dates, and times for the
CAOs.
a. For conflicts with time and space, BPRD staff will host a meeting where CAOs work in good
faith to resolve the conflicts.
b. If the CAOs cannot agree to a resolution, BPRD staff will make the final decision using the
following criteria (in no particular order):
i. The highest percentage of residents
ii. Volunteer coaches
iii. Appropriate type of field
6. Field time not needed by a CAO must be turned in by the deadline set by BPRD staff. The date
will be set at the preseason CAO meeting.
7. As the season proceeds, any slot cancellations after allocations have been finalized need to be done
no later than 48 hours in advance. After that window, the field fee will be charged to the CAO.
8. At the end of the season, invoices will be issued through the online reservation system and are
payable within 30 days. If the hourly and per player fees are not paid within 30 days, the CAO
may not be eligible for the next season's allocations.
Fees
The City Council sets the fees annually as part of the Master Fee Schedule process; BPRD staff does
not have the authority to waive or reduce fees.
CAOs are required to pay the following fees:
1. Per player fees for all participants in their organization for each season.
2. Hourly field usage fees.
3. Hourly light fees.
4. Each organization will pay a portion of the bill for fields with portable restrooms (BIS and
Franklin) based on the percentage of use of that specific field.
5. A refundable deposit of $500.00 is required for all CAOs. The deposit will remain with the
City until the organization is no longer a CAO.
a. Refunds of deposit may be fully or partially withheld for any of the following reasons:
i. Damage to or misuse of the facility.
ii. Inadequate clean-up by the CAO, requiring additional BPRD staff time.
iii. Emergency services required due to the CAO's use.
iv. If additional fees due exceed the amount of the deposit, the organization will be
billed for the balance.
6. Other Fees and Penalties
a. The violation for subletting is as follows.
i. The first offense is a written warning and hearing before the Commission.
ii. The second offense is up to a $1,000 fine, a hearing before the Commission, and
probationary status of the organization.
iii. The third offense is up to a $2,500 fee, a hearing before the Commission, and loss of
field time for the upcoming season.
b. The violation for leaving soccer goals on fields is as follows.
i. The first offense is a written warning.
ii. The second offense is a $100 per goal fine and a hearing before the Commission.
iii. The third offense is a $200 per goal fine and loss of use of goals for practice for the
remainder of the season.
Appendixes
A: Field Guidelines/Rules
B: Available slots
C: Field Density
Appendix A
Field Guidelines/Rules
A. Canceling Allocated Slots
The City reserves the right to cancel an allocation to accommodate the needs of any City
sponsored/co-sponsored tournaments and/or special events or for emergency maintenance or
unsafe conditions.
B. Subletting
Subletting is transferring, giving away, sharing, or reserving field space for another
organization without written approval/permission from BPRD staff.
C. Other Field/Park Use Requests
Requests for additional use, programs, or facilities not covered by the Field Use Policy
should be addressed in writing to the C ity.
D. Violation of Field Use Policies
CAOs that violate any of the policies set by the City or the Parks and Recreation
Commission may be subject to a reduction or cancellation of their current use and/or loss of
their CAO status. This includes, but not limited to, any violations of field density.
E. Conflicts
BPRD staff will make interpretation of the language in the Field Use Policy. In the case of
a dispute over the meaning, interpretation, or intent of any portion of this Field Use Policy,
CAOs may appeal in writing the decisions of BPRD staff to the Parks and Recreation
Commission.
F. Field Status Webpage
The City reserves the right to close any field for safety reasons. Factors such as the moisture
content of soil, potential for inclement weather, safe use and avoidance of injuries, as well as
damage to the field if played upon are all taken into consideration in determining the status of
play. In the event of such a closure, the D epartment will update the Field Condition website
daily before 2:00pm for the current field conditions. There is no charge to the permitted
organizations if the City closes fields for safety concerns.
G. Field Closure
An annual rest and renovation period is scheduled at all sites to maintain field sustainability.
Although the City makes every effort to accommodate organizations, the health and safety of
the user and the condition and playability of the fields take precedence. During this time, the
City will work on park improvements, including fertilizing, aerating, over seeding and general
rest. Any coach, team, or league that uses a closed field may be subject to a reduction or
cancellation of their current use and loss of their CAO status.
H. Restrooms
Some public parks have public restrooms which may be utilized. If a CAO chooses to add
additional portable restrooms, arrangements must be made with the City or School District.
CAOs must contact the City of Burlingame at least one week prior to the event for location
approval. In addition, CAOs must arrange for and pay all fees directly with the restroom
vendor.
I. Vehicular Access
Motorized vehicles are prohibited on park property, lawns, turf, restricted roadways,
bicycle/pedestrian pathways, and athletic fields. Roadways and parking areas are clearly
marked and established. Driving beyond the designated boundaries to load and unload
equipment or transport goods is prohibited. Vehicles will be ticketed and towed at the
owner's expense. Golf c arts, scooters, and Cushmans for the sole use to maintain fields are
allowed on the field and pathways only when the fields are open. Any damage done due to
vehicular access on the fields will be paid for by the CAO.
J. Good Neighbor Policy
The purpose of this policy is to ensure that decisions regarding the use of City fields, parks, and
athletics complexes and District sites are made in the best interests of the neighborhoods, sports
organizations, and citizens of Burlingame. The City has established the following rules and
regulations to govern the use of the City's and the District facilities for the safe and pleasant
enjoyment of participants and neighbors. Every person is expected to abide by these rules or be
subject to forfeiture of the privilege of future use of the facilities and/or a fine.
1. All litter and debris that may occur as a result of your event must be picked up and
deposited into trash receptacles, where provided, or removed from the premises.
2. All organizations are responsible for the condition in which they leave the facility.
Any excessive clean-up required by the City or District crews following your use
will be cause for forfeiture of field allocation and/or a fine.
3. No amplified music, use of musical instruments, radios, or public address system
testing or use are allowed before 9:00am or after 8:00pm; such use is allowed by
permit only.
4. Complaints from surrounding neighborhood residents as to noise level, litter and
debris, and disregard for use of parking regulations, could result in cancellation of
your field permit and possible denial of future facility requests.
5. No person shall park a motor vehicle in such a place or manner as would block or
obstruct any gate, entrance, walkway, exit, or resident driveway.
K. Dogs
The CAO is responsible for enforcing/educating owners on the off-leash policies on the field
they are using. If a situation arises, the CAO should call Burlingame Police Department.
DAYTimeBayside 1 Bayside 2 Bayside 3 Bayside 4 Bayside 5Ray Park 1(street)Ray Park 2(school)Cuernavaca Turf EastCuernavaca Turf WestCuernavaca Turf SouthBIS Field(West End)BIS Field(East End)Franklin 2 (backstop)Franklin 3 (No BS)VillageWashington Main InfieldWashington Main Grass 1Washington Main Grass 2Washington Main Grass 3Washington Main Grass 4Washington Main Grass 5Washington Main Grass 6Washington SmallMurray 2A (South West)Murray 2B (South East)Murray 3A (North West)Murray 3A (North East)Murray GrassMON4:00-5:30pm5:30-7:00pm7:00-8:30pm5DAYTimeBayside 1 Bayside 2 Bayside 3 Bayside 4 Bayside 5 Ray Park 1 Ray Park 2Cuernavaca Turf EastCuernavaca Turf WestCuernavaca Turf SouthBIS Field(West End)BIS Field(East End)Franklin 2 (backstop)Franklin 3 (No BS)VillageWashington MainWashington Main Grass 1Washington Main Grass 2Washington Main Grass 3Washington Main Grass 4Washington Main Grass 5Washington Main Grass 6Washington SmallMurray 2A (South West)Murray 2B (South East)Murray 3A (North West)Murray 3A (North East)Murray GrassTUE4:00-5:30pm5:30-7:00pm7:00-8:30pmDAYTimeBayside 1 Bayside 2 Bayside 3 Bayside 4 Bayside 5 Ray Park 1 Ray Park 2Cuernavaca Turf EastCuernavaca Turf WestCuernavaca Turf SouthBIS Field(West End)BIS Field(East End)Franklin 2 (backstop)Franklin 3 (No BS)VillageWashington MainWashington Main Grass 1Washington Main Grass 2Washington Main Grass 3Washington Main Grass 4Washington Main Grass 5Washington Main Grass 6Washington SmallMurray 2A (South West)Murray 2B (South East)Murray 3A (North West)Murray 3A (North East)Murray GrassWED4:00-5:30pm5:30-7:00pm7:00-8:30pmDAYTimeBayside 1 Bayside 2 Bayside 3 Bayside 4 Bayside 5 Ray Park 1 Ray Park 2Cuernavaca Turf EastCuernavaca Turf WestCuernavaca Turf SouthBIS Field(West End)BIS Field(East End)Franklin 2 (backstop)Franklin 3 (No BS)VillageWashington MainWashington Main Grass 1Washington Main Grass 2Washington Main Grass 3Washington Main Grass 4Washington Main Grass 5Washington Main Grass 6Washington SmallMurray 2A (South West)Murray 2B (South East)Murray 3A (North West)Murray 3A (North East)Murray GrassTHUR4:00-5:30pm5:30-7:00pm7:00-8:30pmDAYTimeBayside 1 Bayside 2 Bayside 3 Bayside 4 Bayside 5 Ray Park 1 Ray Park 2Cuernavaca Turf EastCuernavaca Turf WestCuernavaca Turf SouthBIS Field(West End)BIS Field(East End)Franklin 2 (backstop)Franklin 3 (No BS)VillageWashington MainWashington Main Grass 1Washington Main Grass 2Washington Main Grass 3Washington Main Grass 4Washington Main Grass 5Washington Main Grass 6Washington SmallMurray 2A (South West)Murray 2B (South East)Murray 3A (North West)Murray 3A (North East)Murray GrassFRI4:00-5:30pm5:30-7:00pm7:00-8:30pmDAYTimeBayside 1 Bayside 2 Bayside 3 Bayside 4 Bayside 5 Ray Park 1 Ray Park 2Cuernavaca Turf EastCuernavaca Turf WestCuernavaca Turf SouthBIS Field(West End)BIS Field(East End)Franklin 2 (backstop)Franklin 3 (No BS)VillageWashington MainWashington Main Grass 1Washington Main Grass 2Washington Main Grass 3Washington Main Grass 4Washington Main Grass 5Washington Main Grass 6Washington SmallMurray 2A (South West)Murray 2B (South East)Murray 3A (North West)Murray 3A (North East)Murray GrassSAT8:00am-9:30am9:30am-11:00am11:00am-12:30pm12:30pm-2:00pm2:00pm-3:30pm3:30pm-5:00pm5:00pm-6:30pm6:30pm - 8:00pm8:00pm-9:30pmDAYTimeBayside 1 Bayside 2 Bayside 3 Bayside 4 Bayside 5 Ray Park 1 Ray Park 2Cuernavaca Turf EastCuernavaca Turf WestCuernavaca Turf SouthBIS Field(West End)BIS Field(East End)Franklin 2 (backstop)Franklin 3 (No BS)VillageWashington MainWashington Main Grass 1Washington Main Grass 2Washington Main Grass 3Washington Main Grass 4Washington Main Grass 5Washington Main Grass 6Washington SmallMurray 2A (South West)Murray 2B (South East)Murray 3A (North West)Murray 3A (North East)Murray GrassSUN8:00am-9:30am9:30am-11:00am11:00am-12:30pm12:30pm-2:00pm2:00pm-3:30pm3:30pm-5:00pm5:00pm-6:30pm6:30pm - 8:00pm8:00pm-9:30pmProposed Available SlotsFranklin (Whole Field)Bayside SoccerBIS (Whole Field)Murray (Whole Field)Cuernavaca (Whole Field)Washington Main (Whole Field)Appendix B
Field Density Matrix
Franklin
Stairs
Franklin
Softball BIS Bayside #1 Bayside #2
Bayside
#3
Bayside
#4
Bayside
#5
Bayside
Soccer Murray Village
Park Cuernavaca*
Ray
Park
#1
Ray
Park
#2
Wash
Park Main
Wash Park
Small
Soccer
U5 40 40 50 60 60 NA NA NA 60 125 40 60 60 60 100 25
U6 40 40 50 60 60 NA NA NA 60 125 40 60 60 60 100 25
U7 40 40 50 60 40 NA NA NA 60 125 25 60 40 40 100 25
U8 40 40 50 40 40 NA NA NA 60 125 25 60 40 40 100 25
U9 25 25 45 40 40 NA NA NA 45 100 20 45 30 30 80 25
U10 25 25 45 30 40 NA NA NA 45 100 20 45 25 20 80 25
U12 25 25 45 30 40 NA NA NA 45 100 20 45 25 20 60 20
U14 25 25 45 30 40 NA NA NA 45 80 NA 45 20 20 60 20
U16 25 25 45 30 40 NA NA NA 45 80 NA 45 20 20 60 20
U18 25 25 45 30 40 NA NA NA 45 80 NA 45 20 20 60 20
Baseball
6U NA 10 10 10 10 10 10 10 NA NA NA 10 10 10 NA 10
7U NA 10 10 10 10 10 10 10 NA NA NA 10 10 10 NA 10
8U NA 10 10 10 10 10 NA NA NA NA NA 10 10 10 NA 10
10U NA 12 12 12 12 12 NA NA NA NA NA 12 12 12 NA 12
12U NA NA NA 12 12 NA NA NA NA NA NA 12 NA NA NA NA
14U NA NA NA 12 12 NA NA NA NA NA NA 12 NA NA NA NA
16U NA NA NA NA NA NA NA NA NA NA NA NA NA NA 18 NA
18U NA NA NA NA NA NA NA NA NA NA NA NA NA NA 18 NA
Softball
6U 20 20 20 20(PT)2 TM 20(PT)2 TM 20 18 18 NA NA NA 20(PT)2 TM 18 18 NA 18
8U 22 18 22 22(PT)2 TM 22(PT)2 TM 18 18 18 NA NA NA 20(PT)2 TM 18 18 NA 18
10U 24 18 24 12(PT)2 TM 12(PT)2 TM 18 18 18 NA NA NA 20(PT)2 TM 18 18 NA 18
12U 18 18 18 12(PT)2 TM 12(PT)2 TM 18 18 18 NA NA NA 12(PT)2 TM 18 18 NA 18
14U 18 18 18 12(PT)2 TM 12(PT)2 TM 18 18 18 NA NA NA 12(PT)2 TM 18 18 NA 18
16U/18U NA 18 NA 18 18 18 NA NA NA NA NA 18 NA NA NA NA
Lacrosse
U9 25 25 40 20 20 NA NA NA 50 50 20 20 NA NA 40 NA
U11 25 25 40 20 20 NA NA NA 50 50 20 20 NA NA 41 NA
U13 25 25 40 20 20 NA NA NA 50 50 20 20 NA NA 42 NA
U15 25 25 40 20 20 NA NA NA 50 50 20 20 NA NA 43 NA
*Curnavaca is currently under constration to become a reslient turf. Updated number will be provided when available
This Field Density Matrix will be used to ensure that all fields are use to their maximum capacity without causing overuse in order to garuntee good field
quality and safe conditions.
This Field Density Matrix is based on number of players/teams per field for practice.
Appendix C
Field Density Matrix
The Field Density Matrix is to ensure that the available fields are used to their maximum capacity
without causing overuse in order to guarantee good field quality and safe conditions.