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HomeMy WebLinkAboutReso - CC - 030-1996RESOLUTION NO. 30-96 ADOPTING RECORDS RETENTION SCHEDULE AND AUTHORIZING DESTRUCTION OF CERTAIN POLICE DEPARTMENT RECORDS RESOLVED, by the CITY COUNCIL of the CITY OF BURLINGAME, that: WHEREAS, Section 34090 of the Government Code of the State of California provides that, with the approval of the legislative body and with the consent of the City Attorney, the head of a City department may, with certain exceptions, destroy any City record, document, instrument, book or paper not less than two (2) years old and after the same is no longer required, without making a copy thereof; and WHEREAS, it has been recommended that a schedule be adopted providing for the retention and destruction of Police Department Records; NOW, THEREFORE, the City Council of the City of Burlingame, California, does hereby RESOLVE AND DETERMINE that in accordance with 34090 of the California Government Code the Council does hereby approve a Records Retention Schedule for the Police Department and authorizes the destruction of the records listed in Exhibit "A" after the lapse of the stated retention period; BE IT FURTHER RESOLVED that records not specified in Exhibit "A" shall not be destroyed without express approval of the City Attorney and a resolution acted upon by the City Council. I, JUDITH A. MALFATTI, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the 20th day of MAY , 1996, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS HARRISON, JANNEY, O'MAHONY, SPINELLI NONE KNIG 6/CITY CLERK I consent to the destruction of the records, documents and papers more particularly des"i ed in the foregoing resolution. ATTORNEY Exhibit "A" POLICE DEPARTMENT RECORDS RETENTION SCHEDULE Attendance................................5 years Citizen Complaint .......................... 5 years Reports: Crime/Accident ..................... 5 years Recalled Warrants .......................... 5 years Bail Trust Bank Statement/canceled checks ...... 3 years Bills, original (paid by petty cash check) ......... 3 years Correspondence ............................3 years Overtime (cash & CTO) ...................... 3 years Petty Cash Accounts ........................ 3 years POST Training Reimbursement ................ 3 years Vehicle Registration (sale/maintenance) ......... 2 years after disposal Bail Record Tally Sheets ..................... 2 years Monthly Statistics—reports ................... 2 years ID# Assignment Log ........................ 2 years Reports: Miscellaneous Incident ............... 2 years 11347 H&S Purge Log ....................... 2 years FI Cards..................................2 years Citations .................................. 2 years Overnight Parking Permit (expired) ............. 2 years Bicycle License (expired) .................... 2 years Taxi Applicants ............................ 2 years Masseuse Applicants (expired) ................ 2 years Personnel Records .......................... 1 year after termination, then to Personnel ID Jackets: Felonies ......................... 1 year after subject death ID Jackets: Misdemeanors with No Activity ...... 1 year after subject death, or 5 years MAYS. 1996