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HomeMy WebLinkAboutReso - CC - 043-1997RESOLUTION 43-97 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING AND AUTHORIZING EXECUTION OF AGREEMENT BETWEEN THE CITY OF BURLINGAME AND THE REGENTS OF THE UNIVERSITY OF CALIFORNIA TO PERFORM WOOD DECAY STUDY RESOLVED, by the City Council of the City of Burlingame: WHEREAS, the City of Burlingame and the State of California are working cooperatively toward a tree management plan for the El Camino; and WHEREAS, the University of California is willing to perform a wood decay study that would provide both the City and the State with important analysis of possible approaches to evaluating the health and integrity of trees; and WHEREAS, this information will be useful to both the State and the City for other trees beyond the El Camino; WHEREAS, the State of California is willing to share in the expense of the study; and WHEREAS, the trees to be studied have been identified as candidates for removal so that the study will not damage healthy trees, NOW, THEREFORE, IT IS ORDERED: 1. The Agreement attached hereto as Exhibit A is approved, and the City Manager is authorized to execute the Agreement for and on behalf of the City of Burlingame. 2. The City Clerk is directed to witness the Manager's signature on behalf of the City. ¢: A - 0' her MAYOR I, JUDITH A. MALFATTI, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the 2nd day of June ,1997, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: HARRISON, JANNEY, KNIGHT, O'MAHONY, SPINELLI NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NOP 05/27/97 TUE 17:57 FAX 510 763 6436 DANR AGREEMENT NO. Q002 AGREEMENT BETWEEN THE CITY OF BURLINGAME and TIE REGENTS OF THE UNIVERSITY OF CALIFORNIA THIS AGREEMENT, is entered into this fifteenth day of May, 1997, by and between the City of Burlingame, hereinafter called "City" and The Regents of the University of California, hereinafter called "Participant". IT IS MUTUALLY AGREED that Participant will perform the work as set forth below and outlhied in the proposal attached herewith as "Exhibit A" and made a part of this agreement. Title: Detecting Decay in Eucalyptus and Elm Trees on the EI Camino Real in Burlingame, California: An Evaluation of Two Methods Leader: Laurence R. Costello, Environmental Horticulture Advisor, San Mateo County Cooperative Extension Article I - Allowable r a• City agrees to reimburse Participant for expenses in canying oun an the work described herein i amount not to exceed $7,684 (Seven Thousand Six Hundred Eigfity-Four Dollars). b• Upon receipt of an invoice, City will pay Participant Five Thousand Dollars ($5,000) to cover start-up expenses. Thereafter, reimbursement shall be made upon submission of monthly cost -reimbursable invoices. Invoices shall reference the agreement number and shall itemize expenses incurred by major budget category. Submit invoices and reports to: City Manager, 501 Primrosgurlingame, CA 94010 Total costs to be reimbursed under this agreement shall not exceed $7,684 without the prior written approval of the City. Any unexpended funds remaining at the termination of this agreement shall be returned to the City. Article ri (gyp r 1 Br ovisions a. It is hereby agreed by and between the parties hereto that this agreement will commence on May 15, 1997 and will continue until Dec. .311997 or until such time as this agreement may be terminated by either party giving written notice to the other party at least 30 days in advance of the proposed termination. b• Participant, and the agents and employees of Participant, in the performance of this agreement, shall act in an independent capacity and not as officers or agents of the City. c. Without the written consent of City, this agreement is not assignable by Participant either in whole or in part. No alteration or variation of the terns of this agreement shall be valid unless made in writing and Signed by the parties hereto, and no oral understanding or agreement not incorporated herein, shall 05/27/97 TUF 17:58 FAX 510 763 6436 DANR 1& 003 be binding on any of the parties hereto. e. City shall defend, indemnify and hold Participant, its officers, employees and agents harmless from and against any and all liability, loss, expense (including reasonable attorney's fees), or claims for injury or damages arising out of the performance of this agreement but only in proportion to and to the extent such liability, loss, expense, attorney's fees or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of City, its officers, agents or employees. Participant shall defend, indemnify and hold City, its officers, employees and agents harmless from and against any and all liability, loss, expense (including reasonable attorney`s fees), or claims for injury or damages arising out of the performance of this agreement but only in proportion to and to the extent such liability, loss, expense, attorney's fees or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of Participant, its officers, agents or employees. f. Participant shall maintain all books, documents, papers, accounting records and other evidence Pertaining to costs and disbursements incurred relative to this agreement. Participant shall make these materials available for inspection at Participant offices at reasonable times during the Performance period of this agreement and for three (3) years from the date of respective disbursements and copies thereof shall be furnished if requested. IN WITNESS WHEREOF, the parties have executed this agreement on the day and year first written. FOR: THE CITY OF BURLINGAME FOR: THE REGENTS OF THE UNIVERSITY OF CALIFORNIA By. Dennis Argyres, City Manager By. Carol Berman, Contracts & Grants Coordinator City of Burlingame Division of Agriculture & Natural Resources 501 Primrose Road University of California Burlingame, CA 94010 300 Lakeside Drive, 6th Floor Oakland, CA 94612-3560 Exhibit A RESEARCH PROPOSAL Detecting Decay in Eucalyptus and Elm Trees on the EI Camino Real in Burlingame, CA: An Evaluation of Two Methods Principal Investigators: Laurence R. Costello, PhD Environmental Horticulture Advisor University of California Cooperative Extension Stephen L. Quarles, PhD Head of Service to Industry Program University of California Forest Products Laboratory Wayne Wilcox, PhD Forest Science Department University of California, Berkeley Cooperators: Nelda Matheny, Horticultural Consultant HortScience, Inc. Pleasanton, CA Phillip Evans, Grounds Superintendent San Francisco State University Submitted to: California Department of Transportation and the City of Burlingame, CA Date: April 17, 1997 (revised from March 31,1997) Objective To evaluate the accuracy and reliability of a drilling technique and the Resistograph for the detection of wood decay in Eucalyptus globulus and Ulmus glabra trees. Rationale Wood decay is a common structural defect which can lead to mechanical failure in urban trees (branch breaks, trunk breaks, and uprootings). Since tree failures can result in personal injury, property damage, and legal action, it is important that tree managers conduct a decay analysis when assessing hazard potential. Currently, a simple drilling technique is being used by many arborists to assess internal decay. Although this method is thought to be reliable by some leading professionals, it has not been rigorously evaluated in controlled studies. Recently, a new piece cf equipment, the Resistograph (see attachment 1), has become available in the United States and is being advanced as a sensitive and reliable decay detection method. Similar to the drilling method, however, this instrument has not been evaluated in controlled studies. Since both of these methods have shown promise in preliminary evaluations, this study proposes to conduct controlled field studies to test each method using Eucalyptus and elm trees growing along the EI Camino Real in Burlingame, CA. Key Questions Two key questions arise when considering an evaluation of each technique: 1) Is the technique accurate? 2) Is the technique reliable? Is the technique accurate? Does it accurately distinguish between decayed wood and sound wood? Is it accurate for all species or do readings vary with wood type and characteristics? Is the technique reliable? Is there variation between readings taken along the same track using the same instrument? Is there variability in readings when comparing different units of the same instrument? Can different operators generate equivalent readings using the same piece of equipment? These key questions will be addressed by the proposed study. Both field measurements and laboratory analyses will used to determine the utility of the two techniques. Methods The following is an outline of the study protocol. Final experimental design will be determined after consultation with a statistician (UC). Although the number of required measurements (drillings per tree) may need to be modified following the statistical consult, the number of trees tested and the scope of the study are not expected to change. 1) Preliminary evaluation of equipment operation and measurement technique. Testing to be done on Eucalyptus and elm logs (with and without decay). 2) Selection of study trees (15 Eucalyptus and 5 elms). 3) Selection and labeling of drilling sites on selected trees. 4) Measure decay using the Resistograph : 3 tracks using unit #1 and 3 tracks using unit #2 (per tree). See figure 1. 5) Measure decay using the drilling t chnique : 3 operators making 3 tracks each (per tree). See figure 1. 6) Section tree and collect section where measurements were made. 7) Transport test sections to Forest Products Laboratory (Richmond, CA). 8) Evaluate decay in sections using pick test and analyze wood for moisture content and density. 9) Conduct statistical analysis of data. 10) Prepare technical report. Resistoc C Resistograp Drill Eucalyptus or elm round Fig. 1. Trunk cross-section showing alignment of drill and Resistograph tracks. Budget Field Support and Project Administration (UCCE): instrument testing, data collection, experimental design and data analysis, statistical support, travel, coordination of investigators and cooperators, and technical report preparation. 1,700 Resistograph #1 and operator (HortScience, Inc.)' : supply instrument and operator for evaluation of 20 trees. Participate in drilling technique evaluations. Assist in tree selection, data interpretation, and technical report preparation. 2,500 Resistograph #2 and operator (SF State University): supply instrument and operator for evaluation of 20 trees. 1,000 Wood Decay Analysis and Testing for Moisture Content and Density (UC Forest Products Laboratory, Richmond, CA): see Attachment 2. Equipment: Replacement drill bits for Resistograph (2 bits/treex20 treesx2units=80 bits,, 80x$12 per bit) Recording paper (200 sheets) Resistograph batteries ($50 per battery x 6) Cordless drill (Dewalt 18v, 3/8") $260 + tx Spare battery for cordless drill Replacement drill bits (brad point 1/8" x 12") 20 x $12 ea+tx University of California Administrative Cost (26%) Sub total TOTAL Note: tree removal, sectioning and transportation of samples to Forest Products Laboratory in Richmond, CA, to be supplied by Cal Trans. AM 960 96 300 282 98 260 $12,196 3.171 $15,367 t HortScience, Inc. and SF State University own the only Resistograph units currently in California (i.e., that we are aware of). Instead of purchasing units (approx. $7,000 each), it will be substantially less expensive to have both groups supply units and operators. Both groups have special expertise using the units and HortScience is an industry leader in hazardous tree assessments and decay detection.