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HomeMy WebLinkAboutReso - CC - 035-1997RESOLUTION 35-97 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME WAIVING A MINOR DEFICIENCY IN THE BID SUBMITTED BY O'GRADY PAVING OF MOUNTAIN VIEW AND AUTHORIZING EXECUTION OF AGREEMENT BETWEEN THE CITY OF BURLINGAME AND O'GRADY PAVING FOR 1997 STREET RESURFACING PROGRAM -- CITY PROJECT NO. 9645 RESOLVED, by the City Council of the City of Burlingame: WHEREAS, the City Council has authorized an invitation for bids for the 1997 STREET RESURFACING PROGRAM, CITY PROJECT NO. 9645; and WHEREAS, on APRIL 29, 1997, all bids were received and opened before the City Clerk and representatives of the Public Works Department; and WHEREAS, O'GRADY PAVING OF MT. VIEW submitted the lowest responsible bid for the job in the amount of $471,392.20; and WHEREAS, O'GRADY PAVING did not submit a signed Addendum No. 1 with its bid as required by the Addendum, and the second lowest bidder, C.F. Archibald Paving, filed a protest with the City; and WHEREAS, the City Council has received and considered all written and oral testimony regarding the issue from all interested persons; and WHEREAS, it appears that Addendum No. 1 would only cause a de minimis increase in the cost of the Project, if at all, and would therefore not be grounds for withdrawal of a bid under Public Contract Code § 5103; and WHEREAS, the evidence submitted shows that O'Grady Paving did actually receive and consider the Addendum in its bid and that its failure to submit the signed Addendum with the bid was a technical error that had no effect on the bid process; and WHEREAS, O'Grady promptly submitted the signed Addendum when it discovered the oversight; and WHEREAS, there is no aspect of the delayed submittal of the Addendum that indicates any fraud or corruption or unfairness to other bidders; and WHEREAS, the difference between the bid by O'Grady and the next lowest bidder is almost $23,000; and WHEREAS, it is in the best interest of the competitive bidding process to waive the minor technical defect of the delayed submittal of the signed Addendum, NOW, THEREFORE, be it RESOLVED, and it is hereby ORDERED, that: 1. The Plans and Specifications, including Addendum No. 1, are approved and adopted. 2. The minor technical defect of a signed Addendum No. 1 not being submitted by O'GRADY PAVING with its bid is waived. 3. The bid of O'GRADY PAVING for the project in the amount of $471,392.20 is hereby accepted. The City Manager is authorized and directed to enter into the Agreement contained in the Project Specifications, including Addendum No. 1, on behalf of the City of Burlingame with O'GRADY PAVING. Mayor I, Judith A. Malfatti, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 5 th day of MAY , 1997, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS NOES: COUNCILMEMBERS ABSENT: COUNCILMEMBERS HARRISON, JANNEY, KNIGHT, O'MAHONY, SPINELLI NONE NONE B 1 26 N _ 0 U 2 Um Q N m a n N W 0 W i F 7 w< ........... 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