HomeMy WebLinkAboutReso - CC - 077-1999RESOLUTION NO. 77-1999
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENT WITH THE
BURLINGAME CHAMBER OF COMMERCE TO PROVIDE INFORMATION AND
PROMOTION SERVICES IN 1999-2000
RESOLVED, by the City Council of the City of Burlingame:
WHEREAS, the City needs an ongoing public information service that can respond to
inquiries from business, visitors, and residents about the public and private services available in the
community; and
WHEREAS, the City also needs a ready source of information and coordination of
community events; and
WHEREAS, there is also a need for local promotion of community events; and
WHEREAS, Government Code sections 40100 and following allow the City to appropriate
money to publicize and advertise the City; and
WHEREAS, the Burlingame Chamber of Commerce has provided these services to the
community on timely, professional basis,
NOW, THEREFORE, IT IS RESOLVED AND ORDERED:
1. The Agreement attached hereto as Exhibit A is approved.
2. The City Manager is authorized and directed to execute the agreement for and on behalf
of the City.
3. The City Clerk is directed to witness the Manager's signature on behalf of the City.
MAYOR
I, JUDITH A. MALFATTI, City Clerk of the City of Burlingame, do hereby certify that the
foregoing resolution was introduced at a regular meeting of the City Council held on the 2nd day of
AUGUST 1 1999, and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS: JANNEY, KNIGHT, O'MAHONY, SPINELLI
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: GALL I GAN
CITY CLERK
AGREEMENT
PROMOTIONAL ACTIVITIES - CHAMBER OF COMMERCE
This Agreement is made and entered into as of the 1st day of July, 1999, by
and between the City of Burlingame, a municipal corporation of the State of
California (hereinafter referred to as "City"), and the Burlingame Chamber of
Commerce (hereinafter referred to as "Chamber"), with reference to the following
Recitals:
RECITALS:
WHEREAS, City desires to promote its advantages as a business,
educational, cultural, recreational and residential center, and to disseminate
information relative thereto, and to properly respond to inquiries made from time to
time relating to the various activities of City;
NOW THEREFORE, the parties hereby agree as follows:
AGREEMENT:
1. Duties of Chamber. In exchange for the consideration specified in
paragraph 3 below, Chamber shall perform the following promotional
activities on behalf of City:
a. Distribute materials and information to residents and
businesses about Burlingame relating to the activities described
in Exhibit A attached hereto and incorporated herein by
reference.
b. Answer public inquiries about community facilities, events,
organizations, businesses, and other community informational
needs, through availability on a "walk-in" basis, as well as
through mailings and telephone.
C. Provide referral services to citizens and businesses to
appropriate City or government offices, including without
limitation, the City Business License Bureau (located in the
Water Department), Burlingame Recreation Department
(regarding Art in the Park), Planning Department, Public
Works Department, Police Department and Fire Department.
d. Coordinate community events involving merchants and
businesses requiring City services as follows: (i) coordinate
with the Public Works Department to hang Christmas
decorations in Merchant Areas; and (ii) help advertise the
Christmas tree lighting ceremonies at City Hall.
e. Sponsor/coordinate special events and activities involving
businesses and the public, including the following:
(1) Assist Broadway Merchants Assoc. with liability
insurance coverage for Broadway Festival (if
applicable);
(2) Coordinate Burlingame Avenue Area Businesses Assn.
April and August Sidewalk Sale;
(3) Assist the Burlingame Avenue Area Business Assoc.
with December Merchant Holiday Open House; and
(4) Coordinate City of Golf Tournament Raffle with
Recreation Department.
f. Produce/distribute materials about Burlingame, as follows: (i)
Burlingame/Hillsborough Street Map; (ii) Welcome, to
Burlingame Image Publication in conjunction with a
Burlingame business directory.
g. Promote business, community and economic development
through the activities described in Exhibit B attached hereto
and incorporated by reference herein.
h. Assist City with the continuation of the currently operating
commuter shuttle service between the Broadway Caltrain
station and the business area East of the Bayshore Freeway.
i. Promote the retention and relocation of businesses to City by
participating (in conjunction with City) in the activities of San
Mateo County Economic Development Association.
j. Maintain and operate a publicly accessible office for
discharging the obligations of Chamber under the terms of this
Agreement (including, without limitation, promoting the
residential and business attributes of City to the public).
k. Employ competent personnel to carry on the promotional
activities enumerated herein.
2. Certain Political Activities Prohibited. The Chamber shall not
support, endorse or oppose any candidate for municipal, county or
school elections in San Mateo County. This shall not include the
`A
conducting of candidate debate forums or similar events of a public
information nature.
3. Consideration. City shall pay Chamber, in the manner specified
below, the sum of Twenty-four Thousand Eight Hundred Twenty
Dollars ($24,820) for services performed by Chamber hereunder for
the period commencing July 1, 1999, and ending June 30, 2000. The
foregoing sum shall be paid in twelve equal consecutive monthly
installments commencing July 1, 1999. Chamber shall send to City on
the first (1st) day of each month a written invoice describing in a
summary manner the services for which Chamber is to be paid.
Invoices dated the first day of each month shall be paid no later than
the fifteenth day of each month.
4. Assignment. This Agreement shall not be assigned by Chamber
without the written consent of City.
5. Notices. All written notices and demands which either party may
serve on the other may, as an alterative to personal service, be served
by registered or certified mail. Any such notice or demand so served
shall be deposited in the United States mail with postage fully prepaid
and addressed to the parry at the address specified below:
City: City Manager
City Hall
501 Primrose Avenue
Burlingame, CA 94010
Chamber: Chairman, Burlingame Chamber of Commerce
290 California Drive
Burlingame, CA 94010
Either party may change such address by notice in writing to the other
party, and thereafter notices shall be addressed and transmitted to the
new address.
6. Relationship of parties. It is agreed the Chamber is an independent
contractor and all persons working for or under the direction of
Chamber or its agents, servants and employees are not agents or
employees of City.
7. Termination. This Agreement shall commence on July 1, 1999, and
shall terminate on June 30, 2000, unless extended by the parties in
writing.
3
8. Governing Law. This Agreement shall be governed by and construed
in accordance with the laws of the State of California
9. Entire Agreement. The terms of this Agreement are intended by the
parties as a final expression of their agreement and may not be
contradicted by evidence of any prior or contemporaneous agreement.
This Agreement constitutes the exclusive statement of its terms and
no extrinsic evidence whatsoever may be introduced in any judicial
proceedings involving this Agreement.
10. Attorneys' Fees. In the event of any litigation between the parties
hereto to enforce any of the provisions of this Agreement, the
unsuccessful party to such litigation shall pay to the successful party
all costs and expenses, including reasonable attorneys' fees incurred by
the successful party, all of which may be included as part of the
judgment rendered in such litigation.
11. Severability. If any.provision of this Agreement should be invalid or
unenforceable the remaining provisions shall not be affected thereby,
and every provision hereof shall be valid and enforceable to the fullest
extent permitted by law.
12. Headings. The title and headings of the various sections hereof are
included for purposes of reference only and are not intended to place
any construction on the provisions hereof.
IN WITNESS WHEREOF the parties have executed this Agreement as of the
date first set forth above.
CITY OF BURLINGAME CHAMBER OF COMMERCE
By
Attested
By
UA
UYA
4
EXHIBIT A
DISTRIBUTION OF MATERIALS
AND INFORMATION ABOUT BURLINGAME
1. Burlingame Demographics
2. Essential information for new Burlingame residents, including,
without limitation, information materials for Burlingame Newcomers
Club for all new Burlingame residents contacted by the club
3. Community Event Information including:
Art In The Park
Broadway Festival (when applicable)
• Art On The Avenue - Burlingame Avenue Area Business Assoc..
• Concert In The Park Series
Concerts at Kohl Mansion
• Public Elementary School, Public and Private High School Events
• Burlingame Night - S.F. Giants
• Burlingame - City Tennis Tournament
• Burlingame - City Golf Tournament
• Burlingame Avenue Area Business Assoc.
• Merchant Sidewalk Sales (April & August)
• December - Merchant Holiday Open House
4. Public Transportation Information (Samtrans, Caltrain, BART and
Burlingame Shuttle)
5. Historical Information - Burlingame
6. Churches, parks and schools in Burlingame
7. Wedding/Meeting Sites Information
8. Clubs and Organizations Information
9. Hotel and Restaurant Information
10. Realtor Information
11. Burlingame Business relocation assistance
12. Burlingame Business Economic Profile
N
13. Publication handouts include:
• Burlingame/1-1ilisborough Street Map
• Welcome to Burlingame Pictorial and Editorial Image Publication
San Mateo County Convention Bureau County Image Publication
• Peninsula Magazine
• Burlingame Recreation Dept. Brochures (3 per yr.)
14. Social Service Resources
15. Provide direction or resource information to meet unique or
uncommon requests
16. Burlingame Chamber/Business Annual Report — Independent Special
Edition Insert
R
E)GiUBIT B
ADDITIONAL RESPONSIBILITIES PROMOTING BUSINESS
COMMUNTI'Y AND ECONOMIC DEVELOPMENT
1. Promotion of special community meetings, seminars and special
events
2. Promotion of community events and services through community
newspapers
3. Presentations to Burlingame Elementary Schools about Burlingan,e
4. Chamber Membership Advertising and Promotional Budget promotes
Burlingame by allocating area funds to the Business Associations and
Councils
5. Prepare publicity releases for Community Events
6. On-going business economic development programs:
Hotel Council
• Office Building Council
• Providing SCORE counselor in Chamber office for business
counseling
• Support of Private Industry Council (PIC) - Youth for
Employment Program
7. Chamber Representation at San Mateo County PROGRESS
SEMINAR to study regional issues
8. Response to City of Burlingame requests regarding all business issues
9. Chamber/Business Annual Report - Independent Special Edition
Insert
10. Participate in the annual business trade show with the San Mateo
Chamber of Commerce.
14168.000031BGLIB 1 \272461.1
7