HomeMy WebLinkAboutReso - CC - 007-1999RESOLUTION NO. 7-1999
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
APPROVING AGREEMENT WITH THE CITY OF REDWOOD CITY FOR
INFORMATION TECHNOLOGY SUPPORT
RESOLVED, by the City Council of the City of Burlingame:
WHEREAS, since 1988, the City of Redwood City has provided excellent computer and
information technology support to the City of Burlingame to help maintain and improve the City's
computer systems; and
WHEREAS, the City needs additional support in enhancing the City's personal computer
network, and the City of Redwood City is willing to provide that additional support,
NOW, THEREFORE, IT IS RESOLVED AND ORDERED:
1. The City Manager is authorized and directed to execute the Agreement for Information
Technology by and behalf of the City of Burlingame as contained in Exhibit A hereto.
2. The Clerk is directed to attest to the signature of the Manager.
MAYOR
I, JUDITH A. MALFATTI, City Clerk of the City of Burlingame, do hereby certify that the
foregoing resolution was introduced at a regular meeting of the City Council held on the i s t day of
FEBRUARY 1999, and was adopted thereafter by the following vote:
AYES: COUNCHMEMBERS: GALLIGAN, JANNEY, KNIGHT, O'MAHONY, SPINELLI
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE --- 7 Z�
CITY CLERK
AGREEMENT FOR INFORMATION TECHNOLOGY SUPPORT
Between the City of Redwood City and the City of Burlingame
The AGREEMENT, entered into on the day of , 1999,
by and between the cities of Redwood City ('Redwood City") and Burlingame
('Burlingame").
Recital
Whereas Burlingame and Redwood City have some financial applications
running on the Universe (or similar) database.
Whereas Burlingame and Redwood City have Windows-based desktop
computers and NT network servers.
Whereas Burlingame desires to purchase Information Technology (IT)
support from Redwood City.
The parties agree as follows:
1) Burlingame will pay Redwood City the sum of twenty-three thousand, seventeen
dollars and 50 cents ($23,017.50) for 341 hours of IT support provided prior to
July 1, 1998.
2) Redwood City will provide services for applications and equipment as indicated
on Exhibit "A" (attached hereto and incorporated by this reference) at a cost of
$67.50 an hour to cover salary, benefits, and overhead costs of the IT analysts.
This hourly rate will be reviewed annually and adjusted as necessary on July 15t
of each year. Burlingame will pay for these services on a monthly basis.
3) Redwood City IT support hours will include, but not be limited to:
a) Consulting support such as discussing available options, finding and
recommending solutions, and working with outside vendors as needed.
b) Providing hardware and software trouble -shooting for desktop computers, NT
servers, HP Laserjet printers, network interface cards, hubs, and switches.
c) Correcting network problems and communication problems between the host
computer and desktop communication software.
d) New and replacement hardware, components, and all software are paid for
by Burlingame. Cabling for the network done by outside contractors is paid
for by Burlingame.
e) Desktop software support includes original installations, re -installations,
software upgrades and configuration changes for the servers and desktop
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AGREEMENT FOR INFORMATION TECHNOLOGY SUPPORT
Between the City of Redwood City and the City of Burlingame
computers. The 1600 desktop hours annually will be delivered with an IT
Analyst from Redwood City on site at Burlingame.
f) Provide for programming enhancements to financial applications, debugging,
trouble -shooting, and general support for their host computer.
4) Burlingame agrees that the financial software (the "Software") is for their sole
use and will not convey said Software with or without modification to any third
party, or cause any third party to use said Software, without prior written
approval by Redwood City. Burlingame reserves the right to contract with a third
party to modify existing software or develop additional software for use by
Burlingame.
5) It is agreed that the Software licensed to Burlingame by Redwood City is
separate and apart from this agreement and Burlingame may continue to use
the Software in the event this agreement is terminated as hereinafter provided.
6) Burlingame will pay phone charges for Redwood City analysts to telecommute
into the Burlingame host computer from either the Redwood City location or their
home (in the immediate San Francisco Bay Area).
7) The term of this agreement will be from July 1, 1998 to June 30, 1999, and shall
thereafter be renewable on a year-to-year basis for each fiscal year from July 15t
through June 30th. Any party wishing to terminate this agreement shall give the
other party at least 90 days written notice prior to the expiration of this
agreement.
8) Both parties agree that in the event of a financial computer system failure in
either city, the other city will make any excess computer capacity available to
process the critical functions, such as payroll, for the city that has the failed
system.
9) Notices under this agreement shall be sent to the following persons:
a) City Manager, CITY OF BURLINGAME
b) City Manager, CITY OF REDWOOD CITY
In WITNESS WHEREOF, the parties have caused this agreement to be signed
by their duly authorized officers, and attested by their respective City Clerks.
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AGREEMENT FOR INFORMATION TECHNOLOGY SUPPORT
Between the City of Redwood City and the City of Burlingame
EXHIBIT A
Burlingame host financial applications supported by Redwood City staff:
Accounts Payable
Accounts Receivable
Budget
Business License
Fixed Assets
General Ledger
Payroll
Utility Billing
Estimate 1998-99 fiscal year support hours: 923
@ $67.50/hour $62,302.50
Burlingame desktop equipment and applications supported by Redwood City staff:
NT Servers
Windows '95 & NT Workstation computers
HP Laserjet printers
Cisco Routers
Adtrans TSU -120 units
3Com switches
Estimate 1998-99 fiscal year support hours:
@ $67.50/hour
Total estimated 1998-99 support cost
01/21/99
i.We
$108,000.00
$170,302.50
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