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HomeMy WebLinkAboutReso - CC - 015-1999RESOLUTION NO. 15-1999 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING MEMORANDUM OF AGREEMENT BETWEEN THE MENLO PARK FIRE PROTECTION DISTRICT AND THE CITY OF BURLINGAME AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT BY AND ON BEHALF OF THE CITY OF BURLINGAME RESOLVED, by the City Council of the City of Burlingame: WHEREAS, the City has participated in the Urban Search & Rescue Team that has been led by the Menlo Park Fire Protection District; and WHEREAS, the Agreement by which such participation has been facilitated has been redrafted in order to conform with Federal and State law and to ensure that parties' responsibilities are clearly defined; and WHEREAS, this Agreement will continue to make it possible to provide trained and equipped personnel to respond to urban search and rescue in disaster areas throughout the United States, while in return receiving invaluable training, experience and reciprocal services for the community; and WHEREAS, this Agreement is not intended to nor does it constitute a Joint Powers Agency of any kind, NOW, THEREFORE, IT IS RESOLVED AND ORDERED: 1. The Memorandum of Agreement between the Menlo Park Fire Protection District and the City for Urban Search & Rescue attached hereto as Exhibit A is approved but only with the express understanding that it does not constitute a Joint Powers Agency of any kind. 2. The City Manager is authorized and directed to execute the Memorandum of Agreement on behalf of the City of Burlingame. 3. The Clerk is directed to attest to the signature of the Manager. MAYOR I, JUDITH A. MALFATTI, City Clerk of the City ofBurlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the 1st day of March 1999, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: GALLIGAN, JANNEY, KNIGHT, O'MAHONY, SPINELLI NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: DEPUTY CITY CLERK URBAN SEARCH & RESCUE CALIFORNIA US&R TASK FORCE 3 MEMORANDUM OF AGREEMENT WITH PARTICIPATING AGENCY This Memorandum of Agreement ("Agreement") is entered into effective February 1, 1999 by and between the Menlo Park Fire Protection District ("District") and Burlingame Fire Department ("Agency" or "participating agency"). Recitals A. District is a contracting party under a "Memorandum of Agreement" dated October 12, 1993 with the Federal Emergency Management Agency ("FEMA") and the State of California acting through its Office of Emergency Services ("OES"). A copy of the Memorandum of Agreement (the "FEMA MOU") is attached to this Agreement as Attachment 1 and incorporated by reference. B. Pursuant to federal law, principally the Robert T. Stafford Disaster Relief and Emergency Act, Public Law 93-288, as amended (42 U.S.C. § 5121 et sea.) (the "Stafford Act"), FEMA operates the National Urban Search and Rescue Response System (the "System") in conjunction with several states of the United States of America including the State of California and, currently, twenty-seven local sponsoring organizations. The System conducts Urban Search And Rescue ("US&R") activities authorized by the Stafford Act. C. Pursuant to the FEMA MOU, District is the sponsoring organization for California US&R Task Force 3 ("CA-TF3" or the "Task Force") and is charged with, among other things, recruiting and organizing CA-TF3. In the performance of its obligations as a sponsoring agency, it is necessary for District to enter into memoranda of agreements with other local organizations by which those organizations, including Agency, agree to serve as participating agencies in CA-TF3. This Agreement is entered into by District and Agency for that purpose. D. Agency desires to be aparticipating agency with respect to CA-TF3 on the Terms and Conditions stated in this Agreement. Terms and Conditions In consideration of the Recitals above and the following Terms and Conditions, District and Agency agree as follows: I. Participating Agency As a participating agency, Agency acknowledges that District is obliged to provide qualified and trained personnel, three deep, for each dedicated position of the Task Force. In furtherance of that objective, Agency agrees to provide the following numbers of personnel in one or more of the Categories of the Groups listed below. A list of the individuals who will occupy the designated positions is attached to this Agreement as Attachment 2. Category of Involvement: ❑ Search Group © Rescue Group ❑ Hazardous Materials Group ❑ Medical Group ❑ Logistics Group ❑ Safety Group ❑ Plans Group Numbers of Personnel To Be Provided In This Category: Agency further agrees that the personnel which Agency has agreed to provide shall meet the required qualifications for the Category and shall receive the required training specified in this Agreement. A Training Schedule which is mutually acceptable to Agency and District will be developed and when approved shall be made a part of this Agreement. Il. Agreement Term This Agreement shall be in effect for twelve (12) months from its effective date. The provisions of this Agreement are based upon an 12 month training performance calendar. District and the participating agency will meet and confer in the eleventh month of this Agreement in order to evaluate renewal of the Agreement for another 12 months. M. Amendments and Termination This Agreement may be modified or amended only with another written agreement approved and executed by both parties, and all amendments will be attached to this Agreement. The Agreement may be terminated by either party upon 30 days written notice. 2 IV. Non -Discrimination The parties to this Agreement shall comply with the provisions of Executive Order 11246 dated September 24, 1965, as amended, and with the rules, regulations and relevant orders of the United States Secretary of Labor to the end that these agencies will not tolerate discrimination against any employee or applicant for participation based upon race, color, religion, sex or national origin. V. Tort Liability and Workers' Compensation Agency and its participant personnel ("participants") shall be afforded such coverage fortort liability and workers' compensation as FEMA affords all task forces and their participants under Federal law, the scope of which is generally described in the FEMA MOU. Except as afforded by FEMA, the responsibility for risks associated with claims for tort liability and workers' compensation arising out of Agency's participation in CA-TF3, either organizationally or individually by its participants, shall be the responsibility of Agency. VI. Financial Provisions A. The participating agency shall provide District with an employee salary schedule each year, or as changes occur in compensation rates payable to participating employees. B. From the time of activation and until CA-TF3 returns, is deactivated, and participants are returned to regular work schedules, participants shall be compensated in accordance with pay schedules and policies established by the FEMA MOU and Federal Regulations. For planning purposes, the parties understand that: Pay schedules currently compensate deployed fire personnel at regular salary for a normal work shift, and at time and one half for normal off -shift work days; 2. The additional expense incurred, if any, to backfill deployed personnel will be paid; and Benefits and administrative costs should also be calculated and paid in accordance with FEMA's established policies and procedures. C. Within 30 days of deactivation after the mission, the participating agency agrees to provide the District with a complete cost reimbursement package to be submitted by the District as part of an overall claim package which District is obliged to submit to FEMA within 60 days after deactivation. Agency's cost reimbursement package shall be prepared in conformance with applicable FEMA regulations and procedures. 3 D. Participants will be reimbursed for reasonable personal costs for operations and maintenance incurred in conjunction with a disaster operation in accordance with and to the extent authorized under FEMA policies. E. Rehabilitation or replacement costs of operational equipment shall be reimbursed if the piece of equipment was used at a disaster site or on a disaster exercises, as authorized by FEMA. F. In accordance with FEMA's policies, FEMA will replace lost or stolen equipment, unless equipment was lost or stolen as a result of negligence on the part of the Task Force or its personnel. G. Neither Agency or any Task Force member shall be reimbursed for costs incurred by activations outside the scope of this Agreement. H. All financial commitments of District are subject to the availability and receipt of funds by District from FEMA pursuant to and in accordance with the System's policies and regulations and the FEMA MOU. VII. Reporting And Record Keeping Requirements A. Each Task Force member is required to provide the following information prior to being eligible for deployment. A fully completed OF 612 "Application for Federal Employment" form. 2. A fully completed Federal Employee Data Transmittal Sheet. This is an adjunct to the OF 612 form, and is required by the Office of Human Resources and Management. 3. A fully completed SF -61 Appointment Affidavit. Form 61 is an official U.S. . Government form required by Federal Regulations for all Federal Appointees. An oath must be administered prior to deployment and after the team has been officially activated. Only originals may be submitted to FEMA. No copies will be allowed. 4. A Federal Emergency Management picture identification card must be obtained, which will be retained by District and only distributed during a deployment. 5. Certificates of course completion as described in the Section XIII of this Agreement (or a letter signed by the participating agency Chief certifying course completion if no certificate of completion is available) must be provided. 6. Paramedics, as active members of the Medical Group, must complete and have on file, a copy of their Public Health Service Agreement. Original documents must be with the team at all times during deployment. B. The participating agency will submit quarterly training activity reports at the CORE Group meetings which are held on a quarterly schedule. These reports will include participants names, hours of training, related topics and a course overview of what was covered during internal department training as specified under the Section XIV of this Agreement. VIII. Official Name and Publications A. The official name of the task force organized pursuant to this Agreement is: California Urban Search and Rescue Task Force 3 (CA-TF3), aBay Area Specialized Structural Collapse Rescue Team based out of Menlo Park, California. B. All information, literature and promotional materials will list the official name and sponsoring and participating agencies. C. All uniforms will display the official name and/or allow for all participating agencies to display their own agency patch per approved uniform guidelines. IX. Chiefs' Advisory and Policy Growl The Fire Chief of the District and the Task Force Leader will hold quarterly meetings with participating agency Fire Chiefs and Managers to discuss issues related to policy and operational issues which affect CA-TF3 and its participating agencies. X. CORE Operational Group Each participating agency shall provide representation at a CORE Operational Group meeting to be held on a quarterly meeting schedule. These meetings will be held to discuss training, record keeping and other operational issues. XI. Media and Information Policv A. Scheduled media coverage shall be rotated through an active participating agency list, provided the participating agency is able to fill a request within two hours. B. Spontaneous media coverage shall be handled on an immediate need basis by the District. C. All press releases will include the names of all participating agencies. D. Subject to applicable law, including FEMA regulations, all photographs and video taken on deployments will be kept under the control of District until an approved external education program is reviewed by the Chiefs Advisory Group. E. A post -deployment promotional video, photographs and summary written report will be completed within 45 days after the mission de -activation date. F. All State and Federal media policies will be strictly enforced and followed. XII. Rules of Conduct and Disciplinary Action A. All participants will be expected to abide by strict operational rules of conduct and behavior. Failure to do so may result in disciplinary action, or removal of a participant from CA-TF3. No transport or use of illegal drugs or alcohol will be tolerated. 2. No fire anus will be allowed. 3. Ethical behavior while using radios or cellular phones will be used. 4. Know the chain of command and who you report to. 5. Follow all orders and follow up on actions. 6. Free lancing will not be tolerated. Limit the procurement of equipment to what is needed. 8. Do not take things that you do not have authorization to have. 9. Act professionally at all times and while in public. 10. Remain in a state of readiness at all times. 11. Recreation is limited to unassigned hours. 12. Maintain and wear safety clothing. 0 13. Wear the proper uniform. B. District will cooperate with the participating agency on issues related to any type of disciplinary action. District retains the right to exclude any participant from further participation on the Task Force if the participant fails to abide by the Rules of Conduct, above, or otherwise is guilty of conduct meriting disciplinary action. XIII. Minimum General Requirements For Participation A. The following minimum general requirements have been established by FEMA and District for participation with CA-TF3. The participant must be physically fit per participating agency standards and not have any pre-existing medical condition or disability which will prevent intensive manual labor. 2. The participant must be available on short notice to mobilize within three hours of request and be able to respond on a mission for up to 10 days. The participant must be capable of improvising and functioning for long hours under adverse working conditions. 4. The participant must be inoculated currently for Diphtheria/Tetanus, Hepatitis B, Measles/Mumps/Rubella (if born after 1957), and polio. The participant must be aware of the signs, symptoms and corrective measures of critical incident stress syndrome. 6. The participant must understand, and adhere to safe working practices and procedures as required in the urban disaster environment. The participant must have a working knowledge of the CA-TF3's US&R response system, organizational structure, operating procedures, safety practices, terminology, and communication protocols. 8. The participant must have had three years of continuous, full-time, regular active service with the participating agency prior to being considered for involvement. 9. The participant must have completed a certified Rescue Systems 1 Course and possess a valid certificate. 7 10. The participant must have completed a certified Hazardous Materials Awareness course within the last 12 months and posses a valid certificate. 11. The participant must have completed a certified ICS -100 SEMS Course within the last 12 months and possess a valid certificate. 12. The participant must have completed a certified Confined Space Awareness Course within the last 12 months and posses a valid certificate. 13. The participant must have completed a certified EMT First Responder Course and posses a current certification. XIV. Training Policy and Procedures A. Annual internal training conducted in-house by the participating agency must include the following training. This training shall be documented as described in the Section VII of this Agreement and presented quarterly at the CORE Group meeting. 1. Rescue Systems One - 3 hours every 12 months. 2. SEMS/ICS-100 - 1 hour every 12 months. 3. Hazardous Materials First Responder - 4 hours every 12 months. 4. EMT refresher training - 10 hours every 12 months. 5. Confined Space Awareness - 2 hours every 12 months. 6. CISD Awareness Training - 2 hours every 12 months. B. Annual external training conducted by District will include the following training. This training will be documented by District and participating agencies will be held accountable for the participation of their personnel. 1. Individual Participant Orientation and Registration - 2 hours every 12 months. 2. 50 Question written exam - 70% passing - Every 12 months (Study Guide Provided). 3. Mini -mobilization exercise - 3 hours every 12 months. 4. Equipment Orientation - 3 hours every 12 months. N 5. Specific Category Training - 18 hours every 12 months in 6 different topics. C. Paramedic students will not be allowed to be active participants in CA-TF3 until they have completed all applicable requirements for licensure as paramedics. D. District will begin development of tool and training caches to be utilized by participating agencies for training in the 1999-2000 budget year provided funding from FEMA is received. This equipment will be used for on-site training at the participating agencies' facilities. Until adequate tool and equipment training caches are available, all external training will be conducted at District's Station 77 or at District's Structural Collapse Training Center near the Dumbarton Bridge. E. All participating agencies may enroll two individuals in the District's Rescue Systems One Instructors Course, free of charge, during the year. XV. Notification Procedures A. Activation. 1. Upon request by District for a Federal or State deployment, the participating agency agrees to supply personnel as specified in this Agreement within three (3) hours of the time the request is received. 2. The Fire Chief of District, or his designee, will make the determination to "Fill or Kill" a request, from either FEMA or State OES. 3. The participating agency agrees to provide District with a current point of notification for 24 deployment request. B. Mobilization. 1. All participants will respond to the District's Station 77 within 3 hours of notification with personal equipment appropriate to support a 10 day mission. See Attachment 3 for a list of required personal equipment. 2. The participating agency will select its participants through an internal system it has established. Selected participants will then be deployed provided they meet pre -approved document and training requirements as specified in this Agreement. 3. Selected participants will be subject to a medical pre-screening prior to deployment. Any participant which fails the screening will not be deployed. 0 XVI. Family Support Network A family support network for deployed participants and their participating agencies will be utilized during deployments. XVII. Critical Incident Stress Syndrome A. District will have primary responsibility to organize and provide CISD intervention and support during and after a deployment. B. Unauthorized and unapproved CISD activities may not be eligible for reimbursement. In recognition of the foregoing Agreement, the parties have executed this instrument in the spaces below. District: Participating Ag encv: MENLO PARK FIRE PROTECTION DISTRICT to And By Fire Chief/General Manager Task Force Leader CITY OF BURLINGAME BURLINGAME FIRE DEPARTMENT 1/ By Authorized Represe tat Attest: n:\wde\mCity Clerk pfpd0\USAR\bfd-[t3.agree t �gA�l /�� i �P�Y IV Attachment I Attached is a copy of the tri -party agreement between the Federal Emergency Management Agency (FEMA), the Governors Office of Emergency Services (OES) and the Menlo Park Fire Protection District (Sponsoring Agency). While the agreement is currently valid, a legal issues working group consisting of Federal, State and sponsoring Task Force agency representatives are working on updating and improving this document. When a new agreement is crafted and signed, the Fire District, as the sponsoring agency for the Task Force, will provide all participating member agencies with a copy for review and discussion at the quarterly meeting. URBAN SEARCH AND RESCUE 'TASK FORCE MEMORANDUM OF AGREEMENT An agreement entered into this 4±H day of T� �JuAzy 1994 2by and between the Menlo Park Fire Protection District, a Federal Emergency Management Agency (FEMA) Urban Search and Rescue Task Force sponsoring agency, and BFL Structural Engineers, a participating agency. I. PURPOSE To delineate responsibilities and procedures for Urban Search and Rescue (US&R) activities under the authority of The Robert T. Stafford Disaster Relief and Emergency Act, Public Law 93-288, as amended, 42 U.S.0 S5121, et seq. and relevant State authorities, or when otherwise properly directed. This "Memorandum of Agreement' contains all the relevant text of a similar MOA entered into between FEMA, the State of California, and the Menlo Park Fire Protection District. It is included herein so the participating agency will be aware of the obligations that may impact their agency. II. SCOPE The provisions of this Memorandum apply only to Urban Search and Rescue (US&R) Task Force activities performed at the request of the Federal government, provided at the option of the State, the sponsoring agency, and the participating agency, and in conjunction with, or in preparation of, a Presidential declaration of disaster or emergency and upon activation as outlined in Section V. of this agreement. Details concerning specific working relationships on various projects may be appended to this document as they are developed. III. DEFINITIONS A. Activation: the process of mobilizing specific Task Forces to deploy a designated disaster site. If the Task Force responds to such a mobilization request, the Task Force is to arrive with all equipment and personal gear at a pre -designated deployment site and be at the disaster site within six hours of the activation notice. B. AlejL the process of informing Task Forces that an event has occurred and that Task Forces might be activated at some point within a 12 -hour time frame. C. Associate director: the Associate Director for State and Local Programs and Support Directorate, FEMA. D. Department of Defense (DOD): the Department of Defense, to include military and civilian components. DOD is primary agent for coordinating US&R efforts under Emergency Support Function (ESF) 49, US&R, under the Federal Response Plan. E. Director: The Director of the Federal Emergency Management Agency. F. Disaster Assistance Employee (DAE): a temporary Federal employee, hired under the provisions of the Robert T. Stafford Disaster Relief Act. G. Disaster Medical Assistance Team (DMAT): a functional unit activated under the National Disaster Medical System (NDMS) which provides austere medical care in a disaster area or medical services at transfer points and reception sites associated with patient evacuation. H. Emereency Information and Coordination Center (FICC): a control center located within FEMA headquarters in Washington, DC, to provide interagency coordination of assistance to emergency or disaster areas. I. FEMA• the Federal Emergency Management Agency. Incident Commander: the individual in -charge of coordinating relief activities within the disaster site; under normal circumstances this individual will be an emergency manager from the local community responsible for incident activities including the development and implementation of strategic decisions and for approving the allocation of resources. K. National Disaster Medical System (NDMS): a cooperative effort of the Department of Health and Human Services (HHS), Department of Defense (DOD), Department of Veterans Affairs (VA), FEMA, and State and local governments and the private sector designed to care for a large number of casualties resulting from either a domestic disaster or an overseas war. The Public Health Service (PHS) heads the program. L. National Emergencv Coordinating Center (NECC): a primary notification center located in Berryville, VA. M. Participatine Agency: a public entity providing support to and participating with a US&R Task Force under the authority of a Sponsoring Organization. N. Sponsoring Organization: a public entity, to be named in each instance, providing official sanction to a US&R Task Force. O. State or States: the State, Commonwealth, or U.S. territory government to which the sponsoring organization reports, which shall be named in each instance. P. Task Force: an integrated collection of personnel and equipment meeting standardized capability criteria for addressing the special needs of US&R. Q. Task Force Leader: an individual responsible for team training, equipment maintenance, mobilization, and tactical direction of the Task Force. R. I Jrban Search and Rescue (US&M specialized tactics, personnel, and equipment suited to the unique lifesaving problems presented in structural collapse situations. IV. RESPONSIBILITIES A. In the MOA between FEMA, the State, and the Menlo Park Fire Protection District, FEMA agrees to be responsible for: 1.. Coordination between the sponsoring agency, the participating agency, the State, and other relevant government and private parties. 2. Limited funding and technical support for equipment and training specifically aimed at preparing a promising Task Force to be a fully implementable Task Force, as prescribed in the FEMA Urban Search and Rescue Response System manual. Use of this equipment will be limited to FEMA -sanctioned response activities, appropriate responses as determined by the local jurisdiction, and mutually agreed upon training. 3. Out-of-pocket expenses for team members deployed to a disaster site, as outlined in VI. FINANCIAL AGREEMENTS. 4. Document control at the Regional office, ensuring that all reports are directed to FEMA Headquarters SL -OE -FR -OP, Attn: US&R. B. In the MOA between FEMA, the State, and the Menlo Park Fire Protection District, the State Office of Emergency Services agrees to be responsible for: Maintaining 24-hour alert capabilities, including a point -of -contact or duty officer available at all times. V 2. Implementing FEMA's alert and activation procedure of the State-sponsored Task Force when called upon to do so by FEMA. Document control at the State office, ensuring that all reports are directed to their respective FEMA regional Point of Contact. C. Under "Emergency Support Function 49" of the Federal Response Plan, the Department of Defense (DOD) shall be responsible for: Deploying US&R Task Forces from designated staging areas and moving such Task Forces to and from the disaster site. Logistical, maintenance, and other support to deployed US&R Task Forces. Coordinating the replacement and/or rehabilitation of damaged or destroyed equipment used in the course of the operations. D. The Menlo Park Fire Protection District, sponsoring agency, shall be responsible for: Recruiting and organizing a Task Force, according to guidelines prescribed in the FEMA Urban Search and Rescue Response System description manual. 2. Registering and qualifying all medical personnel on the Task Force through PHS as a specialized DMAT. 3. Providing training to Task Force members. Training should be contiguous with the objectives of upgrading, developing and renewing skills as needed to maintain qualifications for a particular position on the Task Force. A section on the Incident Command System should be taught to all Task Force members. 4. Developing, practicing and implementing an internal call -out system for its members. Administrative, financial, and personnel management as they relate to the Task Force. All original paperwork will be filed at the sponsoring organizations, with copies as outlined in IX. REPORTING REQUIREMENTS, below, sent to FEMA, SL -OE -FR -OP, Attn: US&R. Reporting as delineated in VIII. Reporting Requirements. 7. Developing, maintaining, and accountability for US&R-specific equipment to be purchased with matching funding from FEMA and the local sponsoring agency, subject to the availability of such Task Force personnel and equipment which will be based upon requirements and priorities of the local jurisdiction and the State at the time of such personnel and equipment are requested. 8. Providing personnel and equipment for US&R-related exercises, as agreed upon with FEMA and the State, subject to the availability of such Task Force personnel and equipment which will be based upon requirements and priorities of the local jurisdiction and the State at the time such personnel and equipment are requested. E. The participating agency agrees to: Recruit and fill the positions (as listed in Attachment A) to the best of their ability according to the guidelines prescribed in the FE14A Urban Search and Rescue Response System Manual. 2. Provide training, with limited support and guidance from FEMA and local sponsoring agency, the Menlo Park Fire Protection District. Training should be continuous with the objectives of upgrading, developing and renewing skills as needed to maintain qualifications for a particular position on the Task Force. The Incident Command System should be taught to all Task Force members. 3. Practice and implement an internal call -out system for its members as developed with the sponsoring agency. 4. Manage, under the direction of the Sponsoring Agency, administrative, financial, and personnel insures as they relate to the participating agency's role and responsibilities within the Task Force. . -- — 5. Provide the equipment listed in Attachment B in the event of Task Force activation. J _ - 6. Provide personnel and equipment for US&R-related exercises, as agreed upon with FEMA, the State, and the local sponsoring agency. Provide the local sponsoring agency with annual salary schedules in January of each year. V. PROCEDURES A. Activation Upon request from State governments for Federal disaster assistance, and/or determination by FEMA shall request the activation of forces necessary to respond to the emergency or disaster situation. 2. Activation notices shall be communicated by the EICC or NECC, through the appropriate State Emergency Management Office, to Task Force Leaders. B. Mobilization, Deployment, and Redeployment The Task Force Leader shall notify members of the Federal activation. 2. If the Task Force responds to a notification of Federal activation, Task Force leaders and Team leaders shall move the Task Force and its equipment to pre - designated airfields for pick-up by DOD aircraft within six hours of the official activation. 3. Upon arrival at the mobilization area, DOD will provide an on -ground briefing, maps, food and housing (as necessary), and other items essential to the initial set-up and support of the Task Force. DOD will supply a liaison and a radio operator to each Task Force. DOD will supply a liaison and a radio operator to each Task Force deployed to a disaster site. DOD shall provide transportation from the staging area to the disaster site and return. 5. The Task Force shall be redeployed to the point of origin airfield by DOD aircraft upon completion of the US&R mission. C. Command and Control DOD has overall command and control of the US&R function. Tactical employment of US&R Task Forces shall be passed from DOD to the local or on-site Incident Commander within a disaster area. VI. FINANCIAL AGREEMENTS A. From time of activation until the Task Force is deactivated and members are returned to regular work schedules, Task Force members shall be compensated in accordance with pay schedules and policies set forth by the Federal government, including DOD and/or FEMA (ie, Federal Disaster Assistance Employee Program), the State and the local organization, as determined prior to implementation of this agreement. B. Skill and experience levels shall be established for each Task Force member upon inclusion into the national system and appropriate compensation based on VI. A., above. C. Task Force members shall be reimbursed for travel and per diem costs in accordance with Federal travel regulations, unless otherwise authorized. D. Members shall be reimbursed for reasonable personal costs of operations an maintenance incurred in conjunction with disaster operations. E. Any reasonable expense incurred by an organization in filling a Task Force member's position while the Task Force member has been activated will be paid for by FEMA. FEMA will not pay personnel costs above the normal and usual rate for that position. F. Task Force organizational materials, equipment, and supplies consumed in providing requested assistance shall be reimbursed on a replacement basis. Replacement and/or rehabilitation requests shall be submitted to DOD before demobilization. G. Rehabilitation or replacement costs of operational equipment shall be reimbursed if the piece of equipment was used at a disaster site or on disaster exercises, as authorized by FEMA. FEMA shall replace lost or stolen equipment, unless equipment was lost or stolen as a result of negligence on the part of the Task Force or its' personnel. H. No Task Force or any Task Force member shall be reimbursed for costs incurred by activations outside the scope of this agreement. I. All equipment purchased under this agreement will revert to the local sponsoring organization at the time this agreement is dissolved. J. All financial commitments herein are made subject to the availability of funds and mutual agreement of the parties. VII. REPORTING REQUIREMENTS A. The sponsoring agency will submit quarterly financial and activity reports to the State, to be forwarded to the FEMA Regional office then to FEMA Headquarters. B. The sponsoring agency will submit, in writing, to the State, to be forwarded to the FEMA Regional office then to FEMA Headquarters, all personnel changes as they relate to the composition of the Task Force. This includes information of personnel training and qualification upgrades. The relevant portion of the qualifications list will be submitted as new members are admitted to positions on the Task Force. C. The sponsoring agency will submit a copy of the PHS MOU to FEMA Headquarters, SL -OE -FR -OP, Attn: US&R. D. Verification of Task Force member credentials, as they relate to the criteria outlined in the Description Manual will be submitted on an annual basis and at other times as requested by FEMA. VIII CONDITIONS AMENDMENTS AND TERMINATION A. This Memorandum may be modified or amended only with written agreement of all parties, and all amendments will be attached to this agreement. The memorandum may be terminated by any party upon 30 days written notice. B. FEMA complies with the provisions of Executive Order 11246 of September 24, 1965, as amended, and with the rules, regulations and relevant orders of the Secretary of Labor to the end that "(FEMA) will not discriminate against any employee or applicant for employment on the grounds of race, color, religion, sex or national origin." In addition, use of Federal facilities, supplies and services will be in compliance with regulations prohibiting duplication of benefits and guaranteeing nondiscrimination. Distribution of supplies, processing of applications, provision of technical assistance and other relief and assistance activities shall be accomplished in an equitable and impartial manner, without discrimination on the grounds of race, color, religion, nationality, sex, age, or economic status. IX. LIABILITY A. Once a Task Force is activated under terms of this Memorandum of Agreement, the Neon -Liability clause as stated in The Robert T. Stafford Disaster Relief and Emergency Act, Public Law 93-285, as amended, 42 U.S.C. S5121, et seq. Section 305, will be in effect: "The Federal Government shall not be liable for any claim based upon the exercise or performance of or the failure to exercise or perform a discretionary function or duty on the part of a Federal agency or any employee of the Federal Government in carrying out of the provisions of this Act." US&R Task Force Team Members are considered employees of the Federal Government. X. ATTACHMENTS A. FEMA Organization Chart B. Participating Agency Equipment List Fire Protection District FI-MIW unapt if Assoc. F%2 �/ Date �1z4lo�S Date Attachment 2 - Information Supplement Please return this completed form with your application. Once again, FEMA requirements mandate that each position be filled to a minimum depth of three (3) individuals. This form has been separated into increments of three spots to reflect that requirement. Participants Name Rank Category of Involvement I BRUCE BARRON FIREFIGHTER RESCUE GROUP 2. KEVIN KOPYSCIANSKI FIREFIGHTER RESCUE GROUP 3. MIKE HILLHOUSE FIREFIGHTER RESCUE GROUP 4 RICKEY CIRIMELE FIRE CAPTAIN RESCUE GROUP 5. STEPHEN EHLERS FIREFIGHTER RESCUE GROUP 6. JOHN TSIVIKAS FIREFIGHTER RESCUE GROUP 7. JEFF KIM FIREFIGHTER RESCUE GROUP 8. STEVE RADULOVICH FIREFIGHTER RESCUE GROUP 9. DON CHESNEY FIREFIGHTER RESCUE GROUP 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26 27. Attachment 3 Upon acceptance onto the team, each individual will be supplied with the following equipment by the Fire District. This equipment includes: 1 Task Force Three sticker 2 Task Force Three patches 2 National Task Force Program Patches 1 Gear bag patch 2 Task Force Three long sleeve t -shirts I Field Operations Guide The participating agency, or individuals, representing the participating agency are responsible for the following personal equipment which must be transported in a medium size duffle bag which can weigh no more than 60 pounds. 1 Agency brush coat and pants 1 Pair black leather work boots with steel toe and shank 8 Pairs of socks 8 Pairs of underwear 4 Pairs of work pants (Black BDU or Ben Davis) I Agency sweat shirt (Black TF -3 sweat shirt preferred) 1 Agency jacket (Black BDU TF -3 jacket preferred) I Towel 1 Toiletries Kit * Tooth brush and tooth paste • Shaving cream and razor * Comb or brush • Soap and shampoo 1 Blistik or lip balm 1 Bottle of aspirin I Eye irrigant or eye drops 1 Atka Seltzer 1 Foot patchs 1 Insect repellent 1 Pair sun glasses 1 Extra pair perscription glasses 1 Medications as needed (Advise Medical Group Supervisor)