HomeMy WebLinkAboutMin - PC - 1992.10.13CITY OF BURLINGA14E PLANNING COMMISSION
OCTOBER 13, 1992
A regular meeting of the Planning Commission, City of Burlingame was
called to order by Chairman Mink on Tuesday, October 13, 1992 at 7:32
P.M.
Present: Commissioners Deal, Ellis, Galligan, Graham, Jacobs,
Kelly, Mink
Absent: None
Staff Present: Margaret Monroe, City Planner; Jerry Coleman, City
Attorney; Frank Erbacher, City Engineer; Bill Reilly,
Fire Marshal
MINUTES - The minutes of the September 29, 1992 meeting were
unanimously approved.
AGENDA - CP noted Item 15, special permits, 1492 Bayshore
Highway, has been continued until all review materials
are submitted by the applicant and Item J7, special
permit and parking variance, 1291 Whitethorn Way, has
been withdrawn by the applicant. Order of the agenda
was then approved.
Barbara Dungca, applicant for study item 12, declining height envelope
variance at 850 Walnut Avenue, advised she would be out of town at the
time of the next meeting and submitted a petition signed by neighbors
in support of her application. Because she has been processing this
application so long, she would prefer to have her application go
forward to public hearing on October 26 rather than continue to a later
meeting. There were no further audience comments.
•-
1. SPECIAL PERMITS FOR ACCESSORY STRUCTURE OVER 500 SF AND FOR HOME
OCCUPATION IN AN ACCESSORY STRUCTURE AT 2835 HILLSIDE DRIVE, ZONED
R-1
Requests: is the primary entrance for the office via the stairs in the
garage or off the deck; request CBI address architect's comment that
the sliding glass door is a required exit, could door at the bottom of
the stairs be a required, exit; is the proposed deck considered a
structure; can locate electrical outlets, will there be any plumbing or
other utilities in garage or office area; garage height appears to be
Burlingame Planning Commission Minutes Page 2
October 13, 1992
20', comment on how the height was calculated by staff; reason for the
deck, will it overlook neighbor's property at window line of sight;
will height of garage be raised or stay the same as existing. Item set
for public hearing October 26, 1992.
2. DECLINING HEIGHT ENVELOPE VARIANCE FOR THE PRIMARY STRUCTURE ON A
NONCONFORMING SINGLE FAMILY RESIDENTIAL LOT AT 850 WALNUT AVENUE,
ZONED R-1
Requests: clarify declining height envelope line shown on Sheet A-2; is
it possible to redesign to meet declining height envelope, what would
happen to the bedroom in that case, how would it affect the 7.5'
ceiling height; is separate action on expansion of the nonconforming
primary structure necessary; does the 23% lot coverage figure include
all buildings on the property; facing the building on the left is some
underdeveloped space which will probably be the most impacted by this
addition, what is this area, how can this space be used, could it be
divided and a structure built. Item set for public hearing October 26,
1992.
P4010! • _ •
3. SPECIAL PERMIT AMENDMENT FOR ALAMO RENT A CAR AT 1380 BAYSHORE
HIGHWAY. ZONED C-4
4. SPECIAL PERMIT AMENDMENT FOR ALAMO RENT A CAR AT 778 BURLWAY ROAD/
1470 BAYSHORE HIGHWAY, ZONED C-4
Reference staff reports, 10/13/92, with attachments. The Chair
suggested one public hearing be held on these two items, action to be
taken separately. CP Monroe summarized this request to relocate
employee parking from 778 Burlway to. 1380 Bayshore, to decrease auto
storage and allow employee parking at 1380 Bayshore and to allow
vehicular and pedestrian access from Bayshore Highway to employee
parking at 1380 Bayshore. She reviewed staff comments, study meeting
questions, required findings. Fourteen conditions were suggested for
the special permit amendment at 1380 Bayshore Highway, 15 conditions
for the special permit amendment at 778 Burlway Road/1470 Bayshore
Highway. These conditions are a combination of previously approved
conditions for each site with any changes required for the proposed
amendments.
CP noted that total auto storage capacity for these two sites plus the
auto storage site at 1755 Bayshore Highway is 1,280 cars, not 4,700
cars. Commission/staff discussion: concern about left turns on
Bayshore Highway, CE has said left turns in and out of the proposed
employee parking will be less significant than those from the previous
use, the Amfac hotel; CE stated median is roughly 14' wide, there is
plenty of room, and this will be traffic movement at off-peak hours.
It was determined Burlway is a public street; there was concern about
the employee parking layout and possibility that light standards were
Burlingame Planning Commission Minutes Page 3
October 13, 1992
too close and would block some maneuvers; there is emergency egress to
Burlway, chained and locked but usable by the Fire Department if
needed; in the case of an auto fire in the car storage area there are
several points of access onto all of the Alamo sites. Staff advised
landscaping approvals will be combined in the conditions for the
present permits; staff has combined all conditions and these will be
new permits.
It was suggested condition 16 for 778 Burlway/1470 Bayshore state "that
AU employee parking shall be provided 24 hours a day . . . ." CP
advised condition #8 for 1380 Bayshore regarding lighting does not
preclude lighting at night for directional signs; front setback
landscaping will be reduced but not below the 80$ required, the three
other special permits for landscaping previously approved have not
changed. CE confirmed handicapped stall dimensions are adequate.
Condition 15 for 1380 Bayshore indicates this site will be used for
storage only, all other business activities relating to Alamo will take
place on the other property. CE commented that in his view there is an
issue with having the only parking for handicapped visitors on Burlway
and there should be parking on site for the casual visitor, a
Commissioner commented it was his understanding visitor/tradesmen
parking was to be on the public street.
Chm. Mink opened the public hearing. George Corey, attorney
representing Alamo Rent A Car, applicant, was present. He commented on
applicant's realization .of the impact of employee parking on the 778
Burlway site and the need to address this,*the proposed approach will
adequately solve the problem; they did not try to avoid the city, it
was brought to the attention of city staff when this need for change
was determined as a part of improvements to the Burlway site. Alamo is
satisfied with all the suggested conditions of approval. Regarding
four visitor spaces and extra on -street handicapped spaces, they will
leave this to Commission's discretion. Landscaping has been left as
originally requested, berm will be built higher and number of trees
doubled.
Commission/Corey discussion: a jitney is not being used by employees
ferrying cars to 1755 Bayshore, employees who work with the stored cars
carpool and park their own cars at the main site; there will be an
enforcement problem keeping Hyatt patrons out of Alamo's employee lot,
probably can be controlled with appropriate signage. A concern was
expressed about safety of handicapped parking on the street, there is
enough on site for customers/visitors and employees, directional
signage could point visitors to that location. Corey advised Alamo
will be offering handicap equipped vehicles for rental, since they are
going into this segment of the business they are trying to get as many
handicap accessible parking spaces as possible; a handicapped person
could not get to the customer handicapped parking as readily as the
Commission would like.
Burlingame Planning Commission Minutes Page 4
October,13, 1992 )
A Commissioner stated he would prefer to see visitor parking someplace
other than on Burlway Road; Corey noted Burlway is effectively a
private street, only Alamo uses it; people will drive in and stop in a
red zone, city is not enforcing there; it would be possible to put some
visitor parking in the employee parking but Alamo is trying not to take
away from their storage space, visitors will do what they want to do in
any case. Corey said visitors included himself, repair people,
vendors; they have about 15,000 car rentals per month in their best
months. Commissioner comment: regarding visitor parking, one of the
concerns is people parking on Burlway and going to the Hyatt, Alamo
cannot put a "visitors only" sign on a public street, would suggest a
24 minute parking limitation, this may not be enforced but Hyatt
visitors would be deterred; Corey commented this would be helpful;
customer parking shown on site is for Alamo Ready Vehicles only.
It was determined 950 cars may be stored on the two sites, handicap
spaces are close to the building at 778 Burlway, they should be on the
site and should be marked. A Commissioner asked if it would make more
sense to have special vans park in a regular space and then take them
to the front when they are needed; Corey stated this program is new and
that is an operational question no one can answer at this time.
Another Commissioner discussed his site inspection today, traffic on
Burlway was unbelievable; there were two Alamo buses, one coming in and
one going out, neither would give way; based on these observations he
suggested taking all parking off Burlway so buses can get in and out.
Corey agreed there is a severe traffic problem on Burlway and Alamo has
created it, they have been requested to prevent parking on Burlway if
at all possible, they support red lining the whole street, do not have
a need for on-street parking. Commissioner had sympathy for a visitor
from out of town trying to deliver a car, this is a good location for
this business but it is not being managed well.
Corey advised they have been leasing parking space for employees on the
Fisherman lot (1492 Bayshore) since the Fisherman fire and Alamo
started demolition; they will stripe the Alamo employee parking at 1380
Bayshore. CE commented on circulation on the 778 Burlway site, any
increase in circulation impacts movement and use of the entire site,
visitor parking could be provided across the street. A Commissioner
commented on the positive attitude of this company toward handicapped
persons, an employee at the gate to the customer pickup area had given
him all the right answers indicating he would allow handicapped persons
in to access available on-site parking.
There were no audience comments and the public hearing was closed.
C.Graham moved for approval of the special permit amendment for Alamo
Rent A Car at 1380 Bayshore Highway, referencing the staff report and
all discussion this evening, by resolution with the following
conditions: (1) that the site shall be developed in conformity with the
plans submitted to the Planning Department and date stamped October 5,
1992 Sheet A1.2 Employee Parking Lot with a strip 30 feet deep from
Burlingame Planning Commission Minutes Page 5
October 13, 1992
property line inward along Bayshore Highway fully landscaped and the
driveways and curb cuts removed and replaced with one driveway and curb
cut as approved by the City Engineer; (2) that this site shall be used
for car storage and 72 employee parking spaces only in association with
the car rental business at 1470 Bayshore Highway/778 Burlway Road and
these designated employee spaces shall be maintainecl - on the site so
long as a car rental use is present at 1470 Bayshore/778 Burlway Road;
(3) that the only access to and from this site for car storage shall be
from Burlway Road, and employee access to and from this site shall be
from one driveway off Bayshore Highway, the employee parking area shall
be available 24 hours a day, seven days a week; (4) that the conditions
of the City Engineer's September 15, 1992, September 28, 1992 and
October 6, 1992 memos shall be met; and that the City Engineer's memos
of May 24, 1983 and January 21, 1992 shall be met; (5) that no
automobiles shall be leased, repaired, maintained, detailed or washed
on this site; (6) that the applicant shall receive a BCDC permit prior
to receiving a building permit for any site improvements; (7) that this
storage lot shall house a maximum of 600 cars so long as this number
can be accommodated along with adequate space on site to load and
unload automobile transport trucks and shall be available for storage
or removal of vehicles 24 hours a day; (8) that the auto storage and
employee parking areas shall be fenced for security and only safety
lighting which is confined to this site shall be provided; (9) that all
deliveries and/or pickup of cars at this site shall be made on the
site, no off-loading/loading or storage shall occur on any public
right-of-way including public access areas, and no auto carrying trucks
shall arrive or depart between 7:00 A.M. and 9:00 A.M. and 4:30 P.M.
and 6:00 P.M.; (10) that the loss of the use for auto storage and
employee parking for 72 cars at this site (1380 Bayshore Highway) shall
cause the use permit for car rental use at 1470 Bayshore Highway/778
Burlway Road to be reviewed by the Planning Commission; (11) that no
rental contracts shall be written nor rental cars picked up by
customers at this supplemental storage site (1380 Bayshore Highway);
(12) that any change to the number of employees, use of the lot for
auto storage, amount of auto storage, addition of services or secondary
businesses to the site, or any other aspect of the operation of the car
rental business at this location shall require an amendment to this use
permit; (13) that this use shall be reviewed for consistency with the
conditions of the use permit in 18 months time (April, 1994) or upon
complaint; and (14) that all development on this site shall meet all
the requirements of the Uniform Building and Uniform Fire Codes as
amended by the City of Burlingame.
Motion maker acknowledged consensus of Commission that it be
recommended to the Traffic, Safety & Parking Commission that on -street
parking be removed from Burlway Road because of the congestion
occurring there. Motion was seconded by C. Kelly and approved 7-0 on
roll call vote. Appeal procedures were advised.
C. Graham moved for approval of the special permit amendment for Alamo
Rent A Car at 778 Burlway Road/1470 Bayshore Highway, referencing the
Burlingame Planning Commission Minutes Page 6
October 13, 1992
staff report and all discussion this evening, by resolution with the
following conditions: (1) that the project shall be built as shown on
the plans submitted to the Planning Department and date stamped October
51 1992 Sheet A1.3 North Site plan; (2) that the conditions of the City
Engineer's September 15, 1992, September 28, 1992 and October 6, 1992
memos shall be met; that the Chief Building Inspector's October 5, 1992
memo shall be met; that the City Engineer's memos of May 24, 1983 and
January 21, 1992 shall be met; that the Fire Marshal's memo of May 18,
1983 and the Chief Building Inspector's memo of May 17, 1983 shall be
met; (3) that no trucks delivering or picking up cars at this site
shall arrive or depart between 7:00 A.M. and 9:00 A.M. or 4:00 P.M. and
6:00 P.M. daily; (4) that two (2) handicap stalls for employees and/or
visitors and two (2) handicap stalls for customer ready vehicles shall
be provided and designated at 1470 Bayshore Highway/778 Burlway Road
and while on site all other employees shall be required to park in the
72 space employee parking lot at 1380 Bayshore Highway; (5) that the
loss of the use for auto storage of the sites at 1755 Bayshore Highway
and/or 1380 Bayshore Highway shall cause the use permit for car rental
use at 1470 Bayshore Highway/778 Burlway Road to be reviewed by the
Planning Commission; (6) that all employee parking shall be provided 24
hours a day, seven days a week, at 1380 Bayshore Highway; (7) that all
car rental lease agreements shall be written in the City of Burlingame;
(8) that the 'decorative wall shall be extended and maintained to
enclose at a height of 6' the rear of the 1470 Bayshore Highway
property, that the City Planner shall participate in the decisions on
the design of the wall and that the City Council shall review the final
design of the wall; (9) that no more than 15,000 car rental contracts
per month shall be written from this site each year, that auto storage
shall total 1,280 for all three locations (1470 Bayshore Highway/778
Burlway Road, 1380 Bayshore Highway and 1755 Bayshore Highway) and that
the leasing operation shall be confined to the premise at 1470 Bayshore
Highway/778 Burlway Road and operated as outlined in Mr. Nesbitt's
letter of April 29, 1983 with attached plan date stamped May*18, 1983;
(10) that the special permit for car rental use to write contracts, do
minor maintenance and repair, and wash cars shall be granted only to
this site with supplemental auto storage only at 1755 Bayshore Highway
and 1380 Bayshore Highway, no rental contracts shall be written nor
rental cars picked up by customers at these supplemental storage sites;
(11) that no cars shall be loaded, unloaded or stored on any public
street or in any public access area; (12) that portable car telephones
shall be leased only from the transaction counter so long as no more
than one employee is engaged in this activity and the leasing of these
instruments is limited to those renting cars from this site and the
contracts for these transactions are written in the City of Burlingame;
(13) that any change to the number of employees, average number of cars
rented from the site each month, use of the two peripheral lots for
auto storage, amount of on-site or off-site auto storage, addition of
services or secondary businesses to the site, or any other aspect of
the operation of the car rental business at this location shall require
an amendment to this use permit; (14) that the project shall be
reviewed for compliance with these conditions every three years or upon
Burlingame Planning Commission Minutes Page 7
October 13, 1992
complaint; and (15) that the project shall meet all the requirements of
the Uniform Building and Uniform Fire Codes as amended by the City of
Burlingame.
Motion maker acknowledged consensus of Commission that it be
recommended to the Traffic, Safety & Parking Commission that on -street
parking be removed from Burlway Road because of the congestion
occurring there. Motion was seconded by C. Kelly and approved 7-0 on
roll call vote. Appeal procedures were advised.
5. SPECIAL PERMITS FOR RECONSTRUCTION OF THE FISHERMAN RESTAURANT AT
1492 BAYSHORE HIGHWAY, ZONED C-4
Item continued until all review materials are submitted by the
applicant.
6. SPECIAL PERMIT FOR SATELLITE ANTENNA AT GRADE AT THE MARRIOTT
HOTEL, 1800 BAYSHORE HIGHWAY, ZONED C-4
Reference staff report, 10/13/92, with attachments. CP Monroe reviewed
details of the request, staff comment, study meeting questions,
required findings. Eleven conditions were suggested for consideration
at the public hearing.
Responding to questions, staff advised there is no code requirement for
fencing of antennas, fencing does provide security and safety.
Regarding the condition (111) requiring removal of the antenna if the
tenant leaves, this is a general condition included in most antenna
approvals, it would be more important for a roof antenna on an office
building.
Chu. Mink opened the public hearing. David Wilkins, Satellite Antenna
Systems, was present. He noted the fence does provide security for the
equipment, there is some aesthetic benefit, it hides the mounting; this
second dish is needed for the sports bar at the Marriott hotel, the
existing dish pulls off one satellite, the new dish is not fixed and
can pull off different satellites to receive a variety of sports
programming. Fencing will not interfere with the ability to access all
satellites. He presented photographs of the site and explained their
difficulty with maintaining landscape screening; they have discussed
this with the groundskeeper and gardening staff, ground is less than 2'
deep and it is difficult to provide vegetation of any height, they may
consider planter boxes. There were no audience comments and the public
hearing was closed.
C. Jacobs made findings: there is an existing antenna on the west side,
this is on the east side, the site is next to Avis so impact will be
less, there is fencing for safety and applicants are investigating
landscape screening. C. Jacobs moved for approval of the special
permit by resolution with the 11 conditions in the staff report.
Motion was seconded by C. Graham.
Burlingame Planning Commission Minutes Page 8
October 13, 1992
Condition Oil requiring removal of the antenna should this tenant leave
the building was discussed. C. Jacobs amended her motion to delete
condition #11, this was accepted by the seconder and motion was
approved 7-0 on roll call vote. Approved conditions follow: (1) that
the dish antenna shall be installed on the ground in the fence
enclosure as shown on the plans submitted to the Planning Department
and date stamped August 27, 1992 Sheet A1.1, A3.2, L-7 and 8-1/2" x il"
and 11" x 17" Elevations, Photos, Plans and Sections; (2) that the
condition of the City Engineer's August 31, 1992 memo (that the
installation of the antenna and fence shall be clear of the existing
turf block paving) shall be met; (3) that the antenna dish installed
shall not have a diameter greater than 10'-0", not rise more than
13'-0" above grade, be painted a pink beige color with nonreflective
paint, and be surrounded by a 7'-0" opaque solid board wooden fence
which shall be continuously maintained by the hotel operator; (4) that
the applicant or property owner shall be responsible for an amendment
to this use permit if future construction on any adjacent property
requires relocation of the dish antenna, removal and reinstallation
costs shall also be borne by the applicant and/or property owner; (5)
that the landscaping approved with the June 16, 1986 special permit,
landscape plan date stamped May 12, 1986, shall be installed and
maintained (minimum two 10' tall trees, 12' apart located to the
southeast of the existing antenna, and minimum two 12' tall trees, 24"
box, planted 20' apart located to the southwest of the sidewalk
adjacent to the antenna); (6) that the applicant shall permanently
maintain the nonreflective surface of the dish and its support
structure, fence and screening landscaping or remove the facility; (7)
that this use permit shall include the satellite dish installed in 1986
and all the provisions of the June 16, 1986 use permit and September
16, 1986 amendment; (8) that the applicant shall receive a permit from
the Bay Conservation and Development Commission and shall submit proof
of that permit and a copy of approved plans before receiving a building
permit; (9) that the project shall meet all the requirements of the
Uniform Building and Uniform Fire Codes as amended by the City of
Burlingame; and (10) that any modification to the antenna or its
location shall require an amendment to this use permit.
Appeal procedures were advised.
7. SPECIAL PERMIT AND PARKING VARIANCE FOR AUTOMOBILE RETAIL SERVICES
AT 1291 WHITETHORN WAY, ZONED M-1
Item withdrawn by the applicant.
ACKNOWLEDGMENTS
- Hillside Area Construction Permit, 2907 Frontera Way
(called up for review by a neighbor)
- Hillside Area Construction Permit, 1620 Granada Drive ,
Burlingame Planning Commission Minutes
Page 9
October 13, 1992
CP discussed changing procedures for hillside area construction permits
and minor modifications and mailing notices directly to Commissioners
for review within seven days of receipt. This would shorten processing
time. Commissioners agreed to procedure for shortening review time.
CP will be taking this matter to City Council.
—az of
CP Monroe reviewed City Council actions at its October 5, 1992 regular
meeting.
ADJOURNMENT
The meeting was adjourned at 9:18 P.M.
Respectfully submitted,
Michael F. Galligan
Secretary