HomeMy WebLinkAboutAgenda Packet - LB - 2024.02.20CITY O
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City of Burlingame
Meeting Agenda
Library Board of Trustees
BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME, CA 94010
Tuesday, February 20, 2024 5:30 PM Library Conference Room
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENT
4. APPROVAL OF MINUTES
a. Library Board of Trustees Minutes - January 16, 2024
Attachments: Minutes -Library Board of Trustees January 2024
5. CORRESPONDENCE AND INFORMATION
a. Statistics for January 2024
Attachments: Library Programs Jan 2024
6. REPORTS
a. Silicon Valley Community Foundation Update
Attachments: Roger and Jean Hunt Duncan Fund - 2023 Q4
Julia M. Farrell Memorial Fund - 2023 Q4
b. City Librarian's Report
Attachments: Feb 2024 City Librarian Report
C. Foundation Report
7. OLD BUSINESS
a. AMH - Update
b. Lane Room Upgrade
C. Library Quote Plaques
City of Burlingame Page 1 Printed on 211512024
Library Board of Trustees Meeting Agenda February 20, 2024
8. NEW BUSINESS
a. Monthly Topics
Attachments: Monthly Topics
9. FUTURE AGENDA ITEMS
10. ANNOUNCEMENTS
11. ADJOURNMENT
City of Burlingame Page 2 Printed on 211512024
Burlingame Library
Board of Trustee Minutes
January 16, 2024
I. Roll Call
Trustees: Kris Cannon, Danielle Garcia, Jill Goldsmith,
Mark Lucchesi, Elisabeth Ostrow
Staff Present: Geralyn O'Brien, Circulation Manager
Brad McCulley, City Librarian
Ray Delara, Tech Services Manager
Sidney Poland, Recorder
II. Agenda Items Approved by Trustees
A. Approval of December 2023 Minutes
B. Approval of Progressive Discipline Policy
C. Approval for Trustees to fund cost of Staff Appreciation
Luncheon if necessary.
III. Library Board of Trustee Minutes
The Trustees approved the December 19, 2023 Minutes.
M/S/C Goldsmith/Ostrow)
IV. Correspondence and Information
The Trustees reviewed the December statistics and noted the
successful turn out for the month -long Gingerbread-themed
Scavenger Hunt.
V. Presentations/Reports
A. Geralyn O'Brien — Circulation Manager
• The Circulation Department has a staff of 3 full-time and 14 part
time employees.
• It is the Circulation staffs responsibility to keep the library
materials moving i.e., books, magazines, DVD's, CD's. This
includes checking materials in and out, processing holds,
shelving materials, and assisting patrons in locating items they
wish to check out or use in the library.
• Geralyn emphasized that as a supervisor the well-being of her
staff is a main concern, and she thanked the Trustees for
providing the funding for a new AMH.
• Essential functions of the AMH are to check in and sort library
items in preparation for shelving. This process alleviates
continued physical stress on the wrists and hands of staff.
• Circulation staff also provides library cards to patrons and sends
out welcome post cards to new residents.
B. City E-Mails — Ray DeLara, Technical Services Manager
Ray checked with the Trustees to confirm that they were able to log
into their City E-mails.
C. City Librarian's Report — Brad McCulley
• Furniture in the Teen Room was rearranged by moving some of
the chairs and tables away from the stair well in the hopes of
decreasing the noise level which has become excessive.
• Form 700 will be sent on-line to the Trustees from the City
Finance Department. The purpose of this form is to determine
if a Trustee has investments in the City of Burlingame that
would be considered a conflict of interest with their position as
a Library Trustee.
D. Foundation Report — Brad McCulley
• The Foundation accepted the City Librarian's yearly request for
library programs and special projects such as upgrading the
Lane Community Room.
• Janice Scattini, Randi Murray and Amy Barry, long time
members of the Foundation, have resigned. There will be a
recruitment for new members.
VI. Old Business
A. AMH
• Lyngsoe has given the library mid -April as a possible timeline
for the arrival of the new AMH.
• Payment of the second installment for the AMH is due at the
end of January. Brad, the City Librarian, will request these
funds from the Silicon Valley Foundation.
B. Lane Room Upgrade
There is not any current information at this time.
C. Progressive Discipline Policy
The Trustees unanimously passed a motion to approve the
guidelines of the Progressive Discipline Policy as presented.
M/S/C (Cannon/Garcia)
D. Library Quote Plaques
• The Trustees discussed different scenarios for placement of the
plaques. Underneath the windows of the Children's Dept. where
there are already indentations in the building was one of the
suggestions. Brad, the City Librarian, advised the Trustees that
a committee was being formed to oversee the plaque process.
• Brad, also brought up the idea of implementing a process to
have a permanent display of quotes from notable figures on the
sidewalk leading to the library front porch. Brad will discuss
this idea with the Facilities staff.
E. Review of Staff Appreciation Luncheon
• Staff and Trustees enjoyed the event and the Trustees felt that
the staff appreciated the opportunity to interact with them.
• The Trustees unanimously passed a motion to fund the cost of
the event if the Brad, the City Librarian, is not able to use funds
from his Professional Development account to pay for food and
beverages. M/S/C (Goldsmith/Cannon)
VII. New Business
A. Staff Morale
The Trustees discussed the subject of Staff Morale.
B. Electric Keyboard Acquisition
• The suggestion to purchase an electric piano keyboard was made
due the fact that the grand piano in the Lane Room has recently
been used consistently by a few patrons. Availability of an
electric keyboard could be an alternative for an interested patron
if the piano is in use.
• Brad, the City Librarian, will research piano keyboards and
present the idea to the managers.
VIII. ACTION ITEMS
A. Brad, the City Librarian, will request funds for the AMH from the
Silicon Valley Foundation.
B. Brad, the City Librarian, will discuss the possibility of placing brass
plaques with quotes from notable figures on the library sidewalks
with Facilities staff.
C. Brad, the City Librarian, will research the possibility of purchasing
an electric keyboard.
IX. ADJOURNMENT
The meeting was closed at 7:OOPM. The next meeting of the Burlingame
Library Board of Trustees will be held on February 20, 2024.
Burlingame Public Library Programs
January 2024
Adult
36
251
Programs
programs
patrons
2023-2024
July
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
June
I total
Programs
1 21
30
35
29
31
16
36
Attendance
1 270
153
405
149
343
100
251
2022-2023 (Previous Year)
July
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
June
total
Programs
1 21
19
16
17
29
16
27
33
28
23
31
29
289
Attendance
1 216
133
217
211
277
78
116
1 184
100
336
219
1 132
2,219
Children's, Teen,
47
1,325
and Easton Programs
programs
patrons
2023-2024
July
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
June
total
Programs
27
27
65
1 76
55
33
47
Attendance
2,101
3,324
2,029
1 3,611
1,845
1 2,054
1,325
2022-2023 (Previous Year)
July
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
June
total
Programs
33
17
46
71
49
25
40
54
51
67
128
82
663
Attendance
2,270
753
1,198
1 2,997
1,114
1,262
1,484
1 1,849
1,448
3,097
3,732
4,059
25,263
January Program Highlights
These 3 programs are part of a project funded by a
Zero -Waste Soup with the Zero -Waste Chef
26
California State Library LSTA Grant.
on Induction Cooktops
patrons
Jodi Jirsa applied for a $10,000 grant to provide
60
sustainability programming at the library.
Repair Cafe
patrons
The grant period runs through June 2024 and
will include more programs and an enhancement
Planning a Garden with
27
of BPL's Seed Library.
California Native Plants
patrons
Sign Language Storytime with Teacher Bill
81
patrons
Learn to Play Chess for Kids
16
patrons
Circulation of Main Library items
26,757
Circulation of Easton Branch items
3,654
E-media checkouts (Overdrive, Hoopla, Kanopy)
10,086
Total Circulation
40,497
SVSILICON Statement Period
• VALLEY
COMMUNITY October 1, 2023 through December 31, 2023
FOUNDATION
Fund Name/Number
Roger and Jean Hunt Duncan Fund (1012)
SVCF Main Contact:
Cheryl Platon
cplaton@siliconvalleycf.org
Thank you for your partnership.
The whole team at SVCF wants to help ensure your philanthropy is both effective and meaningful to you.
Please let us know how we can be of assistance! You can get in touch using the contact information shown at
the top of this statement.
For your commitment to strengthening our Silicon Valley region and the global community: Thank you!
Page 1 of 4
SVSILICON
• VALLEY
COMMUNITY
FOUNDATION
Fund Activity
Statement Period
October 1, 2023 through December 31, 2023
Statement Period
YTD
Beginning Balance
$1,924,721.09
$1,944,425.94
Contributions
$0.00
$0.00
Interfund Contributions
$0.00
$0.00
Other Income
$0.00
$0.00
I nvestment Activity
$94,036.12
$177,539.05
Gains (Losses) on Gifted Assets
$0.00
$0.00
Grants Authorized
$0.00
($95,683.18)
Interfund Grants
$0.00
$0.00
Transfers
$0.00
$0.00
Support Fees
($2,423.44)
($9,948.04)
Other Expenses
$0.00
$0.00
Ending Balance
$2,016,333.77
$2,016,333.77
Fund Assets
Assets to be Invested
$0.00
Investment Pools
$2,016,333.77
Illiquid Assets
$0.00
Total Fund Assets
$2,016,333.77
Restricted Balance
Grants Payable
$0.00
Other Payables
$0.00
Illiquid Assets
$0.00
Total Restricted Balance
$0.00
Page 2 of 4
SVCFFOUNDATIONI
SILICONStatement Period
VALLEY
COMMUNITY October 1, 2023 through December 31, 2023
Fund Name/Number
Roger and Jean Hunt Duncan Fund (1012)
Terms and Definitions
ACCOUNTS PAYABLE: Expenses that have been approved but are scheduled for payment on a future date.
ASSETS TO BE INVESTED: Assets that have yet to be invested but will be at the beginning of the following month.
CONTRIBUTIONS: Donations made to your fund.
GAINS (LOSSES) ON GIFTED ASSETS: The difference in the value of property when donated and the value when
liquidated.
GRANTS AUTHORIZED: Grants to qualified organizations that have been recommended by the fund advisor
and approved by Silicon Valley Community Foundation. If the grant is scheduled for payment on a future
date, it will also appear in the Restricted Balance section as Grants Payable, reducing the balance available
for grants.
GRANTS PAYABLE: Grants that have been approved but are scheduled for payment on a future date.
ILLIQUID ASSETS: Donated property that cannot be sold upon receipt due to the nature of the asset or the liquidation
plan for the asset, as well as assets in the form of obligations due from others.
INTERFUND CONTRIBUTIONS: Transfers to your fund from another fund at Silicon Valley Community Foundation.
INTERFUND GRANTS: Transfers from your fund to another fund at Silicon Valley Community Foundation.
INVESTMENT RETURNS: Total return in the investment pool net of investment management fees.
OTHER INCOME: Deposits to your fund that do not represent a contribution, e.g., partnership income,
dividends/interest earned on gifted securities, other income.
OTHER EXPENSES: Administrative expenses paid from your fund, e.g., legal, consulting, credit card processing fees.
RESTRICTED BALANCE: Fund balance that cannot be used for grantmaking.
SUPPORT FEES: An allocation to the Silicon Valley Community Foundation's operating fund to enable ongoing work
with donors and the nonprofit community. Fees are generally assessed monthly per the fee schedule.
Investment Pool Allocation Guidelines
LONG-TERM POOL: For funds seeking long-term growth through a diversified portfolio of global stocks, bonds and
alternative investment strategies. Appropriate for funds with a grantmaking timeline of 7 years or more.
MEDIUM -TERM POOL: For funds seeking moderate growth and risk through a balanced portfolio of global stocks and
bonds. Appropriate for funds with a grantmaking timeline of 3-6 years.
SHORT-TERM POOL: For funds seeking to maintain the value of contributions for short-term grantmaking.
Appropriate for funds with a grantmaking timeline of 0-2 years.
Page 3 of 4
SV•
F
SILICON
VALLEY
Statement Period
COMMUNITY October 1, 2023 through December 31, 2023
FOUNDATION
Fund Name/Number
Roger and Jean Hunt Duncan Fund (1012)
Detailed Schedule(s)
Page 4 of 4
SVSILICON Statement Period
• VALLEY
COMMUNITY October 1, 2023 through December 31, 2023
FOUNDATION
Fund Name/Number
Julia M. Farrell Memorial Fund (1014)
SVCF Main Contact:
Cheryl Platon
cplaton@siliconvalleycf.org
Thank you for your partnership.
The whole team at SVCF wants to help ensure your philanthropy is both effective and meaningful to you.
Please let us know how we can be of assistance! You can get in touch using the contact information shown at
the top of this statement.
For your commitment to strengthening our Silicon Valley region and the global community: Thank you!
Page 1 of 4
SVSILICON
• VALLEY
COMMUNITY
FOUNDATION
Fund Activity
Statement Period
October 1, 2023 through December 31, 2023
Statement Period
YTD
Beginning Balance
$5,850.09
$5,925.80
Contributions
$0.00
$0.00
Interfund Contributions
$0.00
$0.00
Other Income
$0.00
$0.00
Investment Activity
$285.76
$538.11
Gains (Losses) on Gifted Assets
$0.00
$0.00
Grants Authorized
$0.00
($305.58)
Interfund Grants
$0.00
$0.00
Transfers
$0.00
$0.00
Support Fees
($7.33)
($29.81)
Other Expenses
$0.00
$0.00
Ending Balance
$6,128.52
$6,128.52
Fund Assets
Assets to be Invested
$0.00
Investment Pools
$6,128.52
Illiquid Assets
$0.00
Total Fund Assets
$6,128.52
Restricted Balance
Grants Payable
$0.00
Other Payables
$0.00
Illiquid Assets
$0.00
Total Restricted Balance
$0.00
Page 2 of 4
SVCFFOUNDATION
SILICONStatement Period
VALLEY
COMMUNITY October 1, 2023 through December 31, 2023
Fund Name/Number
Julia M. Farrell Memorial Fund (1014)
Terms and Definitions
ACCOUNTS PAYABLE: Expenses that have been approved but are scheduled for payment on a future date.
ASSETS TO BE INVESTED: Assets that have yet to be invested but will be at the beginning of the following month.
CONTRIBUTIONS: Donations made to your fund.
GAINS (LOSSES) ON GIFTED ASSETS: The difference in the value of property when donated and the value when
liquidated.
GRANTS AUTHORIZED: Grants to qualified organizations that have been recommended by the fund advisor
and approved by Silicon Valley Community Foundation. If the grant is scheduled for payment on a future
date, it will also appear in the Restricted Balance section as Grants Payable, reducing the balance available
for grants.
GRANTS PAYABLE: Grants that have been approved but are scheduled for payment on a future date.
ILLIQUID ASSETS: Donated property that cannot be sold upon receipt due to the nature of the asset or the liquidation
plan for the asset, as well as assets in the form of obligations due from others.
INTERFUND CONTRIBUTIONS: Transfers to your fund from another fund at Silicon Valley Community Foundation.
INTERFUND GRANTS: Transfers from your fund to another fund at Silicon Valley Community Foundation.
INVESTMENT RETURNS: Total return in the investment pool net of investment management fees.
OTHER INCOME: Deposits to your fund that do not represent a contribution, e.g., partnership income,
dividends/interest earned on gifted securities, other income.
OTHER EXPENSES: Administrative expenses paid from your fund, e.g., legal, consulting, credit card processing fees.
RESTRICTED BALANCE: Fund balance that cannot be used for grantmaking.
SUPPORT FEES: An allocation to the Silicon Valley Community Foundation's operating fund to enable ongoing work
with donors and the nonprofit community. Fees are generally assessed monthly per the fee schedule.
Investment Pool Allocation Guidelines
LONG-TERM POOL: For funds seeking long-term growth through a diversified portfolio of global stocks, bonds and
alternative investment strategies. Appropriate for funds with a grantmaking timeline of 7 years or more.
MEDIUM -TERM POOL: For funds seeking moderate growth and risk through a balanced portfolio of global stocks and
bonds. Appropriate for funds with a grantmaking timeline of 3-6 years.
SHORT-TERM POOL: For funds seeking to maintain the value of contributions for short-term grantmaking.
Appropriate for funds with a grantmaking timeline of 0-2 years.
Page 3 of 4
SV•
F
SILICON
VALLEY
Statement Period
COMMUNITY October 1, 2023 through December 31, 2023
FOUNDATION
Fund Name/Number
Julia M. Farrell Memorial Fund (1014)
Detailed Schedule(s)
Page 4 of 4
City Librarian Report to Board of Trustees
20 February 2024
BURL i NGAMI
Personnel Updates:
o Childrens Dept has completed first round interviews for a Teen Librarian.
o Technical Svcs is looking for internal candidate to fill position in Book Mending.
o Circulation will start recruitment for Library Aides and Library Assistants.
General Updates:
o Committees: AFSCME and the City of Burlingame are somewhat closer to a resolution but no
contract at the time of writing this report.
o Policies: Personal Photography and Filming in the Burlingame Library
Facilities update:
o March 16-18th Circulation dept will move out of the Circ Work Room where the AMH is housed.
March 20th the AMH will be disassembled and (hopefully) removed by Zero Waste recycling.
PLS/PLP (Peninsula Library System / Pacific Library Partnership)
o PLS/PLAN is currently looking for an IT Director please forward if you happen to know of
anyone qualified.
o Upcoming Library EVENTS
o State Library News Desk
1
Monthly Focus Topics for Board of Trustees
WHEN
WHAT
WHO
September
Childrens Update
Kathy
October
Adult Svcs Update
Tommy McMahon
November
Foundation ED update
December
Teen Services Update
Jenny Miner
January
Circulation Update
Geralyn O'Brien
February
SVCF Investment Update
SVCF
March
Equity Diversity Inclusion
Equity Team
April
Technical Services Update
Ray DeLara
May
Easton*
City Librarian
June
Facilities/Furniture
City Librarian / Johnson Woo —
Facilities Manager
July
Goals/Priorities
City Librarian
August
Professional Development Update
Professional Dev Committee