Loading...
HomeMy WebLinkAboutAgenda Packet - LB - 2024.01.16CITY O p ipQRATED , City of Burlingame Meeting Agenda - Final Library Board of Trustees BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Tuesday, January 16, 2024 5:30 PM Library Conference Room 1. CALL TO ORDER 2. ROLL CALL 3. PUBLIC COMMENT Members of the public may speak about any item not on the agenda. Members of the public may suggest an item for a future Library Board of Trustees' agenda during the public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits Trustees from acting on any matter that is not on the agenda. 4. APPROVAL OF MINUTES a. Approval of Library Board of Trustee Meeting Minutes for the December 16, 2023 Meeting Attachments: Meeting Minutes 5. CORRESPONDENCE AND INFORMATION a. Statistics for December 2023 Attachments: Programs in December 2023 6. REPORTS a. Circulation Presentation b. City Librarian's Report Attachments: Report C. Foundation Report 7. OLD BUSINESS a. AMH Update b. Lane Room UDarade - No UDdate City of Burlingame Page 1 Printed on 111212024 Library Board of Trustees Meeting Agenda - Final January 16, 2024 C. Progressive Discipline Policy Attachments: Guidelines d. Library Quote Plaques e. Review of Staff Appreciation Luncheon - Action 8. NEW BUSINESS a. Staff Morale b. Key Board Acquisition 9. FUTURE AGENDA ITEMS 10. ACTION ITEMS 11. ANNOUNCEMENTS 12. ADJOURNMENT Any writings or documents provided to a majority of the Library Board of Trustees will be made available for public inspection at the City of Burlingame's website: www.burlingame.org. City of Burlingame Page 2 Printed on 1/1212024 Burlingame Library Board of Trustee Minutes December 19, 2023 I. Roll Call Trustees: Kris Cannon, Jill Goldsmith, Elisabeth Ostrow Staff Present: Jenny Miner, Teen Librarian Maryam Refahi, Staff Graphic Artist Ray De Lara, Technical Services Manager Sidney Poland, Recorder Absent: Brad McCulley, City Librarian Danielle Garcia, Trustee Mark Lucchesi, Trustee Former Trustee: Mike Nagler II. Agenda Items Approved by Trustees A. Approval of November Minutes B. Approval of the Concept and Funds for Plaque Project C. Approval to Table Agenda Items Discipline Policy and Staff Morale. III. Library Board of Trustee Minutes The Trustees approved the November 21, 2023 Minutes. M/S/C (Cannon/Ostrow) IV. Correspondence and Information Adult Services held 31 programs with an attendance of 343 and the Children's Dept. held 55 programs with an attendance of 1,185. V. Presentations/Reports A. Jenny Miner — Teen Librarian • Jenny thanked the Trustees for being so supportive of the Teen Programs and especially their enthusiastic response for the Poet Laureate program. The library would not have been able to be an active member without the Trustees providing funding for this program. • Jenny has taken a position as the Youth Services Librarian at the Hampton Branch of the Austin, Texas Library. B. Maryam Refahi — Graphic Artist — Library Plaque Quotes Maryam reviewed the draft mock-ups of plaques and requested comments. • Trustee Cannon explained the concept of the plaques, which is to draw the public into the building, and where the idea came from. • The Trustees focused on the area below the windows in the Children's room as a possible area for the plaques. • Trustee Ostrow noted that the location of the plaques should be made first as that decision will determine the size of plaques and font for quote. • Trustee Ostrow made a motion for the Trustees to accept the concept of quotes on a plaque and allocate $3,000 for this project, details to be determined with further research, mock-ups and debate. M/S/C (Ostrow/Goldsmith) C. City Librarian's Report — Ray DeLara —City E-Mails • The Trustees were unable to access City a -mails from their home computer. • Ray held a training class and was able to assist the Trustees in resetting their individual passwords which made it possible for them to access City e-mails. D. Foundation Report — Report Unavailable VI. Old Business A. AMH — Ray has been working with his AMH contact for an update on the project but has not received any current information at this time. B. Lane Room Upgrade There is not any current information at this time. C. Progressive Discipline Policy The Trustees passed a motion to table discussion of the Progressive Discipline Policy and Staff Morale until the January 16, 2024 meeting of the Library Board of Trustees. M/S/C Cannon/Goldsmith. D. Staff Appreciation Luncheon in January The staff appreciation luncheon will be held in the Lane Community Room on January 11th at 12:OOPM. Trustee Ostrow will send out a Google document for staff to RSVP. VII. New Business A. Staff Morale was tabled by the Trustee motion as stated under Old Business, Item C. VIII. Announcements Trustee Ostrow suggested purchasing a key board with ear phones that patrons could check out and use in the library. This will be an agenda item for the January meeting. IX. Adjournment The Trustees closed the meeting in honor of Sally Krakow. The next meeting of the Library Board of Trustees will be held January 16, 2024 in the Library Conference Room. Burlingame Public Library Programs December 2023 Adult 16 I 100 Programs programs patrons 2023-2024 July Aug Sep Oct Nov Dec Jan Feb Mar Apr May June total Programs 21 30 35 29 31 16 Attendance 270 153 405 149 343 100 2022-2023 (Previous Year) July Aug Sep Oct Nov Dec Jan Feb Mar Apr May June total Programs 21 19 16 17 29 16 27 33 28 23 31 29 289 Attendance 216 133 217 211 277 78 116 184 100 336 219 132 2,219 Children's, Teen, 33 2,054 and Easton Programs programs patrons 2023-2024 July Aug Sep Oct Nov Dec Jan Feb Mar Apr May June total Programs 27 27 65 76 55 33 Attendance 2,101 3,324 2,029 3,611 1,845 2,054 2022-2023 (Previous Year) July Aug Sep Oct Nov Dec Jan Feb Mar Apr May June total Programs 33 17 46 71 49 25 40 54 51 67 128 82 663 Attendance 2,270 753 1,198 2,997 1,114 1,262 1,484 1,849 1,448 3,097 3,732 4,059 25,263 December Program Highlights We had our first -ever Craft Supplies Swap, where patrons brought useful craft supplies to swap with other patrons. This also allowed us to clear out some unused 38 materials and help them find new homes! patrons Gingerbread-themed Scavenger Hunt — all month long 746 at Main Library (632 patrons) and Easton Branch (114 patrons) patrons Mike Della Penna Holiday Magic show 237 on the lawn outside of City Hall patrons Winter Music program at Easton 58 Our annual Easton holiday program resumed this year, after being on hiatus for a few years due to Covid. patrons Teen Winter Escape Room 44 patrons City Librarian Report to Board of Trustees 16 January 2024 BURL i NGAMI Personnel Updates: o Childrens Dept is currently searching for a Teen Librarian. Applications are being accepted on Calopps.org General Updates: o Committees: The Beautification committee has been very busy unifying signage fonts, working on new displays o Policies: Progressive Discipline Policy (see attached) o Emailing changes -- Statements of Economic Interest Form 700 o Library Noise Level - post Pandemic as more and more public use the Library and Teens continue to use the Teen area and other areas of the building noise levels have reached untenable levels of distraction for some staff and patrons. To help combat that a staff person will stationed in that room 3-5pm Tues thru Thurs. Staff have also begun asking groups of teens "camping" in the stacks to use benches, tables/chairs etc... as seating and not the floor. Facilities update: o Staff are working with Facilities on the requirements for inserting new book -intakes for AMH PLS/PLP (Peninsula Library System / Pacific Library Partnership) o 2024 may be the last year that PLS will be able to use Measure K funds for the near future. This will greatly impact the county summer reading programs. o Upcoming Library EVENTS o State Library News Desk 1 Burlingame Public Library Progressive Discipline Guidelines The Burlingame Public Library's Behavior Policy applies to all patrons, in all areas of the Main and Easton Branch. When the behavior policy is violated in a way that the City Librarian determines could disturb or otherwise interfere with another patrons' use or enjoyment of the Library, the following steps will be taken: The Patron will be banned immediately from all Library facilities for the remainder of the date of violation. The decision to ban for a single day will be made by the City Librarian or their designee. If the patron refuses to leave, Burlingame police (non - emergency) will be called to remove the patron. 2. If, after the single day ban, the City Librarian determines that the patron has committed a second violation within twelve (12) months, the City Librarian or their designee may ban the patron for up to thirty (30) days. The patron will receive notice of the reason for their ban in writing or, if the patron is a minor, notice will be given to their legal guardian. Notice will be mailed to the address listed on the patron's membership card, if available. 3. If, following the second ban, the City Librarian determines that the patron has committed a third violation within twelve (12) months of the first violation, the City Librarian may ban the patron for up to one (1) year. This ban will end one year after the date of the third violation. The patron will receive notice of the reason for their ban in writing or, if the patron is a minor, notice will be given to their legal guardian. Notice will be mailed to the address listed on the patron's membership card, if available. 4. If a patron is given a one (1) year ban by the City Librarian/designee, they may appeal this decision by making a request for appeal, in writing, to the City Manager within 5 calendar days of the notice of the decision. Such request will include any and all evidence the patron believes the City Manager should consider in making his/her determination. The City Manager will act upon the appeal within 30 days of receipt of the notice of appeal. The action of the City Manager is final. 5. If the City Librarian determines that a patron has acted in such a manner that requires an immediate one (1) year ban, they may schedule a public hearing with the Board of Trustees to provide evidence regarding the reason for the ban. Following the presentation of evidence by the City Librarian, and a reasonable opportunity for the patron to provide evidence and testimony on their own behalf, the Board of Trustees may impose up to a one (1) year ban ending one year following the date of the hearing. The action of the Board of Trustees is final.