HomeMy WebLinkAboutAgenda Packet - LB - 2024.01.16CITY O
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City of Burlingame
Meeting Agenda - Final
Library Board of Trustees
BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME, CA 94010
Tuesday, January 16, 2024 5:30 PM Library Conference Room
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENT
Members of the public may speak about any item not on the agenda. Members of the public may suggest
an item for a future Library Board of Trustees' agenda during the public comment period. The Ralph M.
Brown Act (the State local agency open meeting law) prohibits Trustees from acting on any matter that is
not on the agenda.
4. APPROVAL OF MINUTES
a. Approval of Library Board of Trustee Meeting Minutes for the December 16, 2023
Meeting
Attachments: Meeting Minutes
5. CORRESPONDENCE AND INFORMATION
a. Statistics for December 2023
Attachments: Programs in December 2023
6. REPORTS
a. Circulation Presentation
b. City Librarian's Report
Attachments: Report
C. Foundation Report
7. OLD BUSINESS
a. AMH Update
b. Lane Room UDarade - No UDdate
City of Burlingame Page 1 Printed on 111212024
Library Board of Trustees Meeting Agenda - Final January 16, 2024
C. Progressive Discipline Policy
Attachments: Guidelines
d. Library Quote Plaques
e. Review of Staff Appreciation Luncheon - Action
8. NEW BUSINESS
a. Staff Morale
b. Key Board Acquisition
9. FUTURE AGENDA ITEMS
10. ACTION ITEMS
11. ANNOUNCEMENTS
12. ADJOURNMENT
Any writings or documents provided to a majority of the Library Board of Trustees will be
made available for public inspection at the City of Burlingame's website: www.burlingame.org.
City of Burlingame Page 2 Printed on 1/1212024
Burlingame Library
Board of Trustee Minutes
December 19, 2023
I. Roll Call
Trustees: Kris Cannon, Jill Goldsmith, Elisabeth Ostrow
Staff Present: Jenny Miner, Teen Librarian
Maryam Refahi, Staff Graphic Artist
Ray De Lara, Technical Services Manager
Sidney Poland, Recorder
Absent: Brad McCulley, City Librarian
Danielle Garcia, Trustee
Mark Lucchesi, Trustee
Former Trustee: Mike Nagler
II. Agenda Items Approved by Trustees
A. Approval of November Minutes
B. Approval of the Concept and Funds for Plaque Project
C. Approval to Table Agenda Items Discipline Policy
and Staff Morale.
III. Library Board of Trustee Minutes
The Trustees approved the November 21, 2023 Minutes.
M/S/C (Cannon/Ostrow)
IV. Correspondence and Information
Adult Services held 31 programs with an attendance of 343 and the
Children's Dept. held 55 programs with an attendance of 1,185.
V. Presentations/Reports
A. Jenny Miner — Teen Librarian
• Jenny thanked the Trustees for being so supportive of the
Teen Programs and especially their enthusiastic response for the
Poet Laureate program. The library would not have been able to
be an active member without the Trustees providing funding for
this program.
• Jenny has taken a position as the Youth Services Librarian at the
Hampton Branch of the Austin, Texas Library.
B. Maryam Refahi — Graphic Artist — Library Plaque Quotes
Maryam reviewed the draft mock-ups of plaques and requested
comments.
• Trustee Cannon explained the concept of the plaques, which is
to draw the public into the building, and where the idea came
from.
• The Trustees focused on the area below the windows in the
Children's room as a possible area for the plaques.
• Trustee Ostrow noted that the location of the plaques should be
made first as that decision will determine the size of plaques and
font for quote.
• Trustee Ostrow made a motion for the Trustees to accept the
concept of quotes on a plaque and allocate $3,000 for this
project, details to be determined with further research,
mock-ups and debate. M/S/C (Ostrow/Goldsmith)
C. City Librarian's Report — Ray DeLara —City E-Mails
• The Trustees were unable to access City a -mails from their
home computer.
• Ray held a training class and was able to assist the Trustees in
resetting their individual passwords which made it possible for
them to access City e-mails.
D. Foundation Report — Report Unavailable
VI. Old Business
A. AMH — Ray has been working with his AMH contact for an update on
the project but has not received any current information at this
time.
B. Lane Room Upgrade
There is not any current information at this time.
C. Progressive Discipline Policy
The Trustees passed a motion to table discussion of the Progressive
Discipline Policy and Staff Morale until the January 16, 2024
meeting of the Library Board of Trustees. M/S/C Cannon/Goldsmith.
D. Staff Appreciation Luncheon in January
The staff appreciation luncheon will be held in the Lane Community
Room on January 11th at 12:OOPM. Trustee Ostrow will send out a
Google document for staff to RSVP.
VII. New Business
A. Staff Morale was tabled by the Trustee motion as stated under Old
Business, Item C.
VIII. Announcements
Trustee Ostrow suggested purchasing a key board with ear phones that
patrons could check out and use in the library. This will be an agenda
item for the January meeting.
IX. Adjournment
The Trustees closed the meeting in honor of Sally Krakow. The next
meeting of the Library Board of Trustees will be held January 16, 2024 in
the Library Conference Room.
Burlingame Public Library Programs
December 2023
Adult
16
I
100
Programs
programs
patrons
2023-2024
July
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
June
total
Programs
21
30
35
29
31
16
Attendance
270
153
405
149
343
100
2022-2023 (Previous Year)
July
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
June
total
Programs
21
19
16
17
29
16
27
33
28
23
31
29
289
Attendance
216
133
217
211
277
78
116
184
100
336
219
132
2,219
Children's, Teen,
33
2,054
and Easton Programs
programs
patrons
2023-2024
July
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
June
total
Programs
27
27
65
76
55
33
Attendance
2,101
3,324
2,029
3,611
1,845
2,054
2022-2023 (Previous Year)
July
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
June
total
Programs
33
17
46
71
49
25
40
54
51
67
128
82
663
Attendance
2,270
753
1,198
2,997
1,114
1,262
1,484
1,849
1,448
3,097
3,732
4,059
25,263
December Program Highlights
We had our first -ever Craft Supplies Swap, where patrons brought useful craft
supplies to swap with other patrons. This also allowed us to clear out some unused
38
materials and help them find new homes!
patrons
Gingerbread-themed Scavenger Hunt — all month long
746
at Main Library (632 patrons) and Easton Branch (114 patrons)
patrons
Mike Della Penna Holiday Magic show
237
on the lawn outside of City Hall
patrons
Winter Music program at Easton
58
Our annual Easton holiday program resumed this year,
after being on hiatus for a few years due to Covid.
patrons
Teen Winter Escape Room
44
patrons
City Librarian Report to Board of Trustees
16 January 2024
BURL i NGAMI
Personnel Updates:
o Childrens Dept is currently searching for a Teen Librarian. Applications are being accepted
on Calopps.org
General Updates:
o Committees: The Beautification committee has been very busy unifying signage fonts,
working on new displays
o Policies: Progressive Discipline Policy (see attached)
o Emailing changes -- Statements of Economic Interest Form 700
o Library Noise Level - post Pandemic as more and more public use the Library and Teens
continue to use the Teen area and other areas of the building noise levels have reached
untenable levels of distraction for some staff and patrons. To help combat that a staff person
will stationed in that room 3-5pm Tues thru Thurs. Staff have also begun asking groups of
teens "camping" in the stacks to use benches, tables/chairs etc... as seating and not the floor.
Facilities update:
o Staff are working with Facilities on the requirements for inserting new book -intakes for AMH
PLS/PLP (Peninsula Library System / Pacific Library Partnership)
o 2024 may be the last year that PLS will be able to use Measure K funds for the near future.
This will greatly impact the county summer reading programs.
o Upcoming Library EVENTS
o State Library News Desk
1
Burlingame Public Library
Progressive Discipline Guidelines
The Burlingame Public Library's Behavior Policy applies to all patrons, in all areas of the Main
and Easton Branch. When the behavior policy is violated in a way that the City Librarian
determines could disturb or otherwise interfere with another patrons' use or enjoyment of the
Library, the following steps will be taken:
The Patron will be banned immediately from all Library facilities for the remainder of
the date of violation. The decision to ban for a single day will be made by the City
Librarian or their designee. If the patron refuses to leave, Burlingame police (non -
emergency) will be called to remove the patron.
2. If, after the single day ban, the City Librarian determines that the patron has committed
a second violation within twelve (12) months, the City Librarian or their designee may
ban the patron for up to thirty (30) days. The patron will receive notice of the reason
for their ban in writing or, if the patron is a minor, notice will be given to their legal
guardian. Notice will be mailed to the address listed on the patron's membership card, if
available.
3. If, following the second ban, the City Librarian determines that the patron has
committed a third violation within twelve (12) months of the first violation, the City
Librarian may ban the patron for up to one (1) year. This ban will end one year after the
date of the third violation. The patron will receive notice of the reason for their ban in
writing or, if the patron is a minor, notice will be given to their legal guardian. Notice will
be mailed to the address listed on the patron's membership card, if available.
4. If a patron is given a one (1) year ban by the City Librarian/designee, they may appeal
this decision by making a request for appeal, in writing, to the City Manager within 5
calendar days of the notice of the decision. Such request will include any and all
evidence the patron believes the City Manager should consider in making his/her
determination. The City Manager will act upon the appeal within 30 days of receipt of
the notice of appeal. The action of the City Manager is final.
5. If the City Librarian determines that a patron has acted in such a manner that requires
an immediate one (1) year ban, they may schedule a public hearing with the Board of
Trustees to provide evidence regarding the reason for the ban. Following the
presentation of evidence by the City Librarian, and a reasonable opportunity for the
patron to provide evidence and testimony on their own behalf, the Board of Trustees
may impose up to a one (1) year ban ending one year following the date of the hearing.
The action of the Board of Trustees is final.