HomeMy WebLinkAboutAgenda Packet - LB - 2023.07.18•
City of Burlingame BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME
F
BURLINGAME, CA 94010
I
Meeting Agenda - Final
Library Board of Trustees
Tuesday, July 18, 2023
5:30 PM Library Conference Room
1. CALL TO ORDER
2. ROLL CALL
3. AMH APPROVAL
4. PUBLIC COMMENT
Members of the public may speak about any item not on the agenda. Members of the public may suggest
an item for a future Library Board of Trustees' agenda during the public comment period. The Ralph M.
Brown Act (the State local agency open meeting law) prohibits Trustees from acting on any matter that is
not on the agenda.
5. APPROVAL OF MINUTES
a. Approval of Library Board of Trustees Meeting Minutes for the June 20, 2023 Library
Board of Trustees Meeting
Attachments: Meeting Minutes
6. CORRESPONDENCE AND INFORMATION
a. June Statistics
Attachments: Children's, Teen, Easton and Statistics
Adult Services Statistics
7. REPORTS
a. City Librarian's Report
Attachments: Report
b. Foundation Report
8. OLD BUSINESS
a. AMH
City of Burlingame Page 1 Printed on 711412023
Library Board of Trustees Meeting Agenda - Final July 18, 2023
b. Meet and Greet Plans for Fall Event
C. Art Update
d. Lane Room Upgrade
9. NEW BUSINESS
10. FUTURE AGENDA ITEMS
11. ANNOUNCEMENTS
12. ADJOURNMENT
Any writings or documents provided to a majority of the Library Board of Trustees regarding
any item on this agenda will be made available for public inspection via www.burlingame.org.
City of Burlingame Page 2 Printed on 711412023
Burlingame Library
Board of Trustee Minutes
June 20, 2023
I. Roll Call Trustees Present: Kris Cannon, Danielle Garcia, Mark
Lucchesi, Mike Nagler. Elisabeth Ostrow
Staff Present Brad McCulley, City Librarian
Sidney Poland, Recorder
Ray DeLara, Tech. Services Manager
Guest: Jill Goldsmith, Candidate for
Trustee Position
II. Library Board of Trustee Minutes
The Trustees unanimously approved the May 16, 2023, Board of
Trustee Minutes. M/S/C Nagler/Ostrow).
III. Approvals
The Trustees approved the purchase of a new AMH System.
IV. Correspondence and Information
The Trustees reviewed the statistics for Childrens, Teens and Adult
Services and especially noted that 106 school class visits were made
to promote the summer reading program and events that the
Children's Department is providing for the summer.
V. Public Comments
Jill Goldsmith attended the meeting as a candidate for one of the
open Trustee positions on the Library Board of Trustees.
VL Reports
A. Librarian's Report
Brad, the City Librarian, advised the Trustees that Easton Library
would be closed for termite tenting July 5th through July 8th.
B. Foundation Report - Technical Equipment Upgrade in Lane Room
• The Foundation paid for the technical assessment upgrade by
the same company that installed the equipment when the
library was rebuilt in 1995. Brad, the City Librarian, would like
to use this company for the project.
• The time line is for 6 months with a start date in November of
2023.
VII. A. AMH Presentation — Ray DeLara
Ray presented the Trustees with an update on the necessity of
upgrading to a new AMH System and how significant the AMH
System is to the workings of the Circulation Department and the
library as a whole.
• Circulation needs to have upgraded software and hardware;
current AMH software and hardware are outdated.
• Upgraded AMH provides improved ergonomic features. The
current AMH system was also partially purchased to reduce
wrist injuries due to constant opening of DVD cases.
• Ergonomic bins, conveyer belt system, less sorting errors and
faster returns are upgraded features of a new AMH.
• Sorting materials into their specific bins will be faster and
large collections such as children's would benefit as picture
books will have a separate bin.
• Materials will be returned to the shelves in a more timely
manner due to faster check in and immediate removal from
patron's record.
• Lyngsoe, the selected AMH, is less expensive to purchase than
the current system the library has. Multiple libraries have
already purchased their AMH systems from Lyngsoe
• An important factor in approving the AMH from Lyngsoe is
that the actual purchase of this system has to be through
PLS. PLS helps our library maintain the machine and our
payments are made through PLS.
• PLS will require that all AMH Systems in the PLS network
have their approval.
B. Trustees' Approval
The Trustees unanimously passed a motion to provide
funding for the purchase of a new AMH system made by
Lyngsoe in the amount of $272,127.
VIII. Old Business
A. Meet and Greet Event is June 21, 2023 on the staff patio
from 9:00-10:00 AM
B. Art Update
• Barbara Berk declined the City Librarian's offer to install her
art piece from the rafters in the Reading Room.
• Ray Lorenzato's marble sculpture entitled "Offering Site" will
be placed in the garden in front of the Children's Department
on Friday, June 30tn.
• 900 names have been submitted for naming the Benny
Bufano owl.
IX. New Business
A. Cooling Center - (City Wide Policy)
The Trustees reviewed the "Cooling Center Policy". The City
Librarian, Brad, provided the Trustees with a few operating
details.
• The Library and the Community Center are designated Cooling
Centers. The sites will not be open at the same time and will
alternate holidays.
• Only 5 staff members have to be present at a time.
• Temperatures have to be in the 95-degree range for a two day
period without a 30 degree drop in the evening before the
cooling centers will open.
X. Future Agenda Items
XI. Announcements
Trustee Nagler is leaving the Library Board of Trustees after 9
years of services. Interviews for a new Trustee will be held in
July,
Trustee Lucchesi will be applying for a 3 year position. He
currently is filling out the term of Kristen Capkin.
XII. Adjournment
The meeting was adjourned at 7:15PM. The next meeting of the
Burlingame Library Trustees will be held on July 18, 2023, at the
Easton Branch Library.
Children's and Teen Monthly Statistics
Jun-23
Children's Desk Reference Questions
954
Easton Branch Reference Questions
515
Programs
Attendance
STORYTIMES
Easton Storytime indoors/in person
3
157
Thursday Outdoor Storytime
3
251
Friday Outdoor Storytime
3
304
Wednesday Baby Storytime
2
128
MONTH TOTAL STORYTIMES
11
840
TOTAL STORYTIMES FOR FISCAL YEAR
139
7,843
CLASS VISITS
Preschool Class Visits at Schools
Preschool Class Visits at Library
Elementary School Class Visits at School
40
921
Elementary School Class Visits at Library
2
47
Middle School Class Visits at Schools
14
420
Middle School Class Visits at Library
TOTAL CLASS VISITS
56
1,388
TOTAL CLASS VISITS FOR FISCAL YEAR
214
5,497
SPECIAL PROGRAMS FOR CHILDREN
Main Scavenger Hunt -- Owls
1
539
Easton Scavenger Hunt -- Owls
1
164
BPL Music Party
1
47
Baby Sign Language in person
1
70
Food and Fiction for Tweens -- The Penderwicks
1
9
Summer Learning Challenge Kickoff at Main
1
300
Summer Learning Challenge Kickoff at Easton
1
160
Pride Storytime
1
7
Family Fun Night -- Magic Dan
1
228
Family Fun Night -- Fratello Marionettes
1
190
Discover Science
2
43
Lego Program
1
57
MONTH TOTAL SPECIAL PROGRAMS FOR CHILDREN
13
1,814
CHILDREN'S Running Total for fiscal year
187
12,403
SPECIAL PROGRAMS FOR TEENS
Teen Tuesday Rainbow Art
1
8
Teen Tuesday Crochet 101
1
9
MONTH TOTAL SPECIAL PROGRAMS FOR TEENS
2
17
TEEN Running Total for fiscal year
123
1,132
fining Total ALL Children's & Teen for Fiscal Year
672
26,875
Special Notes
Adult Services Stats
June 2023
Program
Date
# Programs
Attendance
Sit N Stitch
Tuesdays
4
8
Computer Drop -In
Mon, Thu, Sat
11
25
Let's Talk —English Language
Discussion Group
Wed, Thur
9
29
Mock Interviews from
Phase2Careers
6/13
1
22
Sound Healing with a mix of
Restorative Yoga
6/15
1
22
Make a drawstring bag craft
6/17
1
10
Sterling Court Senior Outreach
6/21
1
11
Beyond Bollywood by the Asian
Art Museum
6/22
1
5
Total
29
132
2022-2023
July
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
June
total
Programs
21
19
16
17
29
16
27
33
28
23
31
29
289
Attendance
216
133
217
211
277
78
116
184
100
336
219
132
2219
2021-2022 (Previous Year)
July
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
June
total
Programs
15
12
14
13
15
12
13
19
23
22
15
18
191
Attendance
106
53
122
58
100
61
66
155
185
128
134
1 260
1428
Kanopv
Month
Plays
Cost per play
Kanopy Kids and K Series (Great Books)
Monthly Invoice
$5/month for unlimited plays
June
290
$2
4 KIDS and
$690
2023
18 Great Courses
312 total plays
Pronunciator (Laneuaee Learnin
New registrations (Total registered users I Sessions I Top languages
6 I
201 I
12 I Chinese, Greek, Hebrew,
French, Spanish, Hindi
;ncestry.com
Sessions Searches run
41 1754
Hoopla
New registrations
Total circulations
Average circ per person
Total cost
Average cost per circulation
72
190
2.8
$393.89
$2.05
Overdrive/Libbv circulation
eMagazines
eBooks
eAudiobooks
total
342
3843
2189
6,240
*Hoopla is a new streaming service that has no waiting time on eBooks, eAudiobooks, music, and more.
City Librarian Report to Board of Trustees
18 July 2023
BUK NGAME
Personnel Updates:
o Main Library Staff: Please welcome newly hired circ staff:
o David Chavez
o Annie Johnson
o Hailey Nowlin
o Jolie MacMellan
o Easton Staff: N/A
General Updates:
o Committees: Safety Committee has been working to update some emergency procedures including
fire and earthquake
o Policy: Law Enforcement Records Requests (see attachment)
o Facilities update —The City is working with PG&E to add 6 to 7 EV chargers near the staff parking area.
However, PG&E will require the use of a portion of the storage cage located nearby. The amount of
square footage to be lost is TBD.
o PLS/PLP (Peninsula Library System / Pacific Library Partnership)
■ Jane Light, former head of PLS since its inception in the 70's, is retiring from all PLS / PLP
work this year and will be feted July 27tn
o Upcoming Library EVENTS
o State Library News Desk
1