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HomeMy WebLinkAboutAgenda Packet - LB - 2023.05.16CITY O p ipQRATED , City of Burlingame Meeting Agenda - Final Library Board of Trustees BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Tuesday, May 16, 2023 5:30 PM Library Conference Room 1. CALL TO ORDER 2. ROLL CALL 3. PUBLIC COMMENTS Members of the public may speak about any item not on the agenda. Members of the public may suggest an item for a future Library Board of Trustees' agenda during the public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits Trustees from acting on any matter that is not on the agenda. 4. APPROVAL OF MINUTES a. Approval of Library Board of Trustees Meeting Minutes for the April 18, 2023 Library Board of Trustees Meeting Attachments: Meeting Minutes 5. CORRESPONDENCE AND INFORMATION a. April Statistics Attachments: Adult Services April 2023 Childrens, Teen, and Easton April 2023 b. Library Trustees' Account (March 31. 2023) Attachments: Account C. Letter to Librarians from Governor Newsom Attachments: Letter 6. REPORTS a. City Librarian's Report Attachments: Report Request for Reconsideration City of Burlingame Page 1 Printed on 511212023 Library Board of Trustees Meeting Agenda - Final May 16, 2023 b. Foundation Report C. Presentation - Barbara Berk 7. OLD BUSINESS a. Art Donation Uadate b. Meet and Greet Plans for June 21 Event 8. NEW BUSINESS a. Appointment of New Trustees b. Art Policy Committee Volunteers Attachments: Art in Public Places 9. FUTURE AGENDA ITEMS 10. ANNOUNCEMENTS 11. ADJOURNMENT Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection via www.burlingame.org. City of Burlingame Page 2 Printed on 511212023 Burlingame Library Board of Trustee Minutes April 18, 2023 I. Roll Call: Trustees Present: Kris Cannon, Mark Lucchesi, Elisabeth Ostrow Trustees Absent: Danielle Garcia, Mike Nagler Staff Present Brad McCulley, City Librarian Sidney Poland, Recorder Ray DeLara, Technical Service Manager II. Library Board of Trustee Minutes The Trustees unanimously approved the March 21, 2023, Board of Trustee Minutes. M/S/C (Lucchesi /Ostrow). III. Correspondence and Information A. Statistics - The Trustees reviewed the March statistics for Adult, Children's and Teen Programs. Children's and teens combined held 33 programs with an attendance of 612. Adult programs held totaled 28 with an attendance of 100. B. Reading Room Mural Brad, the City Librarian, discussed his interview with John Horgan of the Daily News regarding the replacement of the original statement at the bottom of the mural with a removable banner stating "Living In Burlingame Is For Everyone". IV. Public Comments There were not any members of the public who attended the meeting. V. Reports A. City Librarian's Report • City Council approved the donation of the sculpture from the Lorenzato Family to the library. • Easton Library will have to be tented for termites most likely in July of 2023. • Collection Development update to begin soon by the Equity Team. B. Foundation Report • Book Sale April 20th through the 23rd. • Speaker's Series May 7tn C. Ray DeLara - Technical Services Manager Ray presented an overview of the Technical Service Dept. focusing on his staff and their individual responsibilities using a infographic to emphasize the needs and workflow of the department. VI. Old Business A. Art Donation Update • A member of the Lorenzato family suggested that a concrete base would be sufficient to stabilize the sculpture they are donating to the library. • Trustee Cannon submitted a draft of possible guidelines for the Trustees to follow when considering acceptance of an art donation. Comments follow. o Consideration of how a new art piece would fit in with other art pieces in the library. o Create an infographic that shows where art pieces are located. The Trustees suggested that this might be a teen project. o Brad, the City Librarian, noted that any guidelines the Trustees decide on will have to include the City guidelines. B. Meet and Greet Dates for 2023 The next Meet and Greet event for staff will be Wednesday, June 21St. Details will be discussed at the May 16th meeting. VII. New Business A. Materials Request for Removal — Procedure The Trustees discussed procedures for banning books, DVD, CDs or any library materials. Brad, the City Librarian, will write procedures for the removal of library materials requested by a member or members of the public. B. Youth Poet Laurate Hillsborough Judge Trustee Ostrow will represent Hillsborough and Trustee Nagler will represent Burlingame as judges for this event. The winner and new Youth Poet Laurate will be announced on May 12th in a special event held in the Library Reading Room at 6:00. VIII. Future Agenda Items A. Plans for Meet and Greet on June 21st. B. Guidelines for Future Art Donations to the Library C. Library Materials Removal Requests XI. Announcements Barbara Berk will give a presentation on her art which she has designed to hang in the stair well. X. Adjourned The meeting was adjourned at 6:50PM. The next meeting of the Burlingame Library Trustees will be held on May 16, 2023, in the Library Conference Room. Adult Services Stats April 2023 Program Date # Programs Attendance Sit N Stitch Tuesdays 3 7 Computer Drop -In Mon, Thu, Sat 12 21 Bel Canto Flutes 4/2 1 73 Meditation: the Secret of Happiness, Health, and Harmon 4/4 1 10 Trash Talks, Better at the Bin 4/6 1 6 Free Chol Soo Lee - Film Screening 4/11 1 3 Stroke 101: Prevention, Signs, & Symptoms 4/13 1 25 Make a Needle Felted Bird Kit and online video 4/20 1 141 Silicon Heartland: From Rust Belt to Tech Belt - Author Talk 4/25 1 13 Three Boys From Manzanar 4/26 1 37 Total 23 336 2022-2023 July Aug Sep Oct Nov Dec Jan Feb Mar Apr May June total Programs 21 19 16 17 29 16 27 33 28 Attendance 216 133 217 211 277 78 116 184 100 2021-2022 (Previous Year) July Aug Sep Oct Nov Dec Jan Feb Mar Apr May June total Programs 15 12 14 13 15 12 13 19 23 22 15 18 191 Attendance 106 53 122 58 100 61 66 155 185 128 134 1 260 1428 Kanopy Month Plays Cost per play Kanopy Kids and K Series (Great Books) Monthly Invoice $5/month for unlimited plays Apr 241 $2 3 KIDS and $547 2023 10 Great Courses 254 total plays Pronunciator (Language Learning) New registrations Total registered users Sessions Top languages 0 194 2 Spanish, French Hncestry.com Sessions Searches run 19 309 Universal Class Sessions Lessons viewed New registrations Videos watched Student submissions 5 13 2 7 9 Children's and Teen Monthly Statistics Apr-23 Children's Desk Reference Questions 732 Easton Branch Reference Questions 425 Programs Attendance STORYTIMES Easton Storytime indoors/in person 3 92 Thursday Outdoor Storytime 3 233 Friday Outdoor Storytime 2 169 Wednesday Baby Storytime 2 131 MONTH TOTAL STORYTIMES 10 625 TOTAL STORYTIMES FOR FISCAL YEAR 115 6,208 CLASS VISITS Preschool Class Visits at Schools Preschool Class Visits at Library Virtual Elementary School Class Visits on Zoom Elementary School Class Visits at Library 20 532 Middle School Class Visits at Schools Middle School Class Visits at Library TOTAL CLASS VISITS 20 532 TOTAL CLASS VISITS FOR FISCAL YEAR 52 1,504 SPECIAL PROGRAMS FOR CHILDREN Music Party via Zoom 1 22 2nd and 3rd grade Graphic Novels 1 10 Homework Center for Kids 9 50 Children's Poetry workshop 1 22 Baby Sign Language in person 1 92 Food and Fiction for Tweens -- Falling Short 1 11 Poetry Month Participants 1 516 Lauren Castillo Zoom Author Event 1 277 Judd Winick in -person author event 1 102 Grace the Fairy Storytime 1 131 Spring Mandarin Storytime 1 71 Rabbit Scavenger Hunt at Main 1 350 Rabbit Scavenger Hunt at Easton 1 139 Fantastic Trash for Earth Month 1 40 MONTH TOTAL SPECIAL PROGRAMS FOR CHILDREN 22 1,833 CHILDREN'S Running Total for fiscal year 168 10,328 SPECIAL PROGRAMS FOR TEENS Teen Advisory Board 1 9 Teen Job Search and Applications 1 9 Teen Resumes & Cover Letters 1 7 Teen Interviewing for jobs 1 8 Teen Hydrodipping Craft 1 15 Butterfly Project for Teens 1 5 Homework Center -- Teen Mentors 9 54 MONTH TOTAL SPECIAL PROGRAMS FOR TEENS 15 107 TEEN Running Total for fiscal year 118 1,044 Running Total ALL Children's & Teen for Fiscal Year 462 19,084 Special Notes LIBRARY TRUSTEES ACCOUNT DETAIL FISCAL 2022-23 3/31/2023 YTD YTD Account No Name 1/1/2023 Balance Revenue Expenses 5320 Copier Fund $ 7,450.09 $ 287.30 ($166.66) 5330 General Donations $ 7270.26 ($1,012.50) 5340 Duncan Collections $ 40:901.99 5350 Education and Appreciation $ 1,191.38 ($147.35) 5360 Farrel (Julia) Book Fund $ 9,621.78 3/31/2023 Balance Expense Detail Revenue Detail $ 7,570.73 Copier Lease and copy charges Copier income $ 6,257.76 $ 40,901.99 $ 1,044.03 03/ 17/2023 Trustees Meet & Greet (Food) $ 9,621.78 Total $ 66,435.50 $ 287.30 $ (1,326.51) $ 65,396.29 CITY OF BURLINGAME FUND 222 - OTHER LOCAL GRANTS & DONATION FUND FISCAL YEAR 2022-23 FINAL YEAR TO DATE 12/31/22 Balance YTD- YTD- Balance DEPT Org Code DESCRIPTION 10/1/2022 Revenues Expenditures 12/31/2022 LIBRARY 2225501 Library Trustee Account 67,281.29 $ 207.95 ($1,053.74) 66,435.50 To our nation's hardworking librarians You share words with the world, and as we close out National Library Week, I want to share two words with you: Thank you. In my childhood, I struggled with undiagnosed dyslexia. Books and words weren't just difficult to read — they felt entirely out of reach. Without them, my world was far smaller than it could have been: I avoided classrooms and libraries for reasons I couldn't fully understand or articulate. But as I grew, my world did too. Through support, advice, and mentorship from specialists, educators, and librarians too numerous to list, I didn't just fall in love with words... my life started revolving around them. Because people — people like you — took the time to care about me, to show me the power of words and the power of books, I was able to find my footing in business, service, and eventually, elected office. I am in your debt. You helped get me here. And my story isn't unique. Librarians change lives every day. Your impact goes far beyond book recommendations (although, you have recommended many great books over the years). You help us start new chapters at every stage of our lives, showing us the magic of reading as children, and teaching us new skills in our golden years. You are the heart of our communities, providing a way out and a way up for those unsure of where they're going including those who are unhoused, unemployed, or simply looking for a new path. You guard the sanctity of our pasts, good and bad, as you shepherd the possibilities of our tomorrows. And yet, despite your indispensable contributions or perhaps because of them you have become the target of unjust attacks across the nation. Idealogues and demagogues are attacking you for championing diversity, inclusion, and equity — for making sure our children and all people belong. You are facing censorship, battling record numbers of book bans and challenges, as you defend free access to literary works, especially those written by authors who are often targeted: LGBTQ+ writers, writers of color, and those daring to challenge the status quo. It is more important than ever that we have your back and that we ensure and expand access to public libraries and defend your essential role in preserving freedom. We must refuse to dabble in the zealotry of whitewashing literature and banning books. And in California, we are. Together, we've accomplished some incredible things: investing hundreds of millions to equitably improve and modernize your workplaces; working to preserve and share our historically and culturally significant materials by investing in library digitization; renovating and enhancing the Jewish Family and Children's Services Holocaust Center Library and Archives building; expanding and diversifying our library resources to promote health and wellness and reflect our multilingual and multicultural communities; and beyond. We've even worked with Dolly Parton to establish a Statewide Imagination Library. In California, we know libraries hold more than books so much more. Libraries, and librarians, stand at the crossroads of opportunity and information, acting as gateways to online job training and educational upskilling programs; to state parks by enabling people to check out a parks pass, regardless of income; and to food through free lunch programs. And above all else, our library walls hold the most valuable treasure: you. So, I will continue to stand up for you — and stand up to those that get in your way. California has your back, because you've always had ours. You've always had mine. I know from my own challenges with dyslexia that when we help people read, we help them succeed. You do that every day. The value of a librarian is inestimable — you go beyond books, and even beyond knowledge. You open the doors to possibility. To opportunity, imagination, and the pursuit of freedom. I've experienced it firsthand. This National Library Week, and always, thank you. In gratitude, Gavin Newsom Governor of California City Librarian Report to Board of Trustees 16 May 2023 BURL i NGAM Personnel Updates: o Main Library Staff: Please welcome Adult Services Erika Bojnowski new 30-hour benefited Librarian and Amy Selmi on -call librarian. o Circulation Dept is currently recruiting for all positions -- Aide Supervisor, Library Assts, and Aides. o Easton Staff: N/A o Part-time Budget: Due to the lack of economic growth in Burlingame the part-time budget will remain impacted as we go into the new 23/24 fiscal year at approximately three quarters of our pre -pandemic budget. General Updates: o Art Update: Facilities Supervisor and the City Librarian met with the Lorenzato family and reviewed the sculpture. Library has been given the green light to install the sculpture as -is on a cement in -ground base. This should significantly reduce the installation costs. o Committees: Equity Team will be discussing and updating the Collection Development Policy. o Policy: Request For Reconsideration (see attachment) o Facilities update - The traditional oak chairs located throughout building need to be refinished. We are currently inventorying and looking into a quote from a local furniture business. 1 o PLS/PLP (Peninsula Library System / Pacific Library Partnership) o Upcoming BPL EVENTS: https://www.burLingame.org/library/events2/upcomingevents.php o State Library News Desk: https://usl3.campaign- archive.com/?e=el521deff7&u=dacfa367c24271lb7d6f73ca7&id=Oa7950d1f7 a BURL'I'NOAME Citizen Request for Reconsideration of Library Materials Name: Last First Address: Street Address Unit # City State ZIP Code Home Phone: Email Is this complaint representing yourself? Yes or No If no, Name of Organization representing: Title: Author: Publisher: Pub. date: Circle one: Book/eBook Magazine/periodical CD DVD 1. To what in the material do you object? [please be specific/cite page #] 2. What do you feel might be the result of being exposed to this material? 3. Is there anything good about the material, in your opinion? 4. Did you read/listen/view the entire work? If no, what parts of it? 5. What do you believe is the theme of this material? 6. Are you aware of the judgement of this work by any literary critics? 7. Other comments about this item? Signature: Timeline for Request for Reconsideration Procedure: 1. Please return this form fully filled out to either the Main or Easton Branch attention City Librarian. Or email it to bplref(a)_burlingame.org 2. Once the form has been received it will be reviewed and discussed by a committee of a minimum of three Librarians including the selecting Librarian. They will then make a recommendation to either keep or remove the material(s) to the Library Board of Trustees. 3. The Library Board of Trustees will then review the material(s) and consider the recommendation from Library Staff. A formal vote will be taken to either keep or remove the material in this meeting. A unanimous vote is needed to remove an item. You will be sent a letter informing you of their decision or you may attend the meeting in person. 4. Once an item has been considered for removal and it remains in the collection, it cannot be reconsidered for another 3 years. *Please note: Because the Library Board of Trustees meet monthly on the 3rd Tuesday of the month this process may take anywhere from 30 to 60 days depending on staff workload and when it falls on the calendar. Form adopted by the California Library Association, 12.13.1977. Revised May 2023 ADMINISTRATIVE PROCEDURES CITY OF BURLINGAME July 23, 2007 SUBJECT: Art in Public Places CATEGORY: Administration PAGE: 2.18 I PURPOSE Since public art is a cultural reflection of a community and its people, it is important that procedures be in place for the acquisition and acceptance of art in the city of Burlingame. The purpose of this policy is to serve as a guide when considering aspects of public art, such as: A Selection and acceptance of donated or loaned artwork, B Placement or site selection, C Funding projected maintenance, and D De -accessioning or removal of artwork Changes to this Public Art Policy shall be directed, by Council, for review to a task force comprised of two (2) Beautification Commissioners, two (2) Library Board members and two (2) Parks & Recreation Commissioners. II DEFINITIONS Art as described in this policy is art intended to enrich the public environment for both residents and visitors. Art shall include, but not be limited to, sculptures, murals, paintings, graphic arts, mosaics, photography, crafts, mixed media, and environmental works. It shall include all artwork that is to be displayed for an extended period of time in a City- owned or leased facility or park, or a City- owned or leased open space. In this policy, Appropriate Commission refers to the City Commission whose sphere of influence is most closely associated with the facility or site in question. For example, the Parks & Recreation Commission will review applications for placement at park facilities or recreational buildings; the Library Board will review applications for placement at Library property; and the Beautification Commission will review applications for other City property. III SELECTION / ACCEPTANCE PROCESS When reviewing works of art for loan or gift to the collection, the Council, appropriate commission, and responsible department(s) shall consider whether: A The artwork 1. is thought -provoking, memorable or enduring and shall reflect the diverse social, cultural, or historic values of the City Administrative Procedures 2.18 1 July 23, 2007 2. is appropriate in terms of scale, form, content, and the environment 3. is durable relative to theft, vandalism and the environment Administrative Procedures 2.18 2 July 23, 2007 4. acknowledges and is sensitive to the importance of the contributions by local and regional artists to the City of Burlingame's art program 5. can be displayed on City property under the Federal and State Constitutions 6. meets the City of Burlingame's general library collection standards for appropriateness, and no depiction of specified sexual activities as defined in Chapter 10.58 of the Burlingame Municipal Code nor any advocacy of racism nor depiction of graphic violence shall be allowed. B The City already owns sufficient examples or better examples of this type of object or the objects by a particular artist in a particular style C The City has the facilities and resources necessary to properly care for and safe keep the object. The City has limited facilities and must consider the cost of processing, insuring, and maintaining the new artwork. D Whether the artist or donor is prepared to execute a contract or other document which, in the estimation of the City Attorney and City Manager, protects and serves the fiscal and other interests of the City in connection with the acquisition or donation of the artwork proposed for display in a public area. IV SITE SELECTION When selecting sites for works of art for loan or gift to the collection, the Council, the appropriate commission, and responsible department(s) shall consider: A Whether the artwork can be properly installed, placed to be seen, and displayed with patron safety in mind B Compatibility of design and location within unified design character or historical character of site, preservation and integration of natural features of the project C Site design including landscaping, drainage, grading, lighting and seating considerations D Environmental impacts such as noise, sound and light E Public accessibility to the artwork, particularly handicapped areas F Impact on adjacent property owner's views G Impact on operational functions of the City After consideration of the above, final selection of site location is the decision of the City Council. V FORM OF RECOMMENDATION TO COUNCIL Applications to donate artwork to the City will be made to the City Manager's office and will be routed to the Appropriate Commission. The Appropriate Commission will consider the staff s recommendation or comments, the criteria above, including written documentation, and, after a 30- day review period, will conduct a public hearing before making a recommendation to the City Council. The notice of the proposed public art will be published in the local newspaper at least fifteen (15) days before the end of the review period and will be delivered to property owners who live within 300' and are in view of the artwork. The documentation of the proposed public art will be available for review at the City Clerk's office during this period. Administrative Procedures 2.18 3 July 23, 2007 Three members of the City Council must vote affirmatively in order to approve the decision. The City Manager will notify donors of the City Council's decision. The notification, if the donation is approved, will include a description of the location where the art will be placed. The donation offer may be withdrawn at any time up until execution of an agreement between the City and the donor(s). VI MAINTENANCE OF ART IN PUBLIC PLACES: The City Clerk shall maintain detailed records of all artworks acquired. The records shall include all items outlined in the application attached to this policy. The work of art will be maintained with the same care as the City does in keeping and maintaining other similar City property. Upon receipt of the work of art pursuant to this policy, the City will be responsible for insuring the work of art as it determines appropriate in its sole discretion; however, nothing in this policy shall imply that the City has any obligation to purchase or obtain any insurance regarding the work of art of any kind. Staff will take into account the donor's or artist's recommendations for the appropriate method and frequency of maintenance for each work of art. It shall be the responsibility of the City to: A Provide for the regular inspection of public artworks B Ensure that all maintenance of public artworks is completed with the highest standards of professional conservation C Report on the location and condition of each artwork to the City Council each year in time for budget preparation, including recommendations for the restoration, repair, or maintenance of artworks, and estimated costs In the event repair, alteration, or refinishing of the artwork is required, the City shall first give the artist the opportunity to do the work for a reasonable fee if possible. However, it is recognized that the insurer of the artwork may require the repair, alteration, or refinishing to be done by the insurer's contractors. In the event the artist is unable or refuses to do the work for such a fee, the City may proceed to contract for the work with another qualified artist. VII REMOVING (DEACCESSIONING) ARTWORK Artwork may be removed from the City of Burlingame's art collection following review by the Appropriate Commission if: A The artwork's physical or structural condition poses a threat to public safety. B The artwork requires excessive maintenance, has faulty design or workmanship, and repair or remedy is impractical or unfeasible. C The artwork has been damaged and repair or remedy is impractical or unfeasible. D The condition or security of the artwork cannot be reasonably guaranteed. E Significant changes in the use, character or design of the site have occurred which affects the integrity of the artwork. Administrative Procedures 2.18 4 July 23, 2007 F Significant, adverse public reaction has continued unabated over an extended period of time G Removal is requested by the artist or donor. Removal should be a seldom -employed action that operates with a strong presumption against removing works from the collection. Removal will be undertaken only in extreme circumstances, and primarily when the condition of the artwork makes conservation impossible for technical or financial reason. Removal Procedures Prior to removing artwork, the Appropriate Commission shall prepare a written report for each object it recommends to be removed. The report shall include: A Title, artist medium, dimensions, and present location of the artwork B The origin/source of the artwork C Slide(s) and/or photograph(s) of the artwork D Report on the condition of the artwork E Estimated value of the artwork F Justification for disposal of the artwork G Recommendation for method of disposal of the artwork A copy of this report shall be distributed to each member of the Appropriate Commission for review at least one month prior to the meeting at which the removal of the work will be considered. Each member of the Appropriate Commission shall physically inspect the work and the Commission shall conduct a public hearing before voting on whether or not to remove the artwork. Prior to the Commission meeting, staff shall make a reasonable effort to locate the donor or his/her heirs to advise them of the City's consideration to remove the artwork and reasons for the decision. A report of the decision to remove the artwork will be given to the City Council. The decision of the Appropriate Commission will be deemed final, unless called up by a member of the City Council for Council approval. Disposition of artwork shall be handled in accordance with the requirements of Civil Code sections 987 and following and City procedures for disposition of surplus property. VIII ON -LOAN POLICIES The City Council may wish to accept donated artwork to the City for display on a temporary basis. Policies in addition to those listed in this document should be developed prior to the acceptance of artwork on a temporary basis. IX FUNDING FOR ART IN PUBLIC PLACES The City of Burlingame shall establish a special reserve account designated as the Art in Public Places Fund. This reserve account shall be credited annually, with funds allocated by the City through the budgetary process and monies received through donations or grants or otherwise obtained. The fund is to be maintained and administered by the City's Finance Director. Administrative Procedures 2.18 5 July 23, 2007 This account shall be used for the maintenance of public art. Expenditures of funds may include, but are not limited to, the following uses: costs associated with the transportation, installation, insurance, maintenance, repair, or restoration of artwork, and any costs to administer the art in Public Places program or purchase objects necessary for the proper presentation of the artwork. If individuals, entities, or groups donate undesignated funds to the Art in Public Places Program, the funds shall be deposited into the Art in Public Places Fund. The City Manager shall direct an Appropriate Commission to designate the funds for either the maintenance or purchase of artwork. X PUBLIC ART PROPOSAL Any person wishing to donate artwork to the City of Burlingame must complete a Donation of Public Art Application, available in the City Manager's office. The application and accompanying materials shall include the following: A Photo, plans, model or other representation of proposed artwork B Proposed location of the artwork C Statement of reason for donation D Description of the artwork, including dimensions, weight, finish, and color, and system for mounting or displaying the artwork E Any special maintenance, mounting or display requirements F Artist biography G Statement of the approximate value of the proposed donation H Signage proposed for the artwork, including size, lettering and material (Note: signage shall be limited to the artist's name, title, and date of work, and where appropriate, a dedication. The name of the donor or lender may be part of the installation) James Nantell City Manager Administrative Procedures 2.18 6 July 23, 2007 City of Burlingame's BUPLfNGA, E r x Donation of Public Art Application (Please complete this application as fully as possible Project Name Proposed Location/Address Proposed by Phone Address Reason for donation Artist Name City Phone Address City _ Description of Artwork (Include finish and color) Email Email Date: Approximate Weight Approximate Dimensions System for Mounting of Displaying Artwork Maintenance, Mounting or Display Requirements Zip Zip Approximate Value: $ Approximate Annual Maintenance Costs: $ Please attach • Photo, plans, model or other representation of proposed artwork • Artist biography • Signage proposed for the artwork, including size, lettering and material Administrative Procedures 2.18 7 July 23, 2007