HomeMy WebLinkAboutAgenda Packet - LB - 2023.04.18CITY O
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City of Burlingame
Meeting Agenda - Final
Library Board of Trustees
BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME, CA 94010
Tuesday, April 18, 2023 5:30 PM Library Conference Room
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENTS
Members of the public may speak about any item not on the agenda. Members of the public may suggest
an item for a future Library Board of Trustees' agenda during the public comment period. The Ralph M.
Brown Act (the State local agency open meeting law) prohibits Trustees from acting on item that is not on
the agenda.
4. APPROVAL OF MINUTES
a. Approval of Library Board of Trustee Meeting Minutes for the March 21, 2023 Library
Board of Trustees Meeting
Attachments: Meeting Minutes
5. CORRESPONDENCE AND INFORMATION
a. March 2023 Statistics
Attachments: Adult Services Statistics
Children's, Teen, and Easton Statistics
6. REPORTS
a. City Librarian's Report
Attachments: Report
b. Foundation Report
C. Presentation by Ray DeLara (Technical Services Manager)
7. OLD BUSINESS
a. Duncan Trust
City of Burlingame Page 1 Printed on 411412023
Library Board of Trustees Meeting Agenda - Final April 18, 2023
b. Art Donation Update
C. Meet and Greet Dates for 2023
8. NEW BUSINESS
a. Materials Request for Removal - Procedure
b. Youth Poet Laureate Hillsborough Judge
9. FUTURE AGENDA ITEMS
10. ANNOUNCEMENTS
11. ADJOURNMENT
Any writings or documents provided to a majority of the Library Board of Trustees will be
made available for public inspection at the City of Burlingame's website: www.burlingame.org.
City of Burlingame Page 2 Printed on 411412023
Burlingame Library
Board of Trustee Minutes
March 21, 2023
I. Roll Call: Trustees Present: Kris Cannon, Mark Lucchesi, Mike Nagler,
Trustees Absent: Danielle Garcia, Elisabeth Ostrow
Staff Present Brad McCulley, City Librarian
Sidney Poland, Recorder
II. Approvals•
A. The City Council approved the City Librarian's Staff Report which
requested that the Trustees be granted permission to use funds from
the Duncan Trust in the amount of $5,000 to donate to future library
projects.
B. Trustees approved the amount of $1,500 as a yearly budget
to cover costs of Meet and Greet events.
C. The Trustees approved payment to McDonough Fine Arts
Appraisals, LLC in the amount of $1,012.50 for appraisal of the
sculpture by Ray Lorenzato that is being gifted to the Library.
III. Library Board of Trustee Minutes
The Trustees unanimously approved the February 21, 2023 Board of
Trustee Minutes. M/S/C (Nagler/Lucchesi).
IV. Correspondence and Information
The Trustees reviewed the February statistics for Adult, Children's and
Teen Programs and noted that the running total for attendance at
Children's and Teens programs increased by 1,849.
V. Public Comments — There were not any members of the public who
attended the meeting.
VI. Reports
A. City Librarian's Report — Elevators
The City Librarian, Brad, noted that both the public and staff
elevators have been out of order for a number of days for the last two
months. The elevators are obsolete. Therefore, parts are difficult to
locate and in a few instances had to be made. Unfortunately, due to
budget restraints, there is not an immediate permanent solution.
B. Foundation Report
• The Foundation's April Book Sale will be held April 20th - April
23=d.
• On May 7, 2023, the foundation Speaker's Series will host
Michael McFaul who was the Russian Ambassador in President
Obama's Administration.
C. Equity Report
The Trustees reviewed the Equity Report. Highlights of the
Report follow.
• The Library Equity Team and the City's Human Resource Director
attended the County's first City/Jurisdiction Equity convening on
January 26, 2023. The group will meet quarterly,
• During United Against Hate Week residents were encouraged to write
their goals or wishes for the community and attach them to specific
trees located at the Main Library, City Hall and the Community Center.
• The Reading Room Mural has a new banner that covers the old
statement. It now reads "Living in Burlingame is for Everyone"
Tommy McMahon, Geralyn O'Brien, Olma O'Neill, Ray De Lara and Sarah
Tinkham are the current members of the Equity Team.
VII. Old Business
A. Duncan Trust
The Staff Report, written by the City Librarian, requesting that the
Trustees be given permission to allocate $5,000 from the Duncan Trust
to future library projects that will benefit the staff and the community
was passed by the City Council.
B. Meet and Greet — Action Item
The Trustee unanimously passed a motion to set up a yearly budget of
$1,500 to finance Meet and Greet events. M/S/C Lucchesi/Nagler
C. Art Donation Update — Action Item
1. Art sculpture by Ray Lorenzato
• Johnson Woo, Fleet and Facilities Manager, has advised that
the sculpture has to be attached to a solid stand.
• The Lorenzato family has requested that the library contact an
Art Conservator to apply an epoxy gel that will prevent the
the marble from staining. Brad has contacted a Conservationist
to obtain information on this issue.
• The Trustees unanimously passed a motion to pay for the
appraisal of the sculpture in the amount of $1,012.50.
M/S/C (Lucchesi/Nagler)
2. Barbara Berke
Artist Barbara Berke will give a presentation of her art project
that she has created to hang from a mobile in the stairwell at the
April Trustee meeting.
VIII. New Business
A. Strategic Plan
• Tommy McMahon, Kathy von Mayrhauser, Ray De Lara,
Olma O'Neill, Geralyn O'Brien and Jodi Jirsa are the
committee members.
• The Trustees reviewed the draft plan. Brad, the City
Librarian, noted that changes can be made and encouraged
the Trustees to share their ideas.
• The plan will eventually be opened to all staff.
• The Strategic Plan will be on the April agenda.
B. Youth Poet Laurate Hillsborough Judge (Tabled to April Meeting)
C. Historical Record of Trustees — (Tabled to April Meeting)
IX. Future Agenda Items
A. Strategic Plan
B. Youth Poet Laurate Hillsborough Judge
C. Historical Record of Trustees — Trustees
X. Conclusion of Meeting
The meeting concluded at 7:OOPM. The next meeting of the
Burlingame Library Trustees will be held on April 18, in the library
Conference Room.
Adult Services Stats
March 2023
Program
Date
# Programs
Attendance
Sit N Stitch
Tuesdays
3
9
English Learners Group
Wed & Thurs
6
29
Computer Drop -In
Mon, Thu, Sat
12
15
Senior Outreach - Atria
3/1
1
12
Major Inflection Points — Retired
Colonel Alden Cunningham
3/8
1
14
The Goddess: Images of Power
Presented by the Asian Art
Museum
3/9
1
2
Overcoming Stress and Anxiety
Using Meditation
3/14
1
Senior Outreach — Sterling Court
3/15
1
6
Booked on Crime — Mystery
Book Club
3/16
1
5
Storming Ceasar's Palace - Film
Screening
3/21
1
1
Total
28
100
2022-2023
July
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
June
total
Programs
21
19
16
17
29
16
27
33
28
Attendance
216
133
217
211
277
78
116
184
100
2021-2022 (Previous Year)
July
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
June
total
Programs
15
12
14
13
15
12
13
19
23
22
15
18
191
Attendance
106
53
122
58
100
61
66
155
185
128
134
1 260
1428
Kanopy
Month
Plays
Cost per play
Kanopy Kids and K Series (Great Books)
Monthly Invoice
$5/month for unlimited plays
Mar
274
$2
3 KIDS and
$638
2023
15 Great Courses
292 total plays
Pronunciator (Language Learning)
New registrations
Total registered users
Sessions
Top languages
3
192
6
English, Chinese
Hncestry.com
Sessions Searches run
41 600
Universal Class
Sessions
Lessons viewed
New registrations
Videos watched
Student
submissions
12
39
2
47
4
Children's and Teen Monthly Statistics
Mar-23
Children's Desk Reference Questions
884
Easton Branch Reference Questions
390
Programs
Attendance
STORYTIMES
Easton Storytime indoors/in person
4
122
Thursday Outdoor Storytime
4
222
Friday Outdoor Storytime
4
275
Wednesday Baby Storytime
3
108
MONTH TOTAL STORYTIMES
15
727
TOTAL STORYTIMES FOR FISCAL YEAR
105
5,583
CLASS VISITS
Preschool Class Visits at Schools
Preschool Class Visits at Library
Virtual Elementary School Class Visits on Zoom
Elementary School Class Visits at Library
3
109
Middle School Class Visits at Schools
Middle School Class Visits at Library
TOTAL CLASS VISITS
3
109
TOTAL CLASS VISITS FOR FISCAL YEAR
32
972
SPECIAL PROGRAMS FOR CHILDREN
Music Party via Zoom/Lane Room
1
34
2nd and 3rd grade Graphic Novels
1
14
Peopleologie Seed Balls
1
40
Homework Center
10
91
Baby Sign Language in person
1
83
Food and Fiction for Tweens -- A Tangle of Knots
1
15
Spring Break Camp -- Slime
1
68
Spring Break Camp -- Bead Crafts
1
39
Spring Break Camp -- Rock Painting
1
48
Spring Break Camp -- Sidewalk Chalk
1
42
Spring Break Camp -- Legos
1
53
MONTH TOTAL SPECIAL PROGRAMS FOR CHILDREN
20
527
CHILDREN'S Running Total for fiscal year
146
8,495
SPECIAL PROGRAMS FOR TEENS
Teen Advisory Board
1
12
Homework Center Teens
10
56
ACT Test in Lane Room
1
2
Teens Ceramic Painting
1
15
MONTH TOTAL SPECIAL PROGRAMS FOR TEENS
13
85
TEEN Running Total for fiscal year
103
937
Running Total ALL Children's & Teen for Fiscal Year
395
15,987
Special Notes
City Librarian Report to Board of Trustees
18 April 2023
BURL i NGAM
Personnel Updates:
o Main Staff: Adult Svcs has hired a 30-hour librarian that will start in early May. Circulation has
a new opening for an Aide Supervisor.
o Tech Svcs Manager position has been filled. Ray DeLara has been hired and officially started
April 10tn
o Easton Staff: N/A
o Part-time Budget: N/A
General Updates:
o Art Update: Council has approved the Lorenzato Sculpture
o Committees: Equity Team will be discussing and updating the Collection Development
Policy.
o Policy: Collection Dev Policy update coming soon.
o Facilities update -
I. The HVAC project is winding down but no definite end date
II. Easton Branch has termites and will need to be tented and fumigated. Facilities has
completed a required RFPP and is requesting first week in July as the tenting dates.
III. The leak over the north-east corner of the Reading Room is still slated for repair.
Hopefully, with this spate of clear weather the repair company can accomplish this.
o PLS/PLP (Peninsula Library System / Pacific Library Partnership)
o Upcoming BPL EVENTS: https://www.burLingame.org/library/events2/upcomingevents.php
o State Library News: https://usl3.campaign-
arch ive.com/?e=el521deff7&u=dacfa367c24271lb7d6f73ca7&id=269323d0e6
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