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HomeMy WebLinkAboutAgenda Packet - LB - 2023.03.21CITY O p ipQRATED , City of Burlingame Meeting Agenda - Final Library Board of Trustees BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Tuesday, March 21, 2023 5:30 PM Library Conference Room 1. CALL TO ORDER 2. ROLL CALL 3. PUBLIC COMMENT Members of the public may speak about any item not on the agenda. Members of the public wishing to suggest an item for a future Library Board of Trustees agenda may do so during this public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Library Board of Trustees from acting on any matter that is not on the agenda. 4. APPROVAL OF MINUTES a. Approval of Library Board of Trustee Meeting Minutes for the February 21, 2023 Meeting Attachments: Meeting Minutes & APPROVAL a. Approval of Gift of Sculpture from the Lorenzato Family 6. CORRESPONDENCE AND INFORMATION a. February 2023 Statistics Attachments: Childrens', Teens, and Easton Adult Services 7. REPORTS a. City Librarian's Report Attachments: Staff Report b. Foundation Report C. Equity Team Report Attachments: Staff Report City of Burlingame Page 1 Printed on 3/17/2023 Library Board of Trustees Meeting Agenda - Final March 21, 2023 8. OLD BUSINESS a. Duncan Trust b. Meet and Greet C. Art Donations Update 9. NEW BUSINESS a. Youth Poet Laureate Hillsborouah Ju b. 2023-2026 Strategic Plan Draft C. Historical Record of Trustees 10. ANNOUNCEMENTS 11. ADJOURNMENT Any writings or documents provided to a majority of the Library Board of Trustees will be made available for public inspection at the City of Burlingame's website: www.burlingame.org. City of Burlingame Page 2 Printed on 3/17/2023 Burlingame Library Board of Trustee Minutes February 21, 2023 I. Trustees Present: Kris Cannon, Danielle Garcia, Mark Lucchesi, Mike Nagler, Elisabeth Ostrow Staff Present: Brad McCulley, City Librarian Geralyn O'Brien, Circulation Supervisor Sidney Poland, Recorder II. Library Board of Trustee Minutes The Trustees unanimously approved the January 17, 2023 Board of Trustee Minutes. M/S/C (Nagler/Ostrow). III. Correspondence and Information The Trustees reviewed the monthly statistics for Adult, Children's and Teen Programs and noted that attendance continues to increase. IV. Public Comments — There were not any members of the public who attended the meeting. V. Reports A. City Librarian's Report — Highlights • The Benny Bufano Owl now resides just inside the front door of the library. The Foundation funded the conservation process which restored the bronze that had deteriorated from being exposed to the elements at its former site. B. Foundation Report • The Foundation's April book sale will be held April 20th through April 23rd. • The Foundation is planning an event in May. Details to follow. C. Presentation by Geralyn O'Brien, Circulation Manager Geralyn, gave an overview of the main duties of the Circulation staff and emphasized that the Circulation staff play a key role in interacting and serving library patrons. • Monthly statistics for the Main and Easton average 28,000 patrons. • Staff is composed of 3 full time employees and 14 casual (hourly) non -benefited employees. • Our library subscribes to Data Axel which is a data base that gives us the ability to contact new residents by sending out a post card with a QR code to an online library card application. VI. Old Business A. Duncan Trust 1. Gifting Law — At the request of the Trustees, Brad, the City Librarian, included an article entitled "The Gift That Keeps Giving: Gift of Public Funds" which stated that the California Constitution does not permit public agencies such as public schools, and community colleges to make a gift from public funds. The article gives examples of what would be considered "a gift of public funds". 2. PLS Equipment End of Life — The Trustees reviewed a spread sheet which itemizes purchased equipment and tracks such categories for its years of service, repairs, end of life, and replacements cost. 3. $30K Request for Collection — Brad, the City Librarian, provided the Trustees with a 3 year summary of the donations the Trustees supported to benefit the library from calendar years 2006-2008. • Categories included Library Collections, Staff Support, Programs and Services, and Facilities. • Brad, the City Librarian, and the Trustees discussed the best way to use funds from the Duncan Trust to financially support the needs of the library and that would be acceptable to the City Council. • Brad, the City Librarian, also mentioned that the managers would possibly have ideas of how the Trustees could best spend a portion of these funds for the benefit of the library and its staff. • The outcome of the discussion was that Brad, the City Librarian, would prepare a staff report requesting approval from the City Council to permit the Trustees to use funds from the Duncan Trust in the amount of $5,000 to donate to future library needs and projects. • The same categories listed in the above mentioned 3 year summary would function as a guide line to these donations. 4. Historical Trustee Record Trustee Ostrow suggested that the Trustees begin to put together a historical record of their most significant actions. List of Trustees should be updated every year. The Trustees requested that this item be placed on the March agenda. B. Meet and Greet Dates for 2023 Trustee Ostrow reported on the status of the Meet and Greet events. • Meet and Greet events for the remainder of 2023 will be held in March, June and September. • March 17th will be the next time for Trustees and staff to get together. Trustee Garcia and Cannon will host the breakfast event. Brad, the City Librarian, will send out an invitation to staff. • Trustee Cannon proposed a budget of $1,500 for Meet and Greet 2023 events to be noted on the March agenda. VII. New Business A. Art in the Library 1. Ralph Lorenzo Sculpture Donation — The Trustees passed a motion to accept the gift of a Ralph Lorenzo sculpture and possibly a second sculpture to be placed in the landscaped area outside the Children's Department. M/S/C Ostrow/Nagler 2. Mural Acknowledgement — In a plaque placed below the mural is a statement created by the Equity Committee expressing the views held by the library staff and the Library Trustees emphasizing that the library is a "safe and welcoming space for all" 3. Barbara Berk — Barbara Berk, formerly of the Peninsula Art Museum has created a hanging sculpture made out of bronze ribbon, hopefully to be hung in the stairwell when the proper lighting for this area has been completed. B. "Day in the District" Day in the district is sponsored every year by the California Library Association. Brad, the City Librarian, encouraged the Trustees to attend one of the sessions with a representative to discuss funding issues, as well as any issue specific to the Burlingame Library. Congressperson Kevin Mullin, Congressperson Diane Papan and State Senator Josh Harder will be conducting the sessions this year. VIII. Future Agenda Items A. Approval of $1,500 for the yearly budget of Meet and Greet. B. Create historical record of Board of Trustees' important actions. XI. Announcements Photos of Trustees reading their favorite book will be taken and displayed on the wall across from the bathroom. X. Adjournment The meeting was adjourned at 7:OOPM. M/S/C/ (Nagler/Ostrow) Children's and Teen Monthly Statistics Feb-23 Children's Desk Reference Questions 702 Easton Branch Reference Questions 353 Programs Attendance STORYTIMES Easton Storytime indoors/in person 3 78 Thursday Outdoor Storytime 4 257 Friday Outdoor Storytime 4 229 Wednesday Baby Storytime 3 139 MONTH TOTAL STORYTIMES 14 703 TOTAL STORYTIMES FOR FISCAL YEAR 90 4,856 CLASS VISITS Preschool Class Visits at Schools Preschool Class Visits at Library Virtual Elementary School Class Visits on Zoom Elementary School Class Visits at Library 2 70 Middle School Class Visits at Schools Middle School Class Visits at Library TOTAL CLASS VISITS 2 70 TOTAL CLASS VISITS FOR FISCAL YEAR 29 863 SPECIAL PROGRAMS FOR CHILDREN Music Party via Zoom 1 20 2nd and 3rd grade Graphic Novels 1 14 STEM Saturday -- DIY Plastic Bottle Fan 1 28 Baby Sign Language in person 1 72 Food and Fiction for Tweens -- Harbor Me 1 12 Black American Quilts Peopleologie program 1 21 TAB Button Making program 5 135 Black History Storytime 1 27 Tracey Baptiste Author Event via Zoom 1 140 Black History Month Onye Village Rhythms 1 77 Legos 1 38 Scavenger Hunt Main 1 288 Scavenger Hunt Easton 1 46 Homework Center 9 82 MONTH TOTAL SPECIAL PROGRAMS FOR CHILDREN 26 1,000 CHILDREN'S Running Total for fiscal year 126 7,968 SPECIAL PROGRAMS FOR TEENS Teen Advisory Board 1 7 SAT Testing in Person 1 11 Youth Poet Laureate 1 5 Homework Center Teens 9 53 MONTH TOTAL SPECIAL PROGRAMS FOR TEENS 12 76 TEEN Running Total for fiscal year 90 852 Running Total ALL Children's & Teen for Fiscal Year 344 14,539 Special Notes Adult Services Stats February 2023 Program Date # Programs Attendance Sit N Stitch Tuesdays 3 12 English Learners Group Wed & Thurs 8 26 Computer Drop -In Mon, Thu, Sat 14 12 English - 10 Warning Signs of 2/1 1 Alzheimer's 26 Virtual Screening - Love in 2/2 1 6 the Time of Fentan I Redefining Womanhood: 2/7 1 Susanne Pari/Michelle 25 Richmond author visit Mandarin - 10 Warning Signs of 2/8 1 Alzheimer's 10 Felt Heart Valentine Craft 2/11 1 25 Sterling Court Outreach Visit 2/15 1 7 Discover the Life Changing 2/23 1 Power of Meditation 9 Resume Review from 2/28 1 26 Phase2Careers Total 33 184 2022-2023 July Aug Sep Oct Nov Dec Jan Feb Mar Apr May June total Programs 21 19 16 17 29 16 27 33 Attendance 216 133 217 211 277 78 116 184 2021-2022 (Previous Year) July Aug Sep Oct Nov Dec Jan Feb Mar Apr May June total Programs 15 12 14 13 15 12 13 19 23 22 15 18 191 Attendance 106 53 122 58 100 61 66 155 185 128 134 1 260 1428 Kanopy Month Plays Cost per play Kanopy Kids and K Series (Great Books) Monthly Invoice $5/month for unlimited plays Jan 340 $2 3 KIDS and $770 2023 15 Great Courses 358 total plays Pronunciator (Language Learning) New registrations Total registered users Sessions Top languages 2 191 4 Chinese, Spanish Hncestry.com Sessions Searches run 31 616 Universal Class Sessions Lessons viewed New registrations Videos watched Student submissions 5 1 15 13 25 2 City Librarian Report to Board of Trustees 21 March 2023 BURL i NGAM Personnel Updates: o Main Staff: Adult Svcs will begin round two of interviews for the 30-hour librarian position o Tech Svcs Manager job description will be approved at March 20 Council meeting with the hopes of a March 29 interview and April 10 start date. o Easton Staff: N/A o Part-time Budget: N/A General Updates: o Art Update: see meeting agenda for Sculpture o Committees: see Equity Committee statement o Policy: N/A o Facilities update - I. Due to the storm on March 9t" after consultation with the City Manager we decided to close at 5pm to allow staff time to get home before sunset. Luckily the storm was not as major as originally publicized. II. The storm on Tues March 14t" did not directly affect the Library but because so many of the public were without power the Library was standing room only as well as the 15t" III. The Library has been experiencing an inordinate number of days with elevators down. These elevators are considered obsolete at this point because new parts cannot generally be purchased. Recently staff discovered that groundwater had seeped into both elevator shafts. Public Works is aware of the issue and is considering next steps but not a good time considering our budget restraints. o PLS/PLP (Peninsula Library System / Pacific Library Partnership) - currently there is a discussion around increasing the number of free prints per person to negate the cost of 10 or 15 cent credit card charges. 1 o Upcoming BPL EVENTS: https://www.burLingame.org/library/events2/upcomingevents.php o State Library News: https://www.Library.ca.gov/crb/newsdesk/ Equity Team Report - March 2023 Advancing Equity Across San Mateo County: The Library's Equity Team, along with Maria Saguisag-Sid, the Human Resources Director, participated in the County's first City/Jurisdiction Equity Convening. The group meets quarterly (January, April, July, and October). United Against Hate Wishing Trees Planted: During United Against Hate Week in November 2022, the community was invited to write their aspirations for the community and hang the on wishing trees at the Main Library, City Hall, and the Community Center. On Tuesday, March 7, the City held its 44th annual Arbor Day celebration and highlighted the newly planted trees. Three trees were planted at in honor of the United Against Hate campaign at Murray Field Reading Room Mural: In late October, the statement on the Reading Room mural that reads, "Living in Burlingame is a Special Privilege" was covered with a new banner reading, "Living in Burlingame is for Everyone." Staff and community members voiced concerns that while we have a bronzed sign at the entrance that welcomes all, the original statement on the mural directly contradicts it. With those concerns in mind, the Equity Team worked with Brad and Maryam to create a new banner and write up the mural acknowledgement. This acknowledgement has been framed and placed underneath the mural in the Reading Room: Created in 1960 by former Burlingame Mayor Lester B. Morgan and others, this mural was originally located at the former Park Road location of Burlingame's City Hall. The Burlingame Library acknowledges the complexities involved with the mural's history and how the mural's depictions might sit within a modern context. Oxford Languages defines "privilege" as "a special right, advantage, or immunity granted or available only to a particular person or group. " In 2020, the Burlingame Library and the Library Board of Trustees solidified their commitment to the idea that "All are Safe Here" with a bronze plaque at the entrance of the library. While the statement "Living in Burlingame is a special privilege" may conflict with the sentiment on the plaque, The Burlingame Public Library is committed to maintaining the Library as a safe and welcoming space for all. In October 2022, the statement "Living in Burlingame is a special privilege" was rephrased to read, "Living in Burlingame is for everyone." It has also been noted that the churches depicted in the mural do not represent the totality of the community's beliefs and/or religions. The Library acknowledges and celebrates the diversity of our community and whatever their faiths or beliefs might be. Additionally, the Burlingame Library would like to acknowledge that Burlingame and the greater San Francisco Peninsula are located on the ancestral homeland of the Ramaytush Ohlone and Muwekma Ohlone. Indigenous communities have lived in and moved through this place over hundreds of generations, and indigenous peoples from many nations live and work in this region today. We recognize that we benefit from living and working on their traditional homeland. Please join us in acknowledging and honoring their ancestors, their elders, and their communities.