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HomeMy WebLinkAboutAgenda Packet - LB - 2020.12.15City of Burlingame BURLINGAME Meeting Agenda - Final Library Board of Trustees Tuesday, December 15, 2020 5:30 PM BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 On March 17, 2020, the Governor issued Executive Order N-29-20 suspending certain provisions of the Ralph M. Brown Act in order to allow for local legislative bodies to conduct their meetings telephonically or by other electronic means. Pursuant to the Governor's Executive Order N-33-20 issued on March 19, 2020, and the CDC's social distancing guidelines which discourage large public gatherings, the Burlingame Public Library will not be open to the public for the December 15, 2020 Library Board of Trustees Meeting. Members of the public may view the meeting by logging into the Zoom meeting listed below. Members of the public may provide written comments by email to publiccomment@burlingame.org. Emailed comments should include the specific agenda item on which you are commenting, or note that your comment concerns an item that is not on the agenda. The length of the emailed comment should be commensurate with the three minutes customarily allowed for verbal comments, which is approximately 250-300 words. To ensure that your comment is received and read to the Library Board of Trustees for the appropriate agenda item, please submit your email no later than 5:00 p.m. on Tuesday, December 15, 2020. The City will make every effort to read emails received after that time, but cannot guarantee such emails will be read into the record. Any emails received after the 5:00 p.m. deadline which are not read into the record will be provided to the Library Board of Trustees after the meeting. Note that votes are unanimous unless separately noted for the record. Online City of Burlingame Page 1 Printed on 1211112020 Library Board of Trustees Meeting Agenda - Final December 15, 2020 1. CALL TO ORDER - 5:30 p.m. - Online To Join the Zoom Meeting (note that the link below doesn't look like a hyperlink, but it is) https://us02web.zoom.us/j/82057095240? pwd=YjRgVU05YWhmb2VINk16YWJNT2grZz09 Meeting ID: 820 5709 5240 Passcode:825231 One tap mobile +16699006833„82057095240# US (San Jose) +12532158782„82057095240# US (Tacoma) Dial by your location +1 669 900 6833 US (San Jose) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 301 715 8592 US (Washington D.C) +1 312 626 6799 US (Chicago) +1 929 436 2866 US (New York) 2. ROLL CALL 3. PUBLIC COMMENTS, NON -AGENDA Members of the public may speak about any item no on the agenda. Members of the public wishing to suggest an item for a future Library Board of Trustees' agenda may do so during the public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Library Board of Trustees from acting on any matter that is not on the agenda. 4. APPROVAL OF MINUTES a. ADDroval of Library Board of Trustee Meetina Minutes for November 17. 2020 Attachments: Meeting Minutes 5. CORRESPONDENCE AND INFORMATION a. November Statistics Attachments: Adult Services Statistics Children's Statistics 6. REPORTS City of Burlingame Page 2 Printed on 1211112020 Library Board of Trustees Meeting Agenda - Final December 15, 2020 a. City Librarian's Report Attachments: Report b. Foundation Report 7. OLD BUSINESS a. Silicon Valley Foundation Meeting Regarding the Library Trustees' Account b. Employee Appreciation Event 8. NEW BUSINESS 9. ANNOUNCEMENTS 10. ADJOURNMENT Any writings or documents provided to a majority of the Library Board of Trustees will be made available for public inspection at the City of Burlingame's website: www.burlingame.org. City of Burlingame Page 3 Printed on 1211112020 Burlingame Library Board of Trustees November 17, 2020 Minutes Roll Call Trustees Present: Kristin Capkin, Danielle Garcia, Randi Murray, Mike Nagler, Elisabeth Ostrow Staff Present: Brad McCulley, City Librarian Sidney Poland, Recorder II. Library Board of Trustees Minutes The Trustees unanimously approved the minutes of the October 20, 2020 Trustee Minutes. M/S/C (Nagler/Ostrow) III. From the Floor No one from the public attended the meeting. IV. Correspondence and Information The Trustees reviewed the October statistics. • Tommy is looking for ways to increase usage of Tutor.com. Kathy Von Mayrhauser, Children's Department Manager is promoting Tutor.com at school visit sessions. • Kelly and Jennie are putting together a community story time featuring staff of the police and fire departments who will read to the children. • The Children's Halloween free book give away was very successful. • On December 12th Mr. and Mrs. Santa Claus will be on the front porch of the library. The children will be able to drop their letters to Santa in a drop box located by the front porch steps. V. Reports A. City Librarian's Report - Highlights • CPU - CPU has been extended to 7:OOpm on Monday and Tuesdays. United Against Hate - Library staff has been working on a variety of virtual events for community members of all ages to be able to participate in United Against Hate week. Maryam, our staff artist, has created United Against Hate posters for the purpose of getting as many local businesses and residents as possible to place in their windows. Security Cameras - The duration of time that the security cameras retain footage is less than a year. The possibility of increasing footage is being looked into. • Re -opening Plan - Library staff is discussing plans for a possible re -opening of the Library in mid -January which may or may not happen depending on the number of new COVID cases in San Mateo County. At this time San Mateo County has been re- assigned to the red zone due to the increase in COVID cases. B. Foundation Report The new location for book donations at 241 Lorton has been successful. Donations are accepted by appointment from 2:00-4:00pm. VI. Old Business A. Silicon Valley Foundation Meeting The scheduled meeting with the Silicon Valley Foundation did not take place as the representative from the Foundation, was not able to attend the Zoom meeting. Brad will contact James Nunya to reschedule the meeting for the December 15th Trustee meeting. B. Pandemic Vision/Goals/Priorities Brad thanked the Trustees for giving him their individual suggestions of goals and priorities for library post opening procedures during the pandemic. He will review them with the managers as plans for re -opening the library move forward. C. Removal of Mural in Reading Room The Trustees unanimously approved the motion of Trustee Murray to approve the expenditures in the amount of $2,793.01 for the removal of the mural in the Reading room. M/S/C (Murray/Garcia) D. Trustee Communications To City Council A Trustee position will become available in June of 2021. During the application process, the Trustees noted that this would be an appropriate time to reach out to the City Council and have a discussion of the possibility of increasing diversification on the Board of Trustees. VII. Action Items Silicon Valley Update - Brad will contact James Nanya of the Silicon Valley Foundation to reschedule the update on the Library's investments for the December 15, 2020 meeting. Employee Recognition Event - The Trustees discussed ways to show their support for the staff since it will not be possible to hold the employee brunch at Sixto's due to COVID-19. This item will be placed on the December 15, 2020 agenda. VIII. Adiournment The meeting was adjourned at 7:00pm. M/S/C (Murray/Nagler) Respectfully Submitted Brad McCulley City Librarian City of Burlingame Adult Services Stats November 2020 Program Date # Programs Attendance Sit N Stitch Tuesdays 4 11 English Learners Group Wednesdays & Thursdays 6 18 Linkedln Updated — Phase2Careers class 11/4 1 43 Booked on Crime — Mystery book club 11/19 1 5 Virtual Art Gallery: Artist Jonathan Taylor All month Virtual gallery 1 IG: 100 views, youtube: 20 views Total 13 197 Kanopy Month Plays Cost per Kanopy Kids and K Series (Great Monthly play Books) Invoice $5/month for unlimited plays November 306 $2 5 KIDS and $757 2020 24 Great Courses 335 total plays Pronunciator (Language Learning) New registrations Sessions Top 3 languages 7 31 Italian, Mandarin, Portugese Tutor.com Tutor sessions Test Prep sessions 0 2 # of Reference questions answered = 260 phone calls Children's and Teen Monthly Statistics Nov-20 Programs Attendance Cost STORYTI M ES Live Storytime with Miss Jenny Virtual 4 82 Miss Jenny Storytime IGTV views 4 348 Miss Jenny Storytime YouTube views 4 16 Miss Jennifer Storytime IGTV views 2 177 Miss Jennifer Storytime YouTube views 3 54 Miss Kelly Storytime IGTV views 3 224 Miss Kelly Storytime YouTube views 4 140 TOTAL STORYTIMES 24 1,041 CLASS VISITS Preschool Class Visits at Schools Preschool Class Visits at Library Virtual Elementary School Class Visits on Zoom 1 27 Elementary School Class Visits at Library Middle School Class Visits at Schools Middle School Class Visits at Library TOTAL CLASS VISITS 1 27 SPECIAL PROGRAMS FOR CHILDREN STEAM Bags 1 50 Mandarin Story Time (Virtual) 1 80 $80 Mock Newbery 1 4 Baby Sign Language 1 53 Music Together 1 51 Homework Center (children) 6 28 Tween Harry Potter Drawing 1 24 TOTAL SPECIAL PROGRAMS FOR CHILDREN 12 290 $80 SPECIAL PROGRAMS FOR TEENS Homework Center (teens) 6 39 Teen Advisory Board 2 16 First Look Book Group 1 5 SAT 1 7 TOTAL SPECIAL PROGRAMS FOR TEENS 10 67 $0 TOTAL CHILDREN'S & TEEN PROGRAMS 47 1,425 $80 Book Bundles Assembled (# of bundles & books) 460 2,311 City Librarian Report to Board of Trustees 15 December 2020 BUK I NGAMI Personnel Updates: Comings and Goings o N/A Recruitments o N/A Hourly Staff o N/A F/T staff o N/A General Updates: o Covid/CPU Update — • With the Shelter in Place looming staff have been told that CPU may be shutdown depending on the wording for the Governors order or we may have to drastically reduce the number of people in the building at any time. If the latter, CPU will continue with most staff working the majority of time from home. • Childrens Dept surpassed 10,000 books for book -bundles. Parents or children can request a large bag of books with a theme "princess" "cars/trucks" "the seasons" etc.... Book bundles can be very tedious and time consuming but an important service for parents of young children. o Strategic Plan 2019/2020 — N/A o Equity Team Update — • United Against Hate: Staff did an outstanding job creating and presenting these events. Attendance was not what staff expected but there many very engaged attendees. This group will continue to meet to work on Equity issues with Councilmember Beach and other community members. o Policy — over the next two or three months the Library will be working with the acting -City Attorney, Scott Spansail, to get the ball rolling with regards to outstanding policies. • Library Security Camera policy -- pending CA review We recently found out that our security camera footage was not being saved for one full year as our City Attorney would prefer so we are looking into quotes for this upgrade. • Community Board Posting policy — pending CA review • Law Enforcement/ICE Records Requests policy — pending CA review o Significant Events — • Santa on the front porch of the Library has been cancelled. There will be a Santa zoom and children can come by to drop off their letter to him and Mrs Klaus at our CPU tables. o Facilities update — • N/A o Foundation report — • The Library Foundation continues to make strides in book donations and selling. Selling Library t-shirts online will be available soon. Donations have been increasing but not at previous year's rates. This may be impacted by shelter in place orders. o PLS/PLP (Peninsula Library System /Pacific Library Partnership) • So far, most member Libraries in PLS or PLP as a whole will be providing CPU services during shelter in place orders. The exception is South San Francisco Public and possibly Burlingame.