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HomeMy WebLinkAboutAgenda Packet - LB - 2020.02.18• City of Burlingame BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME F BURLINGAME, CA 94010 I Meeting Agenda - Final Library Board of Trustees Tuesday, February 18, 2020 5:30 PM Library Conference Room 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES a. Approval of the Library Board of Trustee Meeting Minutes for January 21, 2020 Attachments: Meeting Minutes 4. FROM THE FLOOR (PUBLIC COMMENT) Members of the public may speak about any item not on the agenda. Members of the public wishing to suggest an item for a future Library Board of Trustees agenda may do so during the public comment period. The Ralph M .Brown Act (the State local agency opening meeting law) prohibits the Library Board of Trustees from acting on anymatter that is not on the agenda. 5. CORRESPONDENCE AND INFORMATION a. January Statistics Attachments: January Circulation and Study Room Statistics January Library Program Statistics January Circulation and Study Room Trailing 12 Months Statistics 6. REPORTS a. City Librarian's Report Attachments: Report b. Speaker's Series C. Foundation Report d. Special Topic - David Whitman - Volunteer Coordinator 7. OLD BUSINESS City of Burlingame Page 1 Printed on 211412020 Library Board of Trustees Meeting Agenda - Final February 18, 2020 a. Welcome Plaaue Attachments: Plaque Details b. Update on Survey for Hourly Development Reimbursement 8. NEW BUSINESS a. Library Director Priorities for 2020 9. ANNOUNCEMENTS 10. ACTION ITEMS a. Suspension of Patron's Library Privileges b. Elimination of Fines for Burlingame Public Library Patrons 11. ADOURNMENT Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California. City of Burlingame Page 2 Printed on 211412020 Burlingame Library Board of Trustees January 21, 2020 Minutes Roll Call Trustees Present: Kerbey Altmann, Danielle Garcia, Randi Murray, Mike Nagler, Elisabeth Ostrow, Staff Present: Brad McCulley, City Librarian Sidney Poland, Recorder Jenny Miner, Teen Librarian II. Library Board of Trustees Minutes The Trustees unanimously approved the minutes of the December 17, 2019 Trustee Meeting noting the spelling correction of the Laks family. M/S/C (Murray/Nagler) III. December Statistics Highlights • It was noted that the Trailing 12-month Circulation and Study Room Usage Graph is an effective indicator of where the library stands statistically in these areas. • Children's Department held 31 holiday programs which were attended by 2,327 library patrons. • Adult Services held 42 programs and had an attendance of 178 patrons. IV. From the Floor (Public Comments) There were not any representatives from the public who attended the Trustee meeting. V. Reports A. City Librarian's Report - Highlights • The Burlingame Public Library has received a check from Boston Private Bank in the amount of $5,661.84 which represents the final distribution of unclaimed funds from the Wayne A. Willert Trust. These funds will be allocated to the Trustees' General Fund. Public Works has hired a part time painter to work in the City buildings for 6 months. The main focus of the painting project for the library will be the public areas. Community Colleges have disassociated themselves from the PLS catalog and will now work within the Statewide catalog system. PLS patrons will be able to borrow books from this catalog but it will have to be done through our local libraries and will be similar to requesting an Inter Library Loan. B. Speaker's Series • On January 26th, Kim Saget, Director of the Smithsonian's National Portrait Gallery will be the final guest for the first year of the Speaker's Series. Ms. Saget will be accompanied by Hugo Crosthwaite. Tickets are still available for this event. • The committee for the Speaker's Series is looking into other areas that might be of public interest. C. Foundation Report For the year ending 2019, the Foundation has received funds in the amount of $137,000 from the Speakers' Series and ended the year with $100,000 in the legacy fund. Brad has requested $170,00 from the Foundation to upgrade the Tech. Lab. Foundation members noted that in 2019 consistent donors increased their contributions. E. Special Topic - Jenny Miner Teen Librarian Jenny presented the Trustees with an overview of teen activities and events for the coming year. Highlights follow. 1. Homework Center - The Homework Center opened today with six to eight trained high school mentors from Burlingame High, St. Catherine's, St. Ignatius and Mercy Monday through Wednesday for two hours. Each mentor comes one day a week • Mentors providing assistance in foreign languages will be available as follows: Spanish Mon.- Wed., Cantonese and Mandarin on Mondays and Japanese on Tuesday. • Age range is first grade through sixth grade. 2. Student Success Initiative - Jenny is working with the Burlingame High School Library Tech., Brittney, on special projects. • Working with Circulation staff to create library cards for 9th graders who do not have cards. • Ordering textbooks that students are currently using in class and having them available in the library • Provide consumable math books to be used in the Library. • Jenny will be changing the "Summer Reading" shelves to "BHS Reads" based on recommended books by Burlingame High School English teachers. VI. Old Business Staff Appreciation Event A. The Staff Appreciation event will be held on Sunday February 9th at Sixto's Cantina at 10:00. Invitation have been sent to staff, Trustees and Foundation members. B. Welcome Plaque Brad has contacted Alpine Plaques regarding the size and cost of the plaque. The estimated cost for a bronze plaque the size of the original poster is $1,200. A mock-up will be furnished to the Trustees for final approval. C. Procedure for Hourly Development Reimbursement • The Trustees further discussed the possibility of providing reimbursement to hourly staff who want to attend conferences. Trustee Garcia suggested conducting a survey to determine an approximate number of hourly staff who would be interested in this program. • Brad will set up the survey. VII. New Business A. City Tuition Reimbursement Program Information on this program was provided to the Trustees to review. B. Library Director Priorities for 2020 This item was tabled due to time constraints and will be moved to the February agenda. VIII. Action Item - Possible Banning of Patron from the Library The Trustees passed a motion requesting that the City Librarian prepare the necessary documentation needed to begin the process of banning Shirley Eitan from the Burlingame Public Library for up to one year. M/S/C (Murray/Altmann) IX. Adjournment The meeting was adjourned at 7:00pm. M/S/C (Altmann/Murray) The next meeting of the Library Board of Trustees will be held on February 18, 2020 in the Upper Level Meeting Room at 5:30pm. Respectfully Submitted Brad McCulley City Librarian City of Burlingame 2.600 2.400 2.200 2.000 1.800 BPL Circulation and Study Room Usage January 2020 - including Auto -Renewals & App Renewals -Main Circ -Easton Circ -E-media Circ -Study Room Usage -Tech Lab Usage Change in the way Tech Lab -A statistics were tallied 1.600 Main Library Renovation -- Main Circ has low baseline value for 2015, so the 1.400 values for later years are higher WKIIII 1.000 0.800 E-media 5,598 Main 60,993 Tech Lab 384 Easton 8,962 Study Rooms 364 Jan Jan Jan Jan Jan Jan 2015 2016 2017 2018 2019 2020 Library Programs January 2020 Adult Programs 39 231 programs patrons Children's, Teen, and Easton Programs 59 2,219 programs patrons Highlights After Hours movie: 24 Rear Window patrons Half The Sugar, All the Love: 25 cookbook author Jennifer Tyler Lee patrons The Consumer Revolution 46 with author Naren Nath patrons Once Upon a Story: 12 Creative Writing Workshop for grades 1-3 patrons Building Resilience with Anxiety Bracelets (at Burlingame High School and in the Teen Room) Teen Librarian Jenny Miner did this program at Burlingame High 77 to tie in with YA NovCon (Young Adult Novelist Convention). patrons The convention's theme was #anxietyisreal, so teens used lava stone and essential oils to create anxiety bracelets, which can help provide focus and support when experiencing anxiety. BPL Circulation and Study Room Usage - Trailing 12 Months January 2020 - including Auto -Renewals & App Renewals -Main Circ Easton Circ -E-media Circ -Study Room Usage -Tech Lab Usage 1.300 Main 1.200 Easton E-media 1.100 0::0 Study Room usage (in minutes) 1.000 Tech Lab 0.900 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2020 City Librarian Report to Board of Trustees 17 February 2020 BURL NOAMI Personnel Updates: Comings and Goings o N/A Recruitments o Children's Dept will be recruiting for a Children's Librarian to replace Jenny Miner. Recruitment will begin in Feb or March. o Circulation is recruiting for new Library Aides. General Updates: o Monthly Topic — Davis Whitman, Volunteer Coordinator o Strategic Plan 2019/2020 — managers will be reviewing the validity of the 5 current goals in the new year. o Passport Intake update — N/A o Policy — • Library Security Camera policy -- pending • Community Board Posting policy — pending • Law Enforcement/ICE Records Requests policy — pending o The Lab update — o Training — • Staff held a Census a train the trainer event Feb 6th And attending another at SMPL on Feb 25th o Significant Upcoming Events — • Staff Appreciation event was well received. o Facilities update — • Public Works will be updating HVAC soon and will be looking into these issues Lower level, ■ Community Room = Large group events, hard to cool space ■ Tech lab = would like to have exhaust fan installed for laser cutter and other equipment. ■ Front door/main entrance is very breezy at times ■ Cafe- = food smell going to other parts of the building. Would like to exhaust the smell ■ Reading Room = used for special reading events with large amount of people, difficult to cool 1 ■ Upper level --ULMR — no independent thermostat o Foundation report — • Kim Sajet event quite a success. Very well received with many compliments about presentation and interview. • Foundation pop-up book sale in Media Room raised $1200. • Library has requested approximately $148,000 in programming and technology funding for 2020. • Feb 21st 4:30pm the Foundation will hold a small plaque ceremony for longtime resident/library user Rhoda Laks o PLS/PLP — • PLS news: Burlingame is working with Redwood City Library to replace self -check units at Main and Easton and possibly negotiate a bulk rate. • PLP news: In his role as PLP president for 2019/2020 the City Librarian will be attending ALA Legislative Days in Washington D.C. May 4-5 to strengthen relationships with our CA lawmakers and advocate for Library funding. And possibly a visit with Kim Sajet, Director of National Portrait Gallery. OA, The aluminum, while treated to endure, will pit overtime. 4-6 weeks production time. Cast Bronze: 13" x 19" Text only $1800 + tax+ shipping (gold in tone) Precision Tooled Bronze; 13" x 19" Text only $1500 +tax + shipping (gold in tone) Same look, thinner material, tooled not cast Cast A€uminum: 13" x 19" Text only $1300+tax+ shipping (silver in tone) Precision Tooled Aluminum: 13" x 19" Text only $1100+ tax + shipping (silver intone) Same look, thinner material, tooled not cast ALPINE & IMPRINTED SPORTSWEARAN L" .1 " 1'1 '�'.'.':.1' C' ti. F1 M 4 City Librarian Priorities for the upcoming year 2020 ❖ Census 2020. ➢ The Census is our federally mandated count of every person living in the United States whether documented or undocumented. It is used for states to have their fair say in government and their fair share of government resources. ➢ What it will ask: ■ Number of people living in the household ■ Residence owned or rented ■ Phone number ■ For each person in the household: name, sex, age/DOB, race ➢ Is it safe? Is it confidential? Yes, federal law gives it one of the strongest confidentiality guarantees in the federal government with a fine of up $250,000 per offence ➢ This year the Census will be online (they are hoping for 80%), by phone, and lastly by paper. If they do hear from you by any of these means they will send an enumerator to your house. ➢ What's at stake? The State of California is very concerned about our count this year. These things could very well be affected by an inaccurate count: ■ Highway/transportation funding ■ Childcare programs ■ Education funding ■ Healthcare funding ■ Nutrition assistance programs ■ Business forecasting ■ Emergency prep ■ Congressional seats and redistricting ➢ One last thought. For each person NOT counted San Mateo County could lose up to $10,000 in federal funding. Multiply that thousands possibly.... and then for the whole state of California. ❖ Staff Training. ➢ Because of the current cost of living, housing shortage, demise of the middle class, and lack of many social services, the Library will continue to see an increase in patrons experiencing mental illnesses and homelessness which can leave staff feeling at loss for how to deal with issues affectively. To that end we will be providing staff with training for major experiences dealing with difficult patrons and/or situations. ❖ Equity: within our workforce and for the public. ➢ The Library started a Racial Equity Committee last year to look issues within our organization, both Library and to some extent within the City of Burlingame as a workforce. This is why you will notice more new programs and policies geared toward more equitable hiring practices, tuition reimbursement, professional development, as well as, looking at institutional and individual biases both implicit and overt.