HomeMy WebLinkAboutAgenda Packet - LB - 2020.02.18•
City of Burlingame BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME
F
BURLINGAME, CA 94010
I
Meeting Agenda - Final
Library Board of Trustees
Tuesday, February 18, 2020
5:30 PM Library Conference Room
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF MINUTES
a. Approval of the Library Board of Trustee Meeting Minutes for January 21, 2020
Attachments: Meeting Minutes
4. FROM THE FLOOR (PUBLIC COMMENT)
Members of the public may speak about any item not on the agenda. Members of the public wishing to
suggest an item for a future Library Board of Trustees agenda may do so during the public comment
period. The Ralph M .Brown Act (the State local agency opening meeting law) prohibits the Library Board of
Trustees from acting on anymatter that is not on the agenda.
5. CORRESPONDENCE AND INFORMATION
a. January Statistics
Attachments: January Circulation and Study Room Statistics
January Library Program Statistics
January Circulation and Study Room Trailing 12 Months Statistics
6. REPORTS
a. City Librarian's Report
Attachments: Report
b. Speaker's Series
C. Foundation Report
d. Special Topic - David Whitman - Volunteer Coordinator
7. OLD BUSINESS
City of Burlingame Page 1 Printed on 211412020
Library Board of Trustees Meeting Agenda - Final February 18, 2020
a. Welcome Plaaue
Attachments: Plaque Details
b. Update on Survey for Hourly Development Reimbursement
8. NEW BUSINESS
a. Library Director Priorities for 2020
9. ANNOUNCEMENTS
10. ACTION ITEMS
a. Suspension of Patron's Library Privileges
b. Elimination of Fines for Burlingame Public Library Patrons
11. ADOURNMENT
Any writings or documents provided to a majority of the Library Board of Trustees regarding
any item on this agenda will be made available for public inspection at the Reference Desk of
the Burlingame Public Library, 480 Primrose Road, Burlingame, California.
City of Burlingame Page 2 Printed on 211412020
Burlingame Library
Board of Trustees January 21, 2020 Minutes
Roll Call
Trustees Present: Kerbey Altmann, Danielle Garcia, Randi
Murray, Mike Nagler, Elisabeth Ostrow,
Staff Present: Brad McCulley, City Librarian
Sidney Poland, Recorder
Jenny Miner, Teen Librarian
II. Library Board of Trustees Minutes
The Trustees unanimously approved the minutes of the December 17,
2019 Trustee Meeting noting the spelling correction of the Laks family.
M/S/C (Murray/Nagler)
III. December Statistics Highlights
• It was noted that the Trailing 12-month Circulation and Study
Room Usage Graph is an effective indicator of where the library
stands statistically in these areas.
• Children's Department held 31 holiday programs which were
attended by 2,327 library patrons.
• Adult Services held 42 programs and had an attendance of 178
patrons.
IV. From the Floor (Public Comments)
There were not any representatives from the public who attended the
Trustee meeting.
V. Reports
A. City Librarian's Report - Highlights
• The Burlingame Public Library has received a check from
Boston Private Bank in the amount of $5,661.84 which
represents the final distribution of unclaimed funds from
the Wayne A. Willert Trust. These funds will be allocated
to the Trustees' General Fund.
Public Works has hired a part time painter to work in the
City buildings for 6 months. The main focus of the
painting project for the library will be the public areas.
Community Colleges have disassociated themselves from
the PLS catalog and will now work within the Statewide
catalog system. PLS patrons will be able to borrow books
from this catalog but it will have to be done through our
local libraries and will be similar to requesting an Inter
Library Loan.
B. Speaker's Series
• On January 26th, Kim Saget, Director of the Smithsonian's
National Portrait Gallery will be the final guest for the first
year of the Speaker's Series. Ms. Saget will be accompanied
by Hugo Crosthwaite. Tickets are still available for this
event.
• The committee for the Speaker's Series is looking into other
areas that might be of public interest.
C. Foundation Report
For the year ending 2019, the Foundation has received funds in
the amount of $137,000 from the Speakers' Series and ended the
year with $100,000 in the legacy fund. Brad has requested
$170,00 from the Foundation to upgrade the Tech. Lab.
Foundation members noted that in 2019 consistent donors
increased their contributions.
E. Special Topic - Jenny Miner Teen Librarian
Jenny presented the Trustees with an overview of teen activities
and events for the coming year. Highlights follow.
1. Homework Center - The Homework Center opened today with
six to eight trained high school mentors from Burlingame
High, St. Catherine's, St. Ignatius and Mercy Monday through
Wednesday for two hours. Each mentor comes one day a week
• Mentors providing assistance in foreign languages
will be available as follows: Spanish Mon.- Wed.,
Cantonese and Mandarin on Mondays and Japanese
on Tuesday.
• Age range is first grade through sixth grade.
2. Student Success Initiative - Jenny is working with the
Burlingame High School Library Tech., Brittney, on special
projects.
• Working with Circulation staff to create library cards
for 9th graders who do not have cards.
• Ordering textbooks that students are currently using
in class and having them available in the library
• Provide consumable math books to be used in the
Library.
• Jenny will be changing the "Summer Reading"
shelves to "BHS Reads" based on recommended
books by Burlingame High School English teachers.
VI. Old Business
Staff Appreciation Event
A. The Staff Appreciation event will be held on Sunday February 9th
at Sixto's Cantina at 10:00. Invitation have been sent to staff,
Trustees and Foundation members.
B. Welcome Plaque
Brad has contacted Alpine Plaques regarding the size and
cost of the plaque. The estimated cost for a bronze plaque the size
of the original poster is $1,200. A mock-up will be furnished to the
Trustees for final approval.
C. Procedure for Hourly Development Reimbursement
• The Trustees further discussed the possibility of providing
reimbursement to hourly staff who want to attend
conferences.
Trustee Garcia suggested conducting a survey to determine
an approximate number of hourly staff who would be
interested in this program.
• Brad will set up the survey.
VII. New Business
A. City Tuition Reimbursement Program
Information on this program was provided to the Trustees to
review.
B. Library Director Priorities for 2020
This item was tabled due to time constraints and will be moved
to the February agenda.
VIII. Action Item - Possible Banning of Patron from the Library
The Trustees passed a motion requesting that the City Librarian prepare
the necessary documentation needed to begin the process of banning
Shirley Eitan from the Burlingame Public Library for up to one year.
M/S/C (Murray/Altmann)
IX. Adjournment
The meeting was adjourned at 7:00pm. M/S/C (Altmann/Murray) The
next meeting of the Library Board of Trustees will be held on February
18, 2020 in the Upper Level Meeting Room at 5:30pm.
Respectfully Submitted
Brad McCulley
City Librarian
City of Burlingame
2.600
2.400
2.200
2.000
1.800
BPL Circulation and Study Room Usage
January 2020 - including Auto -Renewals & App Renewals
-Main Circ -Easton Circ -E-media Circ -Study Room Usage -Tech Lab Usage
Change in the way Tech Lab -A
statistics were tallied
1.600
Main Library Renovation --
Main Circ has low baseline value for 2015, so the
1.400 values for later years are higher
WKIIII
1.000
0.800
E-media
5,598
Main
60,993
Tech Lab
384
Easton
8,962
Study
Rooms
364
Jan Jan Jan Jan Jan Jan
2015 2016 2017 2018 2019 2020
Library Programs
January 2020
Adult Programs
39 231
programs patrons
Children's, Teen, and Easton Programs
59 2,219
programs patrons
Highlights
After Hours movie:
24
Rear Window
patrons
Half The Sugar, All the Love:
25
cookbook author Jennifer Tyler Lee
patrons
The Consumer Revolution
46
with author Naren Nath
patrons
Once Upon a Story:
12
Creative Writing Workshop for grades 1-3
patrons
Building Resilience with Anxiety Bracelets
(at Burlingame High School and in the Teen Room)
Teen Librarian Jenny Miner did this program at Burlingame High
77
to tie in with YA NovCon (Young Adult Novelist Convention).
patrons
The convention's theme was #anxietyisreal, so teens used lava
stone and essential oils to create anxiety bracelets, which can
help provide focus and support when experiencing anxiety.
BPL Circulation and Study Room Usage - Trailing 12 Months
January 2020 - including Auto -Renewals & App Renewals
-Main Circ Easton Circ -E-media Circ -Study Room Usage -Tech Lab Usage
1.300
Main
1.200
Easton
E-media
1.100
0::0
Study Room usage
(in minutes)
1.000
Tech Lab
0.900
Jan
Feb Mar Apr May Jun Jul Aug Sep Oct Nov
Dec Jan
2019
2019 2019 2019 2019 2019 2019 2019 2019 2019 2019
2019 2020
City Librarian Report to Board of Trustees
17 February 2020
BURL NOAMI
Personnel Updates:
Comings and Goings
o N/A
Recruitments
o Children's Dept will be recruiting for a Children's Librarian to replace Jenny Miner. Recruitment will begin in
Feb or March.
o Circulation is recruiting for new Library Aides.
General Updates:
o Monthly Topic — Davis Whitman, Volunteer Coordinator
o Strategic Plan 2019/2020 — managers will be reviewing the validity of the 5 current goals in the new
year.
o Passport Intake update — N/A
o Policy —
• Library Security Camera policy -- pending
• Community Board Posting policy — pending
• Law Enforcement/ICE Records Requests policy — pending
o The Lab update —
o Training —
• Staff held a Census a train the trainer event Feb 6th And attending another at SMPL on Feb 25th
o Significant Upcoming Events —
• Staff Appreciation event was well received.
o Facilities update —
• Public Works will be updating HVAC soon and will be looking into these issues Lower level,
■ Community Room = Large group events, hard to cool space
■ Tech lab = would like to have exhaust fan installed for laser cutter and other equipment.
■ Front door/main entrance is very breezy at times
■ Cafe- = food smell going to other parts of the building. Would like to exhaust the smell
■ Reading Room = used for special reading events with large amount of people, difficult to
cool
1
■ Upper level --ULMR — no independent thermostat
o Foundation report —
• Kim Sajet event quite a success. Very well received with many compliments about presentation
and interview.
• Foundation pop-up book sale in Media Room raised $1200.
• Library has requested approximately $148,000 in programming and technology funding for
2020.
• Feb 21st 4:30pm the Foundation will hold a small plaque ceremony for longtime resident/library
user Rhoda Laks
o PLS/PLP —
• PLS news: Burlingame is working with Redwood City Library to replace self -check units at
Main and Easton and possibly negotiate a bulk rate.
• PLP news: In his role as PLP president for 2019/2020 the City Librarian will be attending ALA
Legislative Days in Washington D.C. May 4-5 to strengthen relationships with our CA
lawmakers and advocate for Library funding. And possibly a visit with Kim Sajet, Director of
National Portrait Gallery.
OA,
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4-6 weeks production time.
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ALPINE
& IMPRINTED SPORTSWEARAN
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City Librarian Priorities for the upcoming year 2020
❖ Census 2020.
➢ The Census is our federally mandated count of every person living in the United States whether
documented or undocumented. It is used for states to have their fair say in government and
their fair share of government resources.
➢ What it will ask:
■ Number of people living in the household
■ Residence owned or rented
■ Phone number
■ For each person in the household: name, sex, age/DOB, race
➢ Is it safe? Is it confidential? Yes, federal law gives it one of the strongest confidentiality
guarantees in the federal government with a fine of up $250,000 per offence
➢ This year the Census will be online (they are hoping for 80%), by phone, and lastly by paper. If
they do hear from you by any of these means they will send an enumerator to your house.
➢ What's at stake? The State of California is very concerned about our count this year. These
things could very well be affected by an inaccurate count:
■ Highway/transportation funding
■ Childcare programs
■ Education funding
■ Healthcare funding
■ Nutrition assistance programs
■ Business forecasting
■ Emergency prep
■ Congressional seats and redistricting
➢ One last thought. For each person NOT counted San Mateo County could lose up to $10,000 in
federal funding. Multiply that thousands possibly.... and then for the whole state of California.
❖ Staff Training.
➢ Because of the current cost of living, housing shortage, demise of the middle class, and lack of
many social services, the Library will continue to see an increase in patrons experiencing mental
illnesses and homelessness which can leave staff feeling at loss for how to deal with issues
affectively. To that end we will be providing staff with training for major experiences dealing
with difficult patrons and/or situations.
❖ Equity: within our workforce and for the public.
➢ The Library started a Racial Equity Committee last year to look issues within our organization,
both Library and to some extent within the City of Burlingame as a workforce. This is why you
will notice more new programs and policies geared toward more equitable hiring practices,
tuition reimbursement, professional development, as well as, looking at institutional and
individual biases both implicit and overt.