HomeMy WebLinkAboutAgenda Packet - LB - 2019.08.20•
City of Burlingame BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME
F
BURLINGAME, CA 94010
I
Meeting Agenda - Final
Library Board of Trustees
Tuesday, August 20, 2019
5:30 PM Library Conference Room
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF MINUTES
a. Approval of Library Board of Trustee Minutes for July 19, 2019
Attachments: Meeting Minutes
4. FROM THE FLOOR (PUBLIC COMMENTS)
Members of the public may speak about any item not on the agenda. Members of the public wishing to
suggest an item for a future Library Board of Trustees agenda may do so during this public comment
period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Library Board of
Trustees from acting on any matter that is not on the agenda.
5. CORRESPONDENCE AND INFORMATION
a. July Statistics
Attachments: Month of July Statistics
12 Month Statistics
Library Program Statistics
6. REPORTS
a. City Librarian's Report
Attachments: Report
Trustee Briefing
FY 2019-20 Budget
Organizational Chart
Strategic Plan
b. SDeaker's Series
C. Monthly Topic - Adult Services - Postponed
City of Burlingame Page 1 Printed on 8/16/2019
Library Board of Trustees Meeting Agenda - Final August 20, 2019
7. CLOSED SESSION
8. NEW BUSINESS
a. Staff Development Day October 14, 2019
9. ANNOUNCEMENTS
10. ACTION ITEMS
11. ADJOURNMENT
Any writings or documents provided to a majority of the Library Board of Trustees regarding
any item on this agenda will be made available for public inspection at the Reference Desk of
the Burlingame Public Library,
480 Primrose Road, Burlingame, California
City of Burlingame Page 2 Printed on 8/16/2019
Burlingame Library
Board of Trustees Minutes July 16, 2019
Roll Call
Trustees Present:
Staff Present:
City Council:
Library Foundation:
Former Trustee:
Former Trustee and Guest:
Kerbey Altmann, Danielle Garcia, Mike
Nagler, Elizabeth Ostrow, Randi Murray
Brad McCulley, City Librarian
Sidney Poland, Recorder
Tommy McMahon, Adult Services
Manager
Donna Colson, Mayor
Cindy Montgomery
Lisa Rosenthal
Deborah Griffith
II. Presentation of Proclamation to Lisa Rosenthal
Mayor Donna Colson presented Lisa Rosenthal with a Proclamation for
her 9 years of service on the Library Board of Trustees and her
continuous support of the Library and the City of Burlingame.
III. Swearing in of New Trustees Danielle Garcia and Elizabeth Ostrow
Danielle Garcia and Elizabeth Ostrow were sworn in as Library Trustees
in a formal ceremony by Mayor Donna Colson.
IV. Library Board of Trustees Minutes
The Trustees unanimously approved the minutes of the June 16, 2019
Trustee Meeting. M/ S/ C (Murray/ Nagler)
V. From the Floor (Public Comments)
There were not any representatives from the public who attended the
Trustee meeting.
VI. Statistics
Trustee Murray explained the statistic reporting to the new Trustees and
noted that the 12-month Circulation and Study Room Usage - Trailing
12 Months is an effective analytical tool.
VII. Reports
A. City Librarian's Report - Highlights
• ADA Issue - The stools that are being used in the library stacks
prohibit wheel chair access which makes this an ADA issue. Staff
is working on an alternative plan that will solve this problem.
• Analytics on Demand - SCPL is involved in a Santa Cruz County
Grand Jury investigation and report for its use of the
Gale/Cengage software "Analytics on Demand". The issue centers
generally around how the library uses their patrons' personal data
and whether patrons have the opportunity to agree to the use of
their personal data. Burlingame Library is no longer using the
software for this program.
• Advance Star - The digitization of the Advance Star Newspaper
has been completed. Technical Services Department has put it on
line. It is not possible to have remote access as the library does
not hold the copyrights.
B. Speaker's Series
Dates of the 3 remaining Speaker Series events for 2019 - 2020 are
as follows:
Lucy Kalanithi - Author Talk - September 15tn
Susan Orlean - Author Talk - November 3ra
• Kim Sajet - National Portrait Gallery Director - January 26tn
C. Trustee Account - The Trustees reviewed the expenditures for the
month of May 2019.
D. Monthly Topic - Adult Services - (Kanopy) - Tommy McMahon
Tommy gave the Trustees a brief summary of Kanopy.
• Kanopy is a video streaming service providing access to more than
30,000 independent and documentary films.
• Includes children's program - "Kanopy Kids".
• Kanopy is a privately held company located in San Francisco.
• Peninsula Library System (PLS) has agreed to sign up for Kanopy.
• Estimated cost for the Burlingame Library is $3,000 per year.
• Halfway through the year the incurred costs are approximately
$1,500.
• Tommy noted that the cost of Kanopy is based on its usage. If it
becomes very popular, cost to the library will increase.
• Tommy will oversee Kanopy usage and costs.
VIII. Unfinished Business
A. Monthly Focus /Topics for Future Trustees Meetings
• Circulation needs to be added to the monthly topic schedule.
• Update of the Strategic Plan will occur every 6 months.
IX. New Business
A. Nomination and Election of President and Secretary to the
Library Board of Trustees from August 2019-August 2020.
The Trustees unanimously approved the nomination and election of
Mike Nagler as President of the Board of Trustees and Elisabeth
Ostrow as Secretary for a one-year term from August 2019 to August
2020. M/S/C (Murray/Altmann)
X. Action Items Requested by Trustees
• Trustee Nagler requested Brad highlight one library service in his
report that the Trustees may not know about.
• Advise Trustees on the status of the Smart Family Grant for the
Lane Room.
• Provide information on the makeover of the Tech Lab.
• Provide list of staff members and titles - organizational chart
• Provide information on operating budget
• Provide new Trustees with a copy of Strategic Plan.
• Give new Trustees a tour of the library.
XI Adjournment
The Meeting was adjourned at 7:00pm. M/S/C (Kerbey/Murray). The
next meeting of the Library Board of Trustees will be held on August 20,
2019 in the Upper Level Meeting Room at 5:30pm.
Respectfully Submitted
Brad McCulley
City Librarian
City of Burlingame
BPL Circulation and Study Room Usage
July 2019 - including Auto -Renewals & App Renewals
-Main Circ Easton Circ -E-media Circ -Study Room Usage -Tech Lab Usage
1.800 E-media
5,812
1.600
1.400 —
Study Rooms
397
1.200 —
Tech Lab
231
Easton
7,968
1.000 Main
64,163
0.800
0.600 —
July July July July July July
2014 2015 2016 2017 2018 2019
BPL Circulation and Study Room Usage - Trailing 12 Months
July 2019 - including Auto -Renewals & App Renewals
-Main Circ -Easton Circ -E-media Circ -Study Room Usage -Tech Lab Usage
Tech Lab
1.300 E-media
1.200
Main
1.100
/ Easton
Study
1.000 Rooms
(in minutes,
not sessions)
0.900
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul
2018 2018 2018 2018 2018 2018 2019 2019 2019 2019 2019 2019 2019
Library Programs
July 2019
Adult Programs
23 294
programs patrons
Children's, Teen, and Easton Programs
57 3,239
programs patrons
Highlights
77
Friday Art Series: Martin Hsu
patrons
Clear Your Space with KonMari Consultants
65
patrons
Paint Your Own Starry Night (for adults)
We had to add a second session because the waitlist
30
was just as long as the registration list.
patrons
Timothy James Magic show at Easton
202
patrons
Family Fun Nights
• Val Smalkin—ventriloquisttotal
of
• Heather Rogers — magician
884
• Circus of Smiles
• Cinderella Puppet Show
patrons
• Cascada de Flores Mexican Song & Dance
Tween Summer Events
(for grades 4-6)
total of
• Literary Cupcakes
96
• Moon Landing Challenge
• Black Light Mini -Golf
patrons
• Nailed it! DIY Craft Event
City Librarian Report to Board of Trustees
20 August 2019
BURL NOAMI
Personnel Updates:
Comings and Goings
o Suzzane Beattie — new Adult Svcs on -call librarian from SFPL
o Kyle Hval — new on -call Adult Svcs Librarian from Mountain View
o Barbara Dhyne new Aide from Books Inc.
o Derek Clemons — new Library Asst for Easton Branch from McMillan Tutoring
o Justine Kay — new on -call Childrens Librarian from West Hillsborough School
Recruitments
o The Library will be interview for a New Teen/Children Librarian. We will sorely miss our current Teen Librarian
Kim Day but we are thrilled for her new position at the Enoch -Pratt Free Library in Baltimore MD
General Updates:
o Monthly Topic — Adult Svcs
o Strategic Plan 2019/2020 — N/A
o Passport Intake update — the Library will be hiring a part-time Passport Intake person to help alleviate the
strain on Technical Services staff.
o Policy —
• Library Security Camera policy -- pending
• Community Board Posting policy — pending
• Law Enforcement/ICE Records Requests policy — pending
o Tech Lab update: "The Lab" Create, tinker, and play at the Lab!
• The Lab -- What's in The Lab -- 4 Sewing Machines, Embroidery Machine, I Serger, Iron & Ironing
board, various fabrics, 3D Printers-- Ultimaker 3 & Toybox (coming in October)
• How it works]. Book an orientation (for first-time users) 2. Book a machine 3. Show up for your
equipment booking during Open Lab
o Training —
• Professional Development Day will be held Oct 14th in lieu of Indigenous Peoples Day (Columbus Day
• The Library will be looking into training to assist staff in dealing with homeless and mentally ill patrons.
o Significant Upcoming Events —
• "The Lab" opened on Monday, August 19. The Lab will be open for drop -ins on Mondays through
Thursdays, from 5:00 p.m. to 7:00 p.m., and Sundays from 2:00 p.m. to 4:00 p.m.
The Lab will feature four sewing machines, an embroidery machine, a serger, an Ultimaker 3D printer, a
Toybox 3D printer (coming in September), and archival equipment (coming in October).
• September 6th will be the Library's last Frist Friday Art series. The program kicked off in May of 2017
and there have been 27 different art exhibitions and 25 First FridU opening reception events with the
artists. It had quite a great run.
o Facilities update —
• Staff are working with the Foundation to become more ADA compliant outside of the Foundation office
and in the Lane Room hallway with regard to trucks and garbage cans. Within the same topic, staff will
be corralling step -stools in one area where patrons/staff can use one and return.
• Public Works are having some difficulties with key card readers at the Library — hopefully resolved soon.
• Parking structure changes mentioned in a previous meeting will commence in September for the City as a
whole but will not affect the Library until February or March according to Syed Murtuza, Public Works
Director.
o Foundation report —
• When Breath Becomes Air: A Conversation with Dr. Lucy Kalanithi — Sunday Sept 15' 4pm — 9pm.
Tickets go on sale Aug 19t' and Aug 26t''.
o PLS/PLP —
PLP executive president sent a letter to LinkedIn urging them to reconsider their new privacy settings for
LinkedIn Learning, an educational resource subscribed to many libraries across the nation. As of now
when a Library patron uses accesses a learning video they must create an open LinkedIn acct.
Peninsula Library System will definitely be negatively affected by Macmillan's new eBook pricing
decision (see document "eBook Lending Changes") but how much we are not sure.
■ open letter from Steve Potash from OverDrive: https:Hoverdrivesteve.com/macmillan-publishes-
a-work-of-fiction/
■ article from CNN htips://www.cnn.com/2019/08/02/opinions/libraries-fight-publishers-over-e-
books-west/
2019 Trustee Briefing
LIBRARY OVERVIEW
BACKGROUND
The Burlingame Public Library was established on October 18, 1909 and includes the
Main Library and Easton Branch. The Library is a department of city government and is
municipally funded. The City Librarian reports to the City Manager. The Library has a five -
member Board of Trustees whose members are appointed by the City Council for three-
year terms and are eligible for reappointment. The Trustees function as an advisory board
as outlined by the State of California in the California Education Code. This board advises
the City Librarian on policy, community, and library issues and acts as an advocate for
the Library in the community.
The Library staff is organized into the following four divisions with a manager overseeing
each division: the Adult Services Division, the Circulation Division, the Children's Division,
and the Technical Service and IT Division. The City Librarian oversees library operations,
creates and monitors the budget, and serves as a liaison with other City departments, as
well as the Peninsula Library System, the Pacific Library Partnership, the State Library,
and other city and county libraries. The Adult Services Division is responsible for
professional librarians who assist users with questions, computer training, and
recommendations. Librarians are also responsible for the selection and de -selection of
library materials, and the creation and implementation of adult programs. The Circulation
Division is responsible for check-out and return of materials, issuing library cards,
processing overdue fines, and interlibrary loans and holds on requested material. The
Children's Division is responsible for assisting children, teens, and their parents by
answering questions and providing assistance in areas such as homework and
recreational reading. Children's staff offer numerous story times weekly and many special
programs throughout the year. The Children's manager also oversees the Easton Branch
Library services. The Technical Services and IT Division orders and processes materials
for circulation, provides IT maintenance for over 100 computers, and works closely with
the Peninsula Library Automated Network (PLAN) and City IT staff.
Children's Services: The Children's Room is a busy place with six story times each week
and a wide variety of special programming throughout the year. Staff promote literacy
through both a summer reading program and a winter reading program. Poetry Month for
elementary age children encourages children to read poetry and then write their own
poems. Each year, the children's librarians visit all classrooms in Burlingame and
Hillsborough to promote the summer reading program. Staff also host class visits at the
Main Library and Easton Branch throughout the school year. Class visits include readings,
a tour of the Library, and information about library services.
1 of 3
2019 — Library Department
Teen Services: After our 2015 renovation the Teen Room was designated "Teen Only"
so give teens a safe space to be who they want to be without the judgements of adults. It
is a vibrant space for young adults to relax and/or study while also offering a large
selection of materials for teens. Teens are able to assist the teen librarian by joining the
Teen Advisory Board, a group that meets twice a month to give input regarding services
and materials for teens. Homework Drop -In, a homework enrichment program where
teens assist elementary school students with homework together is one of our newest
afterschool program iterations. The teen librarian visits Burlingame Intermediate School
and Hillsborough's Crocker Intermediate School classrooms every spring to inform
students of the Library's summer offerings.
Volunteers: The Burlingame Public Library volunteers contribute approximately 8,400
hours a year, or the equivalent of four full-time staff. Adult and teen volunteers work in all
library divisions and perform a variety of tasks from cleaning CDs to maintaining the
outdoor terrace to delivering books to homebound patrons. Volunteers also help with
special events including the Book and Author Luncheon, and the book sales. The Library
has recently hired a half-time dedicated Volunteer Coordinator to help the library create
a more robust volunteer program.
The Burlingame Library Foundation: A 24-member board, the Burlingame Library
Foundation donates countless hours for many special fundraising events, including an
annual Book & Author Luncheon. Book sales is another hugely successful fundraising
activity of the Foundation, including online, in -library, and special four -day book sales.
The Foundation augments the Library's budget with funds raised through these sales and
donations. All library programs are funded by the Burlingame Library Foundation.
MAJOR DEPARTMENT INITIATIVES
Strategic Plan: The Burlingame Library completed a three-year Strategic Plan in 2017.
Staff has been focusing on achieving these goals, using identified strategies and an
annual detailed work plan with specific actions to make progress.
Goal A: Provide engaging, customized experiences
Goal B: Build inclusive community connections
Goal C: Foster a wide range of literacy and life skills
Goal D: Listen to our community and share our stories
Goal E: Enable our staff members to thrive, grow and be deeply engaged in realizing our
vision and mission
Page 2 of 3
2019 — Library Department
Digitization of Burlingame Advance Star: Staff just recently completed the digitization
of the Library's entire collection of Burlingame historical newspapers (1905 — 1973) with
a searchable keyword index and is available online within the Library.
"The Lab": The Library's Tech/Media Lab will be getting a new look and new equipment
over the next year including but not limited to updated 3-D printers, archiving equipment,
a green screen, sewing machines and laser cutter in order to better educate our young in
regards to S.T.E.A.M. (Science, Technology, Engineering, Art, Math)
FURTHER INFORMATION
For further information regarding the Library, please contact Bradley McCulley, City
Librarian, at 650-558-7401 or mcculleW(c Plsinfo.org.
Updated Aug 2019 BTM
Page 3 of 3
CITY OF BURLINGAME, CA
BUDGET YEAR 2019-20
FORM A: DEPARTMENT REQUEST - PART-TIME, OVERTIME, AND NON -PERSONNEL EXPENDITURES
DEPARTMENT NAM Library
FUND # 101
DEPARTMENT # 67500
FY18-19
Adopted FY19-20
Object # Object Description Budget Request $ Chg
% Chg
011
011 PART-TIME SALARIES
546,729
546,729
0.00%
012
012 OVERTIME
-
0.00%
110
110 OFFICE EXPENSE
54,000
54,000
- 0.00%
119
119 CREDIT CARD FEES
1,500
1,700
200 13.33% New POS system Clover
122
122 PERIODICALS
22,000
22,000
- 0.00%
123
123 BINDING/MICROFILM
1,000
1,000
- 0.00%
124
124 CATALOGING EXPENSE
74,000
79,000
5,000 6.76%
125
125 NON -PRINT MEDIA
53,600
53,600
- 0.00%
129
129 BOOKS/PRINT MEDIA
223,000
223,000
0.00%
160
160 COMMUNICATIONS
9,400
9,400
0.00%
170
170 ELECTRIC & GAS UTILITIES
130,200
130,200
0.00%
175
175 DEPT WATER CONSUMPTION
12,000
12,000
0.00%
190
190 MAINTENANCE OF BUILDINGS AND GROUND
17,000
17,000
0.00%
200
200 EQUIPMENT MAINTENANCE
12,000
12,000
0.00%
209
209 ELECTRONIC RESOURCES
41,200
41,200
0.00%
220
220 CONTRACTUAL SERVICES
241,750
241,750
0.00%
235
235 COMPUTER MAINTENANCE
22,000
22,000
0.00%
240
240 DUES AND SUBSCRIPTIONS
2,000
2,000
0.00%
250
250 TRAVEL, CONFERENCES & MEETINGS
3,500
3,500
0.00%
251
251 DEPARTMENT HEAD CONFERENCE & MEETING
1,500
1,500
0.00%
252
252 STAFF CONFERENCE AND MEETINGS
5,000
5,000
0.00%
253
253 OUT OF STATE TRAVEL
2,500
2,500
0.00%
260
260 TRAINING AND SAFETY
3,000
3,000
0.00%
TOTAL 1,478,879 1,484,079 5,200 0.35%
Comments
City Librarian
Admin:
5 Library Assistants
Adult Services Children Services
Manager Manager
Easton Branch
1 Library Assistant
4 Librarians Supervisor
Circulation
Manager
1 Library Aide
Supervisor
Technical Services
Manager
1 Librarian . 1 Tech Lab
Supervisor
3 Librarians 1 Library Assistant 1 Library Assistant
Burlingame Public Library Strategic Plan
2017-2019
Vision, Mission, Values, Goals & Strategies
Library -Specific Values
Our behavior, actions, and work are informed and guided by these
values.
• Encouraging inclusion and welcoming diversity
• Fostering literacy and life-long learning
• Making information easy and free to access
• Building community
• Delivering excellent customer service by an expert staff
• Nurturing innovation
• Guarding confidentiality and privacy
• Providing an equitable workplace with opportunity for growth
• Preserving intellectual freedom
Vision
Our vision is the impact we aspire to have on our community.
An incubator for sharing information, imagination and
innovation
Mission
Our mission is the reason that we exist and for which we are
accountable.
Burlingame Public Library. Awaken your curiosity. Spark your
creativity. Strengthen your connections.
Goals
11/7/16 1
Goal A: Provide Engaging, Customized Experiences
Goal B: Build Inclusive Community Connections
Goal C: Foster a wide range of literacy and life skills
Goal D: Listen to our community & share our stories
Goal E: Enable our staff members to thrive, grow and be
deeply engaged in realizing our vision and mission.
11/7/16 2
Goals and Strategies
We will focus on achieving these goals during the next three years,
using the identified strategies to do so. We will develop an annual
detailed work plan with specific actions to make progress.
Goal A: Provide Engaging, Customized Experiences
Strategies:
• Develop personal services and provide digital tools for making
and sharing personalized reading, listening and viewing
recommendations.
• Provide increased opportunities to play, learn and create.
• Offer a broader range of assistance and instruction in using
digital tools, devices, and resources to individuals.
• Use space flexibly, optimizing and altering it as needs change.
Goal B: Build Inclusive Community Connections
Strategies:
• Ensure that library services are accessible and inclusive.
• Create opportunities for sharing specialized items and the
expertise of community members.
• Deepen connections to the community and library for groups
not generally library users.
• Develop programs and services that engage multiple
generations together.
Goal C: Foster a wide range of literacy and life skills
Strategies:
• Educate and support parents and caregivers in their role in
early literacy and school success.
• Provide life skills programs for young people transitioning to
adulthood.
• Promote digital and information literacy.
• Teach financial literacy for different phases of life.
• Develop health literacy programs and resources for all ages.
11/7/16 3
Goal D: Listen to our community & share our stories
Strategies:
• Find new ways to effectively tell our stories that demonstrate
the library's impact and value.
• Develop quantitative and qualitative measurement tools for
evaluating the outcomes of our programs and services.
• Explore and evaluate effective communication and marketing
practices.
• Engage deeply with community members about their needs
and aspirations in order to better support those.
Goal E: Enable our staff members to thrive, grow and
be deeply engaged in realizing our vision and
mission.
Strategies:
• Ensure equity, diversity and inclusion among staff.
• Identify key competencies and provide resources and
methods for training and developing all staff members.
• Provide opportunities for all staff to plan and learn together.
• Support staff in actively participating in regional, state, and
national professional activities.
11/7/16 4