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Home My WebLink AboutAgenda Packet - LB - 2019.06.18CITY O p ipQRATED , City of Burlingame Meeting Agenda - Final Library Board of Trustees BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Tuesday, June 18, 2019 5:30 PM Library Conference Room 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES a. Approval of Library Board of Trustee Minutes for May 21, 2019 Attachments: Meeting Minutes 4. FROM THE FLOOR (PUBLIC COMMENTS) Members of the public may speak about any item not on the agenda. Members of the public wishing to suggest an item for a future Library Board of Trustee agenda may do so during the public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Library Board of Trustees from acting on any matter that is not on the agenda. 5. CORRESPONDENCE AND INFORMATION a. May 2019 Statistics Attachments: Mav Library Programs Mav Circulation 6. REPORTS a. City Librarian Report Attachments: Report b. Foundation Report C. Speaker's Series d. Trustee Account Balance and Detailed Spending Report e. Monthly Topic - Strategic Plan Attachments: Monthly Focus Topics City of Burlingame Page 1 Printed on 611412019 Library Board of Trustees Meeting Agenda - Final June 18, 2019 7. UNFINISHED BUSINESS a. Letter to Silicon Valley Community Foundation 8. NEW BUSINESS a. Parking in the Fall b. Review "Special Topics" for Remaining 2019 Trustee Meetings C. Request for Payment of Freight Invoice for Stage Delivery 9. ANNOUNCEMENTS 10. ACTION ITEMS 11. ADJOURNMENT Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California City of Burlingame Page 2 Printed on 611412019 Burlingame Library Board of Trustees Minutes May 21, 2019 Roll Call Trustees Present: Kerbey Altmann, Mike Nagler, Randi Murray Trustees Absent: Andy Blanco, Lisa Rosenthal Staff Present: Sidney Poland, Recorder Brad McCulley, City Librarian II. Introduction of Guests Mike McFadden and Iry Agard introduced themselves to the Trustees as prospective board members. III. Library Board of Trustees Minutes The Trustees unanimously approved the minutes of the April 16, 2019 Trustee Board meeting with the correction that for the June 7th Foundation fundraiser the reception with the artists is at 6:00 and the program begins at 7:00. M/S/C (Altmann/Nagler) IV. Statistics The Trustees reviewed the April statistics noting that e-media is increasing and Tech Lab attendance is showing a slight decrease. V. Reports A. City Librarian's Report - Highlights • First round of interviews for Volunteer Coordinator position was held on May 20th. Five candidates interviewed for the position. A second round of interviews will be held May 28th and May 29th. • Summer Reading Kick-off will be held Saturday June 8th 1-3 at the main library and June loth 6-7 at Easton. • Installation of the new LED lights bulbs began on May 17th. B. Foundation Report John Ward has selected the Library Foundation and Call Primrose to be the beneficiaries of his yearly garden tour. The tour is scheduled 1-5 on June 30th. C. Speaker's Series • Tickets for Jazz in the Ballroom were sold out in two weeks. • Making individual sponsorships available for purchase proved to be very successful. • Tickets purchased for Call Primrose as a gift from the Trustees will be raffled off to Burlingame residents at Call Primrose's weekly raffle. D. Trustee Account - The Trustees reviewed the expenditures for the month of March 2019. VI. Unfinished Business A. Lane Room Upgrade • Brad distributed the report on the redesign of the Lane Room prepared by the inters from the D-Tech high school in Redwood City. • Brad is writing a grant with Patty Anixter to present to the Smart Family requesting funds for the Lane Room re -model. B. Window Shade Quote Revised The Trustees unanimously passed a motion to approve the revised quote for the purchase of new window shades throughout the library in the amount of $37,463.31. M/S/C (Murray/Altmann) C. VKK Signmakers Inc. Quote Revised The Trustee unanimously passed a motion to approve the revised quote from VKK Signmakers Inc. in the amount of $3,232 which includes the addition of new letters to identify the rest rooms on the main floor. M/S/C (Altmann/Randi). VII. New Business Review of Quote for Stage Addition The Trustees unanimously passed a motion approving the expenditures for a new stage section in the amount of $1,072.88. M/S/C (Murray/Altmann) VIII. Adjournment The Meeting was adjourned at 7:00pm. M/S/C (Altmann/Murray). The next meeting of the Library Board of Trustees will be held on June 18, 2019 in the Upper Level Meeting Room at 5:30pm. Respectfully Submitted Brad McCulley City Librarian City of Burlingame Library Programs May 2019 Adult Programs 29 398 programs patrons Children's, Teen, and Easton Programs 91 3,490 programs patrons Highlights This month's First Friday Art Series was a Zine Fest based on Community and Civic Action. 100 people attended, and established artists and members of 100 the community collaborated on a community zine (mini -magazine), which can be viewed here: patrons https://drive.google.com/file/d/lIL9M3KD1whX6oZl2PhuED14pzklFkn20/view Burlingame Post Office — Historical Society program 48 patrons Design Your Own Native Plant Landscape - 80 Citizens Environmental Council Program patrons Superheroes and Comic Books! Superhero Dance Party— 161 patrons total of Free Comic Book Day —125 patrons 313 patrons Making Comics Workshop — 27 patrons BPL Circulation and Study Room Usage - Trailing 12 Months May 2019 - including Auto -Renewals & App Renewals -Main Circ -Easton Circ -E-media Circ -Study Room Usage -Tech Lab Usage 1.300 E-media Tech Lab 1.200 1.100 / Main / Easton 1.000 Study Rooms 0.900 May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May 2018 2018 2018 2018 2018 2018 2018 2018 2019 2019 2019 2019 2019 City Librarian Report to Board of Trustees 18 June 2019 BURL NOAMI Personnel Updates: Comings and Goings o We have hired a Volunteer Coordinator to be officially announced once paperwork and background check are complete. Recruitments o The Library will be recruiting an hourly custodian working one day a week as an alternate for our current custodial staff General Updates: o Monthly Topic — Strategic Plan o Strategic Plan 2019/2020 —Managers met 6/11 to discuss Strat Plan (see attached updated plan) o Passport Intake update — N/A o Policy — • Library Security Camera policy -- pending • Community Board Posting policy -- pending o Training — • All -Staff (full-time only) meeting June 20' as quarterly informational session and as a communication discussion o Significant Upcoming Events — • Summer Reading Kick-off at Main and Easton— was great event with 300 people attending, Easton event was very hot but went off without any mishaps • Elaine Tai and the City Librarian represented Burlingame at the San Mateo County Gay Pride festival in San Mateo Central Park • Head Over High Heels 2 — June is Gay Pride Month so bringing back second annual Drag Queen Night @ the Library Wednesday, June 19th at 7pm in the Lane Room • Pride Month Drag Queen Storytime starring Vanilla Meringue! -- books, music, and dancing — June 29' 11 am in Children's Room o Facilities update — • New LED light bulbs have been installed. It will be a work in progress as some areas are not as bright as we had hoped and other areas are too bright. • Easton Branch had its first closure of the year on 6/11/19 due to heat. The internal temp reached 86 and we close at 83 degrees. o Foundation report — 0 Speaker Series event June 7t' in with "Jazz in the Ballroom" was complete success. • Staff feel they have an idea that will save time and money moving/setting up Reading Room for events • John Ward Garden Tour fundraiser June 30' 1-5pm in Burlingame o PLS/PLP — PLS budget recently passed and directors voted to replace Gale suite of online educational resources with Ebsco, as well as, all libraries moving to Zinio eMagazines. Burlingame will be giving up Flipster in lieu of. Monthly Focus Topics September Web/Social Media/Marketing October Adult Svcs — Circulation, Programming, Collection Dev November Strategic Plan December (NO MEETING) January SVCF Investment Update February Strategic Plan March Children/Teen April Technical Services May Strategic Plan June Web/Social Media/Marketing July (NO MEETING) August Strategic Plan