HomeMy WebLinkAboutMin - LB - 2017.02.14Library Board of Trustee
Approved Minutes
February 14, 2017
I. Call to Order
President Altmann called the meeting to order at 5:30PM.
II. Roll Call
Trustees Present: Kerbey Altmann, Andy Blanco, Randi Murray,
Mike Nagler, Lisa Rosenthal
Staff Present: Brad McCulley, City Librarian
Sidney Poland, Recorder
City Representatives: Lisa Goldman, City Manager
Margaret Glomstad, Park and Recreation Director
III. Library Board of Trustee Minutes
The January 18, 2016 Board of Trustee Minutes were unanimously approved.
M/S/C (Rosenthal/Murray)
IV. Correspondence and Information
The Trustees reviewed the statistics for January. It was noted that the county
wide author program, YA Nov Con, held in Millbrae, had an attendance of 250
middle school and high school students. The drawing program is offered once
a month for all ages and usually has an attendance of approximately 30 plus.
Some of the attendees draw on their I -pads. The Trustees have been requested
to prioritize the specific statistics that they want to be included in the monthly
Trustee packet.
V. From the Floor (Public Comment) - No one from the public attended.
VI. Reports
A. City Librarian's Report
1. DVDs, CDs, and Books on CDs Update
• The collection will no longer have location stickers. Main
and Easton DVD's will be intermingled.
• Weeding of the collection is continuous.
• Circulation loan period might be changed. Holds cannot be
placed on new DVD's. Currently the time frame is one week
with 5 renewals.
• Purchase of a Blue Ray collection is being considered.
• Criterion Collection offers a streaming video service. Media
staff will contact Criterion to ascertain cost.
• Regarding expansion of shelving for additions to the
collection, lower shelving is difficult for patrons to access
and there is not space for another gondola.
• The majority of films on the American Film Institute list are
available in our collection.
2. Tutor.Com - Tutor.Com is the on-line homework program for
elementary, middle school and high school students. Students
gain access to the program through their library card.. Cost to
our library is $9.00 per session with a ceiling of $10,000 per year.
Cost is tracked by using the first 5 numbers of an individual's
library card. Recently, the library was notified that our account
had a cost overage of $3,000. It was determined that an
unauthorized non -Burlingame patron using the first 5 numbers of
Burlingame cards, which is 29042, had caused the overage. The
City Librarian is working with staff at Tutor. Com to institute
safety measures to prevent another occurrence of this type.
B. Foundation Report
Guests may make reservations to the April 29th Book and Author
Luncheon on the Library Foundation Website. Reservations may also be
made by mail. The on-line auction will be opened to the public on
Sunday, April 2nd.
II. Unfinished Business
A. Burlingame Public Library Strategic Plan
Brad provided the Trustees with a draft schedule showing the action
items for the individual goals in the Strategic Plan, department and staff
responsibility, required skills, technology, funds needed for each goal
and estimated time frame to produce an effective goal.
B. Silicon Valley Community Fund Meeting - Highlights
Brad McCulley and Trustee Murray met with Paul Velaski (C00 and CFO)
and Catherine Dooling (Investment Officer) on February 3rd.
• Funds were left to the SVCF to benefit the Burlingame Public
Library in a trust. The Library Trustees have no authority over
the investment of the funds.
• Funds are invested in an endowment pool with other designated
endowments for a combined total of $161MM.
• The pool is comprised of US stocks, emerging market stocks, fixed
income, hedge funds, private equity and real estate which are
identified as asset allegations.
• The Library's assets are invested in 50% stocks, 35% hedge funds
and 15% fixed income.
• Assets in the endowment fund are overseen for the most part by
mutual fund managers.
• Objective of endowment pool is to allow for capital preservation, as
well as average withdrawals of approximately 5% per year.
• Paul Velaski noted that he would meet with the Trustees anytime
to discuss our investment. Trustee Murray recommended meeting
at least once a year after the year end results are in which would
be February or March of 2018.
C. Consolidation of Trustee Funds
The Trustees unanimously approved the consolidation of the funds held
in the Trustee account as proposed by Jeannine Culligan, who manages
the account. M / S / C (Murray/ Rosenthal) .
D. FIKA Cafe Hours
Gohada Albaghah, our Cafe owner, has decided to keep her original
hours for Saturday which is 10:00am-4:OOpm for the present time.
VIII. New Business
A. 1. Quality of Life Services Presentation
Lisa Goldman, City Manager, and Margaret Glomstad, Parks and
Recreation Director, presented a power point program entitled. "Join the
Conversation". The purpose of this program is to engage community
participation in the budget planning process. Residents will be
requested to review and prioritize city services and needs that were
identified in a survey conducted last year. Suggestions and questions
relating to present and future city services are encouraged. The "Join the
Conversation" survey will be available to community members in written
form or on-line.
Lisa Goldman emphasized that the City does a good job in balancing the
budget but needs community input to further prioritize specific budget
needs.
2. Join the Conversation - Survey Priorities
• Reducing traffic congestion on City Streets
• Continuing to rapidly respond to 911 emergency calls
• Maintaining recreation programs 8v facilities for youth,
teens & seniors
• Repairing potholes
• Maintaining safe routes to schools
• Maintaining crime prevention and investigation programs
• Providing adequate park & recreation facilities
• Providing a range of diverse housing options
B. E-Book Discussion
Brad McCulley gave an e-Book demonstration to the Trustees. Brad also
noted that within Overdrive there exists an entity identified as "Overdrive
Advantage" that would provide access to an extra collection specific to
Burlingame patrons. Our library is considering adding "Overdrive
Advantage" as an extra service to help meet our patron's e-book needs.
IX. Adjournment
The meeting was adjourned at 7:OOPM. The next meeting of the Library Board
of Trustees will be held March 21, 2017 in the Library Conference Room at
5:30PM.
Respectfully Submitted,
/s/
Bradley McCulley
City Librarian
Burlingame Public Library