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HomeMy WebLinkAboutAgenda Packet - LB - 2017.04.18INGAME HALL City of Burlingame B501 PRIMROSE ROAD 501 PRIMROSE ROAD BURLINGAME BURLINGAME, CA 94010 Meeting Agenda - Final Library Board of Trustees Tuesday, April 18, 2017 5:30 PM Library Conference Room 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES a. Library Board of Trustee Minutes from March 21, 2017 Attachments: Meeting Minutes 4. CORRESPONDENCE AND INFORMATION a. Library Statistics March 2017 Attachments: March 2017 statistics 5. FROM THE FLOOR (PUBLIC COMMENTS) Members of the public may speak about any item not on the agenda. Members of the public wishing to suggest an item for a future Board of Trustees agenda may do so during this public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Board of Trustees from acting on any matter that is not on the agenda. 6. REPORTS a. City Librarian's Report - McCulley Attachments: Report b. Foundation Report 7. UNFINISHED BUSINESS a. Strategic Plan b. Silicon Valley Community Fund C. Teen Room Proaressive DisciDline Polic Attachments: Policy City of Burlingame Page 1 Printed on 411312017 Library Board of Trustees Meeting Agenda - Final April 18, 2017 d. E-Books 8. NEW BUSINESS a. Program Strategy for Adult Services b. Marketing 9. ANNOUNCEMENTS 10. ACTION ITEMS 11. ADJOURNMENT Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Water Office counter at City Hall at 501 Primrose Road during normal business hours. City of Burlingame Page 2 Printed on 411312017 Library Board of Trustee Minutes March 21, 2017 Call to Order President Altmann called the meeting to order at 5:30PM. II. Roll Call Trustees Present: Kerbey Altmann, Mike Nagler, Lisa Rosenthal Trustees Absent: Andy Blanco, Randi Murray Staff Present: Brad McCulley, City Librarian Sidney Poland, Recorder III. Library Board of Trustee Minutes The February 14, 2017 Board of Trustee Minutes were unanimously approved. M/S/C (Rosenthal/Nagler) IV. Correspondence and Information A. February Statistics and Misc. Issues • Circulation at Easton has been in a slight decline over the past few months. Winter weather could be a reason. The Children's Department is making plans for summer reading events which always has a positive attendance. Room Scheduling Software - The Technology staff is considering purchasing a room scheduling software through Lib Cal. Patrons would be able to schedule room usage for study rooms A, C, D and the teen room without staff assistance. The current room scheduling system, DIBS, has not met the needs of library staff. Streaming Movies - Brad has arranged for staff, Foundation members and Trustees to try out Kanopy, a streaming video service. Brenda is compiling comments from the participants. American Film Institute - The library currently has a total of 80 films from the American Film Institute Collection. Brenda is in the process of completing the library's collection. V. From the Floor (Public Comment) - No one from the public attended. VI. Reports A. City Librarian's Report - Highlights 1. Passport Intake Update - Passport reservations are booked through the month of April and must be made through our website. It is not possible for the passport agent to accept walk-ins. Staff has been instructed not to give out information regarding filing out passports. The City receives all monies relating to the passport service the library provides. 2. Library Budget - Brad met with the City Manager and Finance Director on March 21 st to review the library's budget for the next fiscal year. 3. Strategic Plan - In keeping with the part of the Strategic Plan that encourages the library staff to reach out to the community, the library hosted a community discussion on the subject of Immigration on March 9th. Dr. Lee Ryan Miller from the College of San Mateo facilitated the discussion. The attendees were all grateful for this opportunity to express their concerns and thanked the library for making this experience possible. City Council Member Michael Brownrigg attended the event. 4. Library Teen Room Progressive Discipline Policy Kim Day, Teen Supervisor, has drafted a discipline policy for teens who are continually being disruptive to other patrons and exhibiting unacceptable behavior such as harassment of other teens in the teen area. The policy states 5 action steps that will be taken to discipline the individual with the final step being a formal presentation of the patron's behavior record before the Library Board of Trustees. The Trustees may make the decision to ban the patron for one year. The Progressive Discipline Policy will be placed on the Trustees' agenda for approval at the April meeting. B. Foundation Report • The on-line auction will open Sunday evening April 2nd. So far approximately 200 items have been donated. • The Book Sale will open Friday April 21 st at 12:OOPM and close on Sunday at 4:OOPM. Sunday is "bag of books day". Each bag is $6.00. II. Unfinished Business A. Silicon Valley Community Fund Meeting Brad McCulley, City Librarian and Trustee Murray will meet on March 31st with Bill Nagle and Albert Horn, who are the attorneys that were instrumental in preparing the legal documentation for investing monies allocated to the Library through the Roger and Jean Hunt Duncan Trust with the Silicon Valley Community Fund. The purpose of the meeting is to review the investment procedures and discuss the role of the library in overseeing its investments. B. Tutor.Com 1. Cost Overage - Brad McCulley and Tommy McMahon, Reference and Adult Services Manager, met with the patron who caused the cost overage on the Library account. Patron was advised of the seriousness of her actions. 2. Preventive Actions Limits will now be set on Burlingame card usage. Working on process to have full card authorization. Entire card number must be provided in order to gain access to Tutor.Com Currently access to the college portion of Tutor.Com has been discontinued to Burlingame card holders. This service will be reinstated in July. 3. Request from City Librarian Brad asked the Trustees to consider allocating funds to cover the overage on the Library's Tutor.Com account resulting from the actions of an unauthorized usage by a patron up to July 1st which is the beginning of the new fiscal year. 4. Trustee Action - The Trustees unanimously passed a motion to allocate up to $4,000 from the copier fund to be used as needed to cover the overage on the Library's Tutor.Com account up to June 30tn. M/S/C (Rosenthal/Nagler) C. E-Books Brad brought up the e-book collection issue regarding the County's special e-book collection that is only available to County patrons at the PLS Admin. meeting last week. • Brad noted that not being able to access the County special collection makes it difficult for patrons who notice that an item is available but are not able to obtain it. • Menlo Park has an audio book collection that is only available to their patrons. • Burlingame does have the option of using Overdrive Advantage. • Carol Frost and Brad have formed a sub -committee to develop a strategy plan for the e-book collection. • A possible goal would be that all PLS patrons have the same opportunity to access collections from any San Mateo County library. • Ancestory.Com is an example of a consortium that any patron could access. VIII. New Business A. Professional Development Grant for Sharon Murata and Jason Yap The Trustees approved grants of $500 each to Sharon Murata and Jason Yap. Monies will be allocated from the copier fund and given to the Foundation. The Foundation will disburse the grant funds to Sharon and Jason. M/S/C B. Exhibit Policy - Review and Approval The Trustees reviewed the Exhibit Policy that Elaine Tai, Reference Librarian, has written to inform community groups, agencies and organizations that wish to use the gallery space of the terms and conditions that they are expected to follow. The Trustees passed a motion to approve the Library's new Exhibit Policy. M/S/C (Nagler/Altmann) X. Adjournment The meeting was adjourned at 7:OOPM. The next meeting of the Library Board of Trustees will be held April 18, 2017 in the Library Conference Room at 5:30PM. Respectfully Submitted, Bradley McCulley City Librarian Burlingame Public Library /.U, 61),CM mpm 5.0, wo , COa 3D,DOO 20,E In'Dw 0 2012 I-D, C*O g, 000 8, 6,Ow 5, W 4, wo 2, C 2,CW 1, coo 0 BILL plain Circulation (March) 201� 2014 March 201-� 2016 201? Easton Circulation (March) 2012 2013 201.1 -March }T� 201-� 201Lx Mi 27rCCMD 76,5DO 26FQCWD 25,�5yy�(}�0y 2!5 r IJ oo 24,500 24X00 22r5CMD 22,()W 6,000 5"OM 4,000 a,ODD 2," 1rOW 0 Burlingame Library Patrons 2016- 027 Program Attendance (Children and Adult) Ln Ln Ln ab U3 Sb 0 W Lb W W r-- hti f} 4 a i li hL 4E 2 �9 CL #' 0 z g6 G C M .0 I L Children -Adults 450 400 350 300 250 200 I50 100 .0 0 450 400 35-0 300 250 2DO 150 100 50 Study Room Usage 2015-2017 Number of Sessions) � Tech Lab Usage 015- 017 (Number of Patna s) +- > Li !r- -1� 6L r -�-j � U e � ti City Librarian Report to Board of Trustees April 18'", 2017 BURL I NOAME Personnel Updates: o Four new on -call Library Assistants have joined the Library team: Johnny Ma (Tech Lab), Daniel Mello (Tech Lab), Patty Philpots (Circulation), and Mittal Sha (Tech Lab). Welcome to the fold! General Updates: o Strategic Plan 2017 — Staff met 4/11 for Action Item update and "Success Indicator" discussion example: 85% of employees surveyed agree or strongly agree that they have a thorough understanding of library policy and procedures. o Passport Intake update — Our Passport Intake is booked until end of June. Andrea San Andres will assume command of this project as soon as she is certified by the State Dept. Ray DeLara will be her supervising assistant. o Buy Local/Save Local — Staff are working with local stores to purchase supplies locally whenever possible. Tech Svcs Mgr is currently working with Books Inc to order certain non -cataloged books, approximately $10,000-$15,000/year, to help support local businesses and continue to cultivate a valued relationship. o Teen Program— "The Future Is Now" Teen Student Group Showcase that took place on March 24th was a huge success. Trustee Andy Blanco, Councilwoman Keighran, and Foundation President Patty Anixter attended to see all the really great things these teens are doing for community —poverty, female dignity/education, technology, homelessness, cancer and the environment were just some of the themes addressed that night. o National Library Week — patrons can enter a prize drawing by completing a few simple challenges; Go to a library program; Visit a new PLS library ; Try a new library technology; Create something at your library (Craft, 3D printing); Sign up for text notifications with Shoutbomb; Read a magazine or article online (Flipster, Zinio, or Gale); Share how libraries transform your life #librariestransform #plslibraries ; Bring a friend to sign up for a library card. o Tutor.com — Our usage is back to normal ($500 for March), however, our Teen Librarian would like to advertise the practice SAT tests. This test is free but if they find they have areas of improvement they can then log on with a tutor which would count toward our monthly usage. Facilities update: o We are working with Facilities to come up with a schedule for carpet cleaning. Heavy traffic and a cafe takes a toll on carpet cleanliness. Patron Quotes: "B%$ch! We both picked really good books!" Anonymous comment —Valentines Blind Date with a Book give-away at Burlingame Train Station City Librarian's first story time at Village Preschool reading "Up the Creek" by Nick Oldhand 4 1 w tAK N, ,�.' • t X, knril • ZC eae'e`eeaeee"ia"a ` vvvvoevvvea r vvevvvevavear lvevaevvue� � � e — ias�le.a. Pickup a Passport for your Chance to elnhork PAESETPORT TO on a journey through our Peninsula library System! Your Library April r Npril 35 ADVENTURE 11. AM ruu PM. S ' S h 3 D 13 31 ' a Q Teens Only (Grades 6-12) 1 A ril l-A ri125 Computer r p-I �' P P Computer Help Drop -In, Tisch Lab 2 3 3:30.5:30 PM: Computer Help Drop -In, 4 .00 - . rtn IAc, Drop -In, Study Room 5 6 Tech Lab 10:10 AM: MaximizingYour Security ry Teen Spring Break Scavenger Hunt, Teen Rm Teen Spring Break Scavenger Hunt 10:30AM: En Iish Learners g Teen Spring Break Scavenger Hunt Beni Room Lane PM: Springtime Bingo, for family, seen Room Conversation Group, Study Room 0.q Teen Room :00-4:51 4:00-4:Golf% Sizzling Science esYour cup pieqquir glades 4-6, Lannebrawiurn, Lane Room 6:00 PM: Looks BookGroi for 6:30-730 PM: English Learners Teens Spring Break Scavenger Hunt g igfnr lane BBoom, Si n-u ed First teens only at Books, Inc Conversation Group Study Room lLq Teen Room 5:0111 PM: Sizzling Science @Your LbrarYGoing for a Spin, for 2-3, 7;D0PM;Bay Area Hummingbirds, Joan Sparks Photographer 3:301%Legos@Your Library for ages5+ withanadult grades Lane Room, Sign-up Required! presentation, 12 13 9 Teen Spring Break Scavenger Hunt, Teen Room Lane Room 11 10:30 AM: Great Books&Discussion, Teen Spring Break ScavenerHurt. p g g 6:30 PM: Classic Movie Night AcademyAward Winner 'A the Ring's Meq" Lane Room 11:00AA1-1:00 PM: Sit'n Stitch, Drop -In, 6:30.7:30 PM: English Learners Conversation Group, Study Room llq 10:30 AM: English Learners Conversation Group, Study Room ILL) seen Room Lane Room Study Room 3:30 PM: Drawing From NatmewithJohn 6:30PM:Burlinyame Library Writers Group, Upper Level Conference Room ;dart PM- Steve Corny(row5how, 1� Muir Laws, ane em.Sign-up online! 7-00 izens orfamily,(hildreniRoom Roo 3:30.530 PM; Comuter Hel Dro-In, p p p 6:001% Parent Child Book Grou. _ P Ernironmental Council afBudinOame E;imn1:Gral CootsAdvaarygame 16 > BRARY`•, -. �LOSED,:- Tech Lab 17 3:303:30 PM: Computer Help Drop -In, Tech Lab 6:301% International Movie Night Academy Award Winner "Babette's Feast" Lane Room 23 24 12:00 PMi PM: Spring Book Sale: 10:30AM: Spanish Stor Time (hildren's Rom StoryTime, Admission, for all ages, Lane Boom. Book Bargains by the Bag. 330-f:30 PM: Computer Help Drop -In, $6 per 1 Bag, $10 per 2 Bags. tech Lab 7.0 PM: Fratello Marionettes Mother Goose Land"Performance, n Children' Room 30 7 8 10:OUAM-12:0101% Computer Help Drop -In, Tech Lab 10:30AM: Baby Sign Language Storyiime Teen Spring Break ScavengerHunt and Stay &Play, Lane Room Teen Room Teen Spring Break Scavenger Hum, 11:00 AM: Mandarin Story Time, Childrenls Room Teen Rom 1:00 PM: You Can Make It@Your 14 115 Library, 10:00AMA 2:00 PM: Computer Help Dropdn,Tech Lab 18 19 20 21 10:30 AM: Preschool StoryTme, 10:30 AM: Toddler Story Time, Lane Room 10:30 AM: Toddler Story Time, Lane Room 10:30AM: Just Baby &Me Story Time, Lane Room Childrenl Room PM: Sit'n Stitch, Drop -In, ULMeMing Room 6LMeting Room 1030AM:Engg Emit Learner; Conversation Convxsation6roup, Study Room SLq 12:00 PM-5:00 PM: Spring Book Sale: Study oomA Study RoomA Free Admission, for all ages, Lane Room. 6:3011% English Learners 11:30 AM: Toddler Story Time at 3.454:45 PM: Teen Advisory Board, Conversation Group, Study Room (Lq Easton Branch Library for grades 7-12, Upper Level Meeting Room, 7:00 PM: BedtimeStoryTime at Easton Branch Library Registration Required 25 Last Dayforfeensto submit 27 28 q5Pe akaut Poems. PM:Howta Builds 10:OOAMonal 26 10:30 AM: ToddlerStor Time Lane Room y 10eRoom Just Baby&Me Story Time, Ca Nontraditional Career Path, Lane Room 10:30 AM: Toddler Story Tme, Lane Room 10.30AM; Engglish learners Emit Lane Room 10:30 AM: Preschool Story Time, 6:30,7301% English Learners Conversation Study Room SLL) Childrenl Room Conversation Group, Study Room ILO 11:30 AM: Toddler Story Time at 11:00 AM-1:00 1% Sit'n Stitch, Drop -In, P 6:30PM:Burlingame LibraryWiitersGroup, Faston Branch Library D;30 PM: Earth Da Crafls,forfamil Study Room Upper Level Conference Room 7:00 PM: Bedtime Story Time at Easton Branch Library 7 y Easton Library From Porch 6:30 PM: Sous; Vide atHome: Author Lisa xN^9^^ . D . D Fetterman event Lane Room �.amu_r.me,�.m 22 10:00AM-12:00 PM: Computer Help Drop -In, Tisch Lab 10:00 AM4:00 PM: Spring Book Sale: Free Admission, for all ages, Lane Room. 29 10:00AM-12:00 PM: Computer Help Drop -In, Tech Lab 10:30 AM-2:30 PM: Book& Author Luncheon Purchasefickets online! 1:00 PM: Crafting Afternoon for Adults: SucculentTerrarium, Lane Room Sign-up online! so www.burlingame.org/library Burlingame Public Library Teen Room Progressive Discipline Policy The Burlingame Public Library's Behavior Policy applies to all patrons, in all areas of the Library. Because the teen room is an extremely busy, crowded area, we need to enforce a stricter policy of discipline to keep the space safe for everyone. When any part of the behavior policy is violated, and patrons are acting in a way that disturbs, harasses, or otherwise interferes with other patrons' enjoyment and use of the teen room, the following steps will be taken: 1. Patron is given a verbal warning, which includes a statement of why they're being given the warning, and next steps for continued violations. 2. If the behavior continues, the patron is told to leave for the day. If they refuse to leave, tell them the police will be called and they will be forcibly removed. If the behavior is aggressive, or threatening, call the police first. If possible, staff will grab a screen shot from the security camera of the offender. 3. If, after the one day banning, the patron returns and continues with the bad behavior, they are banned for 1 week. A letter stating the reason for the banning is also sent to the patron or the patron's parents. This action will be taken during a time period of up to one month after the first one day banning, if the behavior continues. 4. If, during a one month period after the 2nd banning, the behavior still continues, the patron is banned for 1 more week. Another letter to the patron or patron's parents is sent, stating that if the behavior continues, the matter will go to the Board of Trustees and he/she may be banned for up to one year. 5. The final step, if the behavior continues within a month period, is to tell the patron they are banned while the matter is taken up in a formal process with the Board of Trustees. In this case, they face the possibility of being banned for a year. A log will be kept both at the Children's Desk, and online, of disciplinary actions taken in the Library.