HomeMy WebLinkAboutAgenda Packet - LB - 2017.02.14CITY O
p
ipQRATED ,
City of Burlingame
Meeting Agenda - Final
Library Board of Trustees
BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME, CA 94010
Tuesday, February 14, 2017 5:30 PM Library Conference Room
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF MINUTES
a. Library Board of Trustee Minutes for January 18, 2017
Attachments: Meeting Minutes
4. CORRESPONDENCE AND INFORMATION
a. Library Statistics January 2017
Attachments: January 2017 Statistics
Main Library Circulation 2014 - 2017
Easton Library Circulation 2014 - 2017
5. FROM THE FLOOR (PUBLIC COMMENT)
Members of the public may speak about any item not on the agenda. Members of the public wishing
to suggest an item for a future agenda may do so during this public comment period. The Ralph M.
Brown Act (the State local agency open meeting law) prohibits the Board from acting on any matter
that is not on the agenda.
6. REPORTS
a. City Librarian's Report - McCulley
Attachments: City Librarian Report
b. Foundation Report
7. UNFINISHED BUSINESS
a. Strategic Plan
b. Silicon Valley Community Fund
City of Burlingame Page 1 Printed on 21912017
Library Board of Trustees Meeting Agenda - Final February 14, 2017
C. Consolidation of Trustee Funds
d. FIKA Cafe Hours
8. NEW BUSINESS
a. Qualitv of Life Services Presentation
b. E-Book Discussion
9. ANNOUNCEMENTS
10. ACTION ITEMS
11. ADJOURNMENT
Any writings or documents provided to a majority of the Traffic, Safety and Parking
Commission regarding any item on this agenda will be made available for public inspection at
the Engineering Counter at City Hall located at 501 Primrose Road during normal business
hours.
City of Burlingame Page 2 Printed on 21912017
Library Board of Trustee Minutes
January 18, 2017
Call to Order
President Altmann called the meeting to order at 5:30PM.
II. Roll Call
Trustees Present: Kerbey Altmann, Andy Blanco, Randi Murray,
Mike Nagler, Lisa Rosenthal
Staff Present: Brad McCulley, City Librarian
Sidney Poland, Recorder
III. Library Board of Trustee Minutes
The November 18, 2016 Board of Trustee Minutes were unanimously approved.
M/S/C (Rosenthal/Murray)
IV. Correspondence and Information
The Trustees reviewed the statistics for November and December of 2016.
Circulation at the main and Easton remained steady.
V. From the Floor (Public Comment) - No one from the public attended.
VI. Reports
A. City Librarian's Report
1. DVDs, CDs, and Books on CDs
The Trustees discussed the possibility of increasing the number of DVDs,
CDs and Books on CD that would be available to our patrons.
• Trustee Nagler noted that according to the Adult Services report
from July 2015 to June 2016 total DVDs, CDs, and Books on CD
totaled 75,137 at the main library and 1,088 at the Easton
Branch. He felt that these statistics are indicators that patrons
would appreciate a larger collection to choose from.
• Possible areas to house additional DVDs etc. were mentioned.
• Brad advised the Trustees that the Foundation usually funds this
collection every year.
• New DVDs etc. would possibly provide an opportunity for more
residents to visit the Easton Branch Library.
• Old movies are popular. Trustees inquired as to whether there is a
criteria for disposing of movies.
• Trustee Rosenthal was interested in the libraries' collection of
movies from the American Film Institute.
2. E-Books - Brad expressed his view that he would like to increase
the e-book collection. The difficulty in obtaining holds on
e-books was discussed. Trustee Rosenthal suggested that detailed
instructions be provided to patrons on how to download e-books.
B. Foundation Report
There will be three authors for Book and Author Luncheon. Holly Brown,
David Francis, and Vanessa Hua. The event will be held at the Green
Hills Country Club. Sponsorship letters will be sent out in February.
VII. Unfinished Business
A. Burlingame Public Library Strategic Plan
On January 5, 2017 the managers and some staff members met to
discuss how to implement the first steps of the Strategic Plan.
• Goal B: Build Inclusive Community Connections and
Goal E: Enable our staff members to thrive, grow and be deeply
engaged in realizing our vision and mission were selected to be the
first steps.
• Strategies listed under each goal will be addressed and
implemented on an individual basis.
• Brad advised the Trustees that staff, Foundation members, and
Strategic Plan Committee members would be kept up to date on
the progress that is being made on the implementation of the
Strategic Plan.
• Trustee Nagler requested that some program selections should
relate to the goals of the Strategic Plan.
B. Silicon Valley Community Fund
Trustee Murray and City Librarian, Brad McCulley, will schedule a
conference call or meet in person with a Senior Advisor regarding how
the library's funds are invested and who actually selects and is
responsible for the specific funds. A higher level of customer service for
the library's account will be requested.
C. Consolidation of Trustee Funds
Jeannine recommended combining the Ornament Fund with the
Undesignated Fund. The Trustees requested that Jeannine provide them
with a proposal that further consolidates the individual funds in the
Trustee account.
D. Food in Library Guidelines
The managers determined that food would be excluded in the Fiction and
Reading Room. Covered drinks are acceptable in these two areas.
Maryam and Brad plan to create signage that designates both the
acceptable and unacceptable eating areas
VIII. New Business
A. Library Holiday Schedule
The Trustees unanimously approved the Library Holiday Schedule for
2017-2018. M/S/C (Murray/Nagle)
B. FIKA Cafe Hours
Ghada Albaghah, our cafe owner, would like to close the Library Cafe on
Saturday due to lack of business. The Trustees suggested that Ghada
schedule Saturday hours from 10:00AM to 2:OOPM and requested that
Brad discuss this option with her
IX. Adjournment
The meeting was adjourned at 7:OOPM. The next meeting of the Library Board
of Trustees will be held February 21, 2017 in the Library Conference Room at
5:30PM.
Respectfully Submitted,
Bradley McCulley
City Librarian
Burlingame Public Library
Burlingame Public Library Monthly Statistics
January 2017
*Burlingame Registered
Borrowers
Burlingame
Hillsborough
Other
Total
Adult Patrons
15,176 2,222
0
17,398
Juvenile Patrons
5,991 1,273
0
7,264
Others
221 10
1,449
1,680
21,388 3,505
1,449
L 26,342
Circulation
Total Circulation
Previous Year
Percent Change
Main
50,754
52,594
-3.50%
Easton
6,959
8,126
-14.36%
Total
57,713
60,720
-4.95%
E-Content/Total Downloads or Sessions E-Content/Total Downloads or Sessions
Overdrive: a -books 2,132 Audio a -books 885 Safari: 77 readable df
Enkie a -books 46
Fli ster on-line magazines 91 (magazine checkouts
On -Line Resources
Databases 906
BPL Website 8,103
Discover and Go downloadable museum passes 40
Self Check Usage
Total Items
Percent of Initial Check Outs
Main
25,514
82%
Branch
2,645
58%
Total
28,159
Online Renewals
Total Items
Percent of Total Renewals
Main
14,749
81%
Branch
1,612
71%
Total
19,2 11
Gate Count
Monthly
Average per day
Main
27,118
935
Branch
4,542
190
Bellevue Entrance
574
20
Total
Page 1
Burlingame Public Library Monthly Statistics
January 2017
Internet Usage
Total User Sessions
Main/Electronic Gallery Adult
Tech Lab and Scanner
2,53
Main Childrens'/Teens
55
Branch
272
Total
3,328
Total Number Outreach Materials Delivered IF 12
II Total Items Added to Collection (Main & Branch) I 1,399 11
Community Room Usage
F Number of Meetings
Attendance
City Meetings - Calif. Drive Bicycle Project, Goals
Session
2
74
Total Meetings
2
74
Library Adult Programs
Feng Shui and Chinese Astrology
1
17
Drawing From Nature
1
30
Yoga for Health
1
15
Peninsula Recruitment Mixer
1
30
John Lescroart Author Program
1
52
Total Adult Programs
5
144
Public Meetings
El Camino A's
1
35
Beacon College Funding
1
40
Federal Aviation Administration
1
65
Burlingame Art Society
1
30
National Charity League
2
70
Total
6
240
Conference Room
Staff Meetings
6
11
Foundation
4
18
Writers Group
2
11
Total
12
40
Page 2
Burlingame Public Library Monthly Statistics
January 2017
Upper Level Meeting Room Statistics
Staff Programs/Meetings
4
23
Foundation
3
26
Public Meetings
2
39
Book Club
1
15
City Meetings
1
10
San Mateo County Office of Education
1
8
Total
12
121
Study Room Statistics
Study Room A
Study Room B
Study Room C
Study Room D
Total
Sessions
89
49
91
78
307
Patrons*
N/A
N/A
N/A
N/A
*The new software room scheduling does not collect number of patrons per session.
Tech. Lab 286
Previous
Month %
Change
N/A
Children's and Young Adult Programs --Main
Number
Attendance
Story Times
Preschool Story Times
5
427
Toddler Story Times
9
804
Baby Story Time
3
292
Total Story Times
17
1,523
Class Visits
Class Visits at the Library
8
261
Special Programs for
Children
Legos
1
70
Sizzling Science
2
37
Parent Child Book Club
1
17
Baby Sign Language
1
97
Maker Chemistry
1
51
Mandarin Story Time
1
48
Crafts
1
74
Taiko Drums
1
135
Poetry and Cookies
1
51
Total
10
580
Page 3
Burlingame Public Library Monthly Statistics
January 2017
Special Programs for Teens
Homework Buddies
Training
1
9
First Look Book Club
1
15
Yoga for Teens
1
4
YA Nov Con
1
250
TAB
1
7
Girls Scouts Sewing
1
25
Total
6
306
Easton Story Times & Special Programs
Number
Attendance
Story Times
Preschool Story Times
4
70
Toddler Story Times
4
225
Total
8
295
Class Visits
Class Visits at Library
6
173
Class Visits at School
2
73
Total
8
246
Adult Programs
21
Attendance
240
Children's Programs
359
Attendance
2,969
Page 4
2011
2012
2013
2014
2015
2016 2017
January
53,578
54,422
58,626
56,518
40,290
52,594 50,754
February
47,949
51,364
53,011
52,583
22,689
47,542
March
55,686
56,250
58,729
57,073
38,614
53,843
April
50,361
52,795
58,008
54,304
46,858
50,973
May
51,089
52,909
55,769
51,813
48,744
51,225
June
56,496
57,616
61,017
57,467
54,509
53,482
July
57,298
60,871
65,507
59,223
55,974
53,960
August
55,836
57,238
61,225
51,489
55,749
52,560
September
50,620
53,246
53,828
49,507
50,255
48,613
October
49,541
54,088
54,170
43,529
49,550
50,121
November
51,201
53,741
53,650
42,270
46,876
48,291
December
49,752
49,448
50,042
43,429
46,355
45,296
BPL Main Circulation 2014 through 2017
70,000
60,000
50,000
40,000
30,000
20,000
10,000
0
,,A acJ cr �� aJ Jae >o\A Jyc oe� peg peg Qet
>ac� eQ�J Va PQ > Qo� wecc Oho �ecc eetc
Q �eQ �o Qe
■ 2014
■ 2015
■ 2016
■ 2017
2011
2012
2013
2014
2015
2016 2017
January
6,185
6,912
8,091
7,061
7,885
8,126 6,959
February
5,596
6,747
7,210
6,205
9,941
7,116
March
7,124
7,264
7,466
6,886
8,773
8,341
April
6,211
6,267
7,354
7,357
7,515
7,607
May
6,399
6,966
8,250
7,261
7,020
7,533
June
7,468
6,956
7,519
7,273
7,754
7,818
July
6,434
7,433
7,530
7,345
6,977
7,163
August
7,039
6,795
7,013
7,184
6,666
7,084
September
7,178
7,331
7,449
7,503
7,401
6,846
October
7,084
6,964
7,794
7,419
7,572
7,200
November
6,915
6,981
6,954
6,365
7,234
7,079
December
5,766
6,609
6,731
6,695
7,357
6,551
12,000
10,000
8,000
6,000
4,000
2,000
0
Easton Circulation 2014 through 2017
a� aC, cr c\ aJ ca J�� J5c �e� mac sec sec
Q
Q�ZIP
Oho o�ecc e�e�
he � O
■ 2014
■ 2015
■ 2016
■ 2017
City Librarian Report to Board of Trustees
February 14th , 2017
BURL I NOAMI
Personnel Updates:
N/A
General Updates:
o Strategic Plan 2016— Our two priorities from our five goals to focus on for this year will be Build
inclusive connections and Enable staff to thrive, grow and be deeply engaged in realizing our
vision and mission. We will be looking at more multi -generational and multi -cultural programs, more
inclusive services and building bridges to more community and City organizations. Staff will be visiting
the new Yaseen Muslim Community Center newly located in Burlingame.
o Budget Season — Budget season is upon us. I will be working with Jeannine Culligan our Accounting
Admin on creating a reasonable Library budget for 2017-2018. I have already worked with staff in
creating a Foundation budget request for 2017 to pay for all program expenses and some collection
development.
o Passport Intake update — Our new Passport Intake agent has completed her certification and will be
working with staff to begin taking reservations soon. Mid -March is the tentative date for beginning this
program in cooperation with the State Department.
o Staff/Trustee/Foundation Appreciation Brunch— Thank you to our Trustees and everyone who made
the event a success. A grand of time was had by all special thanks to Deb Donaldson for the
beautiful flowers, Trustee Randi Murray for the champagne and to Sidney and Jeannine for their
logistical work and to Patty Anixter and our Trustee Chair for keeping their speeches much shorter than
mine.
o The Power of Poetry Month! — Childrens had another great Poetry Month with 309 participants who
brought in a poem. As Rita Dove (US Poet Laureate 1992) said "Poetry is language at its most distilled
and most powerful" These kids made themselves vulnerable when they wrote and read a poem of
"powerful language" out loud in exchange for a book. This Foundation funded program sets them on a
path of inspiration that will follow them the rest of their lives.
o John Lescroart "Fatal" book talk— In case you missed it we had a great turn out for local author John
Lescroart. He (and his wife) were very engaging and even agreed to come to back to do another talk and
"have dinner with a Librarian." He was able to catch up with his old classmate and local "Me You We"
podcast star Jerry Murphy.
o Taiko Drums: Children Dept invited a Japanese taiko drum group to perform Sunday Jan 22nd. It was
loud and exciting and a big hit!
Facilities update:
o Facilities Division has assessed our west facing windows in both the Childrens Room and the Reading
Room and will rehabilitate (not replace) them sometime this summer when the weather is more
cooperative
o Facilities is also assessing the two light wells on both the east and west side of the buildings for sump -
pumps. During the recent storms both wells fill with water approximately foot and half above the
Lower Level windows.
Patron Quotes:
"I wish to thank Burlingame Library for having volunteers in the Computer Lab and the Volunteer
Jerry helps me with my computer. He is a good person and I wish him success in everything he does."
Ganapathi Raj Otilingam
Special Update:
On the eve of completing this report, a patron came in to thank one of our newest Librarians, Cynthia
Ryder, for helping her get a job at Google. Turns out this patron, originally from Spain, had been
attending the Library's ESL Conversation Class held here weekly, as well as, our Phase2Career
programs with Ron Visconti. She was working as a hostess at a restaurant on Burlingame Ave and
would come to the Library's programs to practice her English and work on her resume. It paid off!
Very proud of our staff and Ron from Phas2Career for making this happen.