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HomeMy WebLinkAboutAgenda Packet - LB - 2022.07.19CITY v 0 ticow � � rPORATED Tuesday, July 19, 2022 City of Burlingame Meeting Agenda - Final Library Board of Trustees 5:30 PM BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 On September 16, 2021, Governor Newsom signed into law AB 361 which allows a local agency to meet remotely when: 1. The local agency holds a meeting during a declared state of emergency 2. State or local health officials have imposed or recommended measures to promote social distancing 3. Legislative bodies declare the need to meet remotely due to present imminent risks to the health or safety of attendees On July 5, 2022, the City Council adopted Resolution Number 087-2022 stating that the City Council and Commissions will continue to meet remotely for at least thirty days for the following reasons: 1. There is still a declared state of emergency 2. The State recommends that individuals in public spaces maintain social distancing and wear masks 3. the City can't maintain social distancing requirements for the public, staff, Councilmembers, and Commissioners in their meeting spaces Members of the public may view the meeting by logging into the Zoom meeting listed below. Members of the public may provide written comments by email to publiccomment@burlingame.org. The length of the emailed comment should be commensurate with the three minutes customarily allowed for verbal comments, which is approximately 250-300 words. To ensure that your comment is received and read to the Library Board of Trustees for the appropriate agenda item, please submit your email no later than 5:00 p.m. on July 19, 2022. The City will make every effort to read emails received after that time but cannot guarantee such emails will be read into the record. Any emails received after the 5:00 p.m. deadline which are not read into the record, will be provided to the Library Board of Trustees after the meeting. Online City of Burlingame Page 1 Printed on 7/15/2022 Library Board of Trustees Meeting Agenda - Final July 19, 2022 1. CALL TO ORDER - 5:30 p.m. - Online To access the meeting by computer: Go to www.zoom.us/join Meeting ID: 816 3596 3226 Passcode:403653 To access the meeting by phone: Dial 1-669-900-6833 Meeting ID: 816 3596 3226 Passcode:403653 2. ROLL CALL 3. PUBLIC COMMENTS Members of the public may speak about any item not on the agenda. Members of the public may suggest an item for a future Library Board of Trustees' agenda during the public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits Trustees from acting on any matter that is not on the agenda. 4. APPROVAL OF MINUTES a. Approval of Library Board of Trustee Meeting Minutes for the June 21, 2022 Meeting Attachments: Meeting Minutes 5. CORRESPONDENCE AND INFORMATION a. June Statistics Attachments: Children's, Teen, and Easton Monthly Statistics Adult Services Statistics 6. REPORTS a. City Librarian's Report Attachments: Staff Report Progressive Discipline Guidelines b. Foundation Report 7. OLD BUSINESS a. AMH City of Burlingame Page 2 Printed on 711512022 Library Board of Trustees Meeting Agenda - Final July 19, 2022 b. Date for Next Meet and Greet with BPL Staff C. Recoanition for Mural Painters from National Charitv Leaaue Skvline Chaoter d. Poet Laureate Discussion e. Banner for Banned Book Month in September Attachments: Banner 8. NEW BUSINESS a. Monthly Topic - Library Priorities Attachments: Library Priorities for FY 2022 b. Silicon Vallev Communitv Foundation Duncan Fund C. Fund Education for Staff 9. ACTION ITEMS a. Poet Laureate - Approval to Fund Initial Fee of $2,500 to Join the Program 10. AGENDA ITEMS 11. ANNOUNCEMENTS 12. ADJOURNMENT Any writings or documents provided to a majority of the Library Board of Trustees will be made available for public inspection at the City of Burlingame's website: www.burlingame.org. City of Burlingame Page 3 Printed on 711512022 Burlingame Library Board of Trustees June 21, 2022 I. Roll Call Trustees Present: Kris Cannon, Mark Lucchesi, Mike Nagler, Elisabeth Ostrow Absent: Danielle Garcia Staff Present: Brad McCulley, City Librarian Sidney Poland, Recorder II. Library Board of Trustees Minutes. The Trustees unanimously approved the minutes of the Mayl7, 2022 Trustee Meeting. M/S/C (Nagler/Ostrow) III. Mav Statistics • The Children's Librarians spent most of the month visiting Burlingame and Hillsborough schools to promote their Summer Learning Program. They visited 48 classrooms and presented the program to 1,145 students ranging from Kindergarten to 8tn grade. The Summer Learning program is open to all ages. • Adult Services held 5 programs with an attendance of 134. IV. Reports A. City Librarian's Report — Highlights • Personnel Update — The Tech. Services Manager position has not had many applicants. The City Librarian and the Human Resources Director are making the position a dual classification. The dual classification makes it possible for the candidate to have either a MLIS degree or have IT and/or management skills without possessing a MLIS degree. • Benny Bufano Owl — The Trustees paid for the appraisal of the Benny Bufano Owl. The Foundations requested to oversee the project of the owl as they would like to use it to help promote their fund raising goals. Changing their logo to an owl is being considered. The Foundation will fund the owl's base and Sara Simpson has found a qualified person to perform remediation. • Cooling Center — The Trustees reviewed the Cooling Center Plan that was approved by the City Council last year. • Lane Room Upgrade — The Lane Room AV Upgrade has been postponed due to supply issues that are preventing the original contractor from providing an estimate on installing a new system. • HVAC — The HAVC upgrade started today, June 215t and will be a work in progress until possibly September. The work begins at 6:OOam and ends for the day around 3:OOpm. Tech. Lab is being used to store equipment for the project and will not be open to the public. • Chandeliers — Brad, the City Librarian, has met with a lighting designer who recommended installing LED recessed lights around the perimeter of the stairwell rather than replacing the chandeliers. Artist, Barbara Burke, has created an art piece that would hang down the stairwell. How to install the art piece has not been determined at this time. B. Foundation Report Terri Neill is the new Foundation President. Cindy Montgomery will chair the October book sale. V. Old Business A. AMH Under normal circumstances The Technical Services Manager would oversee this project. Jason Yap will be the new acting Technical Services Manger replacing Andrea Shaw who took over the position on a temporary basis when Megan Wong left. B. Date for Next Meet and Greet with BPL staff Trustees Cannon and Ostrow have offered to work on the type of event and possible dates for the next staff and Trustee get together and will bring their ideas to the July Trustee meeting. C. Recognition for National Charity League Mural Painters The Trustees would like to acknowledge the artist and the girls who helped to paint the mural. It was suggested that Brad, the City Librarian, could send an e-mail to one of the mothers of the group who could possibly help with the names of the girls who participated in the mural painting. D. Poet Laureate The Trustees discussed the Poet Laureate program and affirmed their commitment to support it. • The Trustees committed to fund the initial fee of $2,500 and requested that this item be brough to a vote in the July meeting. • There is a yearly fee which is based on the partner's operating budget. • The Trustees expressed concern over the possibility that the Poet Laureate could be appointed. They want the selection to be made from a competition of all the applicants. • The City Librarian will inquire about the process that is used to select the Poet Laureate. • The suggestion was made that the Poet Laureate program could become a goal for the Foundation and Trustees to work on together. VI. New Business A. Banned Books Discussion The Trustees discussed the subject of banned books and made the following suggestions that could be implemented by the Library and Foundation. • Foundation and Library should make a statement on their website against banning books. • Library should get on the band wagon by promoting awareness of what book banning actually means. One idea was to have a banner on one side of the front door or archway inside with a book banning quote. • Joint statement from Trustees and Foundation placed on round table so public can clearly see what both entities stand for. • Trustee Cannon noted that banning of books in this area is not such an issue. We need to look outward to other states and cities and help them become aware of book banning in their libraries and schools. This includes older school children as well. • The City Librarian noted that the Burlingame Public Library has never banned a book. • Banned Books will be on the July agenda. B. Rotation and Term Expiration The Trustees unanimously passed a motion that Kristine Cannon would become President of the Board of Trustees on July 19, 2022 and Mark Lucchesi would become Vice Chair of the Library Board of Trustees on July 19, 2022. Trustees Cannon and Lucchesi will serve until July of 2023. M/S/C/ Nagler/Ostrow. Trustees Garcia and Ostrow were reappointed by the City Council on to serve as members of the Library Board of Trustees for a term of 3 years beginning on July 19, 2022 and expiring in July of 2025. VII. Action Items • The City Librarian will reach out to his contact at the National Charity League Skyline Chapter regarding possible recognition for the girls who assisted the artist in painting the mural. • The City Librarian will meet with Jenny Miner to discuss how the Poet Laureate is selected. • The City Librarian will meet with Johnson Woo to discuss the ideas of the lighting designer with regard to not replacing the chandelier. • Trustees Cannon and Ostrow will report on their suggestion for the next meet and greet with staff. IX. Adjournment The meeting was adjourned at 7:OOPM in memory of Masoud Navab, M/S/Cannon/ Ostrow). The next Zoom meeting of the Library Board of Trustees will be held July 19, 2022 at 5:30pm Respectfully Submitted Brad McCulley City Librarian Burlingame Public Library Children's and Teen Monthly Statistics Jun-22 Children's Desk Reference Questions 1,162 Easton Branch Reference Questions 410 Programs Attendance Cost STORYTIMES Easton Storytime indoors/in person 5 121 Thursday Outdoor Storytime 5 502 Friday Outdoor Storytime 4 414 TOTAL STORYTIMES 14 1,037 CLASS VISITS Preschool Class Visits at Schools Preschool Class Visits at Library 1 40 Elementary School Class Visits at Schools 103 2,373 Elementary School Class Visits at Library 6 198 Middle School Class Visits at Schools 21 441 Middle School Class Visits at Library TOTAL CLASS VISITS 131 3,052 SPECIAL PROGRAMS FOR CHILDREN Pride Storytime in person outside 1 38 Summer Learning Challenge Kickoff at Main 1 225 Summer Learning Challenge Kickoff at Easton 1 142 Baby Sign Language via Zoom 1 49 Music Together via Zoom 1 29 Family Fun Night -- Coventry and Kaluza 1 126 Family Fun Night --Perry Yan 1 230 Scavenger Hunt in Children's Room 1 352 Food & Fiction for Tweens 1 6 TOTAL SPECIAL PROGRAMS FOR CHILDREN 9 1,197 SPECIAL PROGRAMS FOR TEENS First Look Book Group 1 4 Teen Tuesday -- Acrylic Art 1 14 Teen Tuesday -- Summer Bookmarks 1 9 Teen Tuesday -- No Cook Cooking 1 9 TOTAL SPECIAL PROGRAMS FOR TEENS 4 36 TOTAL CHILDREN'S & TEEN PROGRAMS Adult Services Stats June 2022 Program Date # Programs Attendance Sit N Stitch Tuesdays 4 11 English Learners Group Wednesdays & Thursdays 7 43 An Evening With Janaedi Setiyono 6/1 1 52 Farmers Market Outreach 6/9 1 10 Sterling Court Outreach 6/15 1 12 Booked on Crime 6/16 1 5 Learn a New Language with Pronunciator 6/20 1 6 Documentary Screening and Q+A: TherActivist: They/Them/Theirs 6/23 1 11 Total 17 150 Kanopy Month Plays Cost per play Kanopy Kids and K Series (Great Books) Monthly Invoice $5/month for unlimited plays June 343 $2 2 KIDS and $756 2022 12 Great Courses 357 total plays Pronunciator (Language Learning) New registrations Total registered users Sessions Top 3 languages 15 159 31 Tagalog, French, Italian Ancestry.com 69 Sessions with 1890 searches run. Universal Class 18 sessions with 131 lessons viewed, 4 new registrations, 77 videos watched. And 60 student submissions. City Librarian Report to Board of Trustees 19 July 2022 BURL i NGAM Personnel Updates: o Main Staff: Jason Yap has agreed to stand in as acting -Tech Svcs Manager for the time being. o Easton Staff - Welcome Laverne Villalobos and Cody Baker l o Part-time Budget: The new Fiscal Year began July 15t General Updates: 101 Art Update: Barbara Berk, the artist responsible for the "bronze ribbons" that will potentially hang in the stairwell where the chandelier once lived, has invited any of the Trustees to her studio in San Carlos to view it and discuss her vision. W 1 o Covid Update: At the time this report was written, Monday July 18th will be the day the Library is no longer considered an "Outbreak" per Cal -OSHA and assuming no other employees/volunteers contract it. o Committees: N/A o Policy- Progressive Discipline Guidelines o Trustee nametags are available to be picked up at your leisure. o Facilities update - 1. HVAC Upgrade project is moving along swimmingly and is set to be completed by September, although the contractor believes his crew could be done earlier. o PLS/PLP (Peninsula Library System / Pacific Library Partnership) Justin Wasterlain, Deputy Director for PLS, met with City Librarian to get the lay of the Land and discuss Burlingame needs in so far as PLS is concerned. o Upcoming BPL EVENTS: https://www.burtingame.org/library/events2/upcomingevents.php o State Library News: https://www.Library.ca.gov/crb/newsdesk/ X Burlingame Public Library Progressive Discipline Policy The Burlingame Public Library's Behavior Policy applies to all patrons, in all areas of the Library. When the behavior policy is serially violated, and patrons act in a way that disturbs, harasses, or otherwise interferes with other patrons' enjoyment and use of the Library, the following steps will be taken: 1. Patron is given a verbal warning, which includes a statement of why they're being given the warning, and next steps if violations continue. 2. If the behavior continues, the patron is told to leave for the day. If they refuse to leave, Burlingame police non -emergency will be called and they will be removed. If the behavior is aggressive, or threatening, call the police emergency line immediately. If necessary, staff will grab a screen shot from the security camera of the offender. 3. If, after the one day banning, the patron returns and continues with the bad behavior, they are banned for 1 week. A letter stating the reason for the banning is also sent to the patron or the patron's parents. This action will be taken during a time period of up to one month after the first one day banning, if the behavior continues. 4. If, during a one month period after the 2nd banning, the behavior still continues, the patron is banned for 1 more week. Another letter to the patron or patron's parents is sent, stating that if the behavior continues, the matter will go to the Board of Trustees and he/she may be banned for up to one year. 5. The final step, if the behavior continues within a month period, is to inform the patron they are banned while the matter is taken up in a formal process with the Board of Trustees. In this case, they face the possibility of being banned for one year or longer if it is a violent offence. 1. Any Book Worth Banning Is A Book Worth Reading — Isaac Asimov 2. Be Subversive — Read A Banned Book. mi disco-ver M P@M avmw* lb 4" mma 1111111rem d wd w bimom =M i what om 0&Wsamp im m you*re omw wo. moaam dw lm b mm hm missing. 60 do a 3. BANNED ED BOOKS WEEK Library Priorities for FY 2022/2023: • Awareness: Bringing more awareness of existing programs and services to residents. • Safety: Creating safe spaces at Main and Easton for the community. • Staff: Rebuilding trust, community, and hope among staff. • Experiences: Creating a positive interaction in every facet of the Library. • Equity: Continue work with Equity Team/Racial Equity Plan started pre - Pandemic City Librarian Priorities for Main and Easton in FY 2022/2023: 1. Lane Room Technical Upgrade 2. Chandelier Replacement & Barbara Beck Art Installation 3. Reading Room Lighting Conundrum 4. Continue working with Foundation on "The Owl" 5. Succession Planning for turnover 6. Recruitments: Tech Svcs Manager, Custodian, and other positions. 7. Age Friendly City Plan for the City of Burlingame 8. Supporting new Library Foundation E.D.