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HomeMy WebLinkAboutAgenda Packet - LB - 2021.10.19CITY v 0 ticow � � rPORATED Tuesday, October 19, 2021 City of Burlingame Meeting Agenda - Final Library Board of Trustees 5:30 PM BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 On September 16, 2021, Governor Newsom signed into law AB 361 which allows a local agency to meet remotely when: 1. The local agency holds a meeting during a declared state of emergency 2. State or local health officials have imposed or recommended measures to promote social distancing 3. Legislative bodies declare the need to meet remotely due to present imminent risks to the health or safety of attendees On September 20, 2021, the City Council adopted Resolution Number 116-2021 stating that the City Council and Commissions will continue to meet remotely for at least thirty days for the following reasons: 1. There is still a declared state of emergency 2. County Health Orders require that all individuals in public spaces maintain social distancing and wear masks 3. The City can't maintain social distancing requirements for the public, staff, Councilmembers, and Commissioners in their meeting spaces Members of the public may view the meeting by logging into the Zoom Webinar listed below. Members of the public may provide written comments by email to publiccomment@burlingame.org. Emailed comments should include the specific agenda item on which you are commenting. Note that your comment concerns an item that is not on the agenda nor on the Consent Calendar. The length of the emailed comment should be commensurate with the three minutes customarily allowed for verbal comments, which is approximately 250-300 words. To ensure that your comment is received and read to the Library Board of Trustees for the appropriate agenda item, please submit your email no later than 5:00 p.m. on October 19, 2021. The City will make every effort to read emails received after that time, but cannot guarantee such emails will be read into the record. Any emails received after the 5:00 p.m. deadline which are not read into the record, will be provided to the Library of Trustees after the meeting. Online City of Burlingame Page 1 Printed on 1011512021 Library Board of Trustees Meeting Agenda - Final October 19, 2021 1. CALL TO ORDER - 5:30 p.m. - Online To access the meeting by computer: Go to www.zoom.us/join Meeting ID: 852 9791 1126 Passcode:611763 To access the meeting by phone: Dial 1-669-900-6833 Meeting ID: 852 9791 1126 Passcode:611763 2. ROLL CALL 3. PUBLIC COMMENTS Members of the public may speak about any item not on the agenda. Members of the public may suggest an item for a future Library Board of Trustees' agenda during the public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits Trustees from acting on any matter that is not on the agenda. 4. APPROVAL OF MINUTES a. Approval of Library Board of Trustee Minutes for the September 21, 2021 Meeting Attachments: Meeting Minutes 5. CORRESPONDENCE AND INFORMATION a. September Statistics Attachments: Adult Services Childrens and Teens 6. REPORTS a. Monthlv Reports - Adult Services Update Attachments: Summary b. City Librarian's Report Attachments: Report C. Foundation Report City of Burlingame Page 2 Printed on 1011512021 Library Board of Trustees Meeting Agenda - Final October 19, 2021 7. OLD BUSINESS a. Discussion of SVCF Funds Around Use Limitations 8. NEW BUSINESS 9. ANNOUNCEMENTS 10. ADJOURNMENT Any writings or documents provided to a majority of the Library Board of Trustees will be made available for public inspection at the City of Burlingame's website: www.burlingame.org. City of Burlingame Page 3 Printed on 1011512021 Burlingame Library Board of Trustees September 21, 2021 Minutes Roll Call Trustees Present: Kristin Capkin, Kris Cannon, Danielle Garcia, Mike Nagler, Elisabeth Ostrow Staff Present: Brad McCulley, City Librarian Sidney Poland, Recorder II. Library Board of Trustees Minutes The Trustees unanimously approved the minutes of the August 17, 2021 Trustee Meeting. M/S/C (Cannon/Ostrow) III. Correspondence and Information A. Statistics Adult Services will be offering the following 6 new databases to patrons in the near future: Coursera, GetSetUp, Learning Express, Linkedin Learning, Northstar and Skillshare. The State of California will fund the databases for one year. The mother of a deaf child asked Kathy Von Mayrhauser, Manager of the Children's Depart if it would be possible to have a sign language interpreter sign for story time. Kathy has hired the teacher from the American Signage School to sign at the October 8th story time. Peninsula High School has been relocated to 860 Hinckley Rd., Burlingame, CA 94010. The school was formerly located in San Bruno. The purpose of the school is to provide special education for students 9 through 12 who cannot adjust to a regular high school curriculum. The students may return to their own high school at any time. IV. Reports A. Equity Committee The Trustees reviewed the goals of the Equity Committee for the time period of August 2021to March 2022 which were presented by Brad in Megan Wong's absence. • Updating the Racial Equity Plan timeline, educating staff and prioritizing actions items will be an on -going process throughout 2021 and 2022. • The Trustees acknowledged the amount of hard work the committee has put into addressing the issue of racial equality. • The Trustees inquired as to how they can show their support and be actively involved with the Racial Equity committee. 1 B. City Librarian's Report - Highlights • Professional Development Day for staff will be October 1 lth. Trustees should let Brad know if they would like to join the staff for lunch. The Cafe opened September 20th. Patrons may have drinks in the library but food has to be taken outside. Due to budget cuts in our hourly staff, Division Managers are not sure that returning to Sunday and evening hours is a possibility at this time. C. Foundation Report • On October 13th, the Foundation will meet in the Lane Community Room to update their Strategic Plan which was originally written in 2012. • Book sale for Children's books only will be held October 21, 22, 23, 24 in the Lane Community Room. • Randi Murray and Christina Funk are starting to work on plans for the Speaker's Series in the Fall of 2022. V. From The Floor No one from the public attended. VI. Old Business A. Rotation of Officers From October 2021 to October 2022 Trustee Capkin advised the Trustees that she would not be able to serve as an officer of the Board of Trustees as she and her family will be moving to Tanzania and this will be her last board meeting. Danielle Garcia will serve as President of the Library Board of Trustees and Kris Cannon will serve as Vice President from October 2021 to October 2022. B. Staff Appreciation Event Due to time constraints the Staff Appreciation Event was tabled until the next meeting. VII. New Business A. AB 361 Increase of the variant caused the legislature through AB361 to extend the COVID-19 exceptions to the Brown Act's teleconferencing requirements by allowing meetings to be held virtually. Two safe guards of AB 361 require that that one of two conditions exist: 1) after 30 days it is still not safe to hold a Brown Act Meeting in person and 2) social distancing requirements are still in effect. Therefore, every 30 days an item has to be placed on any Brown Act meeting agenda by a local official stating that it is not safe to hold the meeting in person or social distancing remains in effect. B. Goals Updated 2021/2022 Updated library goals were reviewed by the Trustees in the following categories: Awareness, Safety, Equity, Staff, and Experiences. Some of these goals will be incorporated in the agenda for Professional Development Day on October 1lth. C. Children's Table Replacement/Special Donations 1. Book Donation - A Hillsborough resident donated 40/50 graphic novels in pristine condition that belonged to her son who passed away to the Children's Department. Book plates placed in each graphic novel will acknowledge the family's donation in memory of their son. 2. Donation Their is a possibility that a donation in the amount of $5,000 may be made to the Library Foundation for the Children's Department. This donation would be used to purchase 2 maybe 3 small round tables and modify one of the larger tables into two smaller tables. Brad will contact Ross McDonald to obtain a quote for the modification of the large table. The Trustees discussed the possibility of covering any additional cost and concluded that the purchase or modification of furniture was not a good use of Trustee Funds. The Foundation is able to cover projects of this type through their donations. D. Live Play Burlingame Magazine - Tabled until the October meeting. E. Personal Photography and Filming Policy in Burlingame Libraries. The Trustees unanimously passed the motion to approve the Personal Photography and Filming Policy in the Burlingame Libraries. M/S/C (Cannon/Nagler) VIII. Announcement The Trustees requested that the monthly topic for May which is "Library Budget" be interchanged with the March monthly topic "Children's Services Update". XI. Adjournment The meeting was adjourned at 7:15PM M/S/C (Nagler/Ostrow). The next Zoom meeting of the Library Board of Trustees will be October 19, 2021 at 5:30PM. Respectfully Submitted Brad McCulley City Librarian Burlingame Public Library Adult Services Stats September 2021 Program Date # Programs Attendance Sit N Stitch Tuesdays 4 8 English Learners Group Wednesdays 4 20 & Thursdays Michelle Richmond 9/8 1 30 Author Talk Music and Poetry for Suicide 9/10 1 20 Prevention Month Sterling Court visit 9/15 1 15 Booked on Crime 9/16 1 5 Mystery Book Club Is Everything Really Fine? 9/24 1 11 on zoom Workshop with Alicia Cardell 11 later video views TherActivist: 9/28 1 2 on zoom They/Them/Theirs - Identity, Intersectionality, Diversity, Equity and Inclusion Total Kanopy Month Plays Cost per play Kanopy Kids and K Series (Great Books) Monthly Invoice $5/month for unlimited plays August 302 $2 1 KIDS and $673 2021 12 Great Courses 315 total plays Pronunciator (Language Learning) New registrations Sessions Top 3 languages 12 28 German, Tagalog, Mandarin Children's and Teen Monthly Statistics Sep-21 Children's Desk Reference Questions 857 Easton Branch Reference Questions Programs Attendance Cost STORYTIMES Live Storytime with Miss Jenny Virtual 2 49 Miss Jenny Storytime IGTV views 2 156 Miss Jenny Storytime YouTube views 2 7 Miss Jennifer Storytime Live Zoom 3 54 Miss Kelly Storytime IGTV views 3 190 Miss Kelly Storytime YouTube views 3 151 TOTAL STORYTIMES 15 607 CLASS VISITS Preschool Class Visits at Schools Preschool Class Visits at Library Virtual Elementary School Class Visits on Zoom Elementary School Class Visits at Library Middle School Class Visits at Schools Middle School Class Visits at Library TOTAL CLASS VISITS 0 0 SPECIAL PROGRAMS FOR CHILDREN In Children's Room Scavenger Hunt 1 90 Food & Fiction (Black Brother Black Brother) Zoom 1 5 Autumn Moon Festival Zoom Storytime 1 58 Baby Sign Language Zoom 1 72 Music Party 1 28 Homework Center (Zoom) 9 14 Anika Denise Author Event Zoom 1 107 Yoga Storytime Live by City Hall 1 28 TOTAL SPECIAL PROGRAMS FOR CHILDREN 16 402 $0 SPECIAL PROGRAMS FOR TEENS Homework Center (teens) Zoom 9 52 Teen Advisory Board (in person) 2 27 First Look Book Group 1 5 Teen College Essay with Elizabeth Stone Zoom 1 21 Teen Pumpkin Pie in a Jar Zoom 1 12 Teen Homework Center Training Zoom 1 13 Black Brother Black Brother Book Discussion in schools 3 36 TOTAL SPECIAL PROGRAMS FOR TEENS 18 166 $0 TOTAL CHILDREN'S & TEEN PROGRAMS 0 Adult Services Summary 5 staff members: (1) Adult Services Manager —Tommy McMahon (2) 40 hour Adult Services Librarians — Cynthia Rider and Elaine Tai (2) 30 hour Adult Services Librarians — Jodi Jirsa and Jason Yap * Pre -pandemic, the 30 hour librarians would rotate weekends and would cover Saturday and Sunday. * The Reference librarian on the Information desk is the point person or person in charge at that time. They will handle any issues that come up and will seek help from a manager if needed. ----------------------------------------------------------------------------------------------------------------------------- - On -call staff: In general, the 5 members of the department will cover most desk shifts. When someone has a program or is on vacation, we might use on -call staff to cover a desk shift. There are no on -call staff that have a regular schedule, it's just as -needed. Since the pandemic, we have not had any on -call staff in, but we might need some assistance now that we have extended our hours. Duties: -Regular desk shifts: Librarians will usually have one desk shift per day. -Selection: each librarian has an area in the library that they select materials for. They have a budget and are responsible for bringing in new materials and also weeding materials that are damaged or no longer circulating. Programming: Each librarian handles some form of programming for adults. The two 40 hour librarians handle more of the programming, but the 30 hour librarians also do programs. Committee work: The librarians participate on a variety of committees, some here at the library and some for other workgroups across the Peninsula Library System (PLS) and the Pacific Library Partnership (PLP). Closing: In most cases, the Adult Services Librarian that is on the reference desk for the final shift of the day is the one who will lock the front door and set the alarm. Programs: The Adult Services department puts on a variety of programs for ages 18 and up. Sometimes we pay presenters to put on the program (or they are offered to us at no cost) and sometimes staff lead the programs. We offer a wide variety of programs, ranging from computer classes, job/resume programs, art docent lectures, author talks, discussion groups, trainings, crafting programs, cooking programs, etc. At this Library, programs are generally run by either the Children's department or Adult Services. Occasionally, someone from Circulation or Tech Services will have a program they'd like to work on and they will usually do it in collaboration with Adult Services. Sometimes Children's and Adult Services will collaborate on a program, things like Open House events or programs where people of all ages will attend. Reference Desk: The Adult Services department staffs the reference desk anytime the library is open. For the most part, the department covers all of the shifts. When we are short staffed, we will use on - call Librarians to cover shifts. We also occasionally get help from other departments (Andrea and Jason used to do one shift per week because they wanted the experience). Adult Services Manager — Tommy -1 oversee the Adult Services department and handle the scheduling. -1 am responsible for managing the Collection budget for the whole library. I set up the budget spreadsheets and monitor the budget throughout the year. -1 take care of a lot of the behavioral issues in the library. Since the reference librarian on the desk is the point person for an issues, they will usually consult me and I will take care of most of the bigger issues in the library. -1 do a lot of the website edits. Others help with updating, but I usually do most of the bigger changes. -1 oversee the databases and electronic resources for the library. This involves initial negotiations with vendors and other libraries. It also involves set up and maintenance as well as collection of usage statistics. -1 oversee the library's Overdrive Advantage collection, which is BPL's own collection of eBooks and eAudiobooks. We end up sharing these items with the other libraries in PLS, but these are items that we purchase specifically to lower wait times for BPL patrons. -1 represent the library on the PLS Info Services Committee, which is a group that meets monthly to discuss Adult Services, electronic resources, and other topics for all of PLS. We negotiate the deals for the shared databases and other resources. City Librarian Report to Board of Trustees October 19, 2021 BURL i NGAM Personnel Updates: o Staff: David Whitman, Outreach/Volunteer Coordinator, is battling cancer and will be out for approximately 4 months. o Part-time Budget: Circulation department is feeling the pinch of hourly staff cuts. Management has agreed this dept should increase their percentage of hourly budget used. General Updates: o Covid/CPU Update — • The County is considering revoking the indoor mask mandate. The Library will most likely keep the mask mandate in place given winter months arriving. o Committees — Equity Team/UAH - The UAH committee has three programs planned for UAH week: ■ An antibias story time ■ A teen poetry slam and art display ■ A "calling -in" training by SURJ ■ Burlingame Stands United Against Hate flyers distributed again to local businesses and community members to place in their windows. o Policy — o Significant Events — • From Professional Development Day Committee — Oct 11 Noon-5pm: Professional Dev Day had a low turn out but was well received. Mayor Obrien and Trustee Cannon attended lunch with staff. Staff then learned of "Empathy Circles" and created "Visioning Boards" as part of the process to create a new vision statement. o Facilities update — • HVAC bid has been chosen and should be accepted by Council (Oct 18tn) • Burlingame has received a grant to place 5 EV fast chargers near staff parking and 10 EV chargers on the upper parking deck. The electricity for these chargers will come from the Library. o PLS/PLP (Peninsula Library System / Pacific Library Partnership) • Burlingame Library and many libraries in PLS are having technical difficulties with materials gate alarms.