HomeMy WebLinkAboutAgenda Packet - LB - 2021.09.21• City of Burlingame BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME BURLINGAME, CA 94010
Meeting Agenda - Final
Library Board of Trustees
Tuesday, September 21, 2021 5:30 PM Library Conference Room
On March 17, 2020, the Governor issued Executive Order N-29-20 suspending
certain provisions of the Ralph M. Brown Act in order to allow for local legislative
bodies to conduct meetings telephonically or by other means. Pursuant to the
Governor's Executive Order N-29-20, the Library Conference Room will not be open
to the public for the September 21, 2021 Library Board of Trustees Meeting.
Members of the public may view the meeting by logging into the Zoom listed below.
Members of the public may provide written comments by email to
publiccomment@burlingame.org.
Emailed comments should include the specific agenda item on which you are
commenting or that your comment concerns an item that is not on the agenda. The
length of the emailed comment should be commensurate with the three minutes
customarily allowed for verbal comments, which is approximately 250-300 words. To
ensure that your comment is received and read to the Library Board of Trustees for
the appropriate agenda item, please submit your email no later than 5:00 p.m. on
September 21, 2021. The City will make every effort to read emails received after
that time, but cannot guarantee such emails will be read into the record. Any emails
received after the 5:00 p.m. deadline which are not read into the record, will be
provided to the Library Board of Trustees after the meeting.
1. CALL TO ORDER - 5:30 p.m. - Online
To access the meeting by computer:
Go to www.zoom.us/join
Meeting ID: 858 0924 2046
Passcode:983027
To access the meeting by phone:
Dial 1-669-900-6833
Meeting ID: 858 0924 2046
Passcode:983027
2. ROLL CALL
City of Burlingame Page 1 Printed on 911712021
Library Board of Trustees Meeting Agenda - Final September 21, 2021
3. PUBLIC COMMENTS
Members of the public may speak about any item not on the agenda. Members of the public may suggest
an item for a future Library Board of Trustees' agenda during the public comment period. The Ralph M.
Brown Act (the State local agency open meeting law) prohibits Trustees from acting on any matter that is
not on the agenda.
4. APPROVAL OF MINUTES
a. Approval of Library Board of Trustee Meeting Minutes for August 17, 2021
Attachments: Meeting Minutes
5. CORRESPONDENCE AND INFORMATION
a. August Statistics
Attachments: Children's and Teen August 2021 Statistics
Adult Services August 2021 Statistics
6. REPORTS
a. Monthly Report - Equity Committee
Attachments: Equity Team Goals August 2021 - March 2022
Racial Equity Plan
b. City Librarian's Report
Attachments: Report
C. Foundation Report
7. OLD BUSINESS
a. Rotation of Officers from September 21, 2021 to September 2022
b. Main and Easton Library Update
C. Staff Appreciation Event
8. NEW BUSINESS
a. AB 361
Attachments: AB 361
City of Burlingame Page 2 Printed on 911712021
Library Board of Trustees Meeting Agenda - Final September 21, 2021
b. Updated Goals for 2021/2022
Attachments:
C. Children's Table
9
e
Library Goals
acements
Live Play Burlingame Magazine
Personal Photography and Filming Policy in Burlingame Libraries
Attachments: Policy
9. ANNOUNCEMENTS
10. ADJOURNMENT
Any writings or documents provided to a majority of the Library Board of Trustees will be
made available for public inspection at the City of Burlingame's website: www.burlingame.org
City of Burlingame Page 3 Printed on 911712021
Burlingame Library
Board of Trustees
August 17, 2021 Minutes
I. Roll Call
Trustees Present: Kris Cannon, Mike Nagler, Elisabeth Ostrow
Trustee Absent: Danielle Garcia, Kristin Capkin
Staff Present: Brad McCulley, City Librarian
Sidney Poland, Recorder
II. Library Board of Trustees Minutes
The Trustees unanimously approved the minutes of the July 20, 2021
Trustee Meeting. M/S/C (Nagler/Cannon)
III. Correspondence and Information
A. Statistics
Miss Kelly and Miss Jenny story times continue to have a large
following. There were 696 attendees for the 24 July story times.
Children's Dept. is planning some outdoor programs on the lawn
at City Hall.
Adult programs had an attendance of 106 for 15 programs. PLS is
considering hosting adult virtual events with other libraries in the
hopes of having a larger audience.
IV. Reports
A. City Librarian's Report
• Mittal Shah has been hired as the full time IT Library Assistant
for Technical Services.
• Staff Development Day has been scheduled for October 1 lth and
will be held at the Library and Washington Park.
• Governor's Budget - The City has hired consultants to write a
grant for the funds in AB128 that provide funds of over $500
million for infrastructure, broadband connectivity and popular
library programs. The library is in need of an upgrade to its
boiler/chiller facility and both the staff and public elevators.
• Peninsula Library System\Pacific Library Partnership - Kathy
Von Mayrhauser, Manager of the Children's Department will be
the PLS Children's' Committee Chair for 21/22.
B. Foundation Report
• Staff Appreciation Event
The Staff Appreciation Event was discussed.
V. From The Floor
No one from the public attended.
VI. Old Business
A. Rotation of Officers From September 2021 to September 2022
Trustee Garcia and Trustee Capkin, who are the Trustees in line to
be President and Vice President of the Board of Trustees, were not in
attendance so this issue was tabled until the September meeting.
B. Main and Easton Update
Current hours for the Main are 10:00-6:00 Monday through Friday and
12:00 to 4:00 on Saturday with a Sunday closure. These hours will
remain in effect at least until January 2022. Easton hours are Tuesday,
Thursday and Saturday 2:00-5:00. Future increase in hours depends on
the hourly budget.
C. Monthly Topics
• The Monthly Topic schedule was approved by the Trustees. In
September the Equity Team will present "Equity Diversity
Inclusion".
• The month of November is currently does not have a specific topic.
Brad asked the Trustees to think about a library related topic that
they would like to know more about.
VII. New Business
The New Commissioners Handbook was updated in June of 2019. The
Handbook gives detailed information on how the City of Burlingame is
administered as well as the role of Commissions and Boards.
VIII. Adiournment
The meeting was adjourned at 7:OOPM M/S/C (Nagler/Ostrow). The
next meeting of the Library Board of Trustees will be September 21 st at
5:30PM. It will be an in person meeting outside on the public terrace.
Masks will be required.
Respectfully Submitted
Brad McCulley
City Librarian
Burlingame Public Library
Children's and Teen Monthly Statistics
Aug-21
Children's Desk Reference Questions
893
Easton Branch Reference Questions
168
Programs
Attendance
Cost
STORYTIMES
Live Storytime with Miss Jenny Virtual
Miss Jenny Storytime IGTV views
Miss Jenny Storytime YouTube views
Miss Jennifer Storytime IGTV views
Miss Jennifer Storytime YouTube views
Miss Kelly Storytime IGTV views
Miss Kelly Storytime YouTube views
TOTAL STORYTIMES
0
0
CLASS VISITS
Preschool Class Visits at Schools
Preschool Class Visits at Library
Virtual Elementary School Class Visits on Zoom
Elementary School Class Visits at Library
Middle School Class Visits at Schools
Middle School Class Visits at Library
TOTAL CLASS VISITS
0
0
SPECIAL PROGRAMS FOR CHILDREN
Baby Sign Language
1
22
Music Together
1
16
Food and Fiction
1
10
SLC Scavenger Hunt
1
27
SLC Bingo
1
151
Summer Learning Finishers -- children
1
293
In Library Back to School Scavenger Hunt
1
32
TOTAL SPECIAL PROGRAMS FOR CHILDREN
7
551
SPECIAL PROGRAMS FOR TEENS
Summer Learning Finishers -- teen
1
61
First Look Book Group
1
7
TOTAL SPECIAL PROGRAMS FOR TEENS
2
68
TOTAL CHILDREN'S & TEEN PROGRAMS
Adult Services Stats
August 2021
Program
Date
# Programs
Attendance
Sit N Stitch
Tuesdays
4
8
English Learners Group
Wednesdays
& Thursdays
6
26
Sterling Court Outreach
8/18
1
14
Booked on Crime
Mystery Book Club
8/19
1
5
Total
12
53
Kanopy
Month
Plays
Cost per play
Kanopy Kids and K Series (Great Books)
Monthly Invoice
$5/month for unlimited plays
August
358
$2
4 KIDS and
$801
2021
13 Great Courses
375 total plays
Pronunciator (Language Learning)
New registrations
Sessions
Top 3 languages
5
28
English, Japanese, Afrikaans
Tutor.com
Discontinued
Goals August 2021— November 2021
• Recruit and onboard new Equity Team members
• Help lift off BPL BIPOC Affinity Group
• Update Racial Equity Plan timeline and prioritize action items
• Develop and send out passive training on a bi-monthly basis
o Equity 101: Did you know? Did hear? Did you read?
■ September -October
• Unconscious bias in baseball calls, David
• White professors and tenure (538 article), Jenny
Goals November 2021— March 2022
• Address Racial Equity Plan action items (based on timeline)
• Continue holding in -person staff training (1619 Project and UNC Library 21-day equity
challenge)
• Evaluate staff "readiness" survey and develop new training based on staff "readiness"
levels
• Review the library's Collection Development policy from an equity perspective
Racial Equity Plan
(Living document)
PROBLEM STATEMENT: How do we craft our plan when our "community" is difficult to define? We serve the community of Burlingame but also the larger community of San Mateo County (because we
belong to the Peninsula Library System consortium). The County community looks a lot different in terms of race than the City of Burlingame. We also have the added challenge of scope. If we expand
our scope to include the larger County community, are we then treading into another library's territory? Perhaps we can collaborate, and this may mean doing our work at a consortium level.
The pandemic has also laid bare many equity issues and has also coincided with the amplification of injustices in our communities. The Racial Equity Action Plan will guide us in examining the following
"Desired Results" in order to support staff, best serve the public, and increase the overall well-being of the Burlingame community during the COVID library closure.
Organization wide desired result (change in the community): Everybody in the City of Burlingame feels safe and welcome.
1. Workplan specific
Community Indicator
desired result (change in the community) #1: BPL is committed to
Outcomes and Actions
creating/developing/fostering
Timeline
a culture that
Accountability
values and advances racial equity.
Performance Measure
71
Progress
BPL as a workplace fosters shared understandings and goals of
report
1. % of employees who
equity work.
believe advancing
3-6 months
A. Equity Team
A. Clear definitions of
racial equity is a
A. Develop Equity Training Framework
equity and expectations
priority of BPL (by
for staff
work group and by
1. DONE. Implement readiness survey for ALL library staff and
race) —Question for
stakeholders
employee Survey
2. Assess results of readiness survey and offer ongoing equity
2019
training based on assessment
3. Establish baseline understanding of equity work and goals for
2. % of employees who
all library staff and stakeholders
agree with equity
Team est'd
B. BPL Management
B. Net growth of library's
statement and how it
B• Prioritize and Institutionalize Equity Work
2018
internal Equity Team
relates to all levels of
members rises
library work,
1. DONE Create an Equity Team
6-12
including their own
2• DONE Successive planning for different team equity members
months
to form core team for CREI Year 2
I1. Workplan specific
desired result (change in the community) #1: BPL is committed to
creating/developing/fostering
a culture that
values and advances racial equity.
Indicator
I
OutcomesOFF-Community
IL
3. BIPOC in
3. Develop a "Library Equity Statement" and share with the
report
management positions
library community
4. Incorporate into onboarding procedures
4. Retention of BIPOC
5. Include racial equity as core competency in job descriptions
6. Establish clear racial equity expectations for hiring managers
7. Create processes to measure employees' accountability to
racial equity in their roles and responsibilities
8. Provide space for uncomfortable conversations and prioritize
BIPOC voices
C. Managers/City
Librarian for
C. Permanent staff represent the diversity of the community
auditing Equity
1. Increase promotional opportunities for all staff, including hourly
Team for proposal
staff
a. Allow professional development opportunities for
hourly staff
b. Reexamine current recruitment practices
2. Examine job requirements that inhibit racial equity
3. Examine job descriptions and levels
2. Workplan specific desired result #2: BPL provides programs and services that are responsive and reflective of community needs, especially underserved populations
Participation by San Mateo I BPL is responsive and reflective of community needs —with an eye
County residents in programs to global needs -- and conversations.
and services
Racial Equity Action Plan— Page 2
Commented [WM1 ]: Begin discussion of new LA
position
2. Workplan specific desired result
#2: BPL provides programs and services that are responsive and reflective
of community
needs, especially underserved
populations
Indicator
OutcomesCommunity
A. Address programming and service needs of historically
Evaluation
A. Adult Services,
A.
report
underserved communities
by end of
Childrens Services,
• Increase of San Mateo
Increase in trust from San
1. Design services to assist those who need them the most.
2020
Tech Services,
County residents using
Mateo County residents
Use data to determine levels of needs (e.g. internet
Circulation
BPL programs/services.
access, technology access, schedule concerns)
Services
• Positive survey feedback
2. Evaluate and intentionally plan programming featuring
from cultural
BPL seen as a community
BIPOC voices, with the lens of intersectionality.
stakeholders
partner for organizations
• Amount of "own voices"
serving and/or celebrating
underrepresented populations
programs run and led
by community members.
Equitable shifts in economic
B. Revise budget model using the racial equity tool and make
B.
• Use tool to assess who is
benefits
changes to budget model as necessary to ensure equity in
Revise by
B. Library
helped, hurt, or left out
budgeting for library collection, programs, and services.
Spring
Management
of any decision and
1. Transparency and training for staff around budgeting
2021, to
Team, City
fundin source stability.
g y.
2. Allocated funds should be as close toequitable as
implement
Leadership
• Set standards, e.g. 10%
possible when looking at who is served.
FY 21-22
of collection budget for
world languages
A. Library policies have
scored high in equity,
as rated by the
toolkit scorecard
B. Amount of equity -
based BPL policies
that have been
accepted into the
larger library
community
C. Survey of patrons
reveals that they are
aware of the
library's commitment
to equity and BIPOC
patrons, in
particular, feel safe
and welcomed in the
library
A. Create a racial equity toolkit that can be applied to
decision making
B. Revise and reevaluate internal and external policies and
procedures regularly to demonstrate racial equity, e.g.
Collection Development Policy
C. Share revised policies and procedures with the larger
community
a. Trustees will continue to advocate for the Equity
Team and will regularly report to the City Council
and the Foundation about the Racial Equity Plan
D. Study whether BIPOC patrons feel welcomed, safe, and
appreciated in our library
a. Review CCTV policy (people of color, particularly
black community has a history of being surveilled).
b. Fund an equity audit
E. Create timeline for Action Items during COVID Closure
F. Remove "Living in Burlingame is a special privilege"
painting and return to Historical Society
G. Begin plan for adding Black, Indigenous, Latin-x, Asian
children to the mural in the Children's Room.
Racial Equity Action Plan— Page 4
B. BPL
Management/Library
Trustees
C. City Librarian
D. Library Trustees
E. Megan
F. City Librarian
G. City Librarian
been applied to
decisions.
B. Amount of policies that
have been reviewed
for equity
C. Amount of BPL policies
that have been shared
with the larger library
community
D. Amount of
improvements being
made, per equity
auditor's suggestions
City Librarian Report to Board of Trustees
September 21, 2021
BURL i NGAM
Personnel Updates:
o Staff: CalPERS retirees are finding it increasingly difficult to work for the City of Burlingame.
This, along with other factors, may set back additional hours at Easton and possibly Main.
o Part-time Budget: Staff continues to do a good job making up for lack of extra on -call help but
Div Mgrs are not sure returning to Sunday or evening hours is feasible at this time.
General Updates:
o Covid/CPU Update —
• AB 361 (please see attached)
• New hours addition are
o Committees —
• N/A
o Policy —
• Photography and Filming Policy (see attached)
o Significant Events —
• From Professional Development Day Committee — Oct 11
• United Against Hate events coming soon
o Facilities update —
• HVAC contract bids are in but not chosen yet
o PLS/PLP (Peninsula Library System / Pacific Library Partnership)
• We have posted a GoFundMe for the Greenville Public Library that burned down in the
Dixie fire.
1
CA AB 361
The CA Legislature has taken action to extend the COVID-19 exceptions to the Brown Act's
teleconference requirements:
Governor Newsom issued Executive Order N-08-21, which among other things rescinded his prior
Executive Order N-29-20 and set a date of October 1, 2021 for public agencies to transition back to
public meetings held in full compliance with the Brown Act.
But as the Delta variant has surged in California, the legislature has taken action to extend the COVID-19
exceptions to the Brown Act's teleconference requirements, subject to some additional safeguards.
AB 361 provides that, if the state of emergency remains active for more than 30 days, a local agency
must make the following findings by majority vote every 30 days to continue using the bill's exemption
to the Brown Act teleconferencing rules.
• The legislative body has reconsidered the circumstances of the emergency; and
• Either of the following circumstances exist: The state of emergency continues to directly impact the
ability of members to meet safely in person, or State or local officials continue to impose or recommend
social distancing measures. This will mean that local agencies will have to put an item on the agenda of a
Brown Act meeting once every thirty days to make findings regarding the circumstances of the
emergency and vote to continue using the law's exemptions consistent with Executive Order N-29-20.
The bill contains an urgency clause which will make the bill effective upon signing. The bill will sunset as
of January 1, 2024.
Updated Library Goals for F/Y 2021-2022
• Awareness: Residents have more awareness of existing programs and services.
• Safety: Maintain Branch and Main as safe spaces for the community.
• Equity: Maintain work on Library Racial Equity Plan
• Staff: Rebuilding trust, community, and hope among staff.
• Experiences: Create a positive interaction in every facet of Library use.
Monthly Focus Topics for Board of Trustees
WHEN
WHAT
PRESENTER
September
Equity Diversity Inclusion
Equity Team
October
Adult Svcs Update
Tommy McMahon
November
Foundation President(s)
TBA
December
Teen Services Update
Jenny Miner
January
Circulation Update
Geralyn O'Brien
February
SVCF Investment Update
SVCF
March
Children's Svcs Update
Kathy Von Mayrhauser
April
Update Goals/Priorities
City Librarian
May
Library Budget
City Librarian
June
Facilities/Furniture
City Librarian / Johnson Woo —
Facilities Manager
July
Technical Services Update
Megan Wong
August
Professional Development Update
Professional Dev Committee
Personal Photography and Filming Policy in the Burlingame Libraries
Individuals visiting the Burlingame Public Libraries are welcome to take a small number
of photographs or short -duration film video clips for personal, non-commercial use
without advance permission, except where photography or filiming is in violation of this
Policy, or where signs are posted prohibiting photography or filming. All such activities
must be performed in a way that does not disturb Library users or staff, or conflict with
any other Library Policy. Further, this Policy only applies to short duration photography
and/or filming for personal use. All other categories of photography and filming still
require the express permission the City Librarian and City Manager (or their designees).
Photography and filming shall comply with the following:
• Photography of the contents of books, magazines or other library materials may
only be done when it does not violate any applicable laws or infringe upon any
applicable copyrights. This Policy in no way creates a right to film or photograph
copyrighted material that would be in violation of any local, state or federal law.
• The use of high intensity lights, the rearranging or furniture and the blocking of
traffic paths in the building is not permitted without the express permission of the
City Librarian.
• As noted above, this Policy only applies to short duration, use photography
and/or filming. All other categories of photography or filming require the express
authorization of the City Librarian and the City Manager.
• Any requests outside of the scope of this Policy should be referred to the City
Librarian or their designee.
Please note that the following actions are expressly prohibited under this Policy:
Use of flash, tripods, or other equipment that might cause a distraction or
obstruction to Library users or staff; blocking stairwells or exits, or otherwise
impeding traffic; moving or climbing on Library furniture or equipment.
Taking close-up photographs or filming a Library patron of any age or recording
their voice without their express consent.
Filming or photography or minors without the express consent of their parent or
guardian.
Approved by City Librarian, Board of Trustees, City Attorney September xx, 2021